SPECIAL PRESENTATION. Page 1 of 147

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1 SPECIAL PRESENTATION Presentation of Governor General of Canada Fire Services Exemplary Service Awards and Province of British Columbia Long Service Awards to: Chief Terry Warren - service since November 17, 1983 Deputy Chief Reg Gustafson - service since June 27, 1995 Captain Bill Regner - service since January 10, 1990 Captain Richard Cann - service since November 1, 1988 Of the Nakusp & District Volunteer Fire Department The Governor General of Canada Fire Services Exemplary Service Awards honor members of a recognized Canadian fire service who have completed at least 20 years of service which have been served in the performance of duties involving periods of risk Chief Terry Warren 30-year bar Deputy Chief Reg Gustafson 20-year medal Captain Bill Regner 20-year medal The Province of BC Long Service Awards honor members of a paid or volunteer fire service who have completed at least 25 years of service. The awards recognize their dedicated and selfless service to their communities and province. Chief Terry Warren 35-year bar Captain Bill Regner 25-year medal Captain Richard Cann 25-year medal Page 1 of 147

2 ITEM A AGENDA FOR THE REGULAR MEETING OF COUNCIL TO BE HELD MONDAY, JUNE 25, :30 p.m. EMERGENCY SERVICES BUILDING TH AVENUE NW CALL TO ORDER SPECIAL PRESENTATION Pg. 1 Presentation of Governor General of Canada Fire Services Exemplary Service Awards and Province of British Columbia Long Service Awards to: Chief Terry Warren Deputy Chief Reg Gustafson Captain Bill Regner Captain Richard Cann of the Nakusp & District Volunteer Fire Department INTRODUCTION OF LATE ITEMS a) A. AGENDA APPROVAL Pg. 2-7 Recommended Motion: THAT the agenda for the June 25, 2018 Council meeting be approved as amended/submitted. B. MINUTES Pg Minutes of May 28, 2018 Regular Meeting of Council Pg Recommended Motion: THAT the Minutes of May 28, 2018 Regular Council Meeting be adopted as amended/submitted. Page 2 of 147

3 2. Minutes of June 18, 2018 Special Meeting of Council Pg Recommended Motion: THAT the Minutes of June 18, 2018 Special Council Meeting be adopted as amended/submitted. C. DELEGATIONS, PETITIONS, PRESENTATIONS Pg Nakusp & Area Community Climbing Wall Society Pg Dorian Boswell Money has been raised for 2 community climbing walls to be located in secondary school gym. Request for Village to provide general liability insurance under MIABC for community use of the walls. D. BUSINESS ARISING FROM THE MINUTES Pg. 28 E. UNFINISHED BUSINESS Pg Outstanding Actions from Council Resolutions Pg List dated June 15, 2018 Recommended Motion: THAT the Outstanding Actions on Resolutions report be received for information. F. REPORTS FROM COUNCIL AND ADMINISTRATION Pg. 33 Postponed until July 9, 2018 Regular meeting G. BYLAWS Pg. 34 ADOPTION 1. Idling Control Bylaw No. 678, 2018 Pg Regulation of idling of motor vehicles Recommended Motion: THAT the Idling Control Bylaw No. 678, 2018 be adopted. Page 3 of 147

4 2. Tobacco and Cannabis Smoking Regulation Bylaw No. 679, 2018 Pg Set regulations for smoking of tobacco and cannabis Recommended Motion: THAT the Tobacco and Cannabis Smoking Regulation Bylaw No. 679, 2018 be adopted. 3. Parks Regulation Amendment Bylaw No , 2018 Pg Add prohibition of smoking of tobacco and cannabis in parks Recommended Motion: THAT the Parks Regulation Amendment Bylaw No , 2018 be adopted. 4. Business License Amendment Bylaw No , 2018 Pg Set fees for Cannabis Retail Sales Facilities Recommended Motion: THAT the Business License Amendment Bylaw No , 2018 be adopted. 5. Fees and Charges Amendment Bylaw No , 2018 Pg Set fees for consultation on provincial cannabis sales licenses Recommended Motion: THAT the Fees and Charges Amendment Bylaw No , 2018 be adopted. H. NEW BUSINESS Pg Annual Report Pg Report from CAO NOTE: THE MAYOR WILL INVITE QUESTIONS OR COMMENTS FROM THE PUBLIC Recommended Motion: THAT the report from the CAO dated June 25, 2018 entitled 2017 Annual Report be received for information; AND THAT the 2017 Annual Report for the Village of Nakusp be received as submitted Page 4 of 147

5 2. Policy F12 Asset Management Pg Report from CAO Recommended Motion: THAT the report from the CAO dated June 25, 2018 entitled Policy F12 Asset Management be received for information; AND THAT Policy F12 Asset Management be approved. 3. Business License Applications Paddleboard/Kayak Rentals as Home Occupations Pg Report from CAO Recommended Motion: THAT the report from the CAO dated June 25, 2018 entitled Business License Applications Paddleboard/Kayak Rentals as Home Occupations be received for information; OR 1. AND THAT the business license application for Wet Willy s Paddleboard and Kayak Rentals and the Arrow Stand be denied 2. AND THAT the business license application for Wet Willy s Paddleboard and Kayak Rentals and the Arrow Stand be approved AND THAT staff be instructed to review the home occupation provisions of the Zoning Bylaw draft amendments for Council s consideration pertaining to where home occupations are permitted and what is permitted as a home occupation. 4. NACFOR Storage Yard Construction of Building Pg Report from CAO Recommended Motion: THAT the report from the CAO dated June 25, 2018 entitled NACFOR Storage Yard be received for information; AND THAT Council approve the NACFOR s request to construct a 24 x 36 multipurpose structure with an 8 x 10 enclosed shed on the property located at 1305 Hot Springs Road (Lot 1, DL 397 Plan NEP6506 except Plan NEP65411 and Exc. Plan NEP Page 5 of 147

6 5. Kootenay Sufferfest Society Request for Letter of Support Pg Report from CAO Recommended Motion: THAT the report dated June 25, 2018 from the CAO entitled Kootenay Sufferfest Society Request for Letter of Support be received for information; THAT Council approve providing a letter of support to Kootenay Sufferfest Society for their application for funding from the BC Rural Grant Dividend Grant Program for their Adaptive Sports Camp Project. I INFORMATION ITEMS Pg Arrow Lakes Historical Society Pg. 131 Thank you for reducing facility costs BC Historical Federation conference 2. Minister of Municipal Affairs and Housing Pg. 132 Booking meeting requests for UBCM conference 3. District of Kent Pg. 133 Letter to Minister of Finance re employer health tax 4. Office of Ombudsperson Pg Quarterly report January 1 to March 31, Ministry of Municipal Affairs and Housing Pg Investing in Canada Infrastructure Program 6. Township of Spallumcheen Pg. 141 Letter to Minister of Finance re employer health tax Recommended Motion: THAT Items I1 to I6 be received for information, and that item(s) be brought forward for discussion. J. INQUIRIES BY COUNCIL OF ADMINISTRATION Pg.142 K. NOTICE OF MOTION Pg. 143 L. QUESTIONS FROM THE PRESS OR PUBLIC Pg. 144 Page 6 of 147

7 M. NOTICE OF INCAMERA Pg. 145 Recommended Motion THAT in accordance with Section 90(1)(e) Land a closed meeting of Council be convened; AND THAT persons other than Council members and municipal officers be excluded from the meeting. N. ITEMS BROUGHT FORWARD FROM INCAMERA Pg. 146 O. ADJOURNMENT Pg. 147 Recommended Motion: THAT the June 25, 2018 Council meeting be adjourned at PM. Page 7 of 147

8 ITEM B COVER SHEET MINUTES STAFF RECOMMENDATION(S): That the following Minutes be approved as submitted/amended. 1. May 28, 2018 Regular Council Meeting 2. June 18, 2018 Special Council Meeting Page 8 of 147

9 ITEM B1 MINUTES OF THE REGULAR MEETING OF COUNCIL HELD Monday, May 28, 2018 EMERGENCY SERVICES BUILDING TH AVENUE NW, NAKUSP Present were: Mayor Councillors Staff Karen Hamling Len Heppner Ulli Mueller Bill Tobey Tom Zeleznik Laurie Taylor, Chief Administrative Officer Terry Welsh, Director of Recreation and Parks Terry Warren, Fire Chief Gallery Press - 1 Public - 1 CALL TO ORDER Mayor Hamling called the meeting to order at 6:30 p.m. INTRODUCTION OF LATE ITEMS Add F4 Councillor Tobey report on BC Community Forest AGM A. AGENDA APPROVAL Moved by Councillor Heppner/Seconded by Councillor Mueller R145/18 THAT the agenda be amended by adding F4 Councillor Tobey Report on BC Community Forest AGM AND THAT the agenda for the May 14, 2018 Council meeting be approved as amended. Carried Page 9 of 147

