FY 2012 Year End All Funds Report. November 6, 2012

Transcription

1 All Funds Report November 6, 2012 Entity Page Research Foundation 1 The Research Foundation of CUNY administers all the grants of the college and ensures compliance with specified terms of the grants. The college inures revenues from indirect overhead accounts associated with grant expenditures. These revenues are invested in initiatives that support research at the College. John Jay College Foundation, Inc. 2 The John Jay College Foundation, Inc., is a separately incorporated not for profit organization which conducts fundraising activities to support educational, cultural and social activities of the college. The Corporations revenue is the result of donations and grants from corporate and private donors including alumni. John Jay College Auxiliary Services Corporation 3 The Auxiliary Services Corporation is a separately incorporated related entity whose unpaid Board of Directors is comprised of Faculty, Staff and Students. The Corporation was created to support educational, social, cultural and recreational activities among students, faculty and staff. The sources of Corporation revenue include: Vendor Contracts for bookstore, food service, cell towers, space and theatre rentals and other auxiliary services. Income Fund Reimbursable Accounts 4 Income Fund Reimbursable accounts - IFR Programs include adult and continuing education, contract courses, and material and transportation fees. Student Technology Fee 5 The Student Technology Fee is a fee assessed each semester per student which supports technology improvements for students. The spending plan is approved each year by the Technology Fee committee which includes administrators, faculty and students. Student Activity Fee 6 The Student Activity Fee is a fee assessed each semester per student and is dedicated to developing and cultivating educational, social, cultural and recreational activities among students. The Board of Directors of the Student Activity Association oversees the development of budgets and approves expenditures for Commencement, Student Clubs, Athletics and Recreation, Health and Wellness and student leadership development. Children s Center 7 The Children s Center of John Jay College of Criminal Justice is a non-profit organization which provides complete childcare services to the students enrolled at the College

2 Report Research Foundation/ CUNY Variance (Plan vs. Actual) A. Opening Fund Balances $ 1,382,043 1,382,043 - ($) against Plan (%) B. Revenue 1. *Indirect Overhead (Net RF Admin. Fees only) 1,000,000 1,098,045 98, Release Time 1,100,000 1,402, , Interest 28,000 15,000 (13,000) Total Revenues 2,128,000 2,515, , , % Total Revenue Available for Spending $ 3,510,043 3,897, , , % C. Expenditures 1. Personnel Services Old Model a. Indirect , ,310 (40,474) b. Release Time ,057, ,052 90,948 New Model a. College Allocations b. PIs/ Departments c. JJC Start-Up ,000 15,123 4,877 d. Research Assistance Faculty Fund (various) 7,000 2,850 4,150 e. Faculty/ Staff Recoveries (New Account) Total PS: 1,372,836 1,313,336 59,501 (59,501) -4.33% 2. OTPS Old Model a. Indirect , ,443 (29,542) b. Release Time , ,660 (18,660) New Model a. College Allocations b. PIs/ Departments c. JJC Start-Up ,000 14,180 75,820 d. JJC College Travel , ,784 (10,784) e. Research Assistance Faculty Fund (various) 20,000 9,068 10,932 f. General Recovery (CUNY Admin. Fees & IRB Total OTPS: 749, , ,183 (27,766) -3.70% Total Expenditures $ 2,122,737 $ 2,035,471 $ 496,683 (87,266) -4.11% SURPLUS (DEFICIT) 1,387,306 1,861, , , % *Indirect Overhead Revenue is net of RF and CUNY administrative fees in FY2012. Release Time Personnel Expenditures reflect refunds to offset college expenses for Adjuncts and portions of full time and part time adminstrative research staff 1

