Invitation of Tenders For Supply Of Computer Consumables

Transcription

1 Jeevan Prakash, Divisional Office, Nehru Colony, Haridwar Road, Dehradun Phone No.: , , Fax: os.dehradun@licindia.com Date Invitation of Tenders For Supply Of Computer Consumables Life Insurance Corporation of India, Divisional Office, Dehradun intends to invite tenders for Supply of Computer Consumables under Two-Bid System in sealed envelopes from reputed Manufacturers/or their dealers having sound financial capacity and proven track record of at least 3 years in the field with an annual turnover of Rs.50 lacs and experience of having executed an order of any one or more PSU/Govt.Client worth Rs.5 Lacs or above during any of last three year. The tenderers meeting the criteria specified in the tender shall only be considered for further evaluation. Tender format containing Terms & Conditions for Supply Of Computer Consumables is available on our site date for submission of filled tenders to our office will be on upto 5.00 p.m. Tenderers, will have to send a DD /CASH(to be deposited at cash counter) for Rs.200/(Two hundred only) towards tender fee along with the completed tender. The terms and conditions governing the tender are given herewith. All pages have to be signed by tenderer as proof of acceptance. The Senior Divisional Manager,LIC of India, Divisional Office, Dehradun, reserves the right to reject/issue the tender to any vendor at his sole discretion without assigning any reason whatsoever. Senior Divisional Manager Page 1 of 12

2 Jeevan Prakash, Divisional Office, Nehru Colony, Haridwar Road, Dehradun Phone No.: , , Fax: os.dehradun@licindia.com DATE: Dear Vendor, Last date and time for submission of Tender Tender(Technical) opening date and time Tender(Financial) opening date and time pm pm Will be intimated by e- mail. Re: Rate contract for tender for supply of COMPUTER CONSUMABLES items Sealed tenders are invited for supply of COMPUTER CONSUMABLES under Two bid system for the items listed in Annexure D. Please quote your rates for desired items listed in enclosed Financial Bid (Annexure E) hereto as per our terms and conditions given below and submit the same duly filled in and signed with your official seal and send the same in a sealed cover supersubsrcibed as Tender for Supply of Computer Consumables items to Divisional Office Dehradun - Last Date to reach us is upto 5.00 pm. GENERAL INFORMATION - 1. The tender forms can be downloaded from our Website: fees of Rs 200/- should accompany with tender application in the form of DD favouring LIFE INSURANCE CORPORATION OF INDIA payable at Dehradun drawn on any Nationalised Bank OR in cash of Rs 200/- to be deposited at Divisional Office at cash counter, Nehru Colony,Haridwar road, during cash hours under A/C code Tender fees will not be refunded under any circumstances 2. Earnest Money deposit of Rs 28100/- (Twenty eight thousand one hundred only), approximately 1% of value of tender) is to be deposited by DD favouring LIFE INSURANCE CORPORATION OF INDIA payable at Dehradun drawn on any Nationalised Bank which is refundable without interest for non successful bidders. NSIC registered firms are exempted from payment of EMD and tender fees.hence they have to attach a copy of the latest NSIC registration Certificate for claiming the exemption with tender document. 3. Tenders should be submitted in the form of two bid system viz. (1) COVER -1 :Sealed cover super scribed as `Technical Bid should contain Annexure-A along with all enclosures mentioned at the end of Annexure A and DD / Cash receipt of tender fee of Rs 200/- and DD of Rs 28100/- towards EMD, General information(page no. 2 to 4 of the tender) and eligibility criteria(page no. 5 of the tender ) (2) COVER 2 : Sealed cover super scribed as `Financial Bid' in `Annexure-E'. Page 2 of 12

3 All pages of the tender forms will have to be signed as proof of acceptance. These two individual sealed covers are to be kept in a single big sealed cover superscribed as " Tender for Supply of Computer Consumables to Divisional Office,Dehradun" Last Date to reach us is upto 5.00 pm. 4. The successful tenderer has to deposit Security Deposit of an amount equal to 10% of the contractual value immediately, by the Demand Draft/Banker's Cheque /Bank Guarantee favouring LIFE INSURANCE CORPORATION OF INDIA payable at Dehradun drawn upon any Nationalised Bank which is refundable without interest after the tender period. 5. Tender should be sent so as to reach us this office ON OR BEFORE THE DATE SPECIFIED ie, upto 3.00 pm 6. The rates quoted should be excluding of GST. Rate should be including transportation, packing, installation charges, loading and unloading, etc. Enclose latest dealership or distributorship certificate of the particular Company or make [THROUGH MAF]. The rates quoted will be final and valid for 12 months and may be extended for next 12months on the same rates and terms and conditions, depends upon the satisfactory services [supply, quality, etc] and approval from competent authority..within the extended period only govt. duties and taxes if increased, by the govt. will be payable extra. 7. Quotations should be either TYPE WRITTEN or must be IN INK and should NOT be with any hedging conditions. 8. The Corporation reserves the right to accept any quotation in full or part. This does not necessarily mean that the lowest quotations will be accepted. 9. All deliveries must be made to our Divisional office, Nehru colony, Haridwar road Dehradun office at FREE OF COST. 10. After the supply if it is found that the materials supplied are not according to the specifications accepted, such SUPPLY WILL BE REJECTED AT THE SUPPLIER'S COST and they will have to supply materials exactly according to the specifications and in the event of non-compliance with condition, the Corporation will be at liberty to take such action as it deems fit. 11. NO CHANGE IN QUALITY i.e MAKE IN THE TENDER is allowed. 12. Any tender not in compliance with these terms and conditions will be liable for rejection 13. No advance payment will be made.any dispute arising out of or relating to this tender shall be deemed to have arisen in Dehradun City and shall be under adjudication of Court in Dehradun City. TENDERER MUST ENCLOSE ORIGINAL COPY OF MAF SAME AS GIVEN IN FORMAT CERTIFICATE WITH GENERAL INFORMATION FORM (WITHOUT IT TENDER WILL NOT BE CONSIDERED).The last date for receipt of tender is on or before pm. On the top of the envelope please write "Tender for computer consumable items.". Technical bids will be opened on at PM. The date of opening of financial bids will be intimated by .the tenders received after the due date and time will not be considered. The applicant should not have been black listed / debarred by LIC or any PSU or any Government Departments. 14. The tenderer or his authorized representative duly authorized by a letter of authority may be present at the time of opening the tender. 15. After preliminary scrutiny of Technical Bids, verification of credentials, the Financial Bids of only those bidders whose Technical Bids are found eligible will be opened at a later date. The successful Page 3 of 12

4 tenderer will be required to deposit an amount equal to 10% of the contractual value by way of a crossed A/c payee demand draft favouring LIC of India, drawn upon any nationalized bank payable at Dehradun towards security deposit. This deposit will be refunded only on successful completion of the tender period. No interest will be payable on this security deposit. The EMD of the successful tenderer will be adjusted to such Security Deposit allowing the tenderer to deposit the balance amount. 16. The applicant should not have been backlisted /debarred by LIC, any PSU or any GOVT dept. 17. The Forms i.e., Annexure A (Technical Bid) & Annexure E (Financial Bid ) should be used as it is without any changes. 18.If you are registered with MSES (Micro & Small enterprises) Please mention in your tender with sufficient proof. SENIOR DIVISIONAL MANAGER PS :Please append your signature with seal on all the papers before submitting the tender. Tender should be sent to the following address : अध यक ष (स ट र कम ट ), भ रत य ज वन ब म ननगम मण डऱ क य ऱय, न हर क ऱ न, हररद व र र ड, द ह र द न The Chairman (Stores committee) LIC of India, Nehru Colony, Haridwar Road Dehradun Page 4 of 12

5 ELIGIBILTY CRITERIA TO QUALIFY FOR FINANCIAL BID: 1. It should have been established at least three years before. A copy of Registration Certificate under company act 1956/ firm partnership act 1932/shop establishment act 1953 must be enclosed. 2. The Bidder should not be black-listed with LIC or any of the PSU/BFSI/Govt/Semi-Govt/Quasi Govt. departments in India as on the date of submission of BID. Attach duly filled Annexure C with signature and seal. 3. Minimum Annual turn over should be Rs.50 Lacs (Attach audited copies of Balance sheet and profit/loss statements -Financial statements for evidence) and above during any of the last three financial years and experience of having executed an order of any one or more PSU/Govt. Client worth Rs.5 Lacs or above (Attach copy of order showing amount of order) for any one of the last three years. 4. The M.A.F.(Manufacturer s Authorization Form) must be issued on the original letter head of the O.E.M as per Annexure-B containing one page. 5. The vendor should possess valid GSTIN and PAN number SENIOR DIVISIONAL MANAGER Page 5 of 12

6 Jeevan Prakash, Divisional Office, Nehru Colony, Haridwar Road, Dehradun Phone No.: , , Fax: os.dehradun@licindia.com Tender for Supply of Computer Consumables items APPLICATION FORM- TECHNICAL BID Annexure- A S.NO Information Sought Information provided 1 Name of the firm(in Block letters) 2 Date of Establishment/Incorporation 3 Registration No. for registration under Companies Act,1956(Please enclose Photocopy of certificate) 4 Correspondence address and telephone no. with e- mail ID. 5 Address of Head Office (if separate) and telephone no. 6 Status Proprietary/ Partnership/ Private Ltd. Company/ Public Ltd. Company 7 Name of the Partners/ Directors 8 Name of Chief Executive with his present address and Telephone Nos. 9 Name of Representative(s) with Designation who would be calling on us and attending to our jobs and his Contact Number. 10 Name of Bankers with address & telephone nos. IFSC Code & A/c No.(Attach cancelled cheque) 11 PAN No. of the Firm (Please enclose Photocopy) 12 GST No. ( Please enclose photocopy of certificate) 13 Date of obtaining ISO 9001:2008 certificate and its validity upto if available.(please photocopy nclo of Certificate) 14 Details if registered with any other Government Authority 15 State the latest Income Tax assessed year and amount of tax assessed (Copies of last 03 years, IT Return, Balance Sheets & Revenue A/c to be enclosed. Page 6 of 12

7 16 Turnover for the last three F.Y F.Y F.Y Details of past supply to any office of LIC of India and/ or Prestigious P.S.U (Central ) ( Please enclose photocopy of Certificate) 18 Mention any other specialities of your Establishment 19 Are you original manufacturer/dealer? If dealer,please affix the authorization form of Manufacturer on their Letter Head. 20 Have you ever been Blacklisted by LIC of India or PSU/ BFSI Organization/ Govt./ Semi Govt./ Quasi Govt. Departments in india as on date of submission of Bid address of the firm (Note: Please type this form or fill it legible in ink. If space provided is insufficient, Please type or write the replies on a separate sheet giving appropriate question number duly authenticating the same with seal and signature and attach it to the form) I/We request, Life Insurance Corporation of India, Divisional office, Dehardun to consider our bid. We agree to abide by all the ELIGIBILITY CRITERIA AND OTHER TERMS AND CONDITIONS AND DUTIES of Supplier and assure to render the services to the fullest satisfaction of the Corporation. Place. Date:. Sign... With seal of Firm/Company Note: The Corporation reserves the rights to accept or cancel tender/ Bids of any of the agencies at their absolute discretion without assigning any reason thereof. Applications received with incomplete information or alteration not authenticated with proper seal and signature will not be considered. A.Self attested photo copies of the following documents: 1.Certificate of Registration under Companies Act, 1956/ Certificate of Registration of the firm under partnership act 1932/ Certificate of Registration of the shop under the shop establishment Certificate of registration for GST. 3. Audited financial statements (Profit and Loss and Balance Sheet) for the last three financial years. 4. Income tax assessment order /returns for the last three financial years. 5. Certificate of Income Tax PAN Number. 6.Cancelled cheque of the firm. Original copies of: 1.MAF on original letter heads of the O.E.M as per annexure B 2.Duly filled annexure C with signature and seal of the firm. 3.Copy of order executed to any one or more PSU/Govt. client worth Rs 5 lac or above for any one of the last three years. Page 7 of 12

8 ANNEXURE-B SUBMITTED ON COMPANY'S LETTER HEAD DULY SIGNED BY THE AUTHORISED SIGNATORY OF COMPANY MANUFACTURER'S / DEALERS AUTHORISATION FORM Date: The Sr. Divisional Manager, LIC of India, "Jeevan Prakash" Nehru Colony,Haridwar Road, Dehradun Sir, Re: Supply of Computer Consumables We, M/s who are established and reputed manufacturers of having factories / depot as and do hereby authorize M/s. (Name and address of the bidder) to offer their quotation and conclude the contract with you against the above invitation for the Bid, as one of our Authorised Dealers. We, hereby, extend our full guarantee and comprehensive warranty as per terms and conditions of the RFP for our products offered against this invitation for Bid by the above firm. Dated at this day of 2018 Authorised Signatory Signature: Name: Designation: Name & Address of the Company: Page 8 of 12

9 Jeevan Prakash, Divisional Office, Nehru Colony, Haridwar Road, Dehradun Phone No.: , , Fax: os.dehradun@licindia.com ANNEXURE-C The Sr. Divisional Manager, LIC of India, "Jeevan Prakashi" Nehru Colony,Haridwar road Dehradun Dear Sir, Date: Re: Supply of Computer Consumable UNDERTAKING We hereby confirm that we have not been black-listed by LIC or any PSU or BFSI Organisation / Government or Semi-Government or Quasi Government Departments in India as on date of submission of bid in response to the above tender for supply of Computer Consumables. Dated at this day of 2018 Signature of the Vendor with Seal Page 9 of 12

10 Jeevan Prakash, Divisional Office, Nehru Colony, Haridwar Road, Dehradun Phone No.: , , Fax: os.dehradun@licindia.com TERMS AND CONDITIONS OF THE TENDER 1. The tender in the prescribe format (hard copy) only should be dropped in the tender box as per rules on or before the stipulated date and time. No corrections are to be made in the terms quoted. 2. The quantity given is only tentative and it may vary on either side depending on our requirement. The items have to be supplied in a phased manner. 3.Payment will be made only after supply and acceptance of the items at our site along with invoice /bill. Statutory deductions as applicable will be deducted from the gross bill amount. No advance payment shall be made for purchasing items. 4.Material should be supplied in original packing of manufacturer along with necessary warranty/guaranty certificate for a minimum period of 1 year from the date of supply to be submitted along with the supply. Defective material for not meeting the specifications should be replaced free of cost at our site. 5.The items should be delivered with in 25 days from the date of order. Corporation shall deduct from the ordered amount towards liquidated damages penalty on late delivery as follows- PERIOD WITHIN WHICH SUPPLY IS RECEIVED % PENALTY OF THE ORDER VALUE UPTO 25 DAYS NIL 26 TO 35 DAYS 2 % 36 TO 45 DAYS 4 % 46 TO 55 DAYS 6% 56 TO 65 DAYS 10% Beyond 65 days entire order will be cancelled. However in our exigency the stationery may be accepted with panelty (more than 10%) as the competent authority decides. 6. If after supply,it is discovered that the item supplied do not confirm to the specifications, such item may be rejected and the supplier has to supply the items exactly according to the specifications at his own cost. In the event of non compliance with the condition,the corporation shall be at liberty to take such actions as may be necessary by it including the recovery of cost of such items in replenishing with supplies from other sources. Stores rejected after receipt will have to be taken back by the supplier at his own risk & cost. 7.LIC will bear no responsibility what so ever and not be liable to pay for any loss or damage caused to the supplied items in transit or before being handed over to our stores. 8.For items which are machine/instrument specific and are specifically requirred for the make/model of our computer, quotation of only standard part/ consumables should be submitted. We have clearly gone through the terms and conditions and we give our consent for acceptance of the same Date Place Signature and seal of the firm Page 10 of 12

11 Annexure-D SL. No. Consumable item SPECIFICATION OF THE ITEMS Name/Peripheral s Make /Part Code No Brand Quantity required 1 Printer Head DMP 136 Column MSP pin TVSE Print Head Epson Epson DH24-OCO Epson Ribbon cartridge without ink bank DMP 136 Column MSP 355 TVSE Ribbon Cartridge LP Line Printer T6306/6312 LIPI 10 5 Tonner Cartridge Laser Printer ML1866 SAMSUMG Tonner Cartridge 1600 Print cap. Pages MONO Laser Printer Canon Cart 925 CANON LBP 6018B Tonner Cartridge 1600 print cap. Pages MFP(4in1) MONO INJECT CZ666AA HP 960 XL(BLACK OFICEJET INK) 8 Tonner Cartridge MFP PHASER 3117 / Ribbon cartridgewithout ink bank HP OFFICEJET 3620 All in-one SAMSUNG SCX-452IFS DMP 136 Column C13SO15511 EPSON/LQ-1150 II RIBBON CARTRIDGE 11 RIBBON Cartridge LP Line Printer P7010 STANDARD Pages 9000 Pages Pages Line Printer LIPI 6805 Part Pages PRINTRONIX 150 LIPI 600 Pages 9000 DATED at this day of 2018 Page 11 of 12 Signature of the Vendor with seal

12 FINANCIAL BID SHEDULE OF ITEMS SL. No. Consumable item Name/Peripherals Make /Part Code No 1 Printer Head DMP 136 Column MSP pin Brand Quantity required TVSE 100 ANNEXURE-E Rate per unit excluding GST 2 Print Head Epson Epson DH24-OCO Epson Ribbon cartridgewithout ink bank DMP 136 Column MSP 355 TVSE Ribbon Cartridge LP Line Printer T6306/6312 LIPI 10 5 Tonner Cartridge Laser Printer ML1866 SAMSUMG Tonner Cartridge 1600 Print cap. Pages MONO Laser Printer Canon Cart 925 CANON LBP 6018B Tonner Cartridge 1600 print cap. Pages MFP(4in1) MONO INJECT CZ666AA HP 960 XL(BLACK OFICEJET INK) 8 Tonner Cartridge MFP PHASER 3117 / Ribbon cartridgewithout ink bank HP OFFICEJET 3620 All in- One SAMSUNG SCX-452IFS DMP 136 Column C13SO15511 EPSON/LQ II RIBBON CARTRIDGE 11 RIBBON Cartridge LP Line Printer P7010 STANDARD Pages 9000 Pages Pages Line Printer LIPI 6805 Part Pages PRINTRONIX 150 LIPI 600 Pages 9000 Note: Rate should be including transportation, packing, installation charges, loading and unloading, etc. Rate should be excluding GST. The quantity given above is only tentative and it may be more or less as per our requirement DATE- PLACE- Page 12 of 12 Signature of vendor with seal