10 B. MINUTES 1. Minutes of May 14, 2018 Regular Meeting of Council Moved by Councillor Mueller/Seconded by Councillor Heppner R146/18 THAT the Minutes of May 14, 2018 Regular Council Meeting be adopted as submitted. Carried C. DELEGATIONS, PETITIONS, PRESENTATIONS Nil D. BUSINESS ARISING FROM THE MINUTES Nil E. UNFINISHED BUSINESS 1. Outstanding Actions from Council Resolutions List updated May 28, 2018 Moved by Councillor Heppner/Seconded by Councillor Mueller R147/18 THAT the Outstanding Actions on Resolutions report be received for information. Carried 2. Green Door Community Society Operational Business Plan Report from CAO Councillor Zeleznik declared a conflict and left the meeting at 6:31 p.m. Moved by Councillor Mueller/Seconded by Councillor Tobey R148/18 THAT Council submit any questions they have regarding the Operational Business Plan to the CAO to be forwarded to the Green Door Community Society AND THAT Council defer consideration of providing a letter of support for the Green Door Revitalization Project until the June 24, 2018 Council meeting. Carried Councillor Zeleznik returned to the meeting at 6:32 p.m. Page 10 of 147

11 F. REPORTS FROM ADMINISTRATION 1. Fire Chief Report May 22, Director of Recreation & Parks April 18 to May 23, Public Works - April 18 to May 23, Councillor Tobey BC Community Forests AGM May 24 to 26, Burns Lake 5. Moved by Councillor Heppner/Seconded by Councillor Zeleznik R149/18 THAT the Council reports be received for information. Carried G. BYLAWS THREE READINGS 1. Bylaw Introduction Report from CAO dated May 28, (a) Idling Control Bylaw No. 678, 2018 Regulation of idling of motor vehicles 1(b) Tobacco and Cannabis Smoking Regulation Bylaw No. 679, 2018 Set regulations for smoking of tobacco and cannabis 1(c) Parks Regulation Amendment Bylaw No , 2018 Add prohibition of smoking of tobacco and cannabis in parks Moved by Councillor Mueller/Seconded by Councillor Heppner R150/18 THAT the following bylaws be read a be read a first, second and third time: Idling Control Bylaw No. 678, 2018 Tobacco and Cannabis Smoking Regulation Bylaw No. 679, 2018 Parks Regulation Amendment Bylaw No , 2018 Carried Page 11 of 147

12 1(d) Business License Amendment Bylaw No , 2018 Pg Set fees for Cannabis Retail Sales Facilities 1(e) Fees and Charges Amendment Bylaw No , 2018 Pg Set fees for consultation on provincial cannabis sales licenses Moved by Councillor Heppner/Seconded by Councillor Zeleznik R151/18 THAT the following bylaws be read a be read a first, second and third time: Business License Amendment Bylaw No , 2018 Fees and Charges Amendment Bylaw No , 2018 Carried TWO READINGS 2. Zoning Amendments for Cannabis Retail Sales Facilities Pg. 80 CAO Report 2(a) Zoning Amendment Bylaw No , 2018 Pg Amendments pertaining to cannabis Concern expressed by Council that 500 meter buffer from parks and beaches would eliminate all of downtown core. Moved by Councillor Heppner/Seconded by Councillor Zeleznik R152/18 THAT the Zoning Amendment Bylaw No , 2018 be read a first and second time. DEFEATED 3. Zoning Amendments for Undersized Lots Pg. 84 CAO Report 3(a) Zoning Amendment Bylaw No , 2018 Pg. 85 Undersized Lots Moved by Councillor Heppner/Seconded by Councillor Zeleznik R153/18 THAT the Zoning Amendment Bylaw No , 2018 be read a first and second time. Carried Page 12 of 147

13 ADOPTION 4. Election and Voting Assent Bylaw No. 676, 2018 Pg Moved by Councillor Mueller/Seconded by Councillor Heppner R154/18 THAT Election and Voting Assent Bylaw No. 676, 2018 be adopted. Carried 5. Animal Control Amendment Bylaw No , 2018 Pg. 89 Moved by Councillor Mueller/Seconded by Councillor Heppner R155/18 THAT Animal Control Amendment Bylaw No , 2018 be adopted Carried 6. Reserve Establishment Bylaw No. 677, 2018 Pg Moved by Councillor Mueller/Seconded by Councillor Heppner R156/18 THAT Reserve Establishment Bylaw No. 677, 2018 be adopted Carried H. NEW BUSINESS 1. Permissive Tax Exemption Policy Moved by Councillor Mueller/Seconded by Councillor Heppner R157/18 THAT the report dated May 24, 2018 entitled Permissive Tax Exemption Policy be received for information; AND THAT P9- Permissive Tax Exemption Policy be amended be adding the following: Exemptions can only be granted to the portion of a property that meets all the requirements of this policy. The exemption may apply to the whole or part of the taxable assessed value of land, improvements or both. Permissive tax exemptions approved in the current year for the subsequent tax year will not exceed 2.5% of the current year s total budgeted municipal Page 13 of 147

14 tax levy. The permissive exemption values will be calculated by using the current year s assessment multiplied by the current year s tax rates. In the case where the permissive exemptions values requested for the subsequent year, exceed 2.5% of the current year s tax levy, Council may proportionately reduce all of the permissive exemption request to meet the 2.5% maximum. And deleting the following: Annually during the development of the Village s 5-year Plan, Council will review the estimated annual amount of revenue to be foregone by Permissive Tax Exemptions, which will not exceed 2.5 % of the annual municipal taxation revenue. Carried 2. Mobile Concession Eats n Beats Report from CAO Moved by Councillor Mueller/Seconded by Councillor Heppner R158/18 THAT the report dated May 24, 2018 entitled Mobile Concession Eats n Beats be received for information; AND THAT Council approve the design and size of the trailer for the Eats n Beats mobile concession. Carried 3. Society for Nakusp Community Events Canada Day Report from Director of Recreation and Parks Moved by Councillor Mueller/Seconded by Councillor Tobey R159/18 THAT the report dated May 23, 2018 entitled Society for Nakusp Community Events Canada Day be received for information; AND THAT Council approve the Service Provider Agreement from the Municipal Insurance Association of BC between the Village of Nakusp and the Society for Nakusp Community Events; AND THAT the road closure for 1 st Avenue NW from 9:00 am to 11:15 am be approved along with a no parking zone from 9:00 am to 11:30 am be established on 8 th Avenue NW; Page 14 of 147

15 AND THAT the request to hold a Beer Garden on July 1, 2018 in the park area below the Soccer Pitch be approved subject to the Organizers obtaining all required licenses and permits, the provision of necessary insurance for the event, and the implementation of a GAME PLAN-A SAFE RIDE HOME as per Policy GA(5) Facility Rental Section 1 (L); AND THAT Permission is granted to the Society for Nakusp Community Events to host Food Vendors subject to the provision of necessary insurance and the Vendors meeting all applicable Public Health and Food Service regulations; AND THAT Council approve a 100% reduction as per Policy GC1 Facility Rental for the fee waiver requests for the 2018 Canada Day Festivities on July 1 st. Carried I INFORMATION ITEMS 1. BC Emergency Health Services Community Paramedicine Initiative Interior Health 2. Mayor Karen Hamling Letter of Support for Legion s grant application to New Horizons 3. Columbia River Treaty Community Meetings Nakusp June Ministry of Education Premier s Awards for Excellence in Education Moved by Councillor Heppner/Seconded by Councillor Zeleznik R160/18 THAT Items I1 to I4 be received for information. Carried J. INQUIRIES BY COUNCIL OF ADMINISTRATION Nil K. NOTICE OF MOTION Nil L. QUESTIONS FROM THE PRESS OR PUBLIC CBC Tower Revenue at Hot Springs should be split on a monthly basis Page 15 of 147

16 M. ADJOURNMENT Moved by Councillor Tobey/Seconded by Councillor Heppner R161/18 THAT the May 28, 2018 Council meeting be adjourned at 7:30 p.m. Carried Mayor Chief Administrative Officer Page 16 of 147

17 ITEM B2 MINUTES OF THE SPECIAL MEETING OF COUNCIL HELD Monday, June 18, 2018 Council Chambers 91 1 st AVENUE NW, NAKUSP Present were: Mayor Councillors Absent: Staff Karen Hamling Len Heppner Ulli Mueller Bill Tobey Tom Zeleznik Len Heppner Laurie Taylor, Chief Administrative Officer Terry Welsh, Director of Recreation and Parks CALL TO ORDER Mayor Hamling called the meeting to order at 6:30 p.m. A. AGENDA APPROVAL Moved by Councillor Mueller/Seconded by Councillor Zeleznik R162/18 THAT the agenda for the June 18, 2018 Special Council meeting be approved as submitted Carried Page 17 of 147

18 B. BUSINESS 1. BYLAWS Two Readings Bylaw No , 2018 Moved by Councillor Mueller/Seconded by Councillor Tobey R163/18 THAT the Bylaw No , 2018 be read a first and second time. Carried C. NOTICE OF INCAMERA Moved by Councillor Mueller/Seconded by Councillor Tobey R164/18 THAT in accordance with Section 90(1)(l) Municipal Objectives a closed meeting of Council be convened; AND THAT persons other than Council members and municipal officers be excluded from the meeting. Carried D. ADJOURNMENT Moved by Councillor Tobey/Seconded by Councillor Heppner R166/18 THAT the June 18, 2018 Special Council meeting be adjourned at 7:00 p.m. Carried Mayor Chief Administrative Officer Page 18 of 147

