PALM BEACH COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY EXECUTIVE BRIEF

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1 Agenda Item is over 5 pages; may be viewed in the Minutes Department Agenda Item #: 3-C-4 PALM BEACH COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: July 12, 216 [X] Consent [ ] Regular [ ] Ordinance [ ] Public Hearing Department: Submitted By: Submitted For: Engineering & Public Works Roadway Production Division EXECUTIVE BRIEF Motion and Title: Staff recommends motion to approve: A) a contract with Ranger Construction Industries, Inc. (Ranger) in the amount of$1,48,217 for the resurfacing/construction of Old Dixie Highway/Greenwood Boulevard/President Barack Obama Highway from 45 th Street to Park Avenue (Milling & Resurfacing) (Project); B) a budget transfer of $1,, from the Housing and Community Development Fund to the Transportation Improvement Fund for the Project; and C) a budget amendment of$1,, in the Transportation Improvement Fund to recognize the transfer from the Housing and Community Development Fund and appropriate it to the Project. SUMMARY: Approval of this contract, budget transfer and budget amendment will allow Palm Beach County to issue a notice to proceed to Ranger, a Palm Beach County based company, to begin construction of the Project. The Palm Beach County Small Business Enterprise (SBE) goal for all projects is 15%, but the responsive bidders cannot be ranked for SBE compliance for this Project due to federal funding restrictions. District 7 (MRE) Background and Justification: Bids for the Project were received by the Engineering Department on April 19, 216. Ranger was the lowest responsive, responsible bidder. This is a federally funded project, and the responsive bidders cannot be ranked for SBE compliance due to federal funding restrictions. Time to complete all work under this contract shall be no more than 15 calendar days. Attachments: 1. Location Sketch 2. Contract ( 3 ) 3. Contract Pages C-1 and C-2 4. Bid Tabulation 5. Department of Economic Sustainability Budget Availability Statement 6. Budget Transfer 7. Budget Amendment r- Recommep~1/--=-/_J ;._- Department F: \ROAD WA Yl4IS\215\ DOC i -~--...;;.;;;;..U U.;;;...t., / Z,_l Director o'ate 7 Assistant County Administrator 7froltkl_ Date )-L..-/ b;;.

2 A. Five Year Summary of Fiscal Impact: II. FISCAL IMPACT ANALYSIS Fiscal Years Capital Expenditures Operating Costs Grant Revenues Program Income (County) In-Kind Match (County) NET FISCAL IMPACT # ADDITIONAL FTE POSITIONS (Cumulative) $1,174,964 _- -_ ($1,,} _- -_ $174, Is Item Included in Current Budget? Yes No X Budget Account No: Fund 35 Dept 363 Unit R2-17 Object 466 Recommended Sources of Funds/Summary of Fiscal Impact: Transportation Improvement Fund/ Pavement Mgmt/Roadway Striping Housing and Community Development/ Community Development Block Grant Construction Contract Testing Lab Contingency Staff Costs - Roadway Production Roadway Production (Survey) Construction Coordination Traffic Total Project Costs Community Development Block Grant Funding Fiscal Impact $1,48,217. $ 15,. $ 31,447. $ 2,95. $ 1,45. $ 41,9. $ 7,. $1,174,964. ($1,,.) $ 174,964. C. Departmental Fiscal Review: ~...--=---~~ ;,,,,;.._ III. REVIEW COMMENTS A. OFMB Fiscal and/or Contract Dev. and Control Comments: lh B. Approved as to Form and Legal Sufficiency: C. Other Department Review: This summary is not to be used as a basis for payment. 2 F:\COMMON\WP\AGENDAPAGE2\AGNPGTWO216\.224.CONST.DOC

3 ATTACHMENT 1 PROJECT LOCATION OLD DIXIE HI GH WA Y/GREE NWOOD BO UL EV AR D/ PRESIDENT BA RA CK OB AM A HI GH WA Y FR OM 45TH STREET TO PA RK AV ENUE PA LM BE AC H CO UN TY PROJ ECT NO ffl CYl>RE.SS DR :i: :17th ~ - ST ST W LOCATION MA P

