TABLE OF CONTENTS City of Gilroy FY 2016 & FY Operating Budget FY Capital Improvement Budget

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1 TABLE OF CONTENTS City of Gilroy FY 2016 & FY Operating FY Capital Improvement General Goals, Specific Objectives, Performance & Benchmarking Measures & Financial Plan City Council City Attorney City Administrator City Clerk Administration / / Finance & General Administration Human Resources & Risk Management Public Information Environmental Police Administration Police CalGrip South County One Grant Police Office of Traffic (OTS) Safety Grant Police Edward Byrne JAG Grant Police Federal Asset Seizure Police CalGrip Reach Grant Police Special Grants Police State Block Grant Police Special Enforcement Police Prop 172 Sales Police REACT Task Force Police Patrol Police Investigations Police Communications Police Records Fire Administration & Support Services Emergency Services Fire SAFER Grant Fire Fire Special Grants Fire Barney Garcia Fire Operations, Training & EMS Landscape Maintenance Landscape Community Facilities Districts Landscape CFD City Wide Street Maintenance & Forestry Engineering Pavement Management Reimbursement Vehicle Registration Fee Community Development Administration Planning Plan Check & Inspection Page 1 of 3

2 TABLE OF CONTENTS City of Gilroy FY 2016 & FY Operating FY Capital Improvement General Goals, Specific Objectives, Performance & Benchmarking Measures & Financial Plan (continued) Economic Development Fire Prevention, Haz. Mat. and Pre-Treatment Library Reserve Golf Course Recreation Bank Interest Gilroy Community Library CA Energy Commission Lease Revenue Bonds Lease Revenue Bonds Senior Advisory Board Henry Miller Employee Wellness Museum Endowment Trust Highway 152 Series Highway 152 Series Community Development Block Grant (CDBG) Admin. Rehab / / CDBG Grant Administration CDBG Housing Trust Fund Recreation Administration Recreation Adaptive Recreation Adult Sports Recreation After School Program Recreation Summer Day Camp Program Recreation Aquatics Recreation Early Childhood Recreation Recreation Contracted Classes Recreation Cultural Arts Recreation Reservations Recreation Special Events Recreation Volunteer Program Recreation Youth Sports Leagues Recreation Progressive Recreation/Late Night Gym Recreation Museum Recreation Senior Center Recreation Youth Center Sidewalk Repair Reserve Gas Tax Gas Tax Gas Tax / Gas Tax Gas Tax Capital Projects Page 2 of 3

3 TABLE OF CONTENTS City of Gilroy FY 2016 & FY Operating FY Capital Improvement General Goals, Specific Objectives, Performance & Benchmarking Measures & Financial Plan (continued) Gilroy Community Library Storm Drain Development Utility Underground Development Street Tree Development Traffic Impact Sewer Development Water Development Public Facilities Impact Downtown Streetscape Downtown Improvements / Fleet Services Equipment Outlay Workers Compensation Liability Insurance Facility Services Information Technology Information Technology Police Sewer Administration Sewer Billing Water Administration Water Billing Wastewater System Water System Backflow Prevention Page 3 of 3

4 City Council General Goals: Serve as the legislative body of the city providing policy direction and guidance to the city administrator for the effective and efficient operation of city services to enhance the lives of the citizens of Gilroy. Specific Objectives: Adopt the two year financial plan for Fiscal Years 18 and 19, by June 30, Enact laws, regulations and policies with respect to municipal affairs by acting on staff, advisory board and commission recommendations at council meetings. Appoint members to the City advisory boards and commissions in accordance with the city's charter. Provide guidance to the City negotiating team related to collective bargaining agreements. Actively maintain membership in groups such as the League of California Cities, Santa Clara Cities Association, Sister Cities groups, and represent the city in the activities of these organizations. Respond to and act upon input, requests and feedback received from the community. Meet with the city executive management team on an annual basis to promote team building, communications, and to develop goals and objectives for subsequent fiscal years. 1

5 City Council SALARIES 58,260 59,918 59,918 61,097 62, FRINGE BENEFITS RETIREMENT (FULL TIME) 15,581 17,357 17,357 21,355 22, MEDICARE HEALTH INSURANCE BENEFITS 47,433 52,327 52,327 55,142 57, LIFE INSURANCE BENEFITS EMPLOYEE ASSISTANCE PROG UNEMPLOYMENT INSURANCE PERSONNEL EXPENSE: 122, , , , , UTILITIES PROFESSIONAL SUPPORT 71,146 85,554 85,554 90,819 91, OFFICE/COMPUTER SUPPLIES 65 1,000 1, MATERIALS AND SERVICES: 72,103 87,354 87,354 92,173 92,652 TOT_EXP - Total Expense 195, , , , ,246 Personnel Summary: Full-Time Positions Council Member Mayor TOTAL FULL-TIME POSITIONS

6 City Attorney General Goals: Serve as legal advisor to the city council and staff providing legal representation and analysis on policy and day-to-day business matters under consideration and by attending city council and Planning Commission meetings in accordance with the provisions of the city charter. Specific Objectives: Provide guidance to the city council and staff on all new state and federal laws and regulations which may impact the city. Serve as legal counsel attending all regular city council and Planning Commission meetings. Conduct initial review of contracts and agreements within 10 days of initial request. Review and approve, as to form and content, ordinances, resolutions, contracts and other legal documents. 3

7 City Attorney LEGAL FEES 472, , , , , LITIGATION SERVICES 30,259 75,000 75,000 75,000 75, SPECIAL LEGAL PROJECTS 8,900 10,000 10,000 10,000 10, MATERIALS AND SERVICES: 511, , , , ,000 TOT_EXP - Total Expense 511, , , , ,000 4

8 Administration Department City Administrator General Goals: Serve as the administrative head of the city organization providing direction to staff on the implementation of the city council's goals and objectives on behalf of the community and serve as director of emergency services guiding the effective response of city resources during emergency events. Specific Objectives: Develop and present a two-year budget for FY 18 and FY 19 with expenditures balanced against revenues for council review by June 1, Coordinate an annual city council goal setting session to assist council in prioritization of projects and programs in each fiscal year. Provide administrative direction to department heads and staff on the implementation of the city council's top annual goals. Present an annual report on sustainability efforts to the city council each year. Ensure the compliance of the Gilroy Open Government Ordinance across all departments. Effectively represent the city to community organizations including the Chamber of Commerce, Welcome Center, Gilroy Economic Development Corporation and others. Promote the city's economic development efforts in cooperation with the Gilroy Economic Development Corporation to encourage commercial and industrial development in the city consistent with city council goals. Reduce paper usage by 5% in each fiscal year. 5

9 Administration Department City Administrator SALARIES 277, , , , , WAGES/PART TIME 8, FRINGE BENEFITS 1,270 1,116 1,116 1,410 1, RETIREMENT (FULL TIME) 53,023 59,616 59,616 66,043 72, RETIREMENT (PART TIME) MEDICARE 3,771 4,123 4,123 4,306 4, HEALTH INSURANCE BENEFITS 24,463 26,987 26,987 28,376 29, LIFE INSURANCE BENEFITS EMPLOYEE ASSISTANCE PROG UNEMPLOYMENT INSURANCE MISC DISABILITY INSURANCE 680 1,331 1, PERSONNEL EXPENSE: 370, , , , , PROFESSIONAL SUPPORT 21,106 23,766 23,766 24,375 27, OFFICE/COMPUTER SUPPLIES MATERIALS AND SERVICES: 21,398 24,316 24,316 24,925 28,025 TOT_EXP - Total Expense 391, , , , ,676 Personnel Summary: Full-Time Positions City Administrator Secretary to the City Administrator TOTAL FULL-TIME POSITIONS

10 Administration Department City Clerk General Goals: Provide legislative support to the City Council, officiate all city elections, process and retain all official records, assure that all state laws relating to records storage and conflicts of interest are followed and preserve the city's records as custodian ensuring access and transparency to the public. Specific Objectives: Coordinate annual Open Government Ordinance (OGO) training of all identified staff and policy body members. Work with various departments to ensure records requests are processed within the guidelines of Gilroy City Code Chapter 17A, Article III. Work with the public information office and city attorney to develop an Open Government Ordinance Training video for use by affected staff and policy body members. Working with city departments, the city attorney and city administrator, create a city records management policy to provide guidance for managing and maintaining records including the disposition and destruction process and identification of a trusted systems policy to permit the retention of electronic records pursuant to GC 34090, by June 30, Maintain the City Clerk s office functional filing system and comprehensive electronic content management system. Maintain City Council meeting minutes, videos, and meeting material on the city website per Gilroy City Code Chapter 17A., Article II. Maintain the city-wide comprehensive index of public records pursuant to Gilroy City Code Section 17A.30. Manage the city's 2016 election and coordinate elections consolidation with Santa Clara County Registrar of Voters Office. Ensure all FPPC filings adhere to the Political Reform Act and Code of Regulations. Performance & Benchmarking Measures: Number of city records requests fulfilled within 10 days Number of staff and other identified employees trained on the OGO Percent of city clerk's office records stored electronically 100% 100% 100% 100% 100% Percent of city clerk's office records purged pursuant to policy 100% 100% 100% 100% 100% Percent of records identified in functional filing system 100% 100% 100% 100% 100% Percent of records identified in city-wide records index 100% 100% 100% 100% 100% 7

11 Administration Department City Clerk SALARIES 207, , , , , WAGES/PART TIME 3, OVERTIME FRINGE BENEFITS ,031 1, RETIREMENT (FULL TIME) 41,619 47,424 47,424 48,285 54, MEDICARE 2,960 3,279 3,279 3,148 3, HEALTH INSURANCE BENEFITS 30,205 33,322 33,322 36,587 38, LIFE INSURANCE BENEFITS EMPLOYEE ASSISTANCE PROG UNEMPLOYMENT INSURANCE MISC DISABILITY INSURANCE 533 1,058 1, PERSONNEL EXPENSE: 288, , , , , UTILITIES ADVERTISING-PUBLICITY 3,381 4,200 4,200 4,200 4, PROFESSIONAL SUPPORT 2,152 2,140 2,140 2,265 2, CONTRACTUAL SERVICES 3, ,000 3, ORDINANCE CODIFICATION 9,113 4,245 4,245 4,045 4, ELECTION EXPENSE 54 55,000 55, , OFFICE/COMPUTER SUPPLIES 1,037 1,221 1,221 1,240 1, MATERIALS AND SERVICES: 19,507 67,526 67,526 15,475 65,755 TOT_EXP - Total Expense 307, , , , ,055 Personnel Summary: Full-Time Positions City Clerk Office Assistant I/II TOTAL FULL-TIME POSITIONS

12 Administration Department Administration General Goals: Accumulate and disperse transfers from the general fund to receiving city funds for the provision of specified progams and projects including sidewalk repair, community recreation program subsidy and economic incentive reimbursements, including contributions to community benefit programs such as the Gilroy Welcome Center and Gilroy Economic Development Corporation. Specific Objectives: Accurately estimate program expenditures ensuring a balanced fund at the end of each fiscal year. Performance & Benchmarking Measures: 9

13 Administration Department Administration RETIREMENT (FULL TIME) - 7,000 7,000 7,000 7, RETIREMENT (PART TIME) ,000 10, HEALTH INSURANCE BENEFITS - 145, , , , RETIREE MEDICAL 23,100 26,533 26,533 25,200 25, PERSONNEL EXPENSE: 23, , , , , PROFESSIONAL SUPPORT 15,903 27,500 27,500 27,625 27, CONTRACTUAL SERVICES 85,959 7,500 48,041 3,750 1, MATERIALS AND SERVICES: 101,862 35,000 75,541 31,375 29, INTERFUND TRANSFER OUT 250, , , , , INTERFUND TRANSFER OUT 1, INTERFUND TRANSFER OUT 1,685,813 2,013,084 2,013,084 2,300,518 2,324, INTERFUND TRANSFER OUT 370, INTERFUND TRANSFER OUT 2,153 2,393 2,393 1,914 1, INTERFUND TRANSFER OUT INTERFUND TRANSFER OUT 87,785 97,539 97,539 78,031 48, INTERFUND TRANSFER OUT 51,031 56,701 56,701 45,361 28, INTERFUND TRANSFER OUT 10,607 11,786 11,786 9,428 5, INTERFUND TRANSFER OUT 73,375 81,526 81,526 65,221 40, INTERFUND TRANSFER OUT 725, INTERFUND TRANSFER OUT 706, INTERFUND TRANSFER OUT 656, , , INTERFUND TRANSFER OUT 93,750 25,000 25, INTERFUND TRANSFER OUT 537, INTERFUND CHARGES: 5,251,067 2,713,084 2,713,084 2,750,517 2,699, VISITORS BUREAU 300, , , , , ECONOMIC DEVELOPMENT 200, , , , , ECONOMIC DEVELOPMENT 10,504 5,000 10,896-5, ECONOMIC DEVELOPMENT - 75, , ECONOMIC DEVELOPMENT , ECONOMIC DEVELOPMENT 1, , , OTHER CHARGES: 512, ,000 1,263, , ,000 TOT_EXP - Total Expense 5,888,430 3,751,617 4,230,426 3,451,092 3,409,051 10

14 Finance Department Finance General Administration & 0431 General Goals: Specific Objectives: , 0411 Provide timely and accurate financial information to city management, the city council and the public and administer the city's assets including cash and investments, in a prudent and responsible manner. Coordinate compilation and completion of the biennial budget by June 2017 for Fiscal Years 2018 and Prepare for and assist in the completion of the annual financial statement audit by December 31 of each fiscal year achieving an unmodified audit opinion. Calculation of the city's annual state appropriations limit and adoption by council. Manage the comprehensive fee schedule update for annual implementation by December 31 of each fiscal year. Monitor city revenues and expenditures in accordance with the city budget and provide quarterly reports to city administrator and city council. Evaluate investments while prioritizing safety, liquidity and rate of return and provide a quarterly investment report to the city council. Issue payroll checks according to schedule 100% of the time. Process accounts payable checks within 30 days after receipt of invoice. Provide administrative oversight to the Information Technology division. Complete financial management software upgrade and data conversion by August Purchase investments for the city's investment portfolio that are consistent with investment objectives and maintain an average "AAA" credit quality for securities in the city's investment portfolio. Collect Tourism Business Improvement District (TBID) revenue and distribute to the Gilroy Welcome Center quarterly. Provide at least one training session on the city's purchasing policy to city staff each year. Process annual refuse collection rate increase and any special assessments by June 30 of each fiscal year. Send business license renewal notices no later than 30 days prior to expiration. Provide support to departments in grant applications, periodic reporting and close-out documentation. Record the city's purchase of capital assets in its financial system and depreciate over the useful life. Assist the Human Resources Department in evaulating an electronic timesheet process for implementation by June 30, Assist the Human Resources Department in evaluating a cell phone stipend in lieu of providing cell phones by June 30, Performance & Benchmarking Measures: Number of purchase orders issued Number of accounts payable checks issued 4,195 4,300 4,300 4,300 4,300 Number of new business licenses and related inspections Number of renewal business licenses, changes and reprints 2,258 2,812 2,260 2,265 2,270 Number of building/planning permits processed 2,027 2,125 2,125 2,200 2,300 Number of tax remittance advices processed 1,366 1,387 1,366 1,370 1,370 11

15 Finance Department Finance General Administration SALARIES 351, , , , , WAGES/PART TIME 2,465 12,381 12,381 9,373 9, OVERTIME - 1,150 1,150 1,150 1, FRINGE BENEFITS 1,569 1,449 1,449 1,957 1, RETIREMENT (FULL TIME) 68,014 76,459 76,459 90,173 98, RETIREMENT (PART TIME) MEDICARE 4,998 5,467 5,467 6,015 6, HEALTH INSURANCE BENEFITS 43,221 47,681 47,681 58,230 61, LIFE INSURANCE BENEFITS EMPLOYEE ASSISTANCE PROG UNEMPLOYMENT INSURANCE MISC DISABILITY INSURANCE 872 1,707 1,707 1,237 1, PERSONNEL EXPENSE: 474, , , , , PROFESSIONAL SUPPORT 3,589 4,858 4,858 4,385 3, AUDIT SERVICES 11,161 25,264 25,264 14,197 15, CONTRACTUAL SERVICES 72,375 49,236 49,236 98, , OFFICE/COMPUTER SUPPLIES 7,138 6, ,461 6,521 7, MATERIALS AND SERVICES: 94,262 85, , , ,322 TOT_EXP - Total Expense 568, , , , ,445 Personnel Summary: Full-Time Positions Finance Director Assistant Finance Director Revenue Officer Analyst Accountant II Supervising Actg Technician Purchasing Coordinator Accounting Technician TOTAL FULL-TIME POSITIONS

16 Finance Department Finance General Administration (Cont.) POSTAGE 25,324 26,126 26,126 29,588 29, OFFICE/COMPUTER SUPPLIES 26,538 27,952 27,952 28,795 28, REPAIRS & MAINTENANCE EQUIPMENT RENTAL 1,576 7,539 7,539 5,336 5, MATERIALS AND SERVICES: 54,143 62,499 62,499 64,463 64, FLEET SERVICE CHARGE 13,032 12,973 12,973 17,988 15, EQUIPMENT SERVICE CHARGE FACILITY SERVICE CHARGE 232, , , , , INFO TECH SERVICE CHARGE 123, , , , , LIABILITY INSURANCE CHRGS 455, , , , , INTERFUND CHARGES/ALLOCATIONS: 825, , , , , CLAIMS 308, , , , , OTHER CHARGES: 308, , , , ,727 TOT_EXP - Total Expense 1,187,454 1,100,460 1,147,844 1,132,328 1,061,802 13

17 Finance Department Finance General Administration (Cont.) Revenues by Account: PROPERTY TAX SECURED 9,078,645 9,117,083 9,117,083 10,167,548 10,569, PROPERTY TAX UNSECURED 422, , , , , SUPPLEMENTAL PROPERTY TAX 191, , , , , HOMEOWNER'S EXEMPTION 35,491 35,200 35,200 35,620 35, DOCUMENTARY TRANSFER TAX 290, , , , , SALES TAX 14,423,130 14,758,527 14,758,527 17,339,818 16,789, MOTOR VEHICLE TAX 22,072 22,072 22,072 20,000 20, TRANSIENT OCCUPANCY TAX 1,234,798 1,234,599 1,234,599 1,361,844 1,402, UTILITY USERS TAX 4,468,346 4,350,646 4,350,646 4,511,947 4,610, FRANCHISE TAX 1,408,045 1,367,153 1,367,153 1,452,953 1,469, TAXES: 31,575,574 31,748,188 31,748,188 35,878,872 35,906, BUSINESS LICENSES 576, , , , , OTHER LICENSES & PERMITS 15,880 16,288 16,288 18,320 18, LICENSES AND PERMITS: 592, , , , , ADMIN. FEE-GARBAGE 416, , , , , OVERHEAD CHARGES 1,433,321 1,575,263 1,575,263 2,097,040 1,919, CHARGES FOR SERVICES: 1,849,894 1,993,008 1,993,008 2,513,975 2,344, BANK INTEREST 229, , , , , USE OF MONEY & PROPERTY: 229, , , , , OVERHEAD BILLINGS 427, , , , , MISC REVENUES 460, , , , , OTHER REVENUES: 888, , , , , INTERFUND TRANSFER IN 7,500 7,500 7,500 7,500 7, ACCUMULATED ANNUAL SAVINGS - 350, , , , OTHER FINANCING SOURCES: 7, , , , ,500 TOT_REV - Total Revenue 35,143,652 35,449,660 35,449,660 40,485,223 40,289,884 14

18 Human Resources Department Human Resources & Risk Management General Goals: Foster and support Gilroy's organizational values and goals to attract, retain, and develop a professional and committed workforce that provides excellent internal and external customer service and promotes a safe workplace, supports the use of best practices to reduce workers compensation and liability claims and ensures that the city complies with laws and regulations regarding employment and labor relations. Specific Objectives: Conduct all recruitment and selection processes in accordance with the agreed upon scheduled target dates 90% of the time. Hold regular meetings to coordinate the city's employee relations program through effective communication with labor representatives. Administer benefits programs for city employees; evaluate cost-savings opportunities while maintaining competitive benefits; process all benefits invoices within 30 days of receipt. Complete negotiations for a successor MOU with AFSCME, Local 101 and Gilroy Management Association in accordance with MOU term. Complete negotiations for a successor MOU with IAFF, Local 2805 and Gilroy Police Officers Association by June 30, Provide ongoing training opportunities for city staff through participation in the Liebert Cassidy Whitmore, ABAG consortium training programs and employee training grant program. Continue to implement applicable provisions of the Public Employee Pension Reform Act in accordance with timelines set forth by law. Hold a monthly safety committee meeting to ensure implementation of mandatory safety training programs and hold a quarterly risk management committee meeting to review all accidents, injuries and claims to identify actions for the prevention of recurrence. Administer the city's workers compensation program to ensure the city and employees are receiving high quality, cost effective service. Assist the Finance Department in evaulating an electronic timesheet process for implementation by June 30, Assist the Finance Department in evaluating a cell phone stipend in lieu of providing cell phones by June 30, Provide staff support to monthly personnel commission meetings. Actively manage the city's modified duty work program to achieve 3,000 hours of modified duty work assignments annually. Administer the city's risk management program by managing liability claims and implementing risk management best practices. Maintain updated HR information on the city website and develop and implement intranet page(s) for employees. Complete risk management re-assessment process and implement goals identified by June 30 of each fiscal year. Provide management oversight to the fleet and facilities divisions. Performance & Benchmarking Measures: Number of new workers compensation/liability claims 28 / / / / / 25 Number of recruitments conducted/applications processed 64 / / / / / 1600 Total city-wide training hours provided 1,245 1,500 1,400 1, % of applicants interviewed rating HR services good/excellent 90% 90% 95% 90% 90% Number of meet and confer process hours Number of human resources action forms (HRAF) processed ,510 1, Percent of risk management framework/best practices in place 100% / 99% 100% / 100% 100% / 95% 100% / 100% 100% / 100% Percentage of recruitments completed by agreed target dates 90% 90% 90% 90% 90% Number of hours of lost work avoided via modified duty assignments 5,421 3,000 4,136 3,000 3,000 Number of FMLA cases managed in compliance with regulations N/A N/A Number of new employee onboarding processes completed N/A N/A

19 Human Resources Department Human Resources & Risk Management SALARIES 344, , , , , WAGES/PART TIME 44,292 59,780 59,780 57,173 58, OVERTIME FRINGE BENEFITS 1,721 1,568 1,568 2,197 2, RETIREMENT (FULL TIME) 73,575 82,581 82,581 90, , RETIREMENT (PART TIME) MEDICARE 6,034 6,577 6,577 6,762 6, HEALTH INSURANCE BENEFITS 44,235 48,799 48,799 56,752 59, LIFE INSURANCE BENEFITS EMPLOYEE ASSISTANCE PROG UNEMPLOYMENT INSURANCE MISC DISABILITY INSURANCE 943 1,843 1,843 1,248 1, PERSONNEL EXPENSE: 517, , , , , UTILITIES PROFESSIONAL SUPPORT 16,347 39,393 39,393 44,248 41, LEGAL FEES 139,980 60,000 60,000 80,000 80, CONTRACTUAL SERVICES 10,496 7,800 7,800 40,550 20, OFFICE/COMPUTER SUPPLIES 2,399 2,400 2,400 2,550 2, RECRUITMENT COSTS 57,076 40,000 40,000 65,000 65, EMPLOYEE PROGRAMS 40,669 60,939 60,939 68,670 66, MATERIALS AND SERVICES: 267, , , , ,236 TOT_EXP - Total Expense 784, , , , ,169 Personnel Summary: Full-Time Positions H.R. Director/Risk Manager H.R. Technician I H.R. Assistant II H.R. Analyst TOTAL FULL-TIME POSITIONS

20 Administration Department Public Information Division General Goals: Provide timely and accurate information to the media and public regarding routine city operations, special events and emergency operations and maintain robust communication strategies to convey information to the widest possible audience. Specific Objectives: Maintain a media information tracking system to catalog press information and provide city responses as necessary. Provide television coverage and streamed video archiving for all city council study sessions and regular meetings and all regular planning commission meetings. Provide initial response to media and citizen requests for information within 24 hours of inquiry. Provide graphic, presentation, video and photographic support as needed for council, staff, boards and commissions. Train 5 back-up personnel in the use and operation of the 1610 am emergency radio system and Alert SCC, by September 30, Annually develop 2 unique public information strategies to communicate the city council's top priorities and other important city related information to the general public including social media, e-newsletters, informational videos or other technologies that further this objective, by March 1st of each fiscal year. Serve as the city's representative to Community Media Access Partnership (CMAP) representing community interests in programming and operational matters. Serve as the city's cable television franchise representative providing customer assistance and information as requested. Produce at least ten (10) informational videos on topics of interest highlighting city projects or programs in each fiscal year. Maintain a database of local non-profits, service clubs and similar organizations and add to the distribution list for quarterly newsletters. Utilize social media and other contemporary on line information tools to highlight city programs, projects and activities by posting at least 200 unique information pieces each fiscal year. Performance & Benchmarking Measures: Number of media requests processed Number of citizen or community requests processed Number of staff requests or projects supported Number of city council meetings televised Number of planning commission meetings televised Number of hours of city council meetings televised Number of hours of planning commission meetings televised Number of new ch.17 slides produced 1, ,040 1,040 1,040 Number of items added to city website Quarterly newsletters & special reports Informational videos produced Social Media Postings 105 N/A

21 Administration Department Public Information Division SALARIES 94,080 95,956 95,956 97,875 99, WAGES/PART TIME 16,724 23,815 23,815 24,291 24, FRINGE BENEFITS RETIREMENT (FULL TIME) 18,095 20,121 20,121 21,767 23, RETIREMENT (PART TIME) MEDICARE 1,607 1,737 1,737 1,771 1, HEALTH INSURANCE BENEFITS 5,742 6,335 6,335 6,692 6, LIFE INSURANCE BENEFITS EMPLOYEE ASSISTANCE PROG UNEMPLOYMENT INSURANCE MISC DISABILITY INSURANCE PERSONNEL EXPENSE: 137, , , , , PROFESSIONAL SUPPORT CONTRACTUAL SERVICES - 2,000 2,000 2,000 2, OFFICE/COMPUTER SUPPLIES 2,858 2,890 2,890 2,500 2, MATERIALS AND SERVICES: 2,885 5,115 5,115 4,725 4, EQUIPMENT SERVICE CHARGE 2,108 3,163 3,163 2, FACILITY SERVICE CHARGE 5,582 4,645 4,645 11,452 5, INFO TECH SERVICE CHARGE 13,763 15,056 15,056 4,083 4, INTERFUND CHARGES/ALLOCATIONS: 21,453 22,864 22,864 18,054 10, CMAP 40,754 40,000 40,000 44,000 46, OTHER CHARGES: 40,754 40,000 40,000 44,000 46,000 TOT_EXP - Total Expense 202, , , , ,893 Personnel Summary: Full-Time Positions Public Information Officer TOTAL FULL-TIME POSITIONS

22 Community Development Department Environmental Programs General Goals: Research, create and implement environmental sustainability programs and projects within Gilroy that promote reuse, recycling, pollution prevention and conservation to preserve and protect the natural resources used by and contained within the community. Promote sustainable governmental operations by training employees about sustainability programs and the purchase and use of products that have been recycled or reused. Specific Objectives: Expand use of clear recycling containers at city sponsored events. Continue to operate the Keep Gilroy Clean program through the recruitment and retention of volunteers on city-wide clean-up projects. Monitor performance of the city's waste hauling contract and assist Finance in providing a recommendation on rates to the city council annually. Monitor performance of the city's street sweeping contractor. Work with the city's contract waste hauler to ensure the city's compliance with state mandated diversion requirements, including the completion of reporting requirements as mandated by the California Department of Conservation. Represent the city on county-wide boards and commissions that promote environmental programs. Cooperatively engage in environmental programs through contractual services with the city of Morgan Hill as a cost saving measure. Provide public education regarding storm water, waste water and hazard waste programs at two community events during each fiscal year. Conduct two creek clean up operations each fiscal year. Performance & Benchmarking Measures: Volunteers in the Keep Gilroy Green Program Expand use of clear recycling containers at city events 1 N/A Percent of state mandated and county reports filed annually 100% 100% 100% 100% 100% Number of neighborhood cleanups held annually Creek clean ups Public education events

23 Community Development Department Environmental Programs Revenues by Account: STATE GRANT 108,586 88,000 88,000 90,000 90, INTERGOVERNMENTAL: 108,586 88,000 88,000 90,000 90, MISC REVENUES 116, , , , , OTHER REVENUES: 116, , , , , INTERFUND TRANSFER IN 26,649 33,084 33,084 22,604 23, OTHER FINANCING SOURCES: 26,649 33,084 33,084 22,604 23,008 TOT_REV - Total Revenue 252, , , , , SALARIES 45,725 46,639 46,639 41,095 44, FRINGE BENEFITS RETIREMENT (FULL TIME) 8,796 9,780 9,780 9,139 10, MEDICARE HEALTH INSURANCE BENEFITS 2,872 3,168 3,168 8,126 8, LIFE INSURANCE BENEFITS EMPLOYEE ASSISTANCE PROG UNEMPLOYMENT INSURANCE MISC DISABILITY INSURANCE PERSONNEL EXPENSE: 58,978 61,321 61,321 60,020 64, ADVERTISING-PUBLICITY 4,657 4,000 4, PROFESSIONAL SUPPORT ,400 4, CONTRACTUAL SERVICES 30,500 45,175 45,175 30,000 30, OFFICE/COMPUTER SUPPLIES NUISANCE ABATEMENT ,200 2, PUBLIC EDUCATION ,700 3, SERVICE FEES 3,508 6,000 6, PROGRAM EXPENSES 26,796 7,675 7,675 6,000 6, MATERIALS AND SERVICES: 65,476 63,350 63,350 46,300 46, FACILITY SERVICE CHARGE 8,792 7,710 7,710 6,699 3, INTERFUND CHARGES/ALLOCATIONS: 8,792 7,710 7,710 6,699 3,930 TOT_EXP - Total Expense 133, , , , ,042 Personnel Summary: Full-Time Positions Code Enforcement Officer TOTAL FULL-TIME POSITIONS

24 Police Department Police Administration General Goals: Specific Objectives: Effectively develop, manage and achieve budgetary goals of the department with established allocations in each fiscal year. Research and apply for at least six law enforcement related grant programs to enhance personnel service or purchase equipment in each fiscal year. Participate in the county-wide interoperability project to ensure Gilroy's inclusion in county-wide emergency communications projects at a cost effective level. Develop relationships with the officers assigned to the REACT, SCCSET, AB 109 and DEA task forces and utilize their assistance for investigations with the city of Gilroy. Provide at least 15 additional media releases on programs of community interest including engagement of youth and other nonenforcement related strategies. Achieve a 100% accuracy rate in processing of employee timesheets. 226, 235, 238, 239, 243, 245, 248, 251, 253, 268 Provide effective leadership, guidance and administrative oversight to the department's personnel by coordinating police services to ensure the safety of the community and the promotion of proactive community policing principles. Achieve 80% of departmental management goals. Provide a Neighborhood Traffic Safety Program (NTSP) to effectively resolve traffic related complaints in city neighborhoods. Administer the Crime Stats Program to study crime related incidences and develop strategies to reduce identified crimes with targeted enforcement. Implement at least four new gang remediation strategies in each fiscal year. Maintain POST requirements by providing 24 hours every two years of perishable skills and continuing education training. Administer the South County Youth Task Force as invisioned by the Policy Team to reduce gang violence and assist the needs of at risk youth and their families in the community. Conduct an annual audit of the property/evidence room to ensure accountability, testing a minimum of 20 cases. Utilize social media to enhance criminal investigations and public awareness by placing at least ten posts per month. Performance & Benchmarking Measures: Percent of departmental goals achieved 54% 80% 80% 80% 80% Number of grant applications submitted Number of new crime stats strategies implemented Number of new gang remediation strategies Percent of customers satisfied/very satisfied service 97% 80% 80% 80% 80% Number of non-enforcement press releases issued Accuracy rate in processing of employee timesheets 99% 99% 99% 100% 100% Property/evidence audit accuracy rate 100% 100% 100% 100% 100% Number of social media posts per month Social Media Reach 559, , , , ,000 21

25 Police Department Police Administration Revenues by Account: VEHICLE/COURT FINES 144, , , , , PARKING FINES 19,528 20,272 20,272 20,272 20, ABANDONED VEHICLE ABATE 62,162 48,325 48,325 72,000 73, FINES AND FORFEITURES: 226, , , , , STATE GRANT 49,973 28,000 28,000 43,000 49, INTERGOVERNMENTAL: 49,973 28,000 28,000 43,000 49, SERVICE CHARGE 51,815 31,956 31,956 51,000 52, CHARGES FOR SERVICES: 51,815 31,956 31,956 51,000 52, MISC REVENUES 221, , , , , OTHER REVENUES: 221, , , , , INTERFUND TRANSFER IN 143, , , , , OTHER FINANCING SOURCES: 143, , , , ,775 TOT_REV - Total Revenue 693, , , , , SALARIES 511, , , , , WAGES/PART TIME 20, ,519 27, OVERTIME 1,233 30,420 30,420 3,680 3, FRINGE BENEFITS 15,434 12,860 12,860 17,918 17, RETIREMENT (FULL TIME) 154, , , , , RETIREMENT (PART TIME) MEDICARE 8,353 9,030 9,030 8,175 8, HEALTH INSURANCE BENEFITS 101, , ,629 75,100 78, LIFE INSURANCE BENEFITS 1,033 1,572 1, EMPLOYEE ASSISTANCE PROG UNEMPLOYMENT INSURANCE 464 1,146 1,146 1,037 1, UNIFORM & TOOL ALLOWANCE 4,800 2,400 2,400 2,400 2, SAFETY DISABILITY INSURAN MISC DISABILITY INSURANCE 669 1,294 1, RETIREE MEDICAL 86,300 97,200 97,200 91,200 91, PERSONNEL EXPENSE: 907,239 1,058,805 1,058, , , UTILITIES 45,334 49,200 49,200 45,000 45, PROFESSIONAL SUPPORT 88,519 90,611 90,611 97,692 90, CONTRACTUAL SERVICES 40,347 15,050 15,050 15,300 15, OFFICE/COMPUTER SUPPLIES 5,272 4,894 4,894 4,750 5, REPAIRS & MAINTENANCE MATERIALS AND SERVICES: 179, , , , , FLEET SERVICE CHARGE 596, , , , , EQUIPMENT SERVICE CHARGE 55,914 83,871 83,871 69,822 11, FACILITY SERVICE CHARGE 538, , , , , INFO TECH SERVICE CHARGE 1,224,295 1,343,654 1,343,654 1,318,237 1,280, INTERFUND CHARGES/ALLOCATIONS: 2,414,517 2,789,425 2,814,053 2,789,574 2,687,311 TOT_EXP - Total Expense 3,501,228 4,008,685 4,033,312 3,877,888 3,799,802

26 Police Department Police Administration Personnel Summary: Police Chief Captain Administrative Secretary Office Assistant I/II TOTAL FULL-TIME POSITIONS

27 Police Department CalGrip Police Grant- South County One Revenues by Account: STATE GRANT , , , INTERGOVERNMENTAL: , , , MISC REVENUES ,000 68, OTHER REVENUES: ,000 68, INTERFUND TRANSFER IN , , , OTHER FINANCING SOURCES: , , ,802 TOT_REV - Total Revenue , , , SALARIES ,119 90, FRINGE BENEFITS RETIREMENT (FULL TIME) ,367 21, MEDICARE , HEALTH INSURANCE BENEFITS ,206 8, LIFE INSURANCE BENEFITS EMPLOYEE ASSISTANCE PROG UNEMPLOYMENT INSURANCE MISC DISABILITY INSURANCE PERSONNEL EXPENSE: , , PROFESSIONAL SUPPORT , , , CONTRACTUAL SERVICES , , , OFFICE/COMPUTER SUPPLIES MATERIALS AND SERVICES: , , , INTERFUND TRANSFER OUT , , , INTERFUND TRANSFERS: , , ,889 TOT_EXP - Total Expense , , ,567 Personnel Summary: Full-Time Positions Youth Task Force Coordinator TOTAL FULL-TIME POSITIONS

28 Police Department OTS Grant Revenues by Account: STATE GRANT 52,629 47, , , , INTERGOVERNMENTAL: 52,629 47, , , , INTERFUND TRANSFER IN , OTHER FINANCING SOURCES: ,885 TOT_REV - Total Revenue 52,629 47, , , , SALARIES , , FRINGE BENEFITS ,769 5, RETIREMENT (FULL TIME) ,425 40, MEDICARE ,512 1, HEALTH INSURANCE BENEFITS ,261 23, LIFE INSURANCE BENEFITS EMPLOYEE ASSISTANCE PROG UNEMPLOYMENT INSURANCE UNIFORM & TOOL ALLOWANCE ,200 1, SAFETY DISABILITY INSURAN PERSONNEL EXPENSE: , , DEPARTMENT SUPPLIES 4,800 47,000 55, PROGRAM EXPENSES 43, , , MATERIALS AND SERVICES: 48,516 47, , , VEHICLES , CAPITAL OUTLAY: ,800 - TOT_EXP - Total Expense 48,516 47, , , ,885 Personnel Summary: Full-Time Positions Police Officer TOTAL FULL-TIME POSITIONS

29 Police Department Edward Byrne - E cite Revenues by Account: FEDERAL GRANT 15,867 16,200 16,200 15,800 15, INTERGOVERNMENTAL: 15,867 16,200 16,200 15,800 15,800 TOT_REV - Total Revenue 15,867 16,200 16,200 15,800 15, CONTRACTUAL SERVICES - - 5, OFFICE/COMPUTER SUPPLIES - 16,200 16,200 15,800 15, MATERIALS AND SERVICES: - 16,200 21,314 15,800 15, EQUIPMENT/FURNITURE 16,022-14, CAPITAL OUTLAY: 16,022-14, TOT_EXP - Total Expense 16,022 16,200 36,271 15,800 15,800 26

30 Police Department Federal Asset Seizure Revenues by Account: FEDERAL GRANT 69,496 30,000 55,000 65,000 65, INTERGOVERNMENTAL: 69,496 30,000 55,000 65,000 65, BANK INTEREST ,000 1, USE OF MONEY & PROPERTY: ,000 1,000 TOT_REV - Total Revenue 70,183 30,310 55,310 66,000 66, CONTRACTUAL SERVICES - 30,310 2, OFFICE/COMPUTER SUPPLIES 19,827-53,310 10,000 10, MATERIALS AND SERVICES: 19,827 30,310 55,310 10,000 10, INTERFUND TRANSFER OUT , INTERFUND TRANSFERS: , TOT_EXP - Total Expense 19,827 30,310 99,310 10,000 10,000 27

31 Police Department CalGrip Police Grant- Reach Revenues by Account: STATE GRANT 200, , , , INTERGOVERNMENTAL: 200, , , , MISC REVENUES 24, , ,090 63, OTHER REVENUES: 24, , ,090 63, INTERFUND TRANSFER IN 26, , ,444 1, OTHER FINANCING SOURCES: 26, , ,444 1,995 - TOT_REV - Total Revenue 251, , , , SALARIES 75,276 95,951 95,951 41, WAGES/PART TIME 2, FRINGE BENEFITS RETIREMENT (FULL TIME) 18,094 20,120 20,120 9, MEDICARE 1,287 1,391 1, HEALTH INSURANCE BENEFITS 14,029 15,477 15,477 4, LIFE INSURANCE BENEFITS EMPLOYEE ASSISTANCE PROG UNEMPLOYMENT INSURANCE MISC DISABILITY INSURANCE PERSONNEL EXPENSE: 112, , ,313 56, PROFESSIONAL SUPPORT CONTRACTUAL SERVICES 157, , , , OFFICE/COMPUTER SUPPLIES 680 5,000 5, PROGRAM EXPENSES MATERIALS AND SERVICES: 159, , , , INTERFUND TRANSFER OUT 62, , ,298 28, INTERFUND TRANSFERS: 62, , ,298 28,462 - TOT_EXP - Total Expense 334, , , ,995 - Personnel Summary: Full-Time Positions Youth Task Force Coordinator TOTAL FULL-TIME POSITIONS

32 Police Department Special Grants Revenues by Account: FEDERAL GRANT 1,303 3,357 3,357 5,592 26, INTERGOVERNMENTAL: 1,303 3,357 3,357 5,592 26,687 TOT_REV - Total Revenue 1,303 3,357 3,357 5,592 26, EQUIPMENT/FURNITURE 1,303 3,357 3,357 5,592 26, CAPITAL OUTLAY: 1,303 3,357 3,357 5,592 26,687 TOT_EXP - Total Expense 1,303 3,357 3,357 5,592 26,687 29

33 Police Department State Block Grant Revenues by Account: STATE GRANT 116, , , , , INTERGOVERNMENTAL: 116, , , , ,000 TOT_REV - Total Revenue 116, , , , , INTERFUND TRANSFER OUT 116, , , , , INTERFUND TRANSFERS: 116, , , , ,000 TOT_EXP - Total Expense 116, , , , ,000 30

34 Police Department Special Enforcement Revenues by Account: BANK INTEREST 1,180 1,800 1,800 1,200 1, USE OF MONEY & PROPERTY: 1,180 1,800 1,800 1,200 1,200 TOT_REV - Total Revenue 1,180 1,800 1,800 1,200 1, INVESTIGATIVE FND SPC ACT 10,000 20,000 20,000 20,000 20, MATERIALS AND SERVICES: 10,000 20,000 20,000 20,000 20, FLEET SERVICE CHARGE 2,000 2,000 2,000 2,000 2, INTERFUND CHARGES/ALLOCATIONS: 2,000 2,000 2,000 2,000 2,000 TOT_EXP - Total Expense 12,000 22,000 22,000 22,000 22,000 31