19 ITEM C COVER SHEET DELEGATIONS, PETITIONS AND PRESENTATIONS 1. Nakusp & Area Community Climbing Wall Society Dorian Boswell Money has been raised for 2 community climbing walls to be located in secondary school gym. Request for Village to provide general liability insurance under MIABC for community use of the walls. Page 19 of 147

20 ITEM C1 Nakusp and Area Community Climbing Society 412 Bayview Road Nakusp, BC V0G 1R1 June 19, 2018 Council Village of Nakusp 91 1st Street NW PO Box 280 Nakusp, BC V0G 1R0 Dear Councillors, RE: General Liability Insurance for Community Use of NSS Climbing Wall The Climbing Wall Group would like to request an appearance at the June 25 th Council meeting. Our delegation plans to provide an update on our climbing wall project at NSS, as well as to request general liability insurance. The students of the Burton Outdoor Ed Academy have raised $70,000 for two community climbing walls, which we be housed in the secondary school gym and weight room. The students have researched wavers, instruction, supervision, certification, equipment, maintenance and scheduling. They have had an engineer complete an initial inspection of the site (copy attached). The Nakusp and Area Community Climbing Society has met and they have five directors. They have started a name search with the BC government and are currently working on by-laws and a constitution for the society. Today we are presenting to the Village Of Nakusp our project to request community liability coverage for community members when they are using the facility. As part of our presentation, we will also be requesting that the Village of Nakusp provide general liability insurance coverage for the community use of the climbing wall under the MIABC Service Provider Agreement. School District #10 will provide insurance for the student use of the climbing wall, but cannot provide coverage for community use. Community use is a crucial part of this project and the village s support with regards to general liability insurance would go a long way to bringing this project to fruition. We thank you for your attention to this matter and look forward to your response. Sincerely, Dorian Boswell Page 20 of 147

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22 JM ENGINEERING Suite Homer St. Tel: (604) Consulting Structural Engineer Vancouver, BC V6B 2V2 High Performance Climbing Walls June 8, Purcell Way North Vancouver, BC V7J 3H4 Attention: Geoff Creighton RE: Nakusp Secondary School Climbing Wall Structural Feasibility Study Our Project No Dear Geoff: We conducted a site visit to the Nakusp Secondary School on May 2 nd, 2018 accompanied by yourself to determine the feasibility of constructing a climbing and bouldering wall in the main gymnasium and gymnasium storage room. The following summarizes our site observations and recommendations. 1. Purpose of Site Visit The purpose of our site visit was to review the existing gymnasium and gymnasium storage room structural framing to determine the feasibility of constructing and installing a climbing and bouldering wall. The school district was looking for a report by a structural engineer outlining the structural issues and summarizing the feasibility of adding a climbing and bouldering wall in the building. 2. Existing Documents We were not able to obtain a complete set of structural drawings for the school, however we do have the following: o o o Pictures of select portions of the original blueprints for the gymnasium including - one building section - one stage wall elevation - one exterior wall detail Structural drawings for the Gymnasium Storage Room addition Structural letter report titled Nakusp Secondary School, Proposed Addition of Solar Panels, Nakusp, BC, prepared by R&A Engineerinf (1997) Ltd dated March 9, 2018; Project No Page 22 of 147

23 JM ENGINEERING Suite Homer St. Tel: (604) Consulting Structural Engineer Vancouver, BC V6B 2V Site Observations We were able to gain access to the Gymnasium crawl space which allowed us to determine the gymnasium main floor framing. In addition, we reviewed existing gymnasium wall and roof construction where exposed. The following framing, either by visual observation, or by reports, was determined as follows: Gym Roof Framing: - ¾ shiplap - 16 joists spanning joists spanning x37 3/8 glulam beams every 12-0 o/c spanning 59 (full width of gym) Gym Wall Framing: - 16 full height studs with 3/8 ply on the inside face and 5/16 ply on the outside face Gym Floor Framing: - 2 maple boards on shiplap sub floor - 16 joists spanning joists spanning pony walls below at 12-0 o/c on 8 x 18 strip footings - 8 perimeter concrete foundation wall Gym Storage Room Roof Framing: - 24 deep TJL 2-0 o/c with plywood roof sheathing Gym Storage Room Wall Framing: - 16 studs full height with ½ exterior ply sheathing 4. Structural Assessment Existing Gym & Gym Storage Room Framing Gym Roof Joists: Based on R&A Engineering s report, the existing roof joists are not capable of supporting any new loads. New joists will be added as required. Gym Roof Glulam Beams: The glulam beams do not have reserve capacity to support additional gravity loads, however they can be utilized to transfer lateral loads into the roof diaphragm which will be helpful in resolving the climbing wall overturning loads. Gym Main Floor Joists: The gymnasium floor joists are designed to support the gym floor loads only. There is no reserve capacity. However it is feasible to add additional floor joists in the crawl space. Gym Wall: The gym floor supporting pony walls are capable of supporting additional climbing wall loads. The main gym walls need additional studs to support the climbing will loads. A new stud wall beside the existing wall will be needed. Gym Storage Room Wall and Floor & Roof Joists: The existing exterior stud walls and gym storage room floor and roof joists can easily support the new bouldering wall loads. If we need to locally upgrade the floor joists, we can easily gain access through the crawl space. Page 23 of 147

24 JM ENGINEERING Suite Homer St. Tel: (604) Consulting Structural Engineer Vancouver, BC V6B 2V Structural Loads Generated By The Climbing/Bouldering Walls The following provides a brief summary of the loading generated by the climbing and bouldering walls on the existing structure. o Self Weight Loads: assuming 2x6@16 framing with ¾ ply sheathing and texturizer, the climbing wall weights approximately 10 psf (lbs per sq foot) o Top Rope Anchor Loads: top rope anchors are designed for an ultimate load of 5000 lbs per anchor, with only one anchor at any one time exerting the full load on the climbing wall. o Ground Anchor Load: Ground anchors provide uplift support for belayers and are only engaged if there are large weight discrepancies between the climbers and belayer. Anchors may experience an ultimate load of 2500 lbs uplift. 6. Feasibility of Installing The Climbing & Bouldering Wall Based on our site investigation, review of the limited existing drawings, the report by R&A Engineering, and our loading criteria summarized in section 5, the following summarizes the feasibility of constructing a climbing wall and bouldering wall in the existing gymnasium and gymnasium storage room. 6.1 Climbing Wall (Refer to Sketch SSK 1) Support of the Climbing Wall Self Weight: We will need to add some additional floor joists or blocking in the gymnasium main floor where the climbing wall will be located. This can be achieved relatively easily. Support of Climbing Wall Vertical Framing: The existing gym walls cannot support the overturning forces of the climbing wall where it overhangs. We will need to install a new stud wall full height. We will tie back to the existing wall in order the use the combined strength of both walls. Support of the Climbing Wall Top Rope Anchors: Since the existing roof cannot be used to support the climbing wall structure, we will need to install a new sub roof joist / beam frame between the existing gym wall and the first glulam beam. This is relatively easy to achieve. 6.2 Bouldering Wall Support of the Bouldering Wall: The bouldering wall can easily be framed by tying into the existing 2x4 stud wall and bracing off the existing gym storage room roof joists. Page 24 of 147

25 JM ENGINEERING Suite Homer St. Tel: (604) Consulting Structural Engineer Vancouver, BC V6B 2V Non-Structural Cost Items To Consider During our site visit, we found the following non-structural items that need to be addressed and will affect the overall cost of the climbing wall project: Gym Clock Wall Plug Fire Alarm Exit Sign - this will be covered and we assume will need to be relocated. - this will be covered and not accessible. Relocate if necessary. - we realize the pull station this needs to remain operational or be relocated. If remaining, we will have to design the wall to allow the fire alarm pull station to be accessible. - we realize this needs to remain visible. We will have to design the wall to allow the exit sign to be visible. Ceiling Lights - one or two gym ceiling lights will need to be relocated Sprinklers Roof Vent HW Heating Lights Bleachers Chalkboard - the fire marshall should be contacted to determine if there needs to be any changes to the sprinkler system and number and location of heads due to the new climbing wall. - there is one close to the overhanging portion of the climbing wall and may pose a problem. - in the gym storage room, the heating fixture located approximately 8 ft above the floor will need to be relocated and an alternate system installed. - in the gym storage room, the first set of light fixtures are located only 4-6 from the back wall. Where the bouldering wall is overhanging, the lights may interfere and may need to be relocated. - one section of bleachers may need to be removed including the side rail - this will need to be removed. Summary The construction of the climbing wall in the gymnasium is feasible. Minor floor upgrading and a new localized roof sub-frame will be required but both are easily installed. The removal and relocation of the lights, clock, and working around the fire alarm pull station and exit sign is typical within a school gym and accommodating these is normal when a full height climbing wall is constructed. The construction of the bouldering wall is also feasible although the heating fixture does require removal. Page 25 of 147

