Budget Executive Committee Tuesday, April 24, :00 p.m. 4:30 p.m. Barge 412 MINUTES

Transcription

1 Budget Executive Committee Tuesday, April 24, :00 p.m. 4:30 p.m. Barge 412 MINUTES Members Present: Joel Klucking, Paul Ballard, Timothy Englund, Jenna Hyatt, Cody Stoddard, Sathy Rajendran, Duane Dowd, Kenneth Smith, Patrick Stanton, David Pena-Alfaro, Joseph Bryant, Jakob Shewey (representing Kristen Paton) Absent: Katherine Frank and Giovanni Severino Invited Guests: Lacy Lampkins, Jason Berthon-Koch, Joseph Pearson, Nate Hill, Andrew Sullivan AGENDA Action Item Approval of April 10, 2018 Minutes Jenna Hyatt motioned to approve the April 10, 2018 minutes as presented, Joey Bryant seconded. Motion carried. Action Item S&A Supplemental Request Lacy Lampkins presented the S&A Supplemental Fee Request. Paul Ballard motioned to approve the S&A Supplement Fee Request as presented, Duane Dowd seconded. Motion carried. Total S&A Supplemental Request approved $33, The committee discussed the request from ESC for the purchase of food for the graduation cultural celebration. This request has been supported in years past. Ken Smith would like to see the Flute Choir perform for the committee. Lacy said she would put in the request to see what they say. Supplemental funds were approved to support club expenses for the Swing Cats. This request is to pay for the dance instructor for one set of lessons. Their club is growing currently have students per night. They have fundraisers planned. The club funds are dedicated to paying the band for the fundraisers. This request is for the instructor to come over every week and teach dances to the club members. They tried to teach on their own and it did not work well there were technique questions that came up. The Yule Ball in December made $200. Total - $700 Supplemental funds were approved to support the ESC to purchase food for the graduation cultural celebrations for 5 orgs. FASA, MEChA, EQUAL, BSU and Poly Central are planning graduation celebrations. These gatherings are important to students from marginalized groups and students of color to celebrate their culture and struggles focused in the smaller group setting. The food purchased will be for the students. Total - $15,200 Supplemental funds were approved to support the Wellness Center to provide sexually transmitted infection testing to 72 students in collaboration with the SMACC. April 10 & 11. This will event will increase awareness and break the stigma around getting tested. Most go undiagnosed and the only way to tell for sure is to get yourself tested. ½ of the cost to test 72 students $ Total - $1500 Supplemental funds were approved to support travel expenses for the CSF club to send 10 students to Finding Your True North Leadership Conference in Bremerton, WA, April 13, This club is made up of College Success Foundation Scholars (individuals who were in the Foster Care system) and also first generation students that are interested in helping these scholars. This conference will cultivate

2 leadership skills, allow the participants to experience business etiquette and community building. They are also seeking funds from other sources. Total - $1, Supplemental funds were approved to support travel expenses for the Flute Choir to perform at the National Flute Association s Annual Conference in Orlando FL Aug 9-13, The choir consists of 15 students, this is a great opportunity to meet other professor s throughout the US. From freshman to Grad Students. They have been given a prime performance slot and it is a privilege to be accepted out of 500 submissions. Total - $14,155 Supplemental funds were approved to support travel expenses for Jadvir Gill, a junior here at CWU, to attend the Society for Industrial Organizational Psychology Conference in Chicago, Ill April 19-22, They have been selected to present research at the conference. This conference will allow networking and to learn about different graduate programs. Total - $340 Action Item Enterprise Fund FY19 Budget Today s presentation is focused on #3 of the BEC purpose; review and recommend comprehensive budget to senior leadership. Ken Smith made the motion to recommend the FY19 Enterprise Funds Budget for approval, subject to the refinement of plus or minus $1M, seconded by David. Motion carried. Parking: Jason Berthon-Koch began the presentation with an overview of the Parking 528 funding projections for FY19. Revenue staying the same, unless there is a rate increase Salary Expense up, due to officer salary equity contract Administrative Fee includes IS support A consultant was hired to provide an overview of the needs for parking lot repairs/maintenance Currently looking at a negative balance discussing an increase in parking fees (must negotiate with unions) Snow removal is included in Goods & Services this year snow removal was minimal, next year could look different Parking fines are included in revenue, approximately $400K per year, balance of revenue is parking permits Five fulltime officers are paid from this fund Kittcom is funded here Joel does not think we will budget a loss. Wildcat Shop: Joseph Pearson presented on the Wildcat Shop. Revenues for the bookstore are falling, following a national trend for bookstores, faculty are choosing to use online course materials (digital) which have a much lower price. Finding ways to offset the decrease in book sales Central Access has been incorporated into the Wildcat Shop They serve institutions all over the country, anticipating revenue growth Salaries increasing due to minimum wage increase Pay admin fee and debt services fee from these funds Projecting a loss goal is to break even

3 Went to a full-service textbook process this year reduced theft Always looking for ways to increase revenue, what services can we offer that does not compete with the community. Housing/Dining: Jenna Hyatt/Joseph Pearson presented on Housing/Dining 573 funds Many different buildings to maintain Asking Board to approve an increase of 5% aggregate for housing and dining Budget based on 89% occupancy, being conservative Wages for staff and students increased o Added an additional upholsterer o Added a maintenance mechanic for pest control Room and Board rates are the lowest in the state for shared doubles Utilities are increasing Debt service is going up because of new hall bond payments There is a significant amount of deferred maintenance on our buildings. Net Resources goes into the 30 year Master Plan to pay for deferred maintenance Four additional staff members hired for dining o Director o Associate Director o Marketing o Sustainability Manager Repairs and maintenance are up Goal how to maximize revenue o Food commodity determines revenue/expense o Cost of Goods Sold 35% o Consistently rank high o Make meal/dining experience awesome o Update our trends design/menus Conference Programs When Munson is not available (due to student capacity) it affects conference programs revenue Employs student over the summer Catering Biggest expense is labor Always considered a service to the university Includes food truck/wagon and bistro We always welcome feedback to assist with improvements. In the future catering and dining will be combined (budget) We are way behind on our 30 year renovation plan, because we must take a hall offline in order to allow for renovations. Joel stated this is part 2 of a 4 part budget. Next meeting we will cover the Student Activities Fund.

4 Informational Item Tuition Increase We are not ready to start this conversation yet. Informational Item Packages A-D Patrick Stanton provided an overview with an explanation of the four different packages. Package A Entire University funding Package B State General funding Package C Systems funding (housing/dining) Package D Local General funding We are the only university that forecasts at this level. FTGOTO Changes are being made to the budget model More formula approach to subvention proposal is 75% subvention to the colleges $500K Equipment fund will be given to the colleges Goods & Services lines New facilities square footage change $250K Computer Replacement and $250K Space and Equipment funding will be used by colleges only The numbers will be presented at the next meeting. Ken Smith made a request to see the 2% cut in dollars. He said the numbers are not showing a cut, but an increase. He wants to know if this is because we add to the budget to cover the increased expenses, and then take the cut from there. It was stressed that the objective of this exercise was to find ways to give more funding to the colleges, it was not to cut overhead. The pressures are being felt by all those on the non-college side as well as the colleges. Tim Englund and Paul Ballard said we need to focus on a team approach. We are all working hard to make this work. Duane Dowd said that most of the pushback is coming from ADCO. The department chairs are feeling restraints. They do not see or understand the cuts coming from other areas. Joel assured the committee that this is a new process and we are all learning and growing. The focus is to retain as much funding as possible to go back to the colleges. Ken Smith mentioned concerns about Campbell s Law and the tendency for cheating behavior to arise whenever there is too much pressure." Patrick Stanton mentioned concerns about how our Committee has spent our time this year. A lot of time was spent on topics like computer replacement, and not enough time on incentives, performance and the million dollars in tuition waivers" Ken Smith made a motion to "Vote on the State Funded Portion of the Budget" and said that he could not support/recommend the Cabinet's budget. The motion was not seconded, and we agreed to come back to this at the May 8th meeting.

5 Next meeting Student Activities Fund budget brief walk through. Tuition Increase percent increase (limited by law). Will include Resident UG, Resident Grad, Non- Resident UG, Non-Resident Grad. Meeting adjourned at 5 p.m. The next meeting is May 8 at 3 4:30PM in Barge 412