FLORIDA ATLANTIC UNIVERSITY UNIVERSITY OPERATING BUDGET JULY 1, 2010 to SEPTEMBER 30, 2010 FIRST QUARTER REPORT
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1 FLORIDA ATLANTIC UNIVERSITY UNIVERSITY OPERATING BUDGET JULY 1, 2010 to SEPTEMBER 30, 2010 FIRST QUARTER REPORT Educational and General Operating Budget Student Financial Aid Operating Budget Grants and Contracts-Sponsored Research Operating Budget Auxiliary Enterprises Operating Budget Athletics Operating Budget Student Activities Operating Budget Concessions Operating Budget 1
2 THE EDUCATIONAL AND GENERAL BUDGET The Educational and General budget includes expenditures for instruction, research, library and learning resources, student services, plant operations and maintenance and administrative support. The budget is funded by: General Revenue, consisting primarily of State of Florida sales tax collections and corporate income tax collections, as well as license fees and other taxes and operating receipts. Education Enhancement Trust Fund, consisting of collections from the sale of Florida lottery tickets. Approximately 31 percent of total lottery collections is dedicated to the trust fund. Student Fee Trust Fund, consisting primarily of matriculation fees and tuition (out-of-state fees) paid by students, as well as other fees such as application and late registration fees. Federal Grants, consisting of federal stimulus funds. Distribution in is the second of two years of non-recurring funding. 2
3 Florida Atlantic University Educational and General Operating Budget July 1, 2010 September 30, 2010 First Quarter Report $260,000,000 $250,000,000 $240,000,000 $230,000,000 $220,000,000 $210,000,000 $200,000,000 $190,000,000 $180,000,000 $170,000,000 $160,000,000 $150,000,000 $140,000,000 $130,000,000 $120,000,000 $110,000,000 $100,000,000 $90,000,000 $80,000,000 $70,000,000 $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 Federal Grants $11,630,612 Student Fees $89,211,858 Lottery $16,411,301 General Revenue $139,233,212 Revenue Budget $256,486,983 $247,805,910 Expenditure Budget $247,805,910 Federal Grants $448,852 Student Fees $47,319,853 Lottery $18,091 General Revenue $36,934,361 Revenue 1st Quarter $84,721,157 $57,246,909 Expenditures 1st Quarter $57,246,909 Federal Grants $11,630,612 Student Fees $89,211,858 Lottery $16,411,301 General Revenue $139,233,212 Projected Revenue $256,486,983 $247,805,910 Projected Expenditures $247,805,910 3
4 Educational And General Operating Budget July 1, 2010 to September 30, 2010 Budgeted Revenues : $256,486,983 Actual Revenues to September 30: $84,721,157 Budgeted Expenses : $247,805,910 Actual Expenses to September 30: $57,246,909 The total budgeted revenue for is $256,486,983. The major revenue components are general revenue ($139,233,212), student fees ($89,211,858), lottery funding ($16,411,301) and Federal Stabilization ($11,630,612). For the first quarter, actual revenue collections are general revenue of $36,934,361, lottery funds of $18,091, student fees of $47,319,853 and federal stabilization funding of $448,852 for total revenue of $84,721,157. The total expense budget for is $247,805,910. This amount reflects $8,681,073 in student fee budget authority held in unallocated reserve. Total expenditures through the first quarter were $57,246,909; approximately 23.1 percent of the total projected budget amount. 4
5 Educational and General Operating Budget Analysis: The Educational and General figures presented in this document reflect initial budgets approved by the Board of Trustees in June. Included in this budget are Federal Stabilization funds, which reflect the second year of a two year non-recurring allocations. Summer 2010 enrollment exceeded budgeted projections by 13.1% and the Fall semester enrollment looks to exceed the budgeted projections by 19,736 credit hours (7.7%). Fall 2010 headcount was 28,325, an increase of approximately 2.2% over Fall 2009 headcount of 27,707. If Spring enrollments meet projections we can anticipate that student credit hours will equal 623,727, an increase of 5.4% over our initial enrollment projections and an alltime high for FAU. 5
6 THE STUDENT FINANCIAL AID BUDGET The Student Financial Aid budget largely represents scholarship and loan funds that are received by the University and subsequently disbursed to students. Included in the budget are funding from student financial aid fees as well as financial aid support from all sources such as federal financial aid awards (Pell, Student Educational Opportunity Grants, Perkins Loans, Stafford Loans), state financial aid awards (Bright Futures, Florida Assistance Grants), Institutional Programs (Presidential Awards, MLK Scholarships) and Private Scholarships (FAU Foundation). Student financial aid fees are established by the legislature. Current per-credit hour financial aid fees for : $ 4.78 Undergraduate In-State $25.95 Undergraduate Out-of-State $13.02 Graduate In-State $41.89 Graduate Out-of-State 6
7 Florida Atlantic University Student Financial Aid Operating Budget July 1, 2010 September 30, 2010 First Quarter Report $150,000,000 $140,000,000 $130,000,000 $145,900,561 $145,644,180 $145,900,561 $145,644,180 $120,000,000 $110,000,000 $100,000,000 $90,000,000 $80,000,000 $70,000,000 $60,000,000 $74,308,457 $71,423,291 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 $0 Revenue Budget Expenditure Budget Revenue 1st Quarter Expenditure 1st Quarter Projected Revenue Budget Projected Expenditure 7
8 Student Financial Aid Operating Budget July 1, 2010 to September 30, 2010 Budgeted Revenues : $145,900,561 Actual Revenues to September 30: $74,308,457 Budgeted Expenses : $145,644,180 Actual Expenses to September 30: $71,423,291 The total original budgeted revenue for is $145,900,561. As of September 30, 2010, $74,308,457 in revenue has been generated, or approximately 50.9 percent of the total revenue budget. Total projected expenditures for the year are $145,644,180. As of September 30, 2010, $71,423,291 has been expended, or approximately 49 percent of total original budgeted expenditures for the year. Analysis: The amount of expenditures to date for are slightly higher than the this time last year (49.0 percent for compared to 42 percent for ). Depending upon policy decisions at the federal level for Pell grants, adjustments to budgets may be required at the 3 rd quarter report to the Board of Trustees, similar to the timing of such approvals last year. 8
9 THE GRANTS AND CONTRACTS BUDGET The Grants and Contracts budget consists of funding from federal agencies, state agencies, foundations and private sources that enables the University to conduct specific research projects or to provide specific services. Expenditures for the Division of Sponsored Research, the A.D. Henderson University School and the Florida Atlantic University Foundation (payroll and clearing account) and Harbor Branch Oceanographic Institute research activity are included in the Grants & Contracts budget. 9
10 Florida Atlantic University Grants and Contracts Operating Budget July 1, 2010 September 30, 2010 First Quarter Report $65,000,000 $60,000,000 $63,720,200 $62,974,241 $63,720,200 $62,974,241 $55,000,000 $50,000,000 $45,000,000 $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $12,056,222 $11,761,000 $5,000,000 $0 Revenue Budget Expenditure Budget Revenue 1st Quarter Expenditure 1st Quarter Projected Revenue Budget Projected Expenditures 10