26 JM ENGINEERING Suite Homer St. Tel: (604) Consulting Structural Engineer Vancouver, BC V6B 2V2 In summary, there are no structural reasons why the climbing wall and bouldering wall cannot be designed and constructed within the main gym and gym storage room of the Nakusp Secondary School. We trust this addresses your concerns. If you have any questions, please do not hesitate to contact me directly. Yours Very Truly JM Engineering Jim Mandelli, P. Eng Principle Page 26 of 147

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28 ITEM D COVER SHEET BUSINESS ARISING FROM MINUTES Page 28 of 147

29 ITEM E COVER SHEET UNFINISHED BUSINESS 1. Outstanding Actions on Council Resolutions June 15, 2018 Page 29 of 147

30 ITEM E1 OUTSTANDING ACTIONS ON COUNCIL RESOLUTIONS (originating from council direction) June 15, 2018 Origin Item Description Status 1 Subdivision Bylaw Update Ongoing required 2 Policy Manual Review of existing policies; update as required 3 R193/12 Staff develop a policy for purchasing sponsorship in community events rather than granting fee waiver 4 North Kuskanax Local Service Area Policy development purchase of sponsorship (advertising) in community events. Ongoing. Report on personnel policies to Council Oct 24/16; report on financial policies to Council Nov 14/16; report on public works and fire department policies Nov 28/16 In conjunction with policy manual review Ongoing - Petitions received for supply of water and sewer to 9 properties. LSA and Borrowing Bylaws given 3 readings April 10, 2017 and sent to Province for a approval on April 11, Road slough on April 21 may result in increased costs unknown until road repaired. Staff to continue to work with residents. Revised costs and letter sent to residents early July Deadline for Village to receive petition is Sept 27/17 in order to make the 2018 spring intake. Bylaw received Ministerial approval. Security Issuing reso at Nov 14 meeting. MSIR sent to RDCK for prep of Security Issuing Bylaw. RDCK adopted Security Issuing Bylaw; forwarded to MFA bylaw will be put on spring MFA intake Work has started on project. Confirmation received from MFA that bylaw on list for spring intake. Expect loan proceeds. Loan Proceeds received May 18/18 Page 30 of 147

31 Origin Item Description Status 5 Rainbow Sidewalk ONGOING LBGTQ+ group from school presentation at April 10 Council meeting requesting installation of rainbow sidewalk. Report from Director of Operations at May 8, 2017 meeting. Staff to work with proponents. Awaiting additional information from school group leader. Report to Council May 23/17 Director of Operations has been in contact and no additional information has been submitted by group leader. Report to Council Oct 10/17 re change of location; They will wait until the road exchange is done 6 Road Exchange Broadway / 1 St NW ONGOING Remove arterial a highway designation removed from Broadway and added to 1 st Street NW. Swap has the support of the MOTI. Designation was done by OIC 1044/00.June 12/17 Council adopted resolution to apply for OIC. Advised by Ministry of Community Sport staff that the request has to come from MOTI. Contacted MOTI week of July 4, Ministry staff to find contact for us at MOTI. Follow up s sent to MOTI week of August 1, Ministry of MA & H gave us new contact at MOTI sent Aug 9/17. Follow up sent Aug 21/17 Staff had conference call with MOT Oct 17 OIC request & backup should be sent to Govt by end of year OIC should be done in early spring March 6/18 MOT has completed consultation with First Nations now will be sent to Victoria. Apr 19/18 no update from MOT. May 7/18 no update from MOTI May 24/18 MOTI advised they sent the package to their head office on May 24 it will take up to 6 months to approve June 12/18 confirmation from MOT in Victoria they received file and are reviewing Page 31 of 147

32 Origin Item Description Status 7 GRANT Clean Water & Wastewater Fund 8 Downtown Revitalization Project Replacement of 2 galvanized water mains Construction ONGOING Grant application for $511,128 submitted Oct 31/16. Village portion $104,689. Total project $615,817. Intake deadline Nov 23/16 Received approval of Grant March Tender posted on BC Bid. Closes May Tender awarded Project started July 10/17. Project completed under budget. Grant modified to permit additional work report Nov 27/17. Council approved additional work Nov 27/17 Extension to March 31/19 due to weather conditions delaying construction Council to decide on how much of project will be completed with the monies available ($1,000,000). Meeting with committee scheduled for March 26 Public Open House April 30/18 May 3/18 Council approved completion of 3 blocks (without midblocks) 5 th Ave to 2 nd Ave. Tenders issued May 31/18. Site meeting June 20/18 Closing date July 5/18 9 GRANT Public Art Grant CBT June 15/18 Application submitted to CBT for public art grant to purchase 1 or 2 pieces of art work for downtown. Total cost $25, Asset Management Stage one assessment of infrastructure completed April 2018 Stage two step one Asset Management policy to Council June 25/18 Page 32 of 147

33 ITEM F COVER SHEET REPORTS FROM COUNCIL AND ADMINISTRATION POSTPONED UNTIL JULY 9, 2018 Page 33 of 147

34 ITEM G COVER SHEET BYLAWS Adoption 1. Idling Control Bylaw No. 678, 2018 Regulation of idling of motor vehicles 2. Tobacco and Cannabis Smoking Regulation Bylaw No. 679, 2018 Set regulations for smoking of tobacco and cannabis 3. Parks Regulation Amendment Bylaw No , 2018 Add prohibition of smoking of tobacco and cannabis in parks 4. Business License Amendment Bylaw No , 2018 Set fees for Cannabis Retail Sales Facilities 5. Fees and Charges Amendment Bylaw No , 2018 Set fees for consultation on provincial cannabis sales licenses Page 34 of 147

35 ITEM G1 VILLAGE OF NAKUSP BYLAW 678, 2018 IDLING CONTROL BYLAW WHEREAS the Council of the Village of Nakusp deems it desirable to protect public health and the environment through regulation of the idling of motor vehicle engines. NOW THEREFORE the Council of the Village of Nakusp, in open meeting assembled, enacts as follows: TITLE 1 This Bylaw may be cited as the IDLING CONTROL BYLAW No. 678, 2018". DEFINITIONS 2 In this Bylaw: Idle and Idling (a) means the voluntary running of a motor vehicle s engine while the vehicle is stationary; (b) does not include the running of a motor vehicle s engine because the vehicle is required to be stopped (i) at a stop sign, (ii) because of pedestrians, or (iii) because of traffic; Motor Vehicle means a vehicle that is designed to be self-propelled and included motorcycles. IDLING VEHICLE MOTORS 3 A person must not cause or permit a motor vehicle s engine to idle for more than 3 minutes in a 60-minute period. EXEMPTIONS 4 Section 3 does not apply to the following vehicles or situations: (a) police, fire, or ambulance vehicles while engaged in operational activities, including training activities, where the idling is not substantially for the convenience of the Page 35 of 147

36 (b) (c) (d) (e) (f) (g) (h) (i) operator of the vehicle; Village or public utility vehicles while engaged in operational activities, where the idling is not substantially for the convenience of the operator of the vehicle vehicles assisting in an emergency activity; vehicles using heating or refrigeration systems powered by the motor or engine for the preservation of perishable cargo; vehicles for which idling is required to service the engine or conduct repairs; armoured vehicles where a person remains inside the vehicle while guarding its contents, or while the vehicle is being loaded or unloaded; vehicles required to remain motionless because of an emergency, traffic, weather conditions, or mechanical difficulties over which the driver has no control; vehicles engaged in the course of a parade, race, or other event authorized by the Village; vehicles idling while passengers are embarking or disembarking. REPEAL 5 Smoking and Idle Control Bylaw No. 623, 2009 is repealed. Read a first, second and third time by the Municipal Council this 28 th day of May, 2018 Adopted by the Municipal Council of the Village of Nakusp this Mayor Chief Administrative Officer Page 36 of 147

37 ITEM G2 VILLAGE OF NAKUSP BYLAW 679, 2018 TOBACCO AND CANNABIS SMOKING REGULATION WHEREAS the Council of the Village of Nakusp deems it desirable for the health, safety and welfare of the inhabitants of the Village to prohibit or regulate the smoking tobacco or cannabis. NOW THEREFORE the Council of the Village of Nakusp, in open meeting assembled, enacts as follows: TITLE 1 This Bylaw may be cited as the Tobacco and Cannabis Smoking Regulation Bylaw No. 679, 2018". DEFINITIONS 2 In this Bylaw: Cannabis has the same meaning as in the Cannabis Act (Canada), as amended or replaced from time to time; E-Cigarette means the following (a) A product or device, whether or not it resembles a cigarette, containing an electronic or battery-powered heating elements capable of vapourizing an e-substance for inhalation or release into the air. (b) A prescribed product or device similar in nature or use to a product or device described in paragraph (a) E-substance means a solid, liquid or gas, that, on being heated, produces a vapour for use in an e-cigarette, regardless or whether the solid, liquid or gas contains nicotine. Park means any real property owned or subject to a right of occupation by the Village for the purposes of pleasure, recreation or community uses of the public including but not limited to public parks, playgrounds, sportsfields, trails, ball diamonds, and all buildings and improvements and shall include all beaches and other public areas adjacent to land covered by water including the waterfront walkway. Page 37 of 147

