Board of Education Budget Committee Meeting

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1 Board Clerk: Patty Scott Campus Contact: Deb Nicholls (541) , Southwestern Oregon Community College supports student achievement by providing access to lifelong learning and community engagement in a sustainable manner Board of Education Budget Committee Meeting Monday, May 8, 2017 Southwestern Oregon Community College does not discriminate on the basis of race, color, gender, sexual orientation, marital status, religion, national origin, age, disability, gender identity, or veterans in employment, education, or activities as set forth in compliance with federal and state statutes and regulations.

2 Board Clerk: Patty Scott Campus Contact: Deb Nicholls (541) , Southwestern Oregon Community College supports student achievement by providing access to lifelong learning and community engagement in a sustainable manner CORE VALUES (Revised February 25, 2013) Learning and Achievement * Access * Community Engagement * Sustainability Board of Education Meeting Budget Committee Tioga 505, 1988 Newmark Ave., Coos Bay, Oregon Monday, May 8, :30 p.m. AGENDA Action Items = 1. CALL TO ORDER 2. BUDGET COMMITTEE MEMBERS A Budget Committee Roster, Exhibit # 2 A B. Selection of Officers 1. Chair 2. Vice-Chair 3. AGENDA CHANGES 4. CONSENT AGENDA A. Minutes 1. May 9, 2016 Budget Committee Meeting, Exhibit # 4 A RECOMMENDED BUDGET A. Budget Overview B. Presentation of Budget Recommended Budget, Exhibit # 5 B Supplemental Documentation of changes > $5,000 a. General and Curry Funds, Exhibit # 5 B 2a b. Internal Service Fund, Exhibit # 5 B 2b c. Enterprise Funds, Exhibit # 5 B 2c 6. PUBLIC COMMENT 7. BUDGET COMMITTEE RECOMMENDATION A. Approval of Recommended Budget, Exhibit # 7 A OR B. Hold a Second Meeting on June 5, 2017, 5:30 p.m. 8. ADJOURNMENT Shaded Exhibit included in meeting materials *Materials may be distributed at the meeting Board policy states that requests must be made by contacting the Clerk of the Board at least nine working days prior to the scheduled meeting. Requests for additions by visitors attending a meeting will be allowed by an affirmative vote of the majority of the Board Members. Time allocations will be at the discretion of the Board Chair. It is the policy of the Board of Education to adjourn the meeting within three hours unless a motion to continue the meeting is made and approved by a majority vote of the members present. Southwestern Oregon Community College does not discriminate on the basis of race, color, gender, sexual orientation, marital status, religion, national origin, age, disability status, gender identity, or protected veterans in employment, education or activities as set forth in compliance with federal and state statutes and regulations.

3 Exhibit # 2 A Date May 8, 2017 Budget Committee Roster VACANT Term Expires: 06/30/18 Mike Gaudette Term Expires: 06/30/ th Ave Coos Bay, OR Home: Andrew Gordon Term Expires: 06/30/ th St North Bend, OR Home: Randy Mason Term Expires: 06/30/20 PO Box 3143 Harbor, OR Cell: Skaidra Scholey Term Expires: 06/30/ Juniper Ave Coos Bay, OR Tenneal Wetherell Term Expires: 06/30/ Wall St North Bend, OR Timm Slater Term Expires: 06/30/ th St North Bend, OR Home: Southwestern is an equal opportunity employer and educator.

4 SOUTHWESTERN OREGON COMMUNITY COLLEGE Board of Education Budget Committee Meeting Minutes May 9, 2016 Exhibit # 4 A 1 Date May 8, 2017 Approved YES NO Motion # CALL TO ORDER ATTENDANCE BUDGET COMMITTEE MEMBERS Bdgt M05/16-1 Bdgt M05/16-2 AGENDA CHANGES CONSENT AGENDA Bdgt M05/16-3 Board of Education Chair Susan Anderson called the meeting to order at 5:30 p.m. Members of the Budget Committee met in Tioga Hall, Room 505. Due and proper public meeting notice was provided. Board of Education Budget Committee (quorum present) Susan Anderson (Chair) Harry Abel David Bridgham Mark Gagnon Mike Gaudette Andrew Gordon Marcia Jensen Randy Mason Judy May-Lopez (via IPV) Staff Patty Scott (President) Cheryl Davies Kathy Dixon Leigh Fitzhenry Matt Gilroy Mike Herbert Rocky Lavoie Tom Nicholls BUDGET COMMITTEE ROSTER, EXHIBIT # 2 A Copies of the roster were included in the meeting materials. OATH OF OFFICE, EXHIBIT # 2 B 1 Chair Anderson administered the Oath of Office to Mark Gagnon. Ken Messerle Absent: Tim Bishop Skaidra Scholey Mike Sickels Timm Slater Deb Nicholls (Recording Secretary) Janet Pretti (via IPV) Mike Springer Eric Stasak Shawna Stephens Joe Thomas Ross Tomlin Jeff Whitey Cody Yeager SELECTION OF OFFICERS Budget Committee Chair Harry Abel s motion to nominate Mike Gaudette, Budget Committee Chair, was seconded by Marcia Jensen. Upon call for the vote, the MOTION PASSED unanimously. Budget Committee Vice-Chair Marcia Jensen s motion to nominate Andrew Gordon, Budget Committee Vice-Chair, was seconded by Harry Abel. Upon call for the vote, the MOTION PASSED unanimously. No changes were noted. DRAFT Marcia Jensen s motion to approve the Consent Agenda, as presented, was seconded by Ken Messerle. Upon call of the vote, the MOTION PASSED unanimously. BE IT RESOLVED, that the Board of Education and Budget Committee of Southwestern Oregon Community College District reviewed and approved the Budget Committee meeting minutes dated May 11, 2015, Exhibit # 4 A 1.

5 RECOMMENDED BUDGET PUBLIC COMMENT BUDGET COMMITTEE RECOMMENDATION Bdgt M05/16-4 ADJOURNMENT Budget Overview President Patty Scott provided an overview of the College s budget which included a presentation on the state support, new programs and initiatives, restructuring, seismic grant, accreditation status, and an Oregon Promise briefing. She shared on potential PERS rate increases, A Better Oregon Ballot Measure 28, Health and Science Technology building, LNG implications, and deferred maintenance needs. Budget challenges led the internal budget committee to prioritize around the following objectives: 1. Continue to maintain the fiscal integrity of the College by maintaining the College s General Fund balance. 2. Increase the safety for students and staff by modernizing the motor pool. 3. Ensure the full operation of the College by budgeting for fixed costs increases in operating expenditures. 4. Strengthen instruction and student retention. 5. Improve enrollment and student retention. 6. Eliminate or reduce discretionary expenditures. 7. Negotiate savings with service providers. 8. Identify labor efficiencies in administrative areas. 9. Apply technology to specific areas to improve operations. Presentation of Budget Vice President Eric Stasak distributed copies of a revised General Fund Summary and briefed the Budget Committee on the College s budget structure and development process. Vice President Ross Tomlin briefed the Budget Committee on new and potential programs, new faculty positions, initiatives on campus and at the state level, grants, dual credit courses, and an overview of academic cost centers. Recommended Budget, Exhibit # 5 C 1 The Recommended Budget was included in the meeting materials. Supplemental Documentation of + $5,000 Changes, Exhibit # 5 C 2 Copies of the supplemental documentation were included in the meeting materials. President Scott, Vice Presidents Stasak and Tomlin, Matt Gilroy, Rocky Lavoie, Kathy Dixon, Tom Nicholls, Mike Herbert, Janet Pretti, and Jeff Whitey provided detailed explanations of budget changes plus or minus $5,000. Budget Chair Mike Gaudette called for public comment and noted that no one had signed in. Cheryl Davies, Psychology Professor, then requested to address the Budget Committee as a faculty union representative expressing concern that she felt the Recommended Budget didn't include adequate funds for neither faculty benefits currently being bargained nor faculty seniority compensation. DRAFT Approval of Recommended Budget, Exhibit # 7 A Copies of the resolution were included in the meeting materials. Marcia Jensen s motion to approve the Recommended FY16-17 General, Financial Aid, Trust and Agency, Special Projects, Plant, Enterprise, Reserve Fund, Debt Service Fund, and Internal Service Fund budgets, all recommended revisions, and the taxes under the District s permanent rate authority at a tax rate of $.7017 per $1,000 assessed valuation, unchanged from previous years, was seconded by Susan Anderson. Upon call for the vote, the MOTION PASSED unanimously. No further business was presented and the meeting was adjourned at 7:30 p.m. Respectfully submitted, Mike Gaudette, Budget Committee Chair Patty Scott, Clerk Deb Nicholls, Recording Secretary Southwestern is an equal opportunity employer and educator.

6 Exhibit # 5 B 2a Date May 8, 2017 General Fund & Curry Supplemental Documentation

7 Southwestern Oregon Community College r_bw_aft_close_adj_rec_diff_no_br Adopted Budget YTD Recommended $5,000+ Difference from FY General Operations -6,254,376-7,340,546-7,443,497-5,617, State Operations Allocation -7,369,899 73,598-2,975,570-3,038,347-3,042, Tax Levy - Coos -3,297, ,331-3,036, , , , Tax Levy - Douglas -294,729-16, ,900-1,754,596-1,808,150-1,787, Tax Levy - Curry -1,910, ,172-1,790, , ,358-99, Prior Year - Coos -94,940 53, ,073-12,860-12,682-8, Prior Year - Douglas -8,591 5,132-13,723-97,786-86,825-58, Prior Year - Curry -54,349 39,738-94,087-39,994-46,352-18, Coos - Other Taxes Misc -16,454 24,284-40,738-4,218,880-4,288,563-4,359, Tuition -4,600,972-50,240-4,550, ,669 1,182, , Tuition Waiver Contra 1,246,776 81,536 1,165,240-1,323,535-1,390,497-1,473, Per Credit Fees -1,572,000-52,400-1,519, , , , Distance Learning Fees -181,720-39, ,528-50, Transfer from Special Projects -258, ,472-63, ,505-90, Transfer from Enterprise Fund -293, , Transfer from T&A Fund -189,250-99,250 1,242,818 1,280, , Transfer to Debt Service Fund 1,340, ,069 1,700, , ,870 46, Transfer to Internal Service Fund 206,489 9, , Music 58,600 58,600 58,600 50, FT Faculty 53,500-5, Speech 115, , ,500 98, FT Faculty 122,300 6, English 318, , , , FT Faculty 279,400-15, Human Development 14, FT Management 31,800 31, ,097 66, FT Faculty 109,206-27, , Computer Labs 33,994 34,701 34,382 4, FT Classified -34, Computer Tech 124,000 67, ,000 62, FT Faculty 98,500-8, Office Occupations FT Faculty 16,050 16,050

8 Southwestern Oregon Community College r_bw_aft_close_adj_rec_diff_no_br Adopted Budget YTD Recommended $5,000+ Difference from FY Business 55, , ,100 96, FT Faculty 118,900 6, Biological Sciences 93, , , , FT Faculty 134,200 6, Mathematics 284, , , , FT Faculty 284,500 8, Physics 42,800 33, FT Faculty 53,500 10, Medical Assistant 80,096 45,283 48,400 4, FT Faculty 15,030-33, Physical Education 211, , , , FT Faculty 243,605 18, Nursing -7, Registration Fees 7, , , , FT Faculty 165,600-43, ,900 2,451 2, Services for Resale -7,000 7, Childcare Services 2,970 13,029 16,361 10, FT Management 8,306-8, Dental Assisting FT Faculty 16,050 16, Forestry/Natural Resources FT Faculty 14,010 14, Manufacturing Tech 56,900 93,400 93,400 78, FT Faculty 98,500 5, Misc Instruction FT Faculty Field Exp 5,475 5, Fire Science 63,282 48, FT Management -48,400 48,515 40, FT Faculty 51,800 51,800

9 Southwestern Oregon Community College r_bw_aft_close_adj_rec_diff_no_br Adopted Budget YTD Recommended $5,000+ Difference from FY Instructional Supervision 75,118 73,091 76,170 63, FT Classified 71,136-5, Media Services 16,866 13,265 15,000 10, Equipment < $5,000 20,000 5, One Stop Student Center 48,389 49,599 49,599 45, FT Supervisor/Confidental 55,000 5, , ,469 98, FT Classified 136,427 6, , Student Recruitment 45,847 43,076 43,076 36, FT Specialist 76,553 33,477 1, , Recruitment Travel 4,500-5,000 9,500 9,669 12,332 11, Out of State Travel 17,000 5,000 12, Disability Student Svc 3,386 48,000 35, FT Management 54,000 6, In-District High School Coordinator Contracted Services & Speakers -20,000 20, Information Technologies 93, , , , FT Supervisor/Confidental 161,300 59,075 32,058 37,608 34, FT Classified 108,514 71,511 37, , , , FT Specialist 240,177-40, , , , , Maintenance Contracts 423,527 59, , Tech Equip Replacement 63,314 67,342 67,000 54, Equipment < $5, ,700 46,700 15,009 2,660 1, Out of State Travel 8,000 5,000 3,000 68,149 90,707 75, Maintenance Contracts 115,170 18,170 97,000 40,638 28,864 5, Computer/Software Equip >$5,00 50,000 30,000 20, Business Services 76,992 79, , , FT Classified 159,834 5, Human Resources 34,818 36,133 35,862 15, FT Specialist 47,476 11,614 1,112 9,632 5, PT Specialist 19,950-5,050 25, Retirement Expense 12,163 39,697 28, MASSC Leave Buyout 34,357 5,504

10 Southwestern Oregon Community College r_bw_aft_close_adj_rec_diff_no_br Adopted Budget YTD Recommended $5,000+ Difference from FY Retirement Expense 49,201 96,516 94,846 94, Faculty Leave Buyout 85,985-8,861 19,511 10,780 26, Classified Leave Buyout 37,927 5,737 32, Gen to College Support -13,538-4,148-10,000-2, Billing Services Fees -5,000 5, , ,881-78, Other Interest -90,000-10,000-80,000 5,500-49, Other Salaries 367,864-15, ,514 4,816, PR Costs/Fringe 4,990, , , , , Insurance 160,967 12, , Plant Operations 35,224 35,178 39,202 39, Water & Sewage 47,000 7, Building Maintenance 18,086 26,239 31,500 24, Maintenance Contracts 25,000-6, Public Safety 27,092 65,255 56,065 65, PT 20HR Classified 86,334 30,269 24, PT 10HR Classified -36,000 36,000 12,576 16,806 8, PT Casual/Temporary 16,000 8,000 8,000 7, Substitute -8,000 8,000 2,712 1, Motor Pool 5,010 5, Custodial 164, , FT Classified 150,886 31, ,914 2,400 4, PT Casual/Temporary 5,400 5,400 8,677 1, Equipment < $5,000 5,000-5,000 10, Student Support 50,547 79,639 53,100 93, Military Tuition Waivers 75,000 21, , , , Athletic Waivers 625,306 6, , Fire Science Tuition Waivers 12,213 12, Provisional Tuition Waivers 36,639 36, ,625-1,045, , Waiver Contra -1,122,876-81,536-1,041, Laker One Card 17,962 34,210 35,000 30, General Supplies 41,000 6, Soccer-men 2, FT Faculty Coaching 7,600 7,600

11 Southwestern Oregon Community College r_bw_aft_close_adj_rec_diff_no_br Adopted Budget YTD Recommended $5,000+ Difference from FY Ath Supervision 65,124 61,635 60,762 41, PT Coaching 70,262 9,500 22,616 25,667 14, FT Specialist 35,000 7,000 28, Athletics Playoffs 102,288 96,307 60,000 79, Field Trip 75,000 15,000

12 CURRY Southwestern Oregon Community College r_bw_aft_close_adj_rec_diff_no_br Adopted Budget YTD Recommended $5,000+ Difference from FY Misc Instruction 53,500 32, ,000 45, FT Faculty 56,900-50, Instructional Supervision 40,488 41,702 41,702 37, FT Supervisor/Confidental 47,409 5, Student Services Admin 70,725 72,847 72,847 70, FT Supervisor/Confidental 84,779 11, Plant Operations 44, FT Management -41,655 41,655 19, FT Classified 31,450 31,450

13 Exhibit # 5 B 2b Date May 8, 2017 Internal Service Fund Supplemental Documentation

14 Southwestern Oregon Community College r_bw_aft_close_adj_rec_diff_no_br Adopted Budget YTD Recommended $5,000+ Difference from FY Print Shop -122, , ,335-75, IMC Printing/Copies -100,785 6,550-37,160-23,821-6, Transfer from General Fund -91,723-10,173-81,550 35,000 26,208 13, FT Supervisor/Confidental 40,000 35,661 4,339 33,640 30,289 20, FT Classified -34,382 34,382 1,404 8, PT 10HR Classified 18,882-7,834 26, Motor Pool -86,510-90,101-94,000-93, Motor Pool Mileage -99,232-5, , PR Costs/Fringe 45,513 5,975 39,538 52,822 39,195 31, Gasoline/Fuel/Propane 60,000-5,000 65,000

15 Exhibit # 5 B 2c Date May 8, 2017 Enterprise Fund Supplemental Documentation

16 Southwestern Oregon Community College r_bw_aft_close_adj_rec_diff_no_br Adopted Budget YTD Recommended $5,000+ Difference from FY Bookstore -668, , , , New Books Sales -577, , , , , Used Books Sales -326, , , ,518-84,040-61, Supplies Sales -95,000 95, , ,083 91,563 29, Sales Refunds 40, , ,703-35,835-34,933-21, Gift Sales -45,000 20,000-65,000 42,025 43,458 36, FT Supervisor/Confidental 48,585 5,509 43, PR Costs/Fringe 64,748 7,948 56,800 2,730 2,539 1, General Supplies 5,000-57,500 62, ,400 63,204 47, Supplies for Resale 75,000-34, ,000-10,227 25,547 3, Gifts/Clothing for Resale 25,000-15,000 40, , , , New Books for Resale 425, , , , , , Used Books for Resale 200,000-25, , Newmark - Operating -341, , , , Building Rental -254,650 73,245-1,200, Beginning Fund Balance (Budget -200,000 1,000,000 1,211 1,142 2, Purchased Services 5,000-7,000 12, , , Transfer to General Fund 130,300-96, Unappropriated Fund Balance -972, Student Housing 68,519 69,892 69,889 58, FT Management 76,000 6,111 99,766 74,064 56, FT Classified 72,076 5,017 67,059 64,615 53,984 23, PT Casual/Temporary 45,000-32,323 77,323 84,343 85,698 79, FT Specialist 141,228 46,200 95,028-4, PR Costs/Fringe 235,561 40, ,092 40,156 40,998 38, Purchased Services 80,000 12,000 68, , ,947 80, Electricity 136,143 5, , ,246 88,900 65, Water & Sewage 125,947 5, ,103 15,303 17,040 16, Cable TV 23,000 5,000 18, , Transfer to General Fund 61, , , Transfer to Insurance Reserve Fu 178, , , , , Interest Expense 198,306-35, , , Principal Payment 502,757-99, , Dining Services 114, , ,205 59, FT Management 100,500-16, , , , Dining Services 115,000 15, ,000 17,879 8,216 6, Sanitation Services 10,000-8,500 18,500

17 Southwestern Oregon Community College r_bw_aft_close_adj_rec_diff_no_br Adopted Budget YTD Recommended $5,000+ Difference from FY Dining Services 3,005 10, Leased Equipment 13,500 13,500 22, Transfer to General Fund -22, OR Coast Culinary Institute 74,547 76,871 76,038 67, FT Management 81,038 5, , , , FT Faculty 420,656 79, ,868 43,643 43,920 7, FT Adjunct Faculty -43,920 43,920 12,837 6,488 6, PT Faculty 20,000-20,000 40,000 3,324 8, PT 10HR Classified 22,020 8,267 13, Other Salaries 15,783-12,397 28,180 1, PR Costs/Fringe 396,126 47, ,771 70,486 73,644 37, Promotional Materials & Services 50,000-20,000 70,000 62,589 50,450 17, General Supplies 70,000-20,000 90,000 80,693 63,326 39, Class & Lab Supplies 80,000-10,000 90,000 43,121 16,865 17, Uniforms 48,200-16,800 65,000 8,123 23,339 1, Equipment < $5,000 20,000-15,000 35,000 56,787 51,897 34, Out of State Travel 60,000-5,000 65,000 30,784 37,917 27, Contracted Services & Speakers 40,000-5,000 45,000 93,738 90, , Student Aid 167,000 82,000 85, , Transfer to General Fund 32,069-99, , , , Interest Expense 84,698-19, , , Principal Payment 172,948 67, , Empire Lakes Community Bldg Equipment Repair 12,243 12,243 10, Principal Payment -10,800 10,800

Exhibit # 7 A Date May 8, 2017 Approved YES NO Motion # Southwestern Oregon Community College District Budget Committee Prepared by: Jeff Whitey, Interim Vice President of Administrative Services

18 Exhibit # 7 A Date May 8, 2017 Approved YES NO Motion # Southwestern Oregon Community College District Budget Committee Prepared by: Jeff Whitey, Interim Vice President of Administrative Services ACTION UNDER CONSIDERATION Budget Committee approval of the Recommended Budget for the Southwestern Oregon Community College District and approval of property taxes to be imposed at the permanent tax rate. DISCUSSION / HISTORY The Budget Committee is required by the Oregon Revised Statutes (ORS ) to consider and approve a budget for the College and the ad valorem property tax rate before the new fiscal year beginning July 1, This resolution is for the Budget Committee approval of the budget as recommended by the College Administration including any changes agreed upon in the meeting. When the Recommended budget is approved by the Budget Committee, it will be known as the Approved Budget. As the final stage in the budget process, the Board of Education in a Board meeting will pass a resolution to adopt the approved budget including any approved changes; this budget will be known as the Adopted Budget. TIMING The Budget Committee must approve the budget in order to allow time for required publications, public hearings, and Board of Education adoption of the budget scheduled for June 26, RECOMMENDATION BE IT RESOLVED that the Budget Committee of Southwestern Oregon Community College District approves the Recommended FY17-18 General, Financial Aid, Trust and Agency, Special Projects, Plant, Enterprise, Reserve Fund, Debt Service Fund, and Internal Service Fund budgets, all recommended revisions, and the taxes under the District s permanent rate authority at a tax rate of $.7017 per $1,000 assessed valuation, unchanged from previous years.

Board of Education Budget Committee Meeting

Board of Education Budget Committee Meeting Board Clerk: Patty Scott Campus Contact: Deb Nicholls (541) 888-7400, dnicholls@socc.edu Southwestern Oregon Community College supports student achievement by providing access to lifelong learning and