11 Grants and Contracts Operating Budget July 1, 2010 to September 30, 2010 Budgeted Revenues : $63,720,200 Actual Revenues to September 30: $12,056,222 Budgeted Expenses : $62,974,241 Actual Expenses to September 30: $11,761,000 The budgeted revenue for is $63,720,200 and the budgeted expenses are $62,974,241. Total budgeted expenditures are comprised of Sponsored Research ($52,654,757), FAU Foundation, Inc. ($6,182,489) and A. D. Henderson University School ($4,882,954). As of September 30, 2010,12,056,222 in revenue has been generated, approximately 18.9 percent of the budgeted amount; $11,761,000 has been expended, or approximately 18.7 percent of expenditure budget. Of the total expenditures to date, salaries and benefits equal $4,373,957 (37.2 percent of total expenditures); OPS is $1,225,541 (10.4 percent); and expense is $6,161,502 (52.4 percent). Analysis: Revenues in Sponsored Projects are up slightly from this time last year. In revenue generated from grants was $9,084,412 compared to $11,180,967 for the first quarter of. Some grant awards are cost reimbursable and at times expenditures will be higher than collections. 11
12 THE AUXILIARY ENTERPRISES BUDGET The Auxiliary Enterprises budget includes activities that support the instructional, research and service objectives of the University. Auxiliary enterprise operations are self-supporting and must generate adequate revenue to cover expenditures and to allow for future renovations and building or equipment replacement. Some auxiliaries are partially funded by student fees, including Student Health Center through the student health fee and Traffic and Parking through the transportation access fee. The major auxiliary areas are: Food Service Housing Bookstore Printing/Duplicating Telecommunications University Theatre Harbor Branch Oceanographic Institute Postal Services Student Health Center Traffic and Parking Student Union College Continuing Education Lifelong Learning Society Clearwire Spectrum Holdings Technology Fee 12
13 Florida Atlantic University Auxiliary Enterprises Operating Budget July 1, 2010 September 30, 2010 First Quarter Report $110,000,000 $100,000,000 $90,000,000 $80,000,000 $70,000,000 $60,000,000 $50,000,000 $40,000,000 $106,155,850 $106,155,850 $106,155,850 $106,155,850 $30,000,000 $33,090,847 $20,000,000 $10,000,000 $18,849,201 $0 Revenue Budget Expenditure Budget Revenue 1st Quarter Expenditure 1st Quarter Projected Revenue Budget Projected Expenditures
14 Auxiliary Enterprises Operating Budget July 1, 2010 to September 30, 2010 Budgeted Revenues : $106,155,850 Actual Revenues to September 30: $33,090,847 Budgeted Expenses : $ 106,155,850 Actual Expenses to September 30: $18,849,201 The budgeted revenue for is $106,155,850. As of September 30, 2010, $33,090,847 in revenue has been generated, or approximately 31.2 percent of the total budget. Total projected expenditures for the year are $106,155,850. As of September 30, 2010, $18,849,201 has been expended, or approximately 17.8 percent of total projected expenditures for the year. Analysis: Revenues and expenditures for the year are believed to be on target with projections. 14
15 THE ATHLETICS OPERATING BUDGET The Athletics Operating Budget supports the University s student athletics program. Funding is generated from student athletics fees ($16.45 per credit hour) as well as ticket sales to athletics events, game guarantees, NCAA distributions, sponsorships and private support. In addition to the Operating Budget, FAU Athletics receives $230,246 in State Educational and General Title IX Gender Equity funding and $1,076,569 in out-of-state waiver authority and financial aid. 15
16 Florida Atlantic University Athletics Operating Budget July 1, 2010 September 30, 2010 First Quarter Report $15,000,000 $14,000,000 $13,000,000 $12,000,000 $11,000,000 $10,000,000 $9,000,000 $8,000,000 $7,000,000 $14,013,105 $14,011,516 $14,013,105 $14,011,516 $6,000,000 $5,000,000 $4,000,000 $5,666,183 $4,454,612 $3,000,000 Revenue Budget Expenditure Budget Revenue 1st Quarter Expenditure 1st Quarter Projected Revenue Budget Projected Expenditures 16
17 Athletics Operating Budget July 1, 2010 to September 30, 2010 Budgeted Revenues : $14,013,105 Actual Revenues to September 30: $5,666,183 Budgeted Expenses : $14,011,516 Actual Expenses to September 30: $4,454,612 The budgeted revenue for is $14,013,105. The major revenue components are athletics fees ($9,349,650), facilities rental receipts ($364,579), ticket sales ($663,500), game guarantees ($2,017,376), NCAA/Conference distribution ($725,000), corporate sales/sponsorships ($345,000), private fundraising ($480,000) and other revenues ($68,000). As of September 30, collections consisted of athletics fees of $4,911,351, ticket sales of $131,580, NCAA Grants in Aid of $587,573 and other revenue of $ 35,679. The expenditure budget for is 14,011,516. Payroll of $5,180,792 and program operating expenses of $8,830,724, account for this total. Total expenditures through September 30, 2010 are $4,454,612, or approximately 31.8 percent of the budgeted amount. Of total expenditures to date, 30.3 percent ($1,348,353 ) is financial aid/scholarship disbursements, 24.7 percent ($1,098,661) is payroll and 45 percent ($2,007,598) is expense. In addition to the local operating budget, FAU receives $230,246 in State Educational and General Title IX Gender Equity funding and $1,076,569 in out-of-state waiver authority and financial aid. 17
18 Athletics Operating Budget July 1, 2010 to September 30, 2010 Analysis: Athletic fee collections are projected to reach or slightly exceed their targeted amounts due to the increase in fall enrollment. Ticket revenues are in-line with projections. Game guarantees revenues are expected to be achieved. Corporate sales (sponsorships) are below projections at this time and are being closely monitored. Development funds also are below expectations at this time. Expenses are currently on target to end the fiscal year within budget; regular meetings are on-going to monitor revenues and expenditures of Athletics. 18
19 STUDENT ACTIVITIES BUDGET The Student Activities budget supports student activities such as student government and student clubs and organizations. Also included in the budget are expenditures for the Student Union and campus recreation and student wellness activities. The Student Activities budget is funded primarily through the Activity and Service fee paid by students ($11.96 per credit hour) as well as other types of service fees. 19
20 Florida Atlantic University Student Activities Operating Budget July 1, 2010 September 30, 2010 First Quarter Report $10,000,000 $9,000,000 $9,935,432 $9,935,432 $8,000,000 $8,555,293 $8,555,293 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $3,637,363 $2,000,000 $1,000,000 $1,326,681 $0 Revenue Budget Expenditure Budget Revenue 1st Quarter Expenditure 1st Quarter Projected Revenue Budget Projected Expenditures 20
21 Student Activities Operating Budget July 1, 2010 to September 30, 2010 Budgeted Revenues : $8,555,293 Actual Revenues to September 30: $3,637,363 Budgeted Expenses : $9,935,432 Actual Expenses to September 30: $1,326,681 The budgeted revenue for is $8,555,293. As of September 30, 2010, $3,637,363 in revenue has been generated, or approximately 42.5 percent of the total projected revenue budget. These funds have been generated primarily by Activity and Service fees. Total projected expenditures for the year are estimated at $9,935,432. To date, $1,326,681 has been expended, or approximately 13.4 percent of total projected expenditures for the year. Analysis: Budgeted expenses are reflected to exceed revenues but due to the increase in enrollment, revenues and expenses should be equivalent. As the year progresses available cash balances will support any excess expenditures, if required. 21
22 THE CONCESSIONS BUDGET The Concessions Budget consists of funds from concession operations such as soft drink and snack vending machines. Expenditures from these funds support the academic mission of the University. 22
23 Florida Atlantic University Concessions Operating Budget July 1, 2010 September 30, 2010 First Quarter Report $600,000 $550,000 $500,000 $450,000 $400,000 $350,000 $300,000 $250,000 $200,000 $500,250 $500,250 $500,250 $500,250 $150,000 $100,000 $111,494 $50,000 $49,818 $0 Revenue Budget Expenditure Budget Revenue 1st Quarter Expenditure 1st Quarter Projected Revenue Budget Projected Expenditures 23
24 Concessions Operating Budget July 1, 2010 to September 30, 2010 Budgeted Revenues : $500,250 Actual Revenues to September 30: $111,494 Budgeted Expenses : $500,250 Actual Expenses to September 30: $ 49,818 The total budgeted revenue for is $500,250. As of September 30, 2010, $111,494 had been received, or approximately 22.3 percent of the revenue budget, and $49,818 has been expended, or approximately 10 percent of the total expenditure budget. Analysis: Revenues and expenditures for the year are believed to be on target with projections. The amount of expenditures to date for is less than in the prior year. 24
25 FLORIDA ATLANTIC UNIVESITY OPERATING BUDGET STATUS AS OF SEPTEMBER 30, 2010 SUMMARY COMPARISONS Year-to-Date Expenditures for Fiscal Year and Fiscal Year Year-to-Date Student Credit Hours for Fiscal Year and Year-to-Date Expenditures by Activity in Dollars for Fiscal Year and Fiscal Year Year-to-Date Expenditures by Activity in Percentages for Fiscal Year and Fiscal Year
26 FLORIDA ATLANTIC UNIVERSITY OPERATING BUDGET STATUS SEPTEMBER 30, 2010 YEAR - TO - DATE EXPENDITURES FISCAL YEAR YEAR - TO - DATE EXPENDITURES FISCAL YEAR Operating % of Budget Operating Final % of Budget Expenditures Budget Remainder Spent Expenditures Budget Remainder Spent Educational & General $ 57,248,128 $ 247,805,910 $ 190,557, % $ 57,839, ,999,427 $ 182,160, % Student Financial Aid $ 71,423,291 $ 145,644,180 74,220, % $ 59,508, ,915,409 82,407, % Sponsored Research/Grants $ 11,761,000 $ 62,974,241 51,213, % $ 10,681,244 55,592,391 44,911, % Auxiliary Enterprises $ 18,849,201 $ 106,155,850 87,306, % $ 17,242,206 87,166,681 69,924, % Athletics $ 4,454,612 $ 14,011,516 9,556, % $ 3,944,715 13,723,375 9,778, % Student Activities $ 1,326,681 $ 9,935,432 8,608, % $ 861,658 7,678,720 6,817, % Concessions $ 49,818 $ 500, , % $ 101, , , % Total $ 165,112,732 $ 587,027,379 $ 421,914, % $ 150,178,948 $ 546,651,003 $ 396,472, % STUDENT CREDIT HOURS FISCAL YEAR AS OF 9/30/10 FISCAL YEAR Semester Actual Budget Difference % Variance Actual Budget Difference % Variance Summer (final) 104,998 92,864 12, % 96,724 98,367 (1,643) -1.7% Fall (preliminary) 277, ,639 19, % 265, ,577 11, % Spring (projected) 241, , % 253, ,911 13, % Total 623, ,857 31, % 614, ,855 23, % 26
27 FLORIDA ATLANTIC UNIVERSITY OPERATING BUDGET STATUS EXPENDITURES BY CATEGORY AS OF SEPTEMBER 30, 2010 EXPENDITURES BY ACTIVITY - DOLLAR AMOUNTS YEAR - TO - DATE EXPENDITURES FISCAL YEAR YEAR - TO - DATE EXPENDITURES FISCAL YEAR Salaries & Expense/ Salaries & Expense/ Benefits OPS Other Total Benefits OPS Other Total Educational & General $ 31,303,064 $ 3,756,346 $ 22,187,500 $ 57,246,909 $ 32,246,839 $ 3,417,051 $ 22,175,149 $ 57,839,039 Student Financial Aid 175,654 90,296 71,157,341 71,423, ,936 99,402 59,233,826 59,508,164 Sponsored Research/Grants 4,373,957 1,225,541 6,161,503 11,761,000 4,688,861 1,512,076 4,480,307 10,681,244 Auxiliary Enterprises 4,245,523 1,386,568 13,217,110 18,849,201 4,280,382 1,187,000 11,774,824 17,242,206 Athletics 1,034,582 64,079 3,355,951 4,454, ,207 56,714 2,894,794 3,944,715 Student Activities 170, , ,492 1,326, , , , ,658 Concessions ,818 49, , ,922 Total $ 41,303,036 $ 6,740,763 $ 117,067,714 $ 165,111,513 $ 42,506,197 $ 6,456,615 $ 101,216,136 $ 150,178,948 EXPENDITURES BY ACTIVITY - PERCENT OF TOTAL FISCAL YEAR AS OF 9/30/10 FISCAL YEAR AS OF 9/30/09 Salaries & Salaries & Benefits OPS Expense Total Benefits OPS Expense Total Educational & General 54.7% 6.6% 38.8% 100.0% 55.8% 5.9% 38.3% 100.0% Student Financial Aid 0.2% 0.1% 99.6% 100.0% 0.3% 0.2% 99.5% 100.0% Sponsored Research/Grants 37.2% 10.4% 52.4% 100.0% 43.9% 14.2% 41.9% 100.0% Auxiliary Enterprises 22.5% 7.4% 70.1% 100.0% 24.8% 6.9% 68.3% 100.0% Athletics 23.2% 1.4% 75.3% 100.0% 25.2% 1.4% 73.4% 100.0% Student Activities 12.8% 16.4% 70.7% 100.0% 14.2% 21.4% 64.4% 100.0% Concessions 0.0% 0.0% 100.0% 100.0% 0.0% 0.0% 100.0% 100.0% Total 25.0% 4.1% 70.9% 100.0% 28.3% 4.3% 67.4% 100.0% 27
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