38 TOBACCO Public Space means any public facilities or buildings, real property; or portions of public facilities or buildings, real property; owned or leased by the Village to which the public is ordinarily invited or permitted to be in or on, and includes, but it is not necessarily limited to, the grounds of public facilities or buildings., Smoke or vape cannabis includes the following: (a) Smoke or hold lighted cannabis; (b) Use or hold a device that is vapouring cannabis for inhalation or release into the air (c) Use an e-cigarette or hold an activate e-cigarette containing cannabis Smoke or vape tobacco includes the following: (a) Smoke or hold lighted tobacco or other dried plant material, except cannabis; (b) Use or hold a device that is vapouring tobacco or other dried plant material, except cannabis, for inhalation or release into the air (c) Use an e-cigarette or hold an activated e-cigarette Tobacco means tobacco leaves or products produced from tobacco in any for or for any use; 3 No person shall smoke or vape tobacco in any park or public space. CANNABIS 4 No person shall smoke or vape cannabis in any park or public space. Read a first, second and third time by the Municipal Council this 28 th day of May, 2018 Adopted by the Municipal Council of the Village of Nakusp this Mayor Chief Administrative Officer Page 38 of 147

39 ITEM G3 VILLAGE OF NAKUSP BYLAW NO , 2018 Parks Regulation Amendment Bylaw Smoking of Tobacco and Cannabis A bylaw to amend Village of Nakusp Parks Regulation Bylaw No. 660, 2016; The Municipal Council of the Village of Nakusp, in open meeting assembled enacts as follows: 1. THAT Village of Nakusp Parks Regulation Bylaw No. 660, 2016 be amended as follows: (a) By adding the following definitions to Section 2 DEFINITIONS: Cannabis has the same meaning as in the Cannabis Act (Canada), as amended or replaced from time to time; E-Cigarette means the following (a) A product or device, whether or not it resembles a cigarette, containing an electronic or battery-powered heating elements capable of vapourizing a substance for inhalation or release into the air. (b) A prescribed product or device similar in nature or use to a product or device described in paragraph (a) Smoke means to inhale, exhale, burn or carry a lighted cigarette, cigar, pipe, hookah pipe, e-cigarette or other smoking equipment that burns or vaporizes tobacco, cannabis or other dried plant material. Tobacco means tobacco leaves or products produced from tobacco in any for or for any use; (b) By replaced Section 13(b) LIQUOR AND SMOKING with the following: (b) No person shall smoke on any beach or in other public recreational areas within the Village of Nakusp as prescribed in the Tobacco and Cannabis Smoking Regulation Bylaw No. 679, Page 39 of 147

40 2. This Bylaw may be cited as the Parks Regulation Amendment Bylaw No , This bylaw shall come into full force and effect and is binding on all persons as and from the date of adoption. Read a first, second and third time by the Municipal Council this 28 th day of May, 2018 Adopted by the Municipal Council of the Village of Nakusp this Mayor Chief Administrative Officer Page 40 of 147

41 ITEM G4 VILLAGE OF NAKUSP BYLAW NO A BYLAW TO AMEND BUSINESS LICENSE BYLAW NO. 442, 1994 WHEREAS the Council has adopted Business License Bylaw No. 442, 1994, which it now deems advisable to amend, NOW THEREFORE the Council of the Village of Nakusp, in open meeting assembled, enacts as follows: 1. THAT Business Licence Bylaw No. 442, 1994 be amended as follows: a) By replacing any references to the Municipal Act with the appropriate references to the Community Charter b) By adding the following definitions to Section 2 Interpretation: (i) (ii) (iii) Cannabis Accessories means things, including rolling papers or wraps, holders, pipes, water pipes, bongs and vaporizers that is represented to be used in the consumption of cannabis. Cannabis has the same meaning as in the Cannabis Act (Canada), as amended or replaced from time to time Cannabis Retail Sales Facility means a facility that complies with Government of Canada regulations and is licensed to sell non-medical cannabis and cannabis accessories. c) By adding the following Section 4.1 Cannabis Retail Sales Facility: CANNABIS RETAIL SALES FACILITY 4.1 (1) A Cannabis Retail Sales Facility can only be located on a property that has been approved by Council under the requirements of the Village of Nakusp Zoning Bylaw No (2) Only one Cannabis Retail Sales Facility at a time will be permitted within the Village limits. (3) Must be licensed by the British Columbia Liquor Control and Distribution Branch. (4) Hours of operation are limited to 10:30 am to 6:00 pm Monday to Saturday only. Page 41 of 147

42 d) By adding the following to Schedule A: 36.0 CANNABIS RETAIL SALES FACILITY Sale of cannabis and cannabis accessories $150 plus $10 per 93 m 2 2. This Bylaw may be cited for all purposes as the Village of Nakusp 'Business License Amendment Bylaw No.442-5, 2018 READ A FIRST, SECOND AND THIRD TIME this 28 th day of May, 2018 ADOPTED THIS Mayor Chief Administration Officer Page 42 of 147

43 ITEM G5 VILLAGE OF NAKUSP Bylaw No , 2018 (Cannabis) A bylaw to amend Village of Nakusp Fees and Charges Bylaw No. 632, 2011; The Municipal Council of the Village of Nakusp, in open meeting assembled enacts as follows: 1. That Village of Nakusp Fees and Charges Bylaw No. 632, 2011 be amended as follows a. By adding Schedule 7 BC Liquor Control and Licensing Branch Cannabis Consultation as attached to this bylaw. 2. This bylaw may be cited for all purposes as Fees and Charges Amendment Bylaw No , This bylaw shall come into full force and effect on the date of adoption. Read a first, second and third time by the Municipal Council this 28 th day of May, Adopted by the Municipal Council of the Village of Nakusp this Mayor Chief Administrative Officer Page 43 of 147

44 SCHEDULE 7 BC LIQUOR CONTROL AND LICENSING BRANCH CANNABIS CONSULTATION (fees include applicable tax) Under the provisions of the BC Cannabis Control and Licensing Act, the Province must consult with the Local Government prior to issuing a license for the sale of cannabis. Fee for assessing an application $ Page 44 of 147

45 ITEM H COVER SHEET NEW BUSINESS 1. Annual Report Report from CAO NOTE: THE MAYOR WILL INVITE QUESTIONS OR COMMENTS FROM THE PUBLIC 2. Policy F12 Asset Management Report from CAO 3. Business License Applications Paddleboard/Kayak Rentals as Home Occupations Report from CAO 4. NACFOR Storage Yard Construction of Building Report from CAO 5. Kootenay Sufferfest Society Request for Letter of Support Report from CAO Page 45 of 147

46 ITEM H1 Page 46 of 147

47 2017 ANNUAL REPORT Village of Nakusp PO Box 280, 91 1st Street NW, Nakusp, BC V0G 1R (phone) (fax) Fiscal year ending December 31, 2017 Page 47 of 147

48 Table of Contents OPERATIONAL SECTION Message from the Mayor... 3 Local Government in BC... 4 Village of Nakusp Council Council Commi ees... 6 Village Operati ns... 7 Message from CAO... 8 Municipal Department Heads... 9 Mission/Vision Statement Municipal Services Community Services Hot Springs, Chalets Community Services Recrea on & Parks Community Services Operati ns Goals and Objecti es Goals and Objecti es FINANCIAL SECTION Responsibility for Financial Reporti g Auditors Report Consolidated Financial Statements Notes to the Consolidated Financial Statements General Fund Statement of Financial Positi n General Operati g Fund Statement of Financial Activi s Hot Springs Fund Hot springs Operati g Fund Water Util ty Fund Statement of Financial Positi n Water Util ty Operati g Fund Statement of Financial Activi s Sewer Util ty Fund Statement of Financial Positi n Sewer Util ty Operati g Fund Statement of Financial Activi s Reserve Fund Statement of Financial Positi n Reserve Fund Statement of Transacti ns FINANCIAL SECTION Property Tax Exempti ns Revenue Sources & Expenses (including Capital) Tax Dollar & Municipal Stati ti s Photo credit: Craig Pulsifer Photogrphy ANNUAL REPORT Village of Nakusp Page 48 of 147

49 Message from the Mayor I am pleased to present the 2017 Annual Report on behalf of Nakusp Village Council was our third year as a council and we have accomplished most of our four-year plan. One of the last items in our fouryear plan is the revitalizati n of the downtown and we started having mee ngs with the Downtown Committ e to devise a plan. This plan was also supported by the Common Agenda Commi ee that formed in 2014 with the funding support of the Columbia Basin Trust. We conti ued to retain our status as a Fair-Trade Community with help from the Rotary Interact Students. Nakusp was the rst community in BC and the 4 th in Canada. The regula ons have changed and we met the meetin and public outreach criteria. We conti ued to push for the upgrades to our emergency room at Arrow Lakes Hospital. This project has been the priority of the West Kootenay Boundary Hospital Board and in the fall, the Board gave a nal push with the IH for the upgrades. Council and the board worked with our MLA Katrine Conroy to help move this forward. Our MLA worked with the Minister of Health, Adrian Dix who felt it was an important project and he announced funding to complete this plan in Jan We conti ue to do improvements to the Hot Springs and to work on our social media presence. These eff rts have paid o with increased revenues and showing a pro t. For the past three years, I have sat on the Columbia Basin Broadband Commi ee (as Chair of the RDCK) and we are working on funding to improve connectivi y in the basin. We are working on a plan to bring broadband up the valley and into Nakusp. This is an ongoing process of applying for funding from the federal and provincial governments as well as CBT and the communities We were all saddened by the death of Neil Muth, CEO and President of the Columbia Basin Trust and welcome Johnny Strilae. In 2017 Kate Tupper donated a piece of art sculpture that sits on the waterfront I refer to it as Kate s chair. We also received a nancial donati n from a couple in our community who wish to remain anonymous, and this will go towards further art installati ns (with their consultati n). Council was most gra ed to receive the gi s from both these donors and thank them for their generosity. The Village was fortunate to receive a Clean Water and Waste Water grant and we replaced the last 1000 meters of galvanized water mains. Council and sta are always open to discuss your concerns and answer questi ns. We appreciate being able to represent you in the best possible manner. Sincerely, Mayor Karen Hamling. Village of Nakusp 2017 ANNUAL REPORT - 3 Page 49 of 147

50 Local Government in BC The term local government in BC refers to both municipali es and regional districts. Specifi ally, the term municipality refers to a city, district, resort municipality, island municipality, Indian government district, town or village having the power to govern itself. Municipali es are general-purpose local governments that provide a wide range of services and regulate a variety of ac vi es. Over 80% of BC s popula on resides within a municipality, although the land area covered by them is less than 2% of the area of the province. Regional districts are the general-purpose local governments for the unincorporated areas of the province and they provide a framework for inter-municipal coopera on for service provision. Under the Canadian Cons tu on, local governments can only be established and granted powers by the provincial government. The BC government sets out the legal framework for local government through various provincial statutes, most notably the Local Government Act and the Community Charter. Together these two statutes set the rules for elec ng council members, appoin ng o cials, conduc ng municipal business and establishing the authority of the local government. About This Report When the Community Charter was adopted by the Province in 2003, the issue of accountability was one of the areas of increased legisla ve change. As part of the increased accountability, all municipali es are mandated by the Community Charter to prepare, on an annual basis, a document that reports to the ci zens and stakeholders of the municipality past results and plans for the future. Once completed, the annual report must be available for public inspec on a minimum of two weeks before the report is received by Council at a duly cons tuted mee ng. This provides ci zens with me to review the annual report, ask ques ons and prepare submissions. Council will consider the 2017 annual report at the Council mee ng on Monday, June 25, 2018 at 6:30 p.m. in the Emergency Services Building. We ask that you take me to read this report as we encourage your feedback in order that we may provide the best informa on possible to our taxpayers. Governance Council is made up of a Mayor and four Councillors. All members of Council are elected for a xed four-year term. The last elec on was in November 2014 and the next elec on will be held on October 20, The role of the elected Council is to act as the governing body for the Village, making decisions that represent the best overall interests of Nakusp residents and businesses. Council considers matt rs necessary for maintaining and improving opera ons and services, as well as planning for future genera ons. Fiscal responsibility and preserva on of the environment are key principles guiding Council s decisions, as are the Mission and Vision Statements ar culated later in this report. Council acts as a collec ve body and can only exercise its powers through resolu ons and bylaws adopted in a properly cons tuted Council mee ng. The Mayor and Councillors also have a responsibility to provide community leadership, act as ambassadors, and to lobby on behalf of the Village. The Village operates on what is called the one employee system. The Chief Administra ve O cer (CAO) is Council s only employee and acts as the link between Council and the rest of the Village staff The CAO posi on is responsible for the overall management of Village fina ces and opera ons, ensuring that policies, programs and other direc ves of Council are implemented, and advising Council on the opera on and affai s of the Village. Village staff is responsible for ensuring day to day ac vi es are carried out e ciently in order to provide aff rdable services to the taxpayer ANNUAL REPORT Village of Nakusp Page 50 of 147

51 Village of Nakusp Council Council: (le to right) Bill Tobey, Ulli Mueller, Karen Hamling (Mayor), Tom Zeleznik, Len Heppner Council meets the second & fourth Monday at 6:30 pm THE POLICY OF COUNCIL SHALL BE: to promote harmony and cooperatio within the Village to provide accountability to the Public in promoti g e ciency in all facets within the Village to promote the atti de that Councillors and Village employees are here to help to provide the best facilities and services possible, with careful considera on of the fin nces available to promote the Village of Nakusp as a desirable place to live Village of Nakusp 2017 ANNUAL REPORT - 5 Page 51 of 147

52 2017 Council Committees Mayor Karen Hamling Mayor Karen Hamling Councillor Ulli Mueller Councillor Len Heppner Councillor Ulli Mueller Community Health/Community Consultati e Labour Relation RDCK Municipal Director Alternate RDCK Municipal Director Emergency Management BC (EMBC) Liaison: Nakusp and Area Youth Society Nakusp & Area Development Board Nakusp Public Library Councillor Bill Tobey Recreation Commission #4 Nakusp and Area Community Forest (NACFOR) Councillor Tom Zeleznik Chamber of Commerce Nakusp and Area Development Board Nakusp Rail Commi ee Photo credit: Rory McLeod ANNUAL REPORT Village of Nakusp Page 52 of 147

53 Village Operations Village of Nakusp Organiza onal Chart Staff Contacts: Chief Administra ve O Laurie Taylor Treasurer cer (cell) ltaylor@nakusp.com Rhonda Bouillet rbouillet@nakusp.com Director of Operati ns Warren Leigh Director of Recreati n & Parks Terry Welsh Fire Chief & Emergency Services Coordinator Terry Warren (cell) (cell) (cell) wleigh@nakusp.com twelsh@nakusp.com trwarren@nakusp.com Village of Nakusp 2017 ANNUAL REPORT - 7 Page 53 of 147

54 Message from the CAO One of the purposes of an annual report is to allow an organiza on to look back on the past year in order to determine how they can replicate their successes and avoid their failures. This report provides that opportunity for council and sta and provides a medium to publicly communicate the informa on. The role of Village sta in achieving Council's mandates cannot be understated. It is these civil servants who keep our roads, sidewalks, recrea on facilitie and green spaces maintained; ensure essen al services like water and sewer are provided in a safe and effici t manner; and provide that friendly face at the Village o ce. The Village is lucky to have a dedicated group of employees. We look forward to serving you in Laurie Taylor ANNUAL REPORT Village of Nakusp Page 54 of 147

55 ADMINISTRATION & FINANCE Laurie Taylor, CAO Municipal Departments Under the directio of the CAO, this department is responsible for the provisions of such services as business licensing, planning and development, minutes and agendas, and human resources. The CAO is responsible for the fin ncial management of the Village s assets and for the planning, implementation a d monitoring of the Village s Five Year Financial Plan. Staff provide services including taxes, water & sewer billing, processing of accounts payable and receivable and payroll. OPERATIONS Warren Leigh, Director of Operation The Director of Operations oversees the management of the Public Works and Water and Sewer. Services encompassed under this umbrella include: potable water system; waste water treatment, building and facility maintenance, roads & sidewalks infrastructure, airport, equipment maintenance, garbage collectio, recycling and cemetery administratio. RECREATION & PARKS Terry Welsh Director of Recrea on and Parks The Director of Recreatio and Parks oversees the management and marketin of the Nakusp Hot Springs and Chalets, as well as the Hot Springs Campground. He is also responsible for the management of leisure services including parks, sports complex and green spaces. FIRE Terry Warren, Fire Chief The Nakusp & District Volunteer Fire Department is responsible and has authority by Village Bylaws and the Fire Services Act for Protecti n of Life and Property, Fire Suppression, Pre-Fire & Disaster Planning, Mutual Aid to B.C. Wildfir Service, Rescue & Basic First Aid, Hazmat Response, Fire Prevention Programs, Local Assistants to the Fire Commissioner for Inspectio, Inves gatio and Enforcement. Village of Nakusp 2017 ANNUAL REPORT - 9 Page 55 of 147

56 Mission & Vision Statement MISSION STATEMENT Nakusp is a vibrant rural community, where diverse economic activ ty exists in harmony with the natural environment and encourages healthy lifestyles. VISION STATEMENT We will remain a vibrant rural community by preserving our history and enhancing our infrastructure to encourage economic diversifica n. We will remain a regional service centre by suppor ng social, commercial, health and protective services. We will remain a tourist des na on centre by con nuing to develop the Nakusp Hot Springs, the Waterfront and our recrea onal opportuni es. Photo credit: Deb Booth ANNUAL REPORT Village of Nakusp Page 56 of 147