4 in Palm Beach County, Florida, in the manner and to the full extent as set forth in the Contract Documents therefore and the Contract Documents relative thereto, are made a part of this Agreement as completely as if set forth herein, to the satisfaction of the County, or its duly authorized representative. The Contractor further agrees for the consideration herein mentioned to commence the work with adequate forces and equipment within fourteen (14) calendar days of the date set forth in the "Notice to Proceed". The time limit for the completion of all work under this contract shall be one hundred fifty {15) calendar days, (see Special Provisions). The date fixing this period upon the calendar shall be established and stated in the "Notice to Proceed". After commencement of the work, it shall be properly dispatched toward completion, to the satisfaction of the Engineer, and shall be fully completed within the time limit. It is understood and agreed that the time limit for completion of said work is the essence of the contract and should the Contractor fail to complete the work within the time limit, it is agreed that for such calendar day that any work provided for in these Contract Documents shall remain incomplete after the time limit has expired, including any official extension of the time limit; the sum per day given in the contained schedules shall be deducted from monies due the Contractor, not as a penalty, but as liquidated damages (in accordance with Section of the Standard Specifications) and added expense for supervision. C-1 STATE OF FLORIDA ) ) ss CONTRACT COUNTY OF PALM BEACH ) This Contract, made this day of, A.D. 216, by and between PALM BEACH COUNTY, a Political Subdivision of the State of Florida, (hereinafter "County"), and Ranger Construction Industries, Inc. of West Palm Beach, Florida, and their heirs, executors, administrators and assigns, (hereinafter "Contractor"): WITNESSETH: The Contractor agrees with the County, for the consideration herein mentioned at their own proper cost and expense to do all the work and furnish all necessary labor, materials, equipment, machinery, tools, apparatus, services, state workmen's compensation and unemployment compensation taxes incurred. in the performance of the contract, and means of transportation for the complete construction of: PROJECT NAME: OLD DIXIE HIGHWAY FROM 45TH STREET TO PARK A VENUE PROJECT NO.: IN THE AMOUNT OF: ONE MILLION FORTY EIGHT THOUSAND TWO HUNDRED SEVENTEEN DOLLARS /1 $1,48,217. (IN FIGURES) (IN WORDS)

5 ~~~ D, Q,l\,A<. \...-~aj\t, (witness name printed) ~~ (witness signature) 1 -,/.r~ \3qsba.f (wits name printed) ~I\Q-el l o~rv (.\I CY\ ~cl.., -S:-"c.~ (Corporate Name) a ~Lb,.,,QA, corporation (insert state of incorporation) By f-4 signature (print signatory's nam~) Its "Ice <?t4ts,o~i (print title) C-2 (date),... --v~ \ (Corporate Seal) /., : 'i_.:,, I tt ~. I ' -. "'.r.l '\. ;_~i-~~fs*. ~. i ' '... ' :.:j i. ~'~ ~.. -- \ :.., t"c' ~ \... ' - ( \. 3 \ f~lt(t, {.... l \._~ -.. ~.'; / ',_ f, ~ ~ UI ' The Contractor shall talce into account all contingent work which has to be done by other parties arising from any cause whatsoever, and shall not plead his want of knowledge of such contingent work as an excuse for delay in his work, or for its non-performance. IN WITNESS WHEREOF, the parties have caused this Contract to be executed and sealed the day and year first written above. ATTEST: SHARON R. BOCK, Clerk & Comptroller PALM BEACH COUNTY, FLORIDA, a Political Subdivision of the State of Florida BOARD OF COUNTY COMMISSIONERS By: Deputy Clerk By: Mary Lou Berger, Mayor APPROVED AS TO FORM AND LEGAL SUFFICIENCY ½~ uc..,r APPROVED AS TO TERMS AND CONDITIONS

