Tender Document. For. Annual Report for the year

Transcription

1 Tender Document For Printing of 900 Nos. (750 in English in Hindi) Annual Report for the year Tender No: TCIL/15/1702/I/16-MM/003E Issued on: May 06, 2016 Issued By : Material Management Division Fourth Floor, Fax :+91 (11) Tel: +91 (11) mmdiv@tcil-india.com visit us at Telecommunications Consultants India Ltd. (A Govt. of India Enterprise) Material Management Division TCIL Bhawan, Greater Kailash-I New Delhi (India) Telephone no.: , Fax: , website: tcil@tcil-india.com CIN No.:U74999DL1978GOI Page 1 of 16

2 TABLE OF CONTENTS SECTION TITLE PAGE No. 1. Notice Inviting Tender General Terms & Conditions Specification Price Bid Format Bid Bond (EMD) Format PBG Format Bid Submission Form Page 2 of 16

3 SECTION-1 Tender No. TCIL/15/1702/I/16-MM/003E May 06, 2016 NOTICE INVITING TENDERS Sealed tenders are invited from eligible Bidders for Printing of 900 Nos. (750 in English in Hindi) Annual Report for the year Tender documents shall be available from the office of Group General Manager (MM), 4th Floor, TCIL Bhawan GK-I, New Delhi on payment of non-refundable fee of INR 400/- (INR Four Hundred only) by Demand Draft in favour of Telecommunications Consultants India Ltd., Payable at New Delhi. Tenderers requesting tender documents through post should include an additional amount of INR 50 for mailing. Mailing of tender will be wholly at the risk of the Tenderers. Last date of sale of tender documents is June 06, 2016, 17:00 hrs. Complete tender documents are also available on CPP Portal and TCIL s website, address given below: The documents downloaded by the parties from the website shall be valid for participation in the tender process. Those making use of the tender documents downloaded from the website shall have to pay the fee of the document i.e. Rs. 400/- (Rs. Four Hundred only) in the form of a demand draft along with the tenders. Tenders received without the requisite fee shall be considered as invalid ab-initio. Last date for seeking clarification, if any : 7 (Seven) days prior to the scheduled date of opening. Bidders are advised to check the TCIL website regularly for amendments, if any. Eligibility Criteria: 1) - The Bidder should be empanelled with DAVP as Class A or Class B Printer. Page 3 of 16 OR - The Bidder should be an INS (Indian News Paper Society) accredited Advertising Agency. - (Note: Pease submit a Certificate for any one of above.) 2) Bidder should have experience of Printing of Annual Reports in at least 3(three) Government Departments/ Public Sector Undertakings during the last three years ending on 30 th April (Please Submit copy of Purchase Order / Completion Certificate from the Client.) 3) The Bidder should have the experience of having completed at least one similar work, i.e., printing of Annual Reports, costing not less than Rs Lac during last 3 years ending in April, 2016 (Please submit Completion Certificate / Purchase Order issued by the Client). 4) The Bidder should have a permanent establishment in Delhi. (Please submit copy of address proof). Note: Bidder must provide necessary supporting documents as proof in respect of the eligibility criteria mentioned above.

4 Earnest money amounting to Rs. 5,000/- (Rs. Five Thousand only) by Demand Draft in favour of Telecommunications Consultants India Ltd. /Bank Guarantee in the prescribed format from a scheduled bank from its branch at Delhi/New Delhi shall be submitted along with the tender. Tenders received without EMD/inadequate EMD, and without the requisite Tender Fee of Rs 400/- for documents downloaded from TCIL website shall be summarily rejected. MSE s having UDYOG Aadhar Memorandum and Micro & Small Enterprises (MSE s) registered with the NSIC/MSME are exempted from submission of EMD and Tender Fee on production of requisite proof in the form of valid certification from NSIC/MSME for the tendered items/services. Two-part bid system shall be adopted, i.e., Techno-Commercial Offer and Price Offer. Tender documents fee (when documents are downloaded from website) and EMD shall be part of Techno-Commercial Offer. The tenders shall be submitted in the Office of Group General Manager (MM), 4 th Floor, TCIL Bhawan, G.K.-I, New Delhi , on or before 14:00 hrs. on June 07, In the first stage, the Techno-Commercial Offers shall be opened at 15:00 hrs., on June 07, 2016 in the presence of Tenderers or their authorized representatives present at the time of tender opening. The Price Offers of only those parties who qualify in the first stage shall be opened at time and date to be notified separately. TCIL reserves the right to accept or reject any or all the tenders without assigning any reason. Group General Manager (Material Management) -END OF SECTION 1- Page 4 of 16

5 SECTION 2 Tender No. TCIL/15/1702/I/16-MM/003E May 06, PRICE BASIS GENERAL TERMS AND CONDITIONS F.O.R. TCIL BHAWAN, G.K. PART-I, NEW DELHI (All Inclusive). 2. PAYMENT TERMS 80% payment shall be made on delivery of the goods on the basis of the certificate of acknowledgement that the goods have been received in goods condition and as per requirement. Balance 20% shall be payable after 30 days of receipt of goods at site. The printers should take care of proof reading and providing the final proof to TCIL for approval. However the accuracy has to be ensured by the printer. In case of any mistake penalty shall be levied as per the penalty clause of the Tender / Purchase Order. 3. PAYING AUTHORITY Group General Manager (LPF) 3 RD FLOOR, TCIL BHAWAN, G.K.-I NEW DELHI CONSIGNEE & INSPECTION AUTHORITY Company Secretary Telecommunications Consultants India Limited 1 st Floor, TCIL Bhawan, Greater Kailash-I, New Delhi Cover page & photographs to be incorporated shall have to be got approved from Company Secretary, TCIL. 5. DELIVERY SCHEDULE S. No. Activity Time Schedule 1 Handing over of manuscript of English Version by D TCIL without photograph. 2 Submission of 1 st proof by the Printer (after the proof D + 1 weeks reading by the Agency) 3 Finalization of Design by TCIL and Handing over of D + 3 weeks final printing material along with the photograph to the printer after finalization of proof reading by TCIL. 4 Submission of final draft Annual Report by the printer D + 4 weeks for final approval of TCIL 5 Return of Draft Annual Report by TCIL finally D + 5 weeks approved 6 Delivery of the full lot of printed Annual Report by the printer D + 6 weeks Note: Soft copy of the English/Hindi Version of Manuscript will be provided to the extent possible. The portion for which TCIL is not in a position to provide in soft form, the same has to be arranged by the agency. Page 5 of 16

6 6. VALIDITY PERIOD OF BID Bid shall remain valid for 120 days after the date of bid opening. The bid valid for a shorter period shall be rejected by the Purchaser as non-responsive. In exceptional circumstances, the purchaser may request the consent of the bidder for an extension to the period of bid validity. A bidder accepting the request and granting extension will not be permitted to modify his bid. 7. LIQUIDATED DAMAGES For late supplies, as liquidated damages, a sum equal to 2% of the price of any goods not delivered or total order value in case part delivery is of no use to the Purchaser, per week or part of a week subject to maximum limit of 10% of the total order value will be recovered from the Supplier. 8. PENALTY TCIL reserves the right to impose a Rs. 500/- for each mistake subject to a maximum of 10% of the order value. If the work executed by the agency is not satisfactory, then TCIL reserve its right to deduct 10% of the total order value as penalty. 9. PERFORMANCE SECURITY a) 10% of the value of P.O. in the form of Bank Guarantee, valid up to 6 months from the date of PO, issued by a scheduled Bank from its branch in Delhi is required to be submitted within 10 days of issue of P.O. b) The proceeds of the Performance Security shall be payable to the Purchaser as compensation for any loss resulting from the Supplier s failure to complete its obligations under the contract. c) The Performance Bond shall be in the form of Bank Guarantee issued by a Scheduled Bank situated in India through its Delhi branch and in the form provided by TCIL. d) The Performance Bond will be discharged by the Purchaser after completion of the Supplier s obligations under the contract. 10. VALIDITY OF PBG 6 (Six) months from the date of Purchase Order. 11. SUBMISSION OF BID Sealed offer shall be submitted in two separate envelopes. Envelope 1 superscibed as PART-1 (Technical-Commercial Offer) shall contain the following: a) Duly filled in Bid Submission Form as per Section-7. b) Documentary evidence in respect of the eligibility criteria mentioned in the N.I.T. c) EMD/Bid Bond Page 6 of 16

7 d) Demand Draft for INR 400/- in favour of Telecommunications Consultants India Ltd. payable at New Delhi if the tender document in downloaded from the website. e) Bidder should submit at least 2(two) design for the Annual Report. f) A statement showing Clause-by-Clause compliance to all Terms & Conditions of all the Section of the tender. g) All the pages of the Bid (original & copy) must be serially numbered, properly stitched and kept in a file. Each page must indicate the page number of that page/the total number of page the bid contains. For example, if the bid contains 99 pages in total, the marking on page 1 shall be 1/99, on page 2 it will be marked as 2/99 and so on. Envelope 2 superscibed as PART-II (Price Offer) shall contain the Price Bid Format. (Section 4) A single sealed envelope containing both the envelops (i.e. Envelop 1 & Envelop 2 sealed separately) shall be addressed to the purchaser at the following address: Group General Manager (MM) Telecommunications Consultants India Limited, MM Division, TCIL Bhawan, Fourth Floor, Greater Kailash I, New Delhi Tel: Fax: / The envelopes should be super scribed Tender No for and also Do not open before.. The tender may be sent by the tenderers by Courier / Speed-post, with the envelope marked as above. Alternatively, tenders may also be deposited by the tenderes in the tender box kept at MM-Division in Room No. 406 at 4 th floor at TCIL Bhawan. The tender box shall be sealed at the stipulated deadline for submission. The tender box shall be opened at the stipulated time of opening in the presence of intending bidders. The names/designations of concerned officers who can be contacted are mentioned below: 1) M.K. Merkap 2) Shashant Deshmukh 3) Rashmi Chawla GM (MM) Dy. Manager (MM) Manager (C.S Div.) Tel.: Tel.: Tel.: The inner and outer envelopes shall indicate the name and address of the bidders to identity the bid and to enable the bid to be returned unopened in case it is declared late or rejected. Page 7 of 16

8 VENUE OF TENDER OPENING: Tender shall be opened in Room No. 406, 4 th floor TCIL Bhawan, New Delhi at the due date and time mentioned in the N.I.T. If due to administrative reasons the venue of Bid opening is changed it will be duly displayed. Offer received through fax or through open letter shall be ignored. 12. OPENING OF PRICE OFFER Price Offer of only those bidders will be opened whose Technical-Commercial Offer is found to be qualified and acceptable to TCIL. Bidder s representative may attend the Price Offer opening. The qualified parties shall be notified with the date, time & venue of the opening of the Price Offer. 13. ADD ON/REPEAT ORDER TCIL reserves the right to place Add on/repeat order for additional quantity up to 25% of the original order quantity at the same rate and terms & conditions of the purchase order within one year from the date of issue of purchase order. - END OF SECTION 2 - Page 8 of 16

9 SECTION 3 Tender No. TCIL/15/1702/I/16-MM/003E May 06, 2016 SPECIFICATIONS Printing of Annual Report (English) Annexure-A Size : 8.25 x inch No. of pages : 180 pp + 30 pp + 4 pp cover Colour : 180 pages-2 color + 30 pages-4 color + cover-4 color Designing : Cover pages and inner pages to be done by the agency Inner Pages : 30 pages on 130 Rendozvous Super white & other inner pages on 80 gsm maplitho. Cover Pages : 240 gsm Rendozvous Super white Printing Process : Offset Transparencies : To be included in the rates quoted. Graphs & Maps : 6 (minimum) in multi-colour to be included in the rates. Photo-typesetting : Full text to be photo-composed and set. Artworks of the graphs, cover and illustrations along with transparencies. Fabrication : Spot UV & Embossing on cover, Section Sewn cover drawn on Binding : Perfect Binding Proof Reading : To be done by the Agency The entire Annual report is to be converted into digital form and the same be reproduced in a CD ROM format. Page 9 of 16

10 Annexure-B Printing of Annual Report (Hindi) Size : 8.25 x inch No. of pages : 180 pp + 30 pp + 4 pp cover Colour : 180 pages-2 color + 30 pages-4 color + cover-4 color Designing : Cover pages and inner pages to be done by the agency Inner Pages : 30 pages on 130 Rendozvous Super white & other inner pages on 80 gsm maplitho. Cover Pages : 240 gsm Rendozvous Super white Printing Process : Offset Transparencies : To be included in the rates quoted. Graphs & Maps : 6 (minimum) in multi-colour to be included in the rates. Photo-typesetting : Full text to be photo-composed and set. Artworks of the graphs, cover and illustrations along with transparencies. Fabrication : Spot UV & Embossing on cover, Section Sewn cover drawn on Binding : Perfect Binding Proof Reading : To be done by the Agency The entire Annual report is to be converted into digital form and the same be reproduced in a CD ROM format. - END OF SECTION 3 - Page 10 of 16

11 SECTION 4 Tender No. TCIL/15/1702/I/16-MM/003E May 06, 2016 PRICE BID FORMAT S.No. Item All inclusive Unit Price (Rupees) (a) 1. Charges for Printing of Annual Report ( ) in English (as per detailed specifications at Annexure-A of Section-3) 2. Charges for Printing of Annual Report ( ) in Hindi (as per detailed specifications at Annexure-B of Section-3) Qty (Nos.) (b) All inclusive Total Price (Rupees) (a)*(b) 3. Cost of Master Copy of CD ROM 1 Total Bid Value Unit Rates may be quoted for the following 4. Charges for + 4 Pages for Item No. 1 above - 5. Charges for + 4 Pages for Item No. 2 above - 6. Charges for Additional Copy of CD ROM - Note: Total Bid Value for the purpose of evaluation will be the sum total of S.No. 1, 2 & 3. - END OF SECTION 4 - Page 11 of 16

12 SECTION 5 Tender No. TCIL/15/1702/I/16-MM/003E May 06, 2016 BID BOND (EMD FORMAT) Whereas. (hereinafter called the Bidder ) has submitted its bid dated For the supply of. Vide Tender No... dated KNOW ALL MEN by these presents that WE. OF. Having our registered office at.. (hereinafter called the Bank ) are bound unto Telecommunications Consultants India Limited (hereinafter called the Purchaser ) in the sum of Rs. for which payment will and truly to be made of the said Purchaser, the Bank binds itself, its successors and assigns by these present. THE CONDITIONS of the obligation are: 1. If the Bidder withdraws his bid during the period of bid validity specified by the Bidder on the Bid form or 2. If the Bidder, having been notified of the acceptance of his bid by the Purchaser during the period of bid validity (a) (b) fails or refuses to execute the Contract, if required; or fails or refuses to furnish the Performance Security, in accordance with the instructions to Bidders. We undertake to pay to the Purchaser up to the above amount upon receipt of its first written demand, without the purchaser having to substantiate its demand, provided that in its demand, the purchaser will note that the amount claimed by it is due to it owning to the occurrence of one or both of the two conditions, specifying the occurred condition or conditions. This guarantee will remain in force upto and including THIRTY (30) days after the Period of bid validity and any demand in respect thereof should reach the Bank not later than the specified date/dates. Signature of the Bank Authority Name Signed in Capacity of Name & Signature of witness Address of witness Full address of Branch Tel No. of Branch Fax No. of Branch - END OF SECTION 5 - Page 12 of 16

13 SECTION 6 Tender No. TCIL/15/1702/I/16-MM/003E May 06, 2016 PERFORMANCE BANK GUARANTEE (PBG Format) (TO BE ISSUED BY A DELHI BRANCH) M/s Telecommunications Consultants India Ltd., TCIL Bhawan, Greater Kailash-I New Delhi (INDIA) (With due stamp duty if applicable) OUR LETTER OF GUARANTEE No. : In consideration of TELECOMMUNICATIONS CONSULTANTS INDIA LIMITED, having its office at TCIL Bhawan, Greater Kailash-I, New Delhi (INDIA) (hereinafter referred to as TCIL which expression shall unless repugnant to the content or meaning thereof include all its successors, administrators and executors) and having entered into an agreement dated /issued Purchase Order No. dated with/on M/s (hereinafter referred to as The Supplier which expression unless repugnant to the content or meaning thereof, shall include all the successors, administrators, and executors). WHEREAS the Supplier having unequivocably accepted to supply the materials as per terms and conditions given in the Agreement dated /Purchase Order No. dated and TCIL having agreed that the Supplier shall furnish to TCIL a Performance Guarantee for the faithful performance of the entire contract, to the extent of 10% (ten percent) of the value of the Purchase Order i.e. for. We, ( The Bank ) which shall include OUR successors, administrators and executors herewith establish an irrevocable Letter of Guarantee No. in your favour for account of (The Supplier) in cover of performance guarantee in accordance with the terms and conditions of the Agreement/Purchase Order. Hereby, we undertake to pay upto but not exceeding (say only) upon receipt by us of your first written demand accompanied by your declaration stating that the amount claimed is due by reason of the Supplier having failed to perform the Agreement and despite any contestation on the part of above named supplier. This Letter of Guarantee will expire on including 30 days of claim period and any claims made hereunder must be received by us on or before expiry date after which date this Letter of Guarantee will become of no effect whatsoever whether returned to us or not. Authorized Signature Manager Seal of Bank - END OF SECTION 6 - Page 13 of 16

14 SECTION-7 Tender No. TCIL/15/1702/I/16-MM/003E May 06, 2016 BID SUBMISSION FORM Offer No. Date: To Group General Manager (MM) Telecommunications Consultants India Limited TCIL Bhawan, Greater Kailash-I, New Delhi (INDIA). Dear Sir, In response to your Tender No. TCIL/15/1702/I/16-MM/003E dated May 06, 2016 for Printing of 900 Nos. (750 in English in Hindi) Annual Report for the year we hereby submit our offer herewith. 1. Bidder Name 2. Website Address 3. Address 4. Address for Communication 5. Telephone Number 6. Fax/Telefax Number 7. Authorised Person - Name Designation Mobile No. ID 8. Alternate Person - Name Designation Mobile No. ID 9. PAN Number 10. TIN Number State 11. Service Tax Regn. No. 12. ECC Number 13. Beneficiary s complete Bank Details in case payment through LC is approved. Bank Account No. IFSC / NEFT Code Name of the Bank Address of the Branch Page 14 of 16

15 14. Particulars of EMD Amount Mode of Payment (DD/BG) DD/BG No. Date Name of the Bank Address of the Bank Validity of BG : Rs. 15. Particulars of Tender Fee Amount DD No. Date Name of the Bank Address of the Bank : Rs. 16. Turnover of the Bidder in last 3 years (Please submit copy of Annual Report) Year Annual Report attached at Page No. Average Turnover Turnover in Rs. (Lakh) 17. Details of similar work / order executed during last 3 years ending 30 th April (Please submit copy of completion certificate from the client. Description of the Work/Order Executed Value of Work/Order Executed Name of the Client Start Date Finish Date Doc. Evidence at Page No. 18. Please mention the place from where shipment will be effected. 19. Country of Origin of Goods offered (Itemwise) Page 15 of 16

16 20. Please Mention Mode of Shipment (Sea/Air/Rail/Road) 21. Are you a MSME Unit. If yes, please furnish Registration Details, Name of the DIC / State. 22. If you are MSME is it owned by SC/ST Entreneurs. If Yes, please specify the Name of the Owner who is SC or ST. 23. Following Documents are submitted to substantiate other eligibility criteria. i) ii) iii) DECLARATION 1) We have read and understood the terms & conditions of the above mentioned tender and comply to all Terms & Conditions of your Tender. (In case of any deviation the Bidder must attach a separate sheet clearly mentioning the Clause No. of the Tender and Deviation thereto) 2) We certify that the information mentioned above are true and correct to best of our knowledge. 3) In case of receipt of order we confirm that payment shall be received through e-banking / Electronics Transfer. 4) This offer contains No. of pages including all Annexures and Enclosures. Place: Date: Signature of Authorised Signatory Name: Designation: Seal: - END OF SECTION 7 Page 16 of 16