ADVA Bill Nichols Day Room Expansion & Renovation

Transcription

1 PROJECT NO ADDENDUM #3 `` Alexander City, AL ABC No OWNER: Alabama Department of Veterans Affairs 770 Washington Ave. Suite 470 Montgomery, AL ph. (334) f. (334) ARCHITECT: Williams Blackstock Architects st Avenue South, Suite 200 Birmingham, AL ph f DATE: 24 FEBRUARY 2014 TO: All Bidders Acknowledge receipt of this Addendum by inserting its number in the Bid Form. Failure to do so may subject Bidder to disqualification. This serves as an addendum to the construction documents and modifies and/or supplements them as follows: GENERAL 1. Please note that various questions received from Bidders was compiled into a Bidding Questions and Clarifications spreadsheet which was attached to Addendum #2 for inclusion into the Bid Documents. Subsequent questions and substitution requests have been included as part of this addendum for inclusion in the Bid Documents. 2. Please note that Specification Section , Instructions to Bidders, was NOT revised as noted in Addendum #2. This spec section is correct; however, in accordance with Act , Certificate of Exemption from Sales and Use Tax for Government Entities, contractors are to exclude sales tax from their base bid, but account for tax savings on ABC Form C-3A, which was included in the Project Manual as Document , Estimate of Sales Tax. Failure of the contractor to complete the attachment to the Bid Proposal Form will render the bid non-responsive. 3. Please note that Document , Advertisement for Bids, was superseded by the Advertisement for Bidder Pre-qualification and Notice of Intent to Receive Bids from Pre-Qualified Bidders, which was issued as part of Addendum #1. Bids will be received at the Sunroom in Bill Nichols where the pre-bid conference was held in lieu of being held at Alabama Department of Veterans Affairs office in the RSA Tower at Montgomery. DRAWINGS 1. Sheet L1.6 Hardscape Details: Include the following at Detail 5: a) After Signage lettering by Signage Contractor, insert Provide satin finish aluminum letters (Optima Bold) ½ deep and flush mounted to the surface including the following: BILL NICHOLS, at the top using 6 letters and STATE VETERANS HOME at the bottom using 10 letters. b) After Aluminum signage. Coordinate requirements with signage contractor, insert Provide.125 aluminum sign cabinet with no visible screws, fasteners or retainer clips. All welds to be sanded smooth. ADDENDUM #3 1 OF 2

2 PROJECT NO SPECIFICATIONS 1. Section Sales & Use Tax Savings Agreement: The attached document has been revised in its entirety and supersedes the previous version. 2. Section Heating and Air Conditioning Equipment and Specialties: Paragraph 2.2.A Add Fujitsu as an approved manufacturer of Variable Refrigerant Flow Systems. VRF refrigerant piping risers must be located in the closets shown on the plans. 3. Section Lightning Protection System: Paragraph 3.04 A. states Upon job completion, the Contractor shall furnish to the Owner a UL Master Label "C". Afterwards, insert the following: If the alternate is accepted to replace the coping, this requirement shall apply. If the coping is not replaced, the master lightning protection installer who designs and provides supervision for the Lightning Protection System additions shall furnish a letter of compliance. This letter shall certify that the additions to the lightning protection system have been installed in compliance with requirements of , Paragraph 1.02 A. and B. ATTACHMENTS 1. Bidder Questions & Clarifications Spreadsheet 2. Section Sales & Use Tax Savings Agreement END OF ADDENDUM #3 ADDENDUM #3 2 OF 2

3 Updated: 2/24/2014 ADVA - Bill Nichols Day Room Expansion ABC #: / ADPH #B / WBA: BIDDING CLARIFICATIONS Alexander City, AL WILLIAMS BLACKSTOCK ARCHITECTS DWG./ SPEC QUESTION CLARIFICATION Section Section ABC Form C-3A Section Section Ornamental Fences and Gates specifies a It's understood that the existing fence around the perimeter of the parking lot on commercial ssytem, and the plans refer to "match exisiting" which is the west side of the property is a residential grade fence. As much of this fence a residential system. The current system will not hold up like the as possible is to be reused and new infill residential grade fencing is to be specified system, and the specified products will cost twice as provided to match the remaining existing fence. The fencing around the much. Please confirm if we are to match the exsiting fence or courtyards is to be a commercial grade fence; however, it is to match the provide as specified, because it can't be both. appearance of the residential grade fencing. Refer to the spec changes issued as part of Addendum #2. Plans call for 4" stone veneer and Section refers to manufactured architectural stone that does not match the plan profile of real stone. Section Manufactured Stone Veneer was replaced with Section Stone Masonry Veneer is Addendum #1. The stone veneer is to be split face sandstone as specified. Please clarify the turn-in location of the bids since there is a Please refer to the Advertisement for Bidder Pre-qualification. The correct discrepancy between the Invitation to Bid and the Advertisement for location of the bid opening is the Sunroom at Bill Nichols which is where the Prebid conference was Bidder-Pre Qualification. held. Since it's challenging to track estimated sales tax from each subcontractor on the base bid and alternates prior to submitting bids, would you consider allowing this form to be submitted within 24 hours of bid time? In order to obtain the certification needed for the lightening protection system, the system will have to be replaced with an updated system. That's why we were hoping the system had been previously certified and then we would be able to update the outdated system. Certification standards are that it would need to be completely replaced in order to obtain the UL Certification specified. We have had time where the certification was not required and we updated the system and warrantied it for a year, but that would be completey up to what is requested. No. According to ABC's guidelines, ABC Form C-3A must be submitted with the Contractor's Proposal (ABC Form C-3) or the bid will be considered nonresponsive. Section Paragraph 3.04 A. states "Upon job completion, the Contractor shall furnish to the Owner a U.L. Master Label "C". If the alternate is accepted to replace the coping, this requirement shall apply. If the coping is not replaced, the master lightning protection installer who designs and provides supervision for the Lightning Protection System additions shall furnish a letter of compliance. This letter shall certify that the additions to the lightning protection system have been installed in compliance with requiements of , Paragraph 1.02A and B. Section Section Verify if Fujitsu is an approved manufacturer for Variable Refrigrant Flow Systems. Duct Cleaning - If all of the ducts are to be cleaned, as per Addendum #2, we will need drawings showing the rest of the building. As part of Addendum #3, Fajitsu is approved as an acceptable manufacturer for Variable Refrigerant Flow Systems. VRF refrigerant pipiing risers must be located in the closets shown on the plans. For pricing purposes, assume that only the duct immediately in the work areas shown on Phasing Plan A1.2 will need to be cleaned. With the exception of a short length of corridor on the 1st floor to the south of the elevators, all such existing ductwork is shown on the mechanical drawings. Colored Concrete Any idea what color of Alabama Pigment will be used at Lighter pigments are preferred. In accordance with the note on Sheet L1.3, a 5 lb sidewalks? The darker the more expensive. The color price bag of pigment per cubic yard of concrete is to be provided. range goes from $14 per cubic yard to $74 per cubic yard. Page 1 of 1

4 Renovation and Day Room Expansion of The Bill Nichols Veterans Home A.D.V.A. Alexander City, AL SALES & USE TAX SAVINGS AGENCY AGREEMENT (AMENDED) The entire AGREEMENT Between (hereinafter called the Contractor and The Alabama Department of Veterans Affairs (hereinafter called the Owner ) entered into this day of RECITALS 1. Contractor and Owner entered into a Construction Contract (hereinafter called the Contract ) dated for performance of the work described therein. A copy of said Contract is attached hereto as Exhibit A. 2. Pursuant to Document SALES AND USE TAX SAVINGS REQUIREMENTS, of the Contract, Contractor and Owner desire to enter into an agreement whereby certain purchases under the Contract can be made through Owner as a means of taking advantage of Owner s status of being exempt from sales and use taxes. AGREEMENT 1. Owner does hereby appoint Contractor as agent for Owner to purchase for, and in the name of the Owner, all materials, supplies, equipment, and other items which Contractor and its subcontractors require for performance of the Contract. The purchase of any materials, supplies, equipment, or other items which are required for the performance of the Contract are expressly made outside the authority granted hereunder. 2. Owner will be liable for the payment of all purchases made hereunder. 3. Document SALES AND USE TAX SAVINGS REQUIREMENTS, of the Contract is incorporated by reference and made a part of this Agency Agreement establishing general provisions, procedures, and forms that are applicable to the Contractor s performance hereunder. 4. As the Owner s agent the Contractor will purchase materials, supplies, equipment, and other items by means of the ADOR issued Certificate of Exemption. For items so purchased, vendors will render statements and invoices to the Contractor as the Owner s agent. The Contractor shall review and approve the invoices, as appropriate, and along with the monthly Application for Partial Payment forward the invoices to Owner for inclusion with the Application for Partial Payment. By approving and forwarding such invoices to the Owner for payment, the Contractor certifies the validity and accuracy of the invoices and that, to the best of his knowledge, the items covered by the invoices are of the quality and quantity specified in the Contract Documents. DOCUMENT SALES USE & TAX SAVINGS AGENCY AGREEMENT 1 of 2

5 Renovation and Day Room Expansion of The Bill Nichols Veterans Home A.D.V.A. Alexander City, AL 5. The Contract provides that the Contractor will perform the work under the Contract for the Contract sum of $, which includes the costs of all materials, supplies, equipment, and other items to be purchased hereunder, less sales and use taxes thereon. Payments made by Owner to vendors pursuant to this Agency Agreement shall also constitute payments added to the Contract sum of $. However, said amount due Contractor under the Contract shall be reduced by the sum of any savings of sales and use tax and 50 percent of any cash discounts earned on the purchases made hereunder. In the event that Contractor pays for materials, supplies, equipment, or other items that should have been purchased and/or paid for by the Owner under this Agency Agreement, the Owner shall reduce the said amount due as Contract sum by the amount of sales tax that was due and or paid. 6. Contractor shall maintain separate accounting records of all transactions carried out under this Agency Agreement. Such records shall be open to Owner during normal business hours of Contractor for a period of two (2) years after completion of the project. 7. The authority granted to Contractor hereunder may be revoked by Owner at any time upon written notice delivered to Contractor at h is offices located at during normal business hours. 8. Any costs of administration to be incurred by Contractor in conjunction with this Agency Agreement are included in the Contract sum cited in Article 5 above. CONTRACTOR OWNER Name of Firm Name of Owner By: By: Name and Title Name and Title Attest: Attest: DOCUMENT SALES USE & TAX SAVINGS AGENCY AGREEMENT 2 of 2