3 Report John Jay College Foundation, Inc. Variance (Plan vs. Actual) Opening Fund Balance 3,805,548 3,805,548 - ($) against Plan (%) Support / Revenue *Contributions/ Gifts 1,519,230 3,257,918 1,738,688 Other Revenue 106, , ,542 Total Revenues 1,625,480 3,474,710 1,849,230 1,849, % Total Revenue Available for Spending 5,431,028 7,280,258 1,849,230 1,849, % Expenditures Scholarships and Grants 388, ,326 (24,024) Fundraising Expenses 155, ,363 (34,637) Other Program Expenses 1,392,629 1,647, ,408 Total Expenditures 1,935,979 2,131, , , % Balance 3,495,049 5,148,532 1,653,483 1,653, % - Actual Revenue collected includes an unanticipated $1m contribution to the Forensic Psychology Doctoral Fund/Susan Stein Fdn, $100k Petrie Fdn Grant for Emergencies, $75k Applied Science Fellowship donation, $50k Kuschner donation and misc contributions. - During the fiscal year the Foundation received approximately $5.03m in pledges, of which $130.5k was realized at year end. - Net cash proceeds from the FY2012 Gala amounted to $310k. Opening Fund Balance and Revenue do not reflect pledges 2

4 Report Auxiliary Services Corporation, Inc. Variance (Plan vs. Actual) Opening Fund Balance 331, ,832 - ($) (%) Revenue Auxiliary Food Services 75,000 52,338 (22,662) Bookstore 350, ,000 - Beverage Vending 37,918 32,751 (5,167) Beverage Vending & Snack Vending 70,000 73,478 3,478 Interest 5 3 (2) Verizon 30,478 30,478 - Sprint 24,000 25,200 1,200 Metro-PCS 30,000 30,000 - Pepsi Pouring Rights 60,000 60,000 - Royalty - Logo Licensing 5,000 7,227 2,227 Room/ Facility Rentals 150, ,597 63,597 Reimbursement Income 60, , ,856 Sub-Total Auxiliary Revenue 892,401 1,103, , , % Theater 762, , , , % Total Revenues 1,654,632 1,982, , , % Total Revenue Available for Spending 1,986,464 2,314, , , % Expenditures Auxiliary Events 250, ,248 86,248 Contracts 199, , ,032 VP Allocations 170, ,918 24,418 Other/Misc 20,000 20, Other Institutional Support- (Amenities 70,000 47,173 (22,827) Public Service 40,000 40, Scholarships 172, ,000 (1,000) Honors' Program 38,000 38, Room Rentals 36,000 56,109 20,109 Administrative Costs 32,000 17,565 (14,435) Sub-Total Auxiliary Expenditures 1,027,500 1,229, , , % Theater 859,130 1,032, , , % Total Expenditures 1,886,630 2,261, , , % Balance 99,834 53,095 (46,739) (46,739) % 3

5 Report IFR Account Balances Account Name Beginning Balance End Revenue FY2012 Revenue Available End Expenses FY2012 Year End Balance Criminal Justice Training (ACE) $ 72,897 $ 82,769 $ 155,666 $ 81,043 $ 74,623 Continuing Education (ACE) $ 303,792 $ 1,131 $ 304,923 $ 86,848 $ 218,075 BMI: Enrollment $ 76,389 $ - $ 76,389 $ 12,922 $ 63,467 BMI: Success $ 90,268 $ 43,838 $ 134,106 $ 144,487 $ (10,381) BMI: Ron Brown Pre-Law $ - $ 64,467 $ 64,467 $ 50,979 $ 13,488 Dept. of Health- EMT Sponsors (ACE) $ 14,802 $ - $ 14,802 $ - $ 14,802 Center for Private Security & Safety (ACE $ - $ - $ - $ - $ - Athletics $ 35,586 $ 245,314 $ 280,900 $ 200,840 $ 80,060 Fire Science Training (ACE) $ 103,978 $ 302,300 $ 406,278 $ 294,184 $ 112,095 Theater Services $ (293,142) $ 115,877 $ (177,265) $ - $ (177,265) Criminal Justice Ethics $ 60,693 $ 30,541 $ 91,234 $ 28,075 $ 63,159 Graduate Studies $ 3,500 $ - $ 3,500 $ - $ 3,500 Key Deposits $ - $ - $ - $ - $ - Transit Management II $ - $ 92,099 $ 92,099 $ 49,335 $ 42,764 Surplus/ (Deficit) $ 468,763 $ 978,337 $ 1,447,100 $ 948,714 $ 498,386 ACE $ 419,595 Regular IFR $ 78,791 $ 498,386 4

6 FY2012 Approved Plan (March 2011) John Jay College Report Technology Fee FY2012 Revised Revenue & Costs FY2012 Revised Projection (03/30/12) FY2012 Actuals (as of 8/17/12) FY2012 Variance +/(-) Balance Forward $ 434,506 $ - $ 434,506 $ 434,757 $ 251 New Revenue $ 2,670,097 $ (50,297) $ 2,619,800 $ 2,619,800 $ - Available Revenue $ 3,104,603 $ (50,297) $ 3,054,306 $ 3,054,557 $ 251 Expenses $ 2,645,660 $ - $ 2,645,660 $ 2,421,539 $ (224,121) FT Total: $ 614,714 $ - $ 614,714 $ 644,509 $ 29,795 PT Total: $ 739,153 $ - $ 739,153 $ 763,185 $ 24,032 OTPS: $ 1,291,793 $ 1,291,793 $ 1,013,845 $ (277,948) Surplus/ (Deficit) $ 458,943 $ (50,297) $ 408,646 $ 633,018 $ 224,372 *Source; NYGL /17/2012 SFS report Notes: Revenue projection revised to reflect the following - Original estimate $ 3,104,603 Revenue projection adjustment $ (50,297) Revised revenue projection $ 3,054,306 Original Projection Revised as of 3/30/12 Summer 2011 $185,000 $178,650 Fall 2011 $1,266,476 $1,249,800 Spring 2012 $1,218,621 $1,191,350 $2,670,097 $2,619,800 $ - 3. PT staff projections revised to reflect the following - Original estimate $ 555,386 Unassigned one-time personnel costs in DoIT $ 25,000 PT personnel costs in original Student Svcs Maint & Upgrades (DoI $ 91,400 $ 671, Original OTPS estimate revised to reflect the following reductions - Original estimate - recurring costs $ 1,084,087 Original estimate - approved for new projects $ 757,077 Reduce OTPS to cover additional personnel costs in DoIT $ (25,000) PT personnel costs in original Student Svcs Maint & Upgrades (DoI $ (91,400) $ 1,724,764 5

7 Report Student Activities Association, Inc. Variance (Plan vs. Actual) Opening Fund Balance (net Jostens) 81,860 81,860 - ($) (%) Revenue *Student Activities Fees 1,420,478 1,435,781 15,302 ID Card 8,000 6,555 (1,445) Student Services 1,500 - (1,500) Student Activities Revenue Interest Income (78) Other Income 15,000 18,129 3,129 Total Revenues 1,445,128 1,460,936 15,808 15, % Total Revenue Available for Spending 1,526,988 1,542,797 15,808 15, % Expenditures (Allocations adjusted for Summer and Fall - Actual) Student Clubs/ Organizations 164, ,865 (2,710) Athletics/ Recreation 452, ,897 83,933 Student Government 107, ,662 5,489 College Programs and Activities 350, ,202 19,918 Child Care 97,972 98, *Management and General 308, ,248 78,997 Total Expenditures 1,481,218 1,667, , , % Balance 45,770 (124,395) (170,165) (170,165) % Scholarship Program balance- $125,681 ($14, received in Josten's Contribution in ) FY2012 Year end does not include Donated Services of $63,546; and depreciation $2,

8 Report Children's Center Variance (Plan vs. Actual) Opening Fund Balance 35,666 35,666 - ($) (%) Revenue CACFP 12,000 15,425 3,425 FR/Donation 3,200 2,610 (590) Parent fees 30,000 18,091 (11,909) *Student Activities Fees 97,972 98, Reimbursement From RF 81,562 44,990 (36,572) New York State Grant 152, ,200 (4) Interest (9) Total Revenues 376, ,645 (45,313) (45,313) % Total Revenue Available for Spending 412, ,311 (45,313) (45,313) % Expenditures 388, ,268 46,257 (46,257) % Balance 24,099 25, % The Center has a contingency (reserve) for $250k for salaries. However, the Center's current cash balance at year end cannot support this contingency. 7