6 OLD DIXIE HIGHWAY FROM 45TH STREET TO PARK AVENUE RANGER CONSTRUCTION PALM BEACH COUNTY PROJECT# INDUSTRIES, INC. J.W. CHEATHAM, LLC HARDRIVES INC. COMMUNITY ASPHALT CORP. ITEM# ITEM DESCRIPTION QTY UNIT ENGINEERS ESTIMATE BID AVERAGE UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE I TOTAL UNIT PRICE I TOTAL BASE BID PAY ITEMS UNIT PRICE UNIT PRICE 1 Mobilization 1 LS $ 99, $ 71,194.5 $ 17,673. $ 17,673. $ 45,72. $ 45,72. $ 76,175. $ 76,175. $ 55,21. $ 55,21. r, 2 Maintenance of Traffic 1 LS $ 69,754.1 $ 91, Clearing and Grubbing 1 LS $ 49,824.3 $ 2, Variable Message Board 2 DAY $ 23. $ Milling Exist Asph Pavt 1" Avg Depth 12,867 SY $ 1.25 $ Concrete Curb & Gutter, Type F 693 LF $ 24. $ Concrete Curb, Type D 185 LF $ 3.25 $ Valley Gutter - Concrete 2 LF $ 3.25 $ Concrete Sidewalk 4" Thick 25 SY $ 4. $ Concrete Sidewalk 6" Thick 78 SY $ 55. $ Concrete Removal (approx. 6" thick) 666 SY $ 12. $ Detectable Warnings 432 SF $ 39. $ Manhole Adjust 5 EA $ 35. $ Valve Adjust 8 EA $ 2. $ Thermoplastic, Std, White, Solid 6" 9.9 NM $ 5,28. $ 3, Thermoplastic, Std, Solid 6" Yellow 6.6 NM $ 5,28. $ 3, Thermoplastic, 6" Skip White (1'-3') 8.8 GM $ 4,4. $ Thermoplastic, 6" Skip Yellow (6'-1').1 GM $ 4,4. $ Thermoplastic, 6", Skip White (2'-4').5 GM $ 4,4. $ Thermoplastic, 6", Skip Yellow (2'-4').1 GM $ 4,4. $ Thermoplastic, Std, 12" Solid White 864 LF $ 1.7 $ Thermoplastic, Std, 18" Solid While 1,37 LF $ 2.7 $ Thermoplastic, Std, 18" Solid Yellow 59 LF $ 2.7 $ Thermoplastic, Std, 24" Solid White 564 LF $ 3.65 $ Thermoplastic, Preformed, White, Message 23 EA $ 125. $ Thermoplastic, Preformed, White, Arrows 11 EA $ 71. $ Construction Tape Removal 17,2 LF $.45 $.5 28 Retro-Reflective Pavement marker, White/Red; Bi-Directional 1,8 EA $ 4.45 $ Retro-Reflective Pavement marker, Amber/Amber; Bi-Directional 45 EA $ 4.45 $ ' PVC (SCH 4) Underground Conduit 145 EA $ 5.95 $ 9.38 $ 6,. $ 6,. $ 149,615. $ 149,615. $ 4,. $ 4,. $ 116,8. $ 116,8. $ 25,. $ 25,. $ 2,5. $ 2,5. $ 3,. $ 3,. $ 23,92. $ 23,92. $ 16. $ 32. $ 17. $ 34. $ 6. $ 1,2. $ 26.3 $ 526. $ 1.3 $ 133,727.1 $ 1.53 $ 157, $ 1.35 $ 138,87.45 $ 1.9 $ 195,447.3 $ 16. $ 11,88. $ 35.1 $ 24,324.3 $ 3. $ 2,79. $ 31.1 $ 21,552.3 $ 13. $ 2,45. $ 34.6 $ 6,41. $ 25. $ 4,625. $ 2. $ 3,7. $ 14. $ 28. $ 5.8 $ 1,16. $ 3. $ 6. $ 33.5 $ 67. $ 34. $ 85. $ 71.3 $ 1,782.5 $ 1. $ 2,5.. $ 67.1 $ 1,677.5 $ 4. $ 31,2. $ 67.5 $ 52,65. $ 4. $ 31,2. $ 57.2 $ 44,616. t, $ 16. $ 1,656. $ 1.5 $ $ 1. $ 6,66. $ 16.2 $ 1,789.2 $ 28. $ 12,96. $ 32.5 $ 14,4. $ 4. $ 17,28. $ 33.5 $ 14,472. $ 85. $ 4,25. $ 1,. $ 5,. $ 15. $ 75. ' $ 84. $ 4,2. $ 75. $ 6,. $ 5. $ 4,. $ 225. $ 1,8. $ 136. $ 1,88. $ 3,25. $ 32,175. $ 3,77. le $ 36,699.3 $ 3,66. $ 36,234. $ 3,49. $ 34,551. $ 3,25. $ 21,45. $ 3,77. $ 24,466.2 $ 3,66. $ 24,156. $ 3,49. $ 23,34. $ 82. $ 7,216. $ 927. $ 8,157.6 $ 95. $ 8,36. $ 93. $ 7,946.4 $ 82. $ 82. $ 927. $ 92.7 $ 96. $ 96. $ 919. $ 91.9 $ 82. $ 41. $ 927. $ $ 1,1. $ 55. $ 1,5. $ 525. $ 82. $ 82. $ 927. $ 92.7 $ 1,1. $ 11. $ 1,5. $ 15. $ 1.2 $ 1,36.8 $ 1.6 $ 1,382.4 $ 1.9 $ 1,641.6 $ 1.8 $ 1,555.2 $ 1.85 $ 2,534.5 $ 2.1 $ 2,877. $ 2.7 $ 3,699. $ 2.6 $ 3,562. $ 1.85 $ 1,91.5 $ 2.1 $ 1,239. $ 2.7 $ 1,593. $ 2.6 $ 1,534. $ 2.4 $ 1,353.6 $ 3.25 $ 1,833. $ 3.75 $ 2,115. $ 3.6 $ 2,3.4 $ 7. $ 16,1. $ 12. $ 2,76. $ 175. $ 4,25. $ 168. $ 3,864. $ 27. $ 27,27. $ 13. $ 1,43. $ 115. $ 11,615. $ 11. $ 11,11. $ 1. $ 17,2. $.5 $ 86. $.5 $ 8,6. $.45 $ 7,74. $ 3.25 $ 5,85. $ 3.8 $ 6,84. $ 3.4 $ 6,12. $ 3.3 $ 5,94. $ 3.25 $ 1,462.5 $ 3.8 $ 1,71. $ 3.8 $ 1,71. $ 3.6 $ 1,62. $ 1. $ 1,45. $ 11. $ 1,595. $ 6. $ 87. $ 1.5 $ 1,522.5,, Signal Cable - 4 Conductor 52 EA $ 1.12 $ 3.35 $ 3.5 $ 182. $ 3.5 $ 182. $ 3. $ 156. $ 3.4 $ Signal Cable - 4 Conductor 2 Pl $ 95. $ 2, Signal Cable - 7 Conductor 2 Pl $ 1,12. $ 3, Pull Box 17"x 3" x 12"D Heavy Duty Covers 1 EA $ 325. $ Pedestