SOCIAL JUSTICE AND TRANSFORMATION IMPLEMENTATION PLAN

Transcription

1 SOCIAL JUSTICE AND TRANSFORMATION IMPLEMENTATION PLAN

2 Istitutioal Performac e Idicator Aual Quarterly Performace 1 st Quarter 2 d Quarter 3 rd Quarter 4 th Quarter Resposible Perso 10 : To esure effective ad efficiet istitutioal trasformatio Develop ad implemet teets of a Itegrated Trasformati o Pla for Uiversity Reviewed istitutioal itegrated trasformatio pla by December The uit to start a review ad critical aalysis of ITP i December Critically appraised ITP Discussio documet Draft ITP Stakehold er feedback Revised draft ITP Coucil feedback 15 September coucil meetig Coucil approved ITP ALL Prof Zide to covee stakeholder meetig ITP Covee a review cosultativ e team ad outlie a detailed cosultativ e process Miutes of meetigs 1 Task team meetig to review ITP Miutes of task team meetig 1 task team meetig to review ITP Miutes of task team meetig Fial draft ITP preseted to coucil. Fial approved ITP Mr Mvalo 1 Task team meetigs to review ITP 3 rd week Jauary

3 Istitutioal Performac e Idicator Aual Quarterly Performace 1 st Quarter 2 d Quarter 3 rd Quarter 4 th Quarter Resposible Perso Schedule 1 st meetig icludig veue ad DVC diaries Alig with ITP process to Audit ad Risk committee Develop a process outlie pla. 1 st Draft Trasform atioal pla Implemet atio pla Iitiated ITP process 2 d Draft Trasformat ioal pla 2 d Draft Trasform atioal pla 3 rd Draft Trasform atioal pla ad preseted to coucil 18 Septembe r 2015 Submissio to coucil Develop a implemeta tio pla. Iitiated ITP process ITP siged off by EMC 3

4 Istitutioal Performac e Idicator Aual Quarterly Performace 1 st Quarter 2 d Quarter 3 rd Quarter 4 th Quarter Resposible Perso Coordiate trasformatio processes with particular attetio to sites of delivery Educity, Secuda.Upi gto,daveyto ad campus Istitutioa lize trasforma tio at VUT sites 5 visits per site to hold trasforma tioal workshops with staff Workshop/ Roadshow Mothly 5 visits per site to hold trasformati oal workshops with staff ad studets Workshop/ Roadshow Mothly 5 visits per site to hold trasforma tioal workshops with staff ad studets Workshop/ Roadshow Mothly 5 visits per site to hold trasformati oal workshops with staff ad studets Workshop/Ro adshow Mothly Ms Miya Maage implemetati o of Trasformati o framework ad uit s Itegrated Trasformati Faculty ad divisios ITP pla ad ufused i EE plas. Faculty ad divisio s meetigs for developm et of ir ow ITP s Template for faculty ad divisioal ITP s. Moitor ad maage implemeta tio of faculties ad divisios ITP s Divisioal ad faculty ITP s Mothly 4 Moitor ad maage implemet atio of ITP Moitorig tool Trasform atioal leadership provided. Siged off divisioal ad faculty Moitor ad maage implemeta tio of ITP Moitorig tool Trasformatio al leadership provided. Siged off divisioal ad faculty ITP s

5 Istitutioal Performac e Idicator Aual Quarterly Performace 1 st Quarter 2 d Quarter 3 rd Quarter 4 th Quarter Resposible Perso o Pla ITP s Origiate ad formulate trasformatio policies ad procedures to esure uiversity s compliace with relevat legislatio relative to social justice ad trasformatio 3 Trasformatio policies ad aalyzed Trasformatio policy, Ati- Discrimiatio ad Employmet Equity Coduct istitutioa l policy gap aalysis icludig baselie i addressi g trasforma tio Iitiate developm et of social justice policies Policy gap aalysis coducted Social justice policy Draft policies out for public commet Develop social justice policies Revised Social justice policy Coduct istitutioa l policy gap aalysis icludig baselie i addressi g trasforma tio Develop social justice policies Policy gap aalysis coducted Social justice policy Coduct istitutioal policy gap aalysis icludig baselie i addressig trasformati o Develop social justice policies Moitorig implemetatio of approved ew policies. Social justice policy 5

6 Istitutioal Performac e Idicator Aual Quarterly Performace 1 st Quarter 2 d Quarter 3 rd Quarter 4 th Quarter Resposible Perso 1 : To create a eablig eviromet for effective strategic leadership Provide leadership ad guidace for uit s professioal ad support persoel 12 staff meetigs to effectively provide leadership ad guidace 3 Staff meetigs to discuss uit s activities Miutes of meetigs Writte progress Actio plas ad mothly 3 Staff meetigs to discuss uit s activities Miutes of meetigs Writte progress Actio plas ad mothly 3 Staff meetigs to discuss uit s activities Miutes of meetigs Writte progress Actio plas ad mothly 3 Staff meetigs to discuss uit s activities Miutes of meetigs Writte progress Actio plas ad mothly Mr Mvalo(chairper so) ALL 5: To esure effective Huma Resource Maagemet To esure optimum maagemet ad utilizatio of huma capital i pursuit of uit ad istitutioal objectives Aual review of job fuctios i lie with strategy Aual performa ce review N/A N/A N/A N/A N/A Job fuctios aliged ad reviewed i lie with strategy Reviewed job fuctios ALL 6

7 Istitutioal Performac e Idicator Aual Quarterly Performace 1 st Quarter 2 d Quarter 3 rd Quarter 4 th Quarter Resposible Perso Implemet performace maagemet developmet system Aual performace of staff maaged Job descriptio s ad cotracts ad siged off by relevat parties Adherece to PMDS policy Quarterly review template Quarterly performac e review sessio to assess performac e Quarterly review documet s submitted Quarterly performa ce review sessio to assess performa ce Quarterly review documet s submitted Quarterly performac e review sessio to assess performac e Quarterly review documets submitted Exceptioal performace be rewarded ALL Facilitate traiig ad/or capacity developmet i lie with performace cotract 5 staff traied ad capacitated i lie with performace cotracts 2 staff members attedig traiig liked to performa ce areas Traiig report 2 staff members attedig traiig liked to performac e areas Traiig report 2 staff members attedig traiig liked to performa ce areas Traiig report 2 staff members attedig traiig liked to performac e areas Traiig report Mr Mvalo 7

8 Istitutioal Performac e Idicator Aual Quarterly Performace 1 st Quarter 2 d Quarter 3 rd Quarter 4 th Quarter Resposible Perso Staff leave ad attedace maaged icludig Friday s half days as per istitutioal culture 5 staff attedace ad leave maaged Maage ad moitor staff leave ad attedac e Adherece to istitutioa l huma resource policies Leave plaer Maage ad moitor staff leave ad attedace Leave plaer Mothly leave Leave forms Maage ad moitor staff leave ad attedac e Leave plaer Mothly leave Leave forms Maage ad moitor staff leave ad attedace Leave plaer Mothly leave Leave forms Mr Mvalo Mothly leave Leave forms 2: To ehace ad sustai fiacial viability of VUT Plaig ad admiisterig uit s aual operatig budget Uit s aual operatig budget effectively admiistered Procure resources as per demad pla ad allocated budget Budget ad recociliati o Medium term expeditur e template Review budget ad assess eed to shift fuds for or projects Budget Medium term expeditur e template Procure resources as per demad pla ad allocated budget Budget Medium term expeditur e template Fuctios to submit demad plas Operatig budget preseted to budget Budget Fialized operatig budget Motivatio for budget Ms Kaeae Ms Melato ITS 8

9 Istitutioal Performac e Idicator Aual Quarterly Performace 1 st Quarter 2 d Quarter 3 rd Quarter 4 th Quarter Resposible Perso committee Summary of budget Approved operatig budget Leverage exteral fudig for special iitiatives/pro jects Source out fudig for special projects such as ext geeratio scholar programme Fudig proposal template to source out fudig Fudig template Submissio of fudig proposals to potetial fudig parters Submitted proposals Submissio of fudig proposals to fudig parters Submitted proposals Review fudig strategies ad proposals Reviewed fudig strategies Mr Mvalo 9

10 Istitutioal Performac e Idicator Aual Quarterly Performace 1 st Quarter 2 d Quarter 3 rd Quarter 4 th Quarter Resposible Perso 4: To ehace research, iovatio ad commercializatio Coductig research o issues related to Huma Rights, Social Cohesio ad Social Justice with a view to esurig that VUT, lives up to true meaig of Social Justice, all members of VUT family treated with respect ad digity To cotribute to research outputs of uiversity 6 aual Istitutioal trasformatio colloquium/se miars/ 8 public lectures aually N/A N/A To prepare paper(s) for presetig at HESA Trasformat io Coferece Covee a aual Istitutioal trasformati o colloquium/ semiars Covee 2 public lectures Paper preseted at HESA coferec e Colloquiu m/semiar s/public lectures N/A Covee a aual Istitutioa l trasforma tio colloquium /semiars N/A Colloquiu m/semiar s/public lectures N/A Covee a aual Istitutioal trasformati o colloquium/ semiars N/A Colloquium/se miars/public lectures Ms Kaeae/Mr Mvalo Mr Radebe Covee 2 public lectures 2 public lectures coveed 2 public lectures coveed Covee 2 public lectures 2 public lectures coveed Covee 2 public lectures 2 public lectures coveed 10

11 Istitutioal Performac e Idicator Aual Quarterly Performace 1 st Quarter 2 d Quarter 3 rd Quarter 4 th Quarter Resposible Perso 9: To esure improved uiversity iteratioal likages ad parterships ad 10: To esure effective ad efficiet istitutioal trasformatio Workig i close collaboratio with HR Divisio advacig equity, orgaisatio al trasformatio ad promotig a iclusive istitutioal culture ad values diversity as a wellsprig of itellectual ad social vitality Forge close relatioships with HR Divisio Cosult ad assist faculties ad departme ts to set targets i lie with istitutioa l EE targets Cosultati ve meetigs set faculties ad divisios EE targets Mothly meetigs with HR to foster collaboratio s Re-activate EE committee meetigs Traiig for EE committee members Miutes of meetig Miutes of meetig Moitor faculties EE pla Moitorig report Moitor faculties EE pla Moitorig report Mr Mashiloae Resuscitat Miutes of 11

12 Istitutioal Performac e Idicator Aual Quarterly Performace 1 st Quarter 2 d Quarter 3 rd Quarter 4 th Quarter Resposible Perso e Regioal Trasform atio Maagers Forum Forum establishe d 1 Trasformat ioal forum meetig meetig 1 Trasform atioal forum meetig Miutes of meetig 1 Trasformat ioal forum meetig Miutes of meetig Mr Mvalo Prepare timeous aual submissio of EE progress to DoL Progress report Prepare aual EE progress EE progress report N/A N/A N/A N/A Mr Mashiloae To forge regioal, atioal, cotietal ad iteratio al partershi ps 12

13 Istitutioal Performac e Idicator Aual Quarterly Performace 1 st Quarter 2 d Quarter 3 rd Quarter 4 th Quarter Resposible Perso 6: To improve istitutioal effectiveess ad efficiecy & Promotig public debates o topical issues of HE trasformatio as well as creatig sustaiable parterships with ay or progressive orgaisatio whose ageda is based o egatio of all forms of discrimiator y practices icludig racism, xeophobia, sexism aticorporate bullyig ad Forge sustaiable parterships with chapter 9 istitutios ad ay or progressive orgaizatios icludig NGOs ad all spheres of govermet Establish a data base of orgaisati os to participate i sustaiabl e partershi ps Stakehold ers data base 1 Stakeholder meetigs Coduct a gap aalysis o scope of public debates Miutes of meetigs Mothly Gap aalysis fidigs 1 Stakehold er meetigs Miutes of meetigs Mothly Hold 1 focused ad structured public debate o trasformati o issues Public debate Mr Radebe Improvig image of uiversity To raise profile of trasformatio ad VUT s role reof Optimal commuicatio reached Commuic atio strategy uderpii g uit s Draft commuic atio strategy Parter with Cooperate Affairs to raisig awareess of SJT Awarees s raised SJT uit work Coduct roadshows ad presetati os Roadshow s coducted Coduct roadshows ad presetatio s Roadshows coducted Mr Mvalo 13

14 Istitutioal Performac e Idicator Aual Quarterly Performace 1 st Quarter 2 d Quarter 3 rd Quarter 4 th Quarter Resposible Perso overall strategy uit Update web page o trasforma tioal issues Web updated Update web page o trasformati oal issues 50 th aiversar y programm e Update web page o trasforma tioal issues Improved access to SJT uit Update web page o trasformati oal issues Improved access to SJT uit Develop SJT baers ad brochure Baers ad brochures procured Develop a programme for celebratio of 50 th aiversary Use of electroic billboards, bulk sms, social media, VUT fm Use of electroic billboards, bulk sms, social media, VUT fm Lauch SJT offices SJT offices lauched 14

15 Istitutioal Performac e Idicator Aual Quarterly Performace 1 st Quarter 2 d Quarter 3 rd Quarter 4 th Quarter Resposible Perso Put sigage leadig to SJT offices Sigage available 7: To esure effective goverace ad policy ladscape for uiversity Edeavour to resolve ay reported (mior) issues of discrimiatio ad social justice Ombud office set up Cosult with stakeholde rs for setup of Ombud office Stakehold er cosulted Moitorig impact Ombud office has o VUT commuity Moitorig tool Moitorig impact Ombud office has o VUT commuity Moitorig impact Ombud office has o VUT commuity Mr Mvalo Selfevaluatio of SJU fuctioig ad compliace with iteral ad exteral processes icludig 15

16 Istitutioal Performac e Idicator Aual Quarterly Performace 1 st Quarter 2 d Quarter 3 rd Quarter 4 th Quarter Resposible Perso legislatio Esure appropriate cosultative ad goverace processes ad forums are i place ad workig effectively IF, EE committee Trasform atio forum meetigs Miutes of meetigs IF, EE committee, Trasformat io forum meetigs Miutes of meetigs IF, EE committee, Trasform atio forum meetigs Miutes of meetigs IF, EE committee, Trasformat io forum meetigs Miutes of meetigs Mr Mvalo 16

17 Istitutioal Performac e Idicator Aual Quarterly Performace 1 st Quarter 2 d Quarter 3 rd Quarter 4 th Quarter Resposible Perso 4: To ehace research, iovatio ad commercializatio To esure iovatio as a hall mark for cotiuous improvemet ad service delivery Iitiate alterative dispute (ADR) resolutio process/m echaism i resolvig huma rights ad social justice issues Iitiate alterative dispute (ADR) resolutio process/me chaism i resolvig huma rights ad social justice issues Ivestigate VUT s cotributio to local/regio al ecoomic developme t 10: To esure effective ad efficiet istitutioal trasformatio Moitor chage i istitutioal culture e.g. climate survey Iitiate a discussio o VUTs Trasformatio Barometer 1 st Draft VUT Trasform atio Barometer 1 st draft barometer 2 d Draft VUT Trasformat io Barometer 2 d draft barometer Barometer preseted to coucil for approval Barometer preseted to coucil Approved Social Justice ad Trasformat io Barometer Approved barometer Mr Mvalo ad Mr Radebe Moitor chage i istitutioal culture Istitutioal culture moitored 17

18 Istitutioal Performac e Idicator Aual Quarterly Performace 1 st Quarter 2 d Quarter 3 rd Quarter 4 th Quarter Resposible Perso Moitor geder eutrality of istitutioal policies ad practices Promote geder sesitivity ad iclusivity i uiversity operatios Geder iitiatives promotig wome ito leadership positios Evaluate extet of geder bias of policies ad recomme d chages, if ay Meetig to coordiate geder activities (Sylvia Malope) Develop a fudig proposal for geder programm e activities Extet of geder eutral istitutioa l policies evaluated Miutes of meetig Fudig proposal Moitor wher istitutioal policies are geder eutral Meetig to coordiate geder activities (Sylvia Malope) Istitutioa l policies moitored Miutes of meetig Moitor icreased wome participatio i leadership roles Meetig to coordiate geder activities (Sylvia Malope) Wome participatio i leadership roles moitored Miutes of meetig Moitor geder represetivi ty i istitutioal committees Meetig to coordiate geder activities (Sylvia Malope) Geder represetivity i istitutioal committees moitored Miutes of meetig Ms Kaeae ad Ms Miya Ms. Kaeae Ms. Kaeae Moitor implemetati Aual N/A N/A Develop a moitorig Moitorig tool Moitor progress Moitorig N/A N/A Ms. Kaeae 18

19 Istitutioal Performac e Idicator Aual Quarterly Performace 1 st Quarter 2 d Quarter 3 rd Quarter 4 th Quarter Resposible Perso o of Miisterial Committee i Public Higher Educatio Istitutios recommeda tios (Elimiatio of Discrimiatio, Social Cohesio ito istitutioal strategy) moitorig tool i lie with recommed atios form miisterial committee towards implemet atio of recomme datios form miisterial committee doe Moitorig report Moitor implemetati o of staff developmet programmes icludig traiig, Next Geeratio Scholars programme, mid- term diversity iitiatives for successio Staff developmet programmes i place Develop a fudig proposal for ext geeratio programm e Approved fudig of ext geeratio scholar programm e Cosult with post graduate programme s to strategize o ext geeratio scholar programme Strategy o ext geeratio scholar programm e N/A N/A N/A N/A Mr Mvalo ad Ms Kaeae 19

20 Istitutioal Performac e Idicator Aual Quarterly Performace 1 st Quarter 2 d Quarter 3 rd Quarter 4 th Quarter Resposible Perso plaig Moitor buildigs accessibility to people with disabilities 20% buildigs accessible to people with disabilities List all buildigs Audited buildigs Hold meetig with facilities uit to strategize o achievig this target Project pla 10% of ocompliat buildigs addressed 10% of buildigs compliat 20% of ocompliat buildigs addressed 20% of buildigs compliat Ms. Kaeae ad Ms. Miya Coduct site ispectio s to idetify barriers to access buildigs Nocompliat facilities idetified 20

21 Istitutioal Performac e Idicator Aual Quarterly Performace 1 st Quarter 2 d Quarter 3 rd Quarter 4 th Quarter Resposible Perso Advocate for eviromet al sustaiability as oe of core objectives of uiversity Priciples of evirometal sustaiability embraced Moitor evirome tal awareess ad gree cooperate resposibil ity Strategize o climate chage iitiatives (evirom etal campaigs i partershi p with SHE/OHS uit) Climate chage strategies i place Priciples of evirome tal sustaiabil ity embraced Meetig with stakeholder s to raise evirome tal awareess (waste maageme t) Moitor eergy usage ad develop itervetio s for coservig eergy Icreased lifestyle behavior awareess Priciples of evirome tal sustaiabil ity embraced Demad side maagem et Implemet evirome tal strategies Itroduce ew low cost/efficie t water heatig techologi es Waste maagem et Reductio of heatig of cyliders( water heatig) Chaged behavioral attitudes to climate chage Priciples of evirome tal sustaiabil ity embraced Implemet evirome tal strategies Chaged behavioral attitudes to climate chage Priciples of evirometal sustaiability embraced Approved evirometal ad waste maagemet policies Eergy maagemet policy Mr. Mvalo 21

22 Istitutioal Performac e Idicator Aual Quarterly Performace 1 st Quarter 2 d Quarter 3 rd Quarter 4 th Quarter Resposible Perso Moitor implemetati o of BBBEE/ Good Corporate Citizeship/U iversal access Promote soud implemetatio of BBBEE/ Good Corporate Citizeship Aalyze affirmative procureme t sped o black SMEs BBBEE certificate(i mproved ratig for ext roud) More black SMEs reder goods ad services to VUT Implemeta tio of VUT BBBEE policy icludig affirmative procureme t VUT BBBEE policy implemet ed Broade ecoomic empower met /participati o of SMEs Eforceme t of BBBEE provisios of procureme t policy BBBEE factored ito decisio all makig processes Sigificat participatio of SMEs Mr. Mvalo Explore itegratio of outsourced staff ito uiversity commuity/ commissio a study o Scope of ivolvemet of outsourced staff i uiversity life through improvemet of ir Icreased idetificati o with VUT s missio ad visio/ Study fidigs Outsource d staff idetificati o with VUT Code of Good Coduct based o teets of social justice, equity, SHE Reports Study Ecourage o SHE compliac e of service providers SHE Reports Ecourage o SHE compliace of service providers SHE Reports Mr. Mvalo 22

23 Istitutioal Performac e Idicator Aual Quarterly Performace 1 st Quarter 2 d Quarter 3 rd Quarter 4 th Quarter Resposible Perso outsourcig i lie with social justice ad equity priciples coditios of service ad access to study beefits (commissioe d study) Provide staff developm et opportuiti es empowerm et ad trasformati o Research Fidigs fidigs 23

24 APPROVAL OF THE IMPLEMENTATION PLAN I Miky Kaeae i my capacity as Maager for Social Justice ad Trasformatio uit hereby submit implemetatio pla for approval Ms Miky Kaeae Maager: Social Justice ad Trasformatio Date: Approved/Not approved Mr George Mvalo Director: Social Justice ad Trasformatio Date: 24