John Jay College of Criminal Justice. FY All Funds Financial Plan and 1 st Quarter Report. November 6, 2012

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1 of Criminal Justice FY All Funds Financial Plan and 1 st Quarter Report November 6, 2012 Entity Page Research Foundation 1 The Research Foundation of CUNY administers all the grants of the college and ensures compliance with specified terms of the grants. The college inures revenues from indirect overhead accounts associated with grant expenditures. These revenues are invested in initiatives that support research at the College. The financial plan includes estimates of revenues and expenditures related to grants that are housed at the Research Foundation. The FY plan reflects a change in the model for distributing release time and overhead funds from grants. In the past, overhead was distributed to the College Departments and Principle Investigators (PI s) in accordance with a formula approved by the Research Advisory Council. The Research Advisory Council approved a modified distribution formula that will combine release time and overhead and provide increased distributions for the Departments and PI s. The goal is to provide a greater financial incentive for faculty to apply for grants and request increased amounts for release time and overhead. Foundation, Inc. 2 The Foundation, Inc., is a separately incorporated not for profit organization which conducts fundraising activities to support educational, cultural and social activities of the college. The Corporations revenue is the result of donations and grants from corporate and private donors including alumni. The FY Financial Plan reflects anticipated revenues and expenditures as estimated by the account manager of each donation or program. Revenue estimates include collection of pledges to be realized in FY and proceeds from the planned fundraising gala and capital campaign. Revenue estimates do not include pledges which are payable in future years. Expenditures include increased scholarships, research activities, fundraising costs and laptop computers for students. Auxiliary Services Corporation 3 The Auxiliary Services Corporation is a separately incorporated related entity whose unpaid Board of Directors is comprised of Faculty, Staff and Students. The Corporation was created to support educational, social, cultural and recreational activities among students, faculty and staff. The sources of Corporation revenue include: Vendor Contracts for bookstore, food service, cell towers, space and theatre rentals and other auxiliary services. Our new building is providing increased opportunities for space and film rentals. There are plans to bid out a new bookstore contract and University pouring rights contract this fiscal year. Income Fund Reimbursable Accounts 4 Income Fund Reimbursable accounts - IFR Programs include adult and continuing education, contract courses, and material and transportation fees.

2 Student Technology Fee 5 The Student Technology Fee is a fee assessed each semester per student which supports technology improvements for students. The spending plan is approved each year by the Technology Fee committee which includes administrators, faculty and students. Student Activity Fee 6 The Student Activity Fee is a fee assessed each semester per student and is dedicated to developing and cultivating educational, social, cultural and recreational activities among students. The Board of Directors of the Student Activity Association oversees the development of budgets and approves expenditures for Commencement, Student Clubs, Athletics and Recreation, Health and Wellness and student leadership development. Children s Center 7 The Children s Center of of Criminal Justice is a non-profit organization which provides complete childcare services to the students enrolled at the College

3 1 Research Foundation/ CUNY Financial Plan YTD Activity Projected Activity (Oct-Jun) Year End A. Opening Fund Balances 1,861,879 1,861,879-1,861,879 B. Revenue 1. *Indirect Overhead (Net RF Admin. Fees only) 1,179, , ,632 1,179, Release Time 1,176, ,972 1,021,925 1,176, Interest 11,952 11,952-11,952 Total Revenues 2,367, ,343 1,895,557 2,367,900 Total Revenue Available for Spending 4,229,779 2,334,222 1,895,557 4,229,779 C. Expenditures 1. Personnel Services Old Model a. Indirect b. Release Time New Model a. College Allocations 449,312 51, , ,312 b. PIs/ Departments 80,000 33,555 46,445 80,000 c. JJC Start-Up ,000 2,480 7,520 10,000 d. Research Assistance Faculty Fund (various) 7,000 2,850 4,150 7,000 e. Faculty/ Staff Recoveries (New Account) 765,000 12, , ,000 Total PS: 1,311, ,292 1,208,020 1,311, OTPS Old Model a. Indirect b. Release Time New Model a. College Allocations 372,950 24, , ,950 b. PIs/ Departments 237,790 37, , ,790 c. JJC Start-Up ,619 18,219 35,400 53,619 d. JJC College Travel ,500 96, , ,500 e. Research Assistance Faculty Fund (various) 24, ,182 24,582 f. General Recovery (CUNY Admin. Fees & IRB) 155,181 30, , ,181 Total OTPS: 1,155, , ,057 1,155,622 Total Expenditures 2,466, ,857 2,156,077 2,466,934 SURPLUS (DEFICIT) 1,762,845 2,023,365 (260,520) 1,762,844 *Indirect Overhead Revenue is net of RF and CUNY administrative fees in FY2012. Release Time Personnel Expenditures reflect refunds to offset college expenses for Adjuncts and portions of full time and part time adminstrative research staff 1

4 2 Foundation, Inc. Financial YTD Activity (Jul- Projected Activity Year End Plan Sep) (Oct-Jun) Opening Fund Balance 5,148,532 5,148,532-5,148,532 Support / Revenue *Contributions/ Gifts 1,578, ,930 1,395,898 1,578,828 Other Revenue 108,875 1, , ,875 Total Revenues 1,687, ,243 1,503,460 1,687,703 Total Revenue Available for Spending 6,836,235 5,332,775 1,503,460 6,836,235 Expenditures Scholarships and Grants 400, , , ,350 Fundraising Expenses 160, , ,124 Other Program Expenses 820, , , ,581 Total Expenditures 1,381, ,213 1,136,842 1,381,055 Year End Balance 5,455,180 5,088, ,618 5,455,180 - FY 2012 Actual Revenue collected includes an unanticipated $1m contribution to the Forensic - Revenue estimates include pledges anticipated to be realized in. Cash proceeds from the fundraising Gala are expected to be the same as last fiscal year. Psychology Doctoral Fund/Susan Stein Fdn, $100k - During the fiscal year the Foundation received - expenditure include increased scholarships and equipment (laptops) costs approximately $5.03m in pledges, of which $130.5k for students enrolled in the Honors' Program funded by proceeds of the 2010, and was realized at year end Galas; increased grants for faculty research, and contractual expenditures - Net cash proceeds from the FY2012 Gala amounted to associated with the Jay Walk Brick campaign. Opening Fund Balance and Revenue do not reflect pled 2

5 3 Auxiliary Services Corporation, Inc. Financial Plan YTD Activity Projected Activity (Oct-Jun) Year End Opening Fund Balance 53,095 53,095-53,095 Revenue Auxiliary Food Services 127, , ,000 Bookstore 350, , ,000 Beverage Vending Beverage Vending & Snack Vending 120,000 6, , ,000 Interest - 4 (4) - Verizon 30,478 7,829 22,649 30,478 Sprint 25,200 4,450 20,750 25,200 Metro-PCS 30,000 8,700 21,300 30,000 Pepsi Pouring Rights 60,000-60,000 60,000 Royalty - Logo Licensing 7,227-7,227 7,227 Room/ Facility Rentals 263, , , ,598 Reimbursement Income 200,000 43, , ,000 Sub-Total Auxiliary Revenue 1,213, ,691 1,036,812 1,213,503 Theater 937, , , ,652 Total Revenues 2,151, ,438 1,385,717 2,151,155 Total Revenue Available for Spending 2,204, ,533 1,385,717 2,204,250 Expenditures Auxiliary Events 318,600 3, , ,600 Contracts 295,000 29, , ,000 VP Allocations 183,500 14, , ,500 Other/Misc 20,000-20,000 20,000 Other Institutional Support- (Amenities 60, ,965 60,000 Public Service 40, ,750 40,000 Scholarships 172,000 1, , ,000 Honors' Program 38,000 7,566 30,434 38,000 Room Rentals 125,000 12, , ,000 Administrative Costs 25,000-25,000 25,000 Sub-Total Auxiliary Expenditures 1,277,100 68,571 1,208,529 1,277,100 Theater 847,128 38, , ,128 Total Expenditures 2,124, ,397 2,016,831 2,124,228 Year End Balance 80, ,135 (631,113) 80,022 3

6 4 Account Name IFR Account Balances FY2012 Year End Balance Actual YTD Revenue (Jul- Sep) Revenue Available Actual YTD Expenses YTD Balance Criminal Justice Training (ACE) $ 74,623 $ 28, ,446 $ 25,418 $ 78,029 Continuing Education (ACE) $ 218,075 $ - 218,075 $ 23,042 $ 195,033 BMI: Enrollment $ 63,467 $ - 63,467 $ 2,145 $ 61,322 BMI: Success $ (10,381) $ - (10,381) $ 20,751 $ (31,132) BMI: Ron Brown Pre-Law $ 13,488 $ - 13,488 $ 6,366 $ 7,122 Dept. of Health- EMT Sponsors (ACE) $ 14,802 $ - 14,802 $ - $ 14,802 Center for Private Security & Safety (AC $ - $ 1,855 1,855 $ - $ 1,855 Athletics $ 80,060 $ 81, ,165 $ 3,773 $ 157,392 Fire Science Training (ACE) $ 112,095 $ 63, ,723 $ 42,852 $ 132,871 Theater Services $ (177,265) $ - (177,265) $ - $ (177,265) Criminal Justice Ethics $ 63,159 $ - 63,159 $ 3,757 $ 59,402 Graduate Studies $ 3,500 $ - 3,500 $ - $ 3,500 Key Deposits $ - $ - - $ - $ - Transit Management II $ 42,764 $ 26,312 69,076 $ - $ 69,076 Surplus/ (Deficit) $ 498,386 $ 201, , ,104 $ 572,005 $ 419,595 ACE $ 422,590 $ 78,791 Regular IFR $ 149,415 $ 498,386 $ 572,005 4

7 5 Technology Fee Approved Plan (March 2012) Revised Revenue & Costs Revised (10/10/12) YTD Actuals (10/10/12) Variance +/(-) Balance Forward $ 408,646 $ 224,372 $ 633,018 $ 633,018 $ - New Revenue $ 2,647,717 $ 40,052 $ 2,687,769 $ 1,451,350 $ (1,236,419) Available Revenue $ 3,056,363 $ 264,424 $ 3,320,787 1 $ 2,084,368 $ (1,236,419) Expenses $ 2,643,362 $ - $ 2,643,362 $ 359,751 $ (2,283,611) FT Total: $ 756,806 $ - $ 756,806 $ 144,697 $ (612,109) PT Total: $ 604,846 $ - $ 604,846 $ 104,389 $ (500,457) OTPS: $ 1,281,710 $ - $ 1,281,710 $ 110,665 $ (1,171,045) Surplus/ (Deficit) $ 413,001 $ 264,424 $ 677,425 $ 1,724,617 $ 1,047,192 5

8 6 Student Activities Association, Inc. Financial Plan YTD Activity Projected Activity (Oct-Jun) Year End Opening Fund Balance (net Jostens) (124,395) (124,395) - (124,395) Revenue *Student Activities Fees 1,408, ,310 1,249,863 1,408,174 ID Card 6,000 1,760 4,240 6,000 Student Services Student Activities Revenue Interest Income Other Income 15, ,817 15,000 Total Revenues 1,429, ,258 1,268,985 1,429,244 Total Revenue Available for Spending 1,304,849 35,863 1,268,985 1,304,849 Expenditures (Allocations adjusted for Summer and Fall - Actual) Student Clubs/ Organizations 145,898 1, , ,898 Athletics/ Recreation 448,817 90, , ,817 Student Government 106,380 9,124 97, ,380 College Programs and Activities 333,167 2, , ,167 Child Care 96,538 11,872 84,666 96,538 *Management and General 277,376 32, , ,376 Total Expenditures 1,408, ,547 1,259,629 1,408,176 Year End Balance (103,327) (112,684) 9,357 (103,327) FY 2012 Scholarship Program balance- $125,681 ($14,39 Josten's Revenue collected $ FY2012 Year end does not include Donated Services of $ FY2012 Scholarship Program Balance offsets FY2012 Deficit. 6

9 7 Children's Center Financial Plan YTD Activity Projected Activity (Oct-Jun) Year End Opening Fund Balance 25,043 25,043-25,043 Revenue CACFP 12,000 1,627 10,373 12,000 FR/Donation 3, ,505 3,000 Parent fees 20, ,983 20,000 *Student Activities Fees 96,538-96,538 96,538 Reimbursement From RF 40,000-40,000 40,000 New York State Grant 152, , ,200 Interest Total Revenues 323,749 2, , ,749 Total Revenue Available for Spending 348,792 27, , ,792 Expenditures 344,000 55, , ,000 Year End Balance 4,792 (28,405) 33,197 4,792 The Center has a contingency (reserve) for $250k for salaries. However, the Center's current cash balance at year end cannot support 7