57 SERVICES PROVIDED Airport 2983 paved runway Arena / Auditorium Arena Auditorium / kitchen rentals 4 sheet curling rink Squash court Hockey, fig re ska ng Beach Board of Variance Building Inspec on (contracted to the RDCK) Business Licensing Campsite Cemeteries Municipal Hot Springs Legion Women s Insti ute Glenbank Catholic Nakusp Hillcrest Emergency Services Building Garbage & recycling Collec on Nakusp Hot Springs & Cedar Chalets Parks Waterfront Walk Trails Children s Play Park Skatepark Tennis Courts / Sportsfie ds Sewer System & Sewer Treatment Plant Snow Removal Street Ligh ng Taxati n Volunteer Fire Department Water system Water Treatment Plant Wharf & Boat Launch Zoning Municipal Municipal Services Nakusp is situated on the East shore of Upper Arrow Lake in the Selkirk Mountains in the Regional District of Central Kootenay, Bri sh Columbia. It lies approximately 160 kms north of the City of Nelson, 147 km north of the City of Castlegar, and 100 kilometres south of Revelstoke. Nakusp lies at the south terminus of Provincial Highway #23, which connects to Highway #6. The Village of Nakusp covers an area of 1,059 hectares. Nakusp s shoreline, forest cover, hot springs, and wetlands provide habitat for wildlife and a unique place for people to live. Climate Mean Annual Temperature 7.3 O C (45 O F) Average July Temperature 18 O C (64.94 O F) Average January Temperature -3.9 O C (26.6 O F) Annual Rainfall Total Snowfall Total Sunshine mm (26 inches) cm (75.6 inches) 1902 hours Village of Nakusp 2017 ANNUAL REPORT - 11 Page 57 of 147

58 Community Services Hot Springs, Chalets 2017 Hot Springs Facts & Figures 2017 was defi itely a challenging year for the Nakusp Hot Springs with a road washout in June causing major disruptio s for our Visitors along with the impact from the wildfi e season on visitor streams. Moving Forward In 2016 we spoke of Turning A Corner. In 2017, our focus was moving forward. The Nakusp Hot Springs, Chalets & Campgrounds are one of our Community s most renowned assets. Our Hot Springs are a des na on that has been enjoyed by residents and visitors to the area for over a century. The Springs provide signific nt economic bene t to our community and throughout our region. Our third straight year of returning a profi conti ues to demonstrate the Hot Springs sustainability, but also underscores its importance as an economic generator for our community. Having said that,the Hot Springs conti ues to return a profi to the community even with facing these challenges. The Springs had a visitor total of 41,257 in 2017 a decrease of 5,904 visitors from However, the Springs showed a third consecutiv year end profi and realized a return of $39,599 plus a reserve contributi n of $38,000 to the Chalets. Our Campground had 3,827 site bookings, which was a slight decrease of 43 bookings from Hot Springs Marketin Social media marke ng programs, along with the implementaon of an online booking system for the Chalets and Campground provided immediate bene ts in increasing occupancy rates and revenue streams at the Hot Springs ANNUAL REPORT Village of Nakusp Page 58 of 147

59 Community Services Recreation & Parks 2017 Recrea on & Parks Highlights Kudos to the Society for Nakusp Community Events for hos ng an incredibly successful celebra on of Canada s 150th and Nakusp s 125th Birthdays. The Nakusp Rail Society con n- ues their excellent work of renova ons of the rail units and by beau fying the landscape around the Snow Plow and Caboose at the Community Park. Well done! Thanks to local ar st Kate Tupper for the dona on of a metal sculpture tled Modern Wingback Chair for the Waterfront Walk. An exci ng and well received new programming ini a ve at the Arena was the introduc on of a Skate with Bree program for children in the community. Downtown Revitalizatio The Village received a grant from the BC Rural Dividend Program to develop a Downtown Revitaliza on Plan intended to create an a ractive pedestrian friendly downtown core that would provide economic bene ts to the community. Project Consultants were hired who worked with a community Advisory Committee who worked diligently to complete the Plan. A comprehensive public engagement process was conducted which culminated in Council accep ng the Plan in October. Work then focused on accessing funding to support the implementa on of the Plan. Tennis Court Resurfacing The Village s tennis courts were resurfaced and the project has de nitely provided a qualita ve increase for tennis enthusiasts. The project was funded through a grant form Columbia Basin Trust. Village of Nakusp 2017 ANNUAL REPORT - 13 Page 59 of 147

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66 Goals and Objectives (OCTOBER 26, 2016 Changes are shown in italics) (October 2016 updates) (OCTOBER 23, 2017 Changes are shown in italics) (October 2017 updates) 1) ECONOMIC DEVELOPMENT Encourage economic growth through support of strategic ini a ves that meet the needs of Nakusp s character and loca on. Encourage private investment in a biomass plant An independent business analysis done in 2016 indicated it was not a suitable investment for the Village but that it may be a viable private investment. The cost of the analysis was paid for by CBT. Lobby for Broadband ONGOING CBT has formed Columbia Basin Broadband Corpora on (CBBC) to work towards providing broadband connec vity across the region. The Village will work with CBBC as needed. Lobby for xed transporta on link ONGOING Mayor has met with government o cials to lobby for xed transportati n link Implement Prepare downtown revitaliza on plan Par cipated in Main Street Boost process done by Na onal Trust of Canada and sponsored by CBT Applied for $100,000 grant under BC Rural Dividend program for prepara on of downtown revitaliza on and construc on drawings. Funding received and study completed; comple on of the project depends on availability of funding (esti ated cost $1.9 million) COMPLETED (v) Inves gate ownership trade of Broadway for 1 st Street NW with the Ministry of Transporta on and Infrastructure 2017 Broadway swap is being led by MoT sta OIC & brie ng paper to be submi ed to Province by mid- December Antic pated approval of OIC is early spring 2018 IN PROGRESS 2) LAND USE/INDUSTRIAL GROWTH Maintain Nakusp s role as a diverse regional hub by retaining and a racti g key industries and services to support them and collabora ng regionally to foster sustainable growth. i) Support development of industrial land within Nakusp and Area K ONGOING ii) Review and amend land use policies and bylaws to create opportuni es for development Complete review of R5/C4 zoning and Offi al Community Plan ONGOING COMPLETED University student (urban planning major) will be hired in 2017 to complete the R5 zoning and review OCP University student completed review public hearing Oct 23/17 Address changes required to become known as open for business and that sta is here to help Implement cross training of duties f r administrati e sta and enroll in customer service courses ANNUAL REPORT Village of Nakusp Page 66 of 147

67 Goals and Objectives iv) Investi ate op ons for possibly providing water service to the area within the Village, north of the Kuskanax ONGOING IN PROGRESS Meeti g held with residents on November 7, 2016 Project is underway to service 9 lots total es mated costs $285,000 set up under a local service area. Funding to be via borrowing with repayment costs levied against aff cted properties as a parcel tax over 20 years. 3) COMMUNITY DEVELOPMENT Support ini a ves which contribute to the revitaliza on of Nakusp ensuring that the Village con nues to be a safe, livable and vibrant community while a racti g new families. Lobby for improved health services ONGOING West Kootenay Boundary Hospital Board working with Interior Health on upgrades for Arrow Lakes Hospital emergency room and visiti g physician s rooms Investi ate opportuni es to increase uti iza on and programming of arena complex, parks, trails and campground. Trails master plan Received a $50,000 grant from CBT - will be completed by April 2017 COMPLETED Repairs to Arena roof and entrance canopy will be completed November Funded by $350,000 grant from CBT and balance from NACFOR dividends COMPLETED iii) Lobby for improved access to lake (BC Hydro/Province) breakwater/boat launch ONGOING Engage youth in initi ves whenever possible. ONGOING Renovated village-owned Kinsmen Centre and provided space for Op ons for Sexual Health, Arts Council and Nakusp and Area Youth Society Support senior services Support a ordable housing initi tive 4) HOT SPRINGS DEVELOPMENT Ac vely support a vibrant Hot Springs that enhances Nakusp s nancial situa on and is accessible to our residents. i) Staff development ONGOING Provide customer service training for sta Enroll staff in training courses ii) Improvements to Chalets ONGOING New roofs installed on Chalets and Hot Springs facility - started in 2015 and completed in 2016 iii) Facilitate increased services and improve the provision of services ONGOING iv) Improve marke ng ONGOING Development of marketi g plan TO BE COMPLETED IN 2017 COMPLETED BC Rural Dividend grant ($10,000) received for development of tourism marke ng plan for Hot Springs. Plan to be completed by February 28, 2017 Investment in Hot Springs Director posi on COMPLETED Temporary Director posi on created and lled fall Posi on made permanent in summer Realignment of duties changed posi on to Director of Recrea on and Parks to oversee arena/parks as well as hot springs. v) Inves gate methods of enlarging the campground and increasing accommoda ons. ONGOING Village of Nakusp 2017 ANNUAL REPORT - 21 Page 67 of 147

68 Financial Section Included in this report are the 2017 Financial Statements prepared by the Village of Nakusp and audited by Berg Lehmann LLP. The consolidated fi ancial statements are prepared in accordance with Generally Accepted Accoun ng Principles for local governments, as recommended by the Public Sector Accoun ng Board (PSAB) of Chartered Professional Accountants Canada (CPA). Included in the Village s audited statements is the presenta on of each of the individual funds general, water, sewer and hot springs. This provides readers of the statements bette understanding and better transparency of the Village s opera ons. DEBT As at December 31, 2017 the Village s debt was $1,531,840 which is an increase from the debt at the end of 2016, as a result of the purchase of the Fire Tender. Currently the Village has loans on the following: Bylaw Original Debt Term Debt Start Date Debt Expiry Date Total Bylaw Upgrades to ice plant at arena 100, yrs ,518 Bylaw Auditorium roof and solar panels 275, yrs ,784 Bylaw Repairs to Hot Springs in payback borrowing from reserves 710, yrs ,849 Bylaw Construction of Emergency Services Building 110, yrs ,498 Bylaw Sewer Lift Station 268, yrs ,294 Equipment Loan Fire Tender 425, yrs ,897 1,531,840 The loan payments for the sewer li sta on are paid from the sewer fund and not from general taxes. The loan payments for the Hot Springs come from Hot Springs revenue and not from general taxes ANNUAL REPORT Village of Nakusp Page 68 of 147

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98 Statistical Information PROPERTY TAX EXEMPTIONS (PTE) Through the adop on of an annual bylaw, the Municipal Council may provide a permissive exemp on from taxa on to certain groups and organiza ons. The legal capacity to provide these permissive tax exemp ons is through powers granted to the Council in the Community Charter. To be considered for a permissive tax exemp on, an organiza on must submit an applica on and illustrate that their goals, policies, and opera ng principles that re ect those of the municipality; that the services provided are an extension of municipal services and that their programs are deemed to contribute to the well being of the community. They must be primarily used by residents of the Village of Nakusp and allow all Nakusp residents to par cipate and adhere to all Village of Nakusp bylaws and policies. Below is a lis ng of organiza ons granted a PTE in 2017 together with the amount of municipal taxes that would have been imposed on the property if it were not exempt Summary of Permissive Tax Exemp ons 2017 Value of Exemp on Royal Canadian Legion, Branch 20 $327 Arrow and Slocan Lakes Community Services Associa on $5,405 Nakusp Launch Club $5,244 Halcyon Assisted Living Society $3,189 Nakusp Childcare Society $925 Arrow Lakes Hospital Auxiliary $957 Arrowtarian Senior Citi ens Society $3,075 Arrowtarian Senior Citi ens Society $1,919 Total of Permissive Tax Exempti ns Under Bylaw 652 $21,041 Total of General Statutory Exemptions (Bylaw Public Worship) $5,991 Grand Total of all Tax Exempti ns $27,032 Grand Total of all Tax Exempti ns, as a % of 2017 Municipal Levy 2.76% ANNUAL REPORT Village of Nakusp Page 98 of 147

99 Statistical Information REVENUE SOURCES 2017 EXPENSES 2017 Village of Nakusp 2017 ANNUAL REPORT - 53 Page 99 of 147

100 Statistical Information MUNICIPAL STATISTICS Incorporated: November 24, 1964 Location Area: Regional District of Central Kootenay, 200 km east of Vernon, 162 km northwest of Nelson School District No. 10, Arrow Lakes 1059 hectares Population 1,605 Km of Roads: Paved Unpaved Km of Lanes: 6.6 Km of Domesti 34.3 Km of Sewers: Storm Sanitary Employees: ANNUAL REPORT Village of Nakusp Page 100 of 147

101 ITEM H2 Page 101 of 147

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103 INITIATED: REVIEWED: APPROVED: Mayor Karen Hamling 1. Asset Management Policy Statements 1.1 Asset management is a broad strategic framework that encompasses many disciplines and involves the entire organization. The term asset management, as used in this document, is defined as the application of sound technical, social, economic and cultural principles that considers present and future needs of users, and the service from the asset. Assets are meant to comprise not only the Village s infrastructure but also equipment, vehicles, furniture, etc. To guide the organization, the following policy statements have been developed: a) The Village staff under the direction of the CAO will maintain and manage infrastructure assets at defined levels to support public safety, community wellbeing and community goals. b) Village staff under the direction of the CAO will monitor standards and service levels to ensure that they meet/support community and Council goals and objectives. c) Village staff under the direction of the CAO will develop and maintain asset inventories of the entire Village s infrastructure. d) Village staff under the direction of the CAO will establish infrastructure replacement strategies through the use of full life cycle costing principles. e) Council and staff will plan financially for the appropriate level of maintenance of assets to deliver service levels and extend the useful life of assets. f) Council and staff will plan for and provide stable and sustainable long-term funding policies to replace and/or renew and/or decommission infrastructure assets. Page 103 of 147

104 g) Council will report to citizens regularly on the status and performance of work related to the implementation of this asset management policy. h) Where appropriate, asset management will be considered and incorporated in the Village s other corporate plans. 2. Background and Purpose 2.1 Council has a mandate to provide a wide range of services. In order to guide staff with the effective implementation of those services, Council typically adopts policies for important issues that can be used by staff to support Council s vision, goals and objectives. 3. Vision and Goals for Infrastructure Assets 3.1 Council s vision and goal for the community is a safe, livable, sustainable and economically vibrant community underpinned by well managed and maintained infrastructure assets. These assets include but are not limited to efficient transportation networks, economical and reliable water distribution networks, safe and reliable sewage collection systems, reliable information technology systems, productive fleets, and accessible parks, recreation and civic facilities. 3.2 Though these assets age and deteriorate, by using sound asset management practices, Council and the community can be assured that the assets meet performance levels, are used to deliver the desired service in the long term and are managed for present and future users. 3.3 This policy is to articulate Council s commitment to asset management, and guides staff using the policy statements. In doing so, this policy also outlines how it is to be integrated within the organization in such a way that it is coordinated, cost effective and organizationally sustainable. This policy also demonstrates to the community that Council is exercising good stewardship and is delivering affordable services while considering its legacy to future residents. 3.4 Staff will implement the policy through the development and use of asset management guidelines and practices. Since the performance of asset management is organization specific, reflective of knowledge, technologies and available tools, and will evolve over time, the responsibility for guidelines and practices are delegated to staff. Page 104 of 147

105 4. Policy Principles, Guidelines and Integration 4.1 The key principles of the asset management policy are outlined in the following list. The Village shall: make informed decisions, identifying all revenues and costs (including operation, maintenance, replacement and decommission) associated with infrastructure asset decisions, including additions and deletions. Trade-offs should be articulated and evaluated, and the basis for the decision recorded. establish a holistic view of asset management by integrating corporate, financial, business, technical and budgetary planning for infrastructure assets. establish organizational accountability and responsibility for asset inventory, condition, use and performance. consult with stakeholders where appropriate. define and articulate service, maintenance and replacement levels and outcomes. use available resources effectively. manage assets to be sustainable. minimize total life cycle costs of assets. Consider environmental goals. consider social and sustainability goals. minimize risks to users and risks associated with asset failure. pursue best practices where available. report the performance of its asset management program to Council and the community. 5. Guidelines and Practices 5.1 This policy shall be implemented by staff using accepted industry guidelines and practices (such as those recommended by the Federation of Canadian Municipalities, e.g., InfraGuide) and staff shall consider the use of an asset management strategy and asset management plans. 5.2 The organization will also comply with required capital asset reporting requirements, as may be established by regulatory bodies, and integrate the asset management program into operational plans throughout the organization. Page 105 of 147

106 5.3 Strategic asset management plans may be developed fora specific class of assets, or be generic for all assets, and should outline long term goals, processes and steps toward how they will be achieved. The asset management plans should be based on current inventories and condition (acquired or derived), projected performance and remaining service life and consequences of losses (e.g. vulnerability assessments, Emergency Management BC Critical Infrastructure Consequence of Loss Assessment). Operational plans should reflect these details. Replacement portfolios and associated financial plans should consider alternative scenarios and risks, as well as include public consultation. 6. Context and integration of Asset Management within Organization 6.1 Where possible and appropriate, Council and staff will consider this policy and integrate it in the development of corporate documents such as: Official Community Plan Five-year financial plan (operating and capital budgets) Land use plans Infrastructure servicing, management and replacement plans 7. Key Roles for Development and Implementation of the Asset Management Policy 7.1 While Staff, public and other agencies may provide input on the nature and text of the policy, Council retains the authority to approve, update, amend or rescind Council policies. Role Identification of issues and development of policy updates Establish levels of service Exercise stewardship of assets, adopt policy and Implementation of policy Development of plans, guidelines and practices for approval by Council Ongoing review of policies Responsibility Council and Staff Council and Staff with consultation from the community Council CAO and Staff CAO and Staff Council and Staff Page 106 of 147

107 8. Implementation, Review and Reporting of Asset Management Work 8.1 The implementation, review and reporting back regarding this policy shall be integrated within the organization. Due to the importance of this policy, the organization s asset management program shall be reported annually to the community, and implementation of this policy reviewed by Council at least once each term. Actions Adopt Asset Management Policy Monitor and review infrastructure standards and service levels at established intervals Develop and maintain infrastructure strategies including asset replacement and service plans Assess infrastructure condition and service levels Establish and monitor infrastructure replacement levels through the use of full life cycle costing principles to ensure all costs are considered in planning for asset replacement Develop and maintain financial plans for the Appropriate level of maintenance, rehabilitation, extension and decommission of assets Report to the Community on the status of the Community s infrastructure assets and asset management program. Responsibility Council Council and CAO Staff Staff Staff Council and Staff Council and CAO Page 107 of 147

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