FY 2016 Proposed Budget Work Session

Transcription

1 Department of Environmental Services FY 2016 Proposed Budget Work Session Tuesday, March 24, 2:30 5:00

2 Agenda Tuesday, March 24, :30 5:00 PM Related FAAC Report: DES Department / Topic Book pgs Web pgs Web Link DES General Fund Click here Stormwater Click here Utilities Fund Click here Auto Fund Click here Printing Fund Click here Ballston Public Parking Garage Funds Click here 2

3 Department of Environmental Services General Fund Proposed FY 2016 Budget Highlights March 24, 2015

4 DES Is Everywhere 4

5 Growing Infrastructure Product of healthy capital funding and redevelopment, and technology Challenge: Maintaining service excellence with a static operating budget - Harness technology: innovate, share data - Communicate and manage to service standards - Triage - Train field staff to manage customer s varied expectations - Many examples of growing enrollment 5

6 ITS Network ITS fiber increased from 6 18 miles from 2010 to

7 Signals and Cameras From Traffic signals increased from 272 to 295 (8.5%) CCTV increased from 50 to 188 (276%) 7

8 Streetlights From County-owned streetlights ,900 new LED converted, including 400 new Cobra LED 8

9 Multimeters 9

10 Sidewalks 10

11 Sq.Ft. Facilities FTEs CHANGES IN FACILITY SPACE AND STAFF SINCE 2005 Cumulative space maintained over last 10-years grew by 43% Staff only grew by 10% over the same period In FY 2005 we had 1 staff member per 26,577 of sq. ft. maintained Today that number is 1 staff per 34,754, a 31% increase 2,000,000 FMB - Cumulative Growth in Space Maintained Since FY % Growth Since FY FMB FTE Trend Since FY % Growth Since FY ,500, ,000,000 '05 '06 '07 '08 '09 '10 '11 '12 '13 '14 '15 30 '05 '06 '07 '08 '09 '10 '11 '12 '13 '14 '15 Fiscal Year Fiscal Year 11

12 General Fund Budget at a Glance Proposed budget totals $84.7M A 1% increase from FY 2015 due to: Personnel increases due to regular step increases, position reclassifications and the County s cost for health insurance Non-discretionary contractual increases Decrease in the residential refuse and recycling contract budget to current services level, as last year s adopted budget included year-round yard waste collection. Decrease in cleaning and building maintenance costs at three facilities as a result of the DHS move to Sequoia Total FTEs:

13 DES Budget Highlights ART service enhancement (ART 41, 42, 43, 45, and 87) - $155,638 NTS. ART service enhancements: - Improve frequency of service (ART 43, ART 42, ART 45) - Relieve passenger overcrowding (ART 41) - Extend service (ART 87) 13

14 Budget Issues Budget Issues - Year-Round Yard Waste Collection - Parking meter rate increase - Legislative restrictions on use of transportation funds 14

15 Budget Issues-Year-Round Yard Waste Year-round yard waste collection: Issue of whether to expand service and add year-round yard waste collection Cost of service would be added to the Household Solid Waste Rate New service is proposed to begin in July, but due to order time for new carts, carts would not be available until October 15

16 DES Budget Issues Parking Parking Meter Rate Increase - Increase rate at short-term meters from $1.25/hour to $1.50/hour - Increase rate at long-term meters from $1.00/hour to $1.25/hour - Estimated additional annual revenue - $1,140,000 Extend Enforcement Hours - Extend enforcement from 6 p.m. to 7 p.m. - Estimated additional annual revenue assuming meter rate increase in place - $405,000 *Option for the Board Not in base budget 16

17 Budget Reduction Options ART: Convert Metrobus 3A to ART: $446,622 Description: The proposed change will convert the Metrobus 3A service in Arlington (from East Falls Church station to Rosslyn) to a new ART route. The current Metrobus schedule provides 15 minute service during AM and PM peaks; 30 minute service midday (weekdays) and all day Saturday; and hourly service on Sunday. Impact of Reduction: Due to the lower cost structure of ART service as compared to Metrobus service, it is possible to improve the reliability/schedule adherence and frequency of service while substantially reducing costs. For full description see book page 21 / web page 35 17

18 Budget Reduction Options Electricity Savings: $35,000 Description: Reduce budgeted expenditures for electricity in County buildings. Efforts to improve energy performance in DES facilities have resulted in lower costs for these buildings. Impact of Reduction: None For full description see book page 21 / web page 35 18

19 Budget Reduction Options Reduction of County s Vehicle Fleet: $50,000 Description: The County operates over 960 vehicles County-wide and 774 in the County s General Fund for a wide range of County services. Impact of Reduction: Reducing the County s overall vehicle fleet for low usage vehicles and delaying vehicle purchases in FY 2016 will create efficiency savings in FY Minimal impact to County operations is expected. For full description see book page 23 / web page 37 19

20 Budget Reduction Options Eliminate one of two planner positions (Bike & Pedestrian Programs): 1.0 FTE $125,000 (filled) Description: The Bike and Pedestrian program is currently supported by two positions which are responsible for a myriad of activities. Impact of Reduction: Reduces ability and capacity to support pedestrian and bicycle transportation improvements For full description see book page 25 / web page 39 20

21 Budget Reduction Options Eliminate Community Energy Plan (CEP) environmental management specialist: 1.0 FTE $100,000 (filled) Description: Project manager for ongoing district energy (DE) system feasibility studies for Crystal City/Pentagon City and the Courthouse area. Position also supports additional CEP implementation efforts (e.g., Solar Co-op initiative). Impact of Reduction: Delay progress for DE and efficiency improvements in buildings in Crystal City and Pentagon City, as well as delay in Courthouse area DE study and energy related planning in Rosslyn. For full description see book page 26 / web page 40 21

22 Budget Reduction Options Eliminate Green Home Choice Program Manager - Environmental Management Specialist position FTE $70,763 (filled) Description: Provides technical assistance and incentives to encourage homeowners and builders to build environmentally sustainable and energy efficient homes. Impact of Reduction: Elimination of the Green Home Choice (GHC) program, which provides support for architects, low-impact homebuilders, and homeowners. Several active site plan and use permit projects include specific requirements to meet GHC, Earthcraft, or LEED-Homes standards and are managed by the GHC Manager. Addressing energy efficiency in the residential sector is critical to achieving the CEP s long term goals. For full description see book page 27 / web page 41 22

23 Budget Reduction Options Eliminate vacant AIRE Environmental Management Specialist position: 1.0 Overstrength $100,000 Description: Supports education and outreach for residents and businesses, including the Energy Journey and Arlington Green Games. Impact of Reduction: Reduce community outreach and awareness programs designed to help residents make informed energy choices. For full description see book page 26 / web page 40 23

24 Major Initiatives DES IT Strategic Plan - Adopted in > 80 business applications Asset Management Pilot in Water, Sewer and Streets Capital Project Management Pilot 24

25 Major Initiatives -- Safety 25

26 Major Initiatives Harnessing the power of enterprise GIS - Across the County, externally and internally - Confluence of mobile technology and application development 26

27 Maps and Apps for Public Use Current: APS multimodal school planning County and School Board owned property Green and LEED buildings Past and present story map (1900 Arlington compared to 2013 Arlington) Historic aerial imagery Public art tour General Land Use Plan Interactive maps and data layers for desktop and mobile devices Free GIS data download Pending: Paving projects map and schedule Capital projects map and schedule Snow removal status (currently being tested) 27

28 FY 2017 and Beyond Operating costs to implement MS4 Permit WMATA ART conversions - To keep saving money requires acquiring land for parking buses overnight Growing Infrastructure Roads ITS, Traffic Signals and Cameras Street Lights Sidewalks in High Density Commercial + Residential Facilities 28

29 Department of Environmental Services Stormwater Fund Proposed FY 2016 Budget Highlights March 24, 2015

30 Stormwater Fund Budget at a Glance Proposed budget totals $9.3M An 8% increase from FY 2015 due to: Revenue increase due to an increase in assessments Non-personnel increase due to an adjustment to the annual expense for maintenance and replacement of County vehicles ($89,070) Total FTEs: No increase from FY

31 Stormwater Fund Budget Highlights Stormwater positions (11.0 FTEs) approved for FY15 budget have been filled: Substantial increase in capital projects delivery capacity (e.g., engineering design, construction management); Improved ability to ensure MS4 permit compliance (i.e., construction inspections, illicit discharge investigations, training, education/outreach). 31

32 Major Environmental Quality Initiatives Four Mile Run tidal restoration project Construction of living shoreline expected to begin Fall 2015 Ballston Pond retrofit Easement acquisition underway, construction FY

33 Major Storm Drainage System Initiatives Extension of VDOT culvert at Washington Boulevard and Columbia Pike Designed to protect several townhomes from flood damage. Currently under construction. Storm drainage system capacity projects to be constructed in FY 2016: 24 th Street North at North Sycamore Street 9 th Road North at North Livingston Street West Little Pimmit Run (Phases I & II, 3100 block of North Nottingham Street to 5500 block of 33rd Street North) 33

34 FY 2017 and Beyond Staff will continue to closely monitor MS4 permit requirements Significant increase in sediment and nutrient reductions expected during next permit cycle ( ) 34

35 Department of Environmental Services Utilities Fund Proposed FY 2016 Budget Highlights March 24, 2015

36 Utilities Fund Budget at a Glance The total water/sewer rate is proposed to increase $0.23, from $13.04 to $13.27/TG (1.8%) Water rate increases $0.11 from $4.10/TG to $4.21/TG (2.7%) Sewer rate increases $0.12 from $8.94/TG to $9.06/TG (1.3%) 36

37 Arlington County W-S Rate History Fiscal Year Water Rate/TG Sewer Rate/TG Combined rate/tg FY2010 $3.42 $7.78 $11.20 $ Change from Prior Year/TG % Change from Prior Year FY2011 $3.50 $8.24 $11.74 $ % FY2012 $3.68 $8.51 $12.19 $ % FY2013 $3.98 $8.63 $12.61 $ % FY2014 $3.98 $8.63 $ FY2015 $4.10 $8.94 $13.04 $ % FY2016 $4.21 $9.06 $13.27 $ % 37

38 Annual Household Cost Comparison Jurisdiction Current Annual Cost (FY15) Proposed Annual Cost (FY16) % Change District of Columbia $1,054 $1, % Falls Church $1,029 $1, % City of Alexandria $972 $ % Arlington County $913 $ % Prince Georges & Montgomery Counties (MD) $813 $ % Prince William County $847 $ % Fairfax County $735 $ % Loudoun County $687 $ % Fairfax City $771 $ % Calculated for the average household using 70,000 gallons annually. 38

39 1200 Historical Comparison of Area Jurisdiction Average Annual Household Cost for Water/Sewer (70,000 gallons) DC Falls Church Alexandria Arlington FY10 FY11 FY12 FY13 FY14 FY15 FY16 Proposed City of Alexandria Arlington County Falls Church (Within City Limits) Prince Georges and Montgomery Counties District of Columbia Prince William County Fairfax City (Residential) Fairfax County 39

40 Utilities Fund Budget at a Glance Proposed expenditure budget totals $88.8M Personnel increases for 8.20 new FTEs (total ) & regular step increases Inflationary contractual increases are partially offset by converting valve work to in-house Reductions in debt service Decrease in excess fund balance available to offset expenditures From $3.2m in FY15 to $1.26m in FY16 40

41 Major Initiatives Technology enhancements Utility Billing System Asset Management System Update the WPCP Master Plan (last update: 2001) Secondary Clarifiers at WPCP 41

42 FY 2017 and Beyond Update the Sanitary Sewer Master Plan (last update: 2002) Begin implementation of Water Distribution Master Plan (adopted by the County Board September 2014) Potential upgrades to the Washington Aqueduct 42

43 Department of Environmental Services Auto Fund Proposed FY 2016 Budget Highlights March 24, 2015

44 Auto Fund Budget at a Glance Proposed budget totals $15.0M A 6% decrease from FY 2015 due to: Decreased replacement expenses based on number and configuration of vehicles set for replacement Total FTEs: Adds 2 school bus mechanics 44

45 Auto Fund Budget Add two Auto Mechanic positions needed for maintenance of school buses Since FY 2011, the school bus fleet has grown by 37 buses, which is an increase of 29% The cost for maintenance of vehicles is included in the proposed APS Rental Book submitted to APS 45

46 Auto Fund Vehicle Replacement Fleet replacement strategy is based on replacement criteria of both minimum age and mileage. Age guidelines are established for each class of vehicle in the fleet ranging from 3 years for police cruisers operating on a continuous 24 hour basis to specialty vehicles such as leaf trucks, street flushers and stake dump trucks, where the replacement cycle ranges from years. Replacement of a vehicle meeting the age criteria only happens if the vehicle has also reached a minimum of 50,000 miles or if the vehicle needs excessive repairs. 46

47 Department of Environmental Services Printing Fund Proposed FY 2016 Budget Highlights March 24, 2015

48 Printing Fund Budget at a Glance Proposed budget totals $1.9M An 8% increase from FY 2015 due to: Personnel increases regular step increases and reclassifications Contractual obligations Total FTEs: 8.00 No increase from FY

49 Ballston Public Parking Garage Funds Proposed FY 2016 Budget Highlights March 24, 2015

50 Ballston Public Parking Garage Funds Levels 1-7 Proposed budget totals $6.58 M Level 8 A 5% decrease from FY 2015 Revenue decreases 10% due to less hourly parking revenue during planned mall redevelopment Pay on foot and lighting project moving ahead Proposed budget totals $77.6 K A 5% increase from FY 2014 for adjustments in the cost of contracted services Revenue increases 3% based on revised estimates 50

51 DES Is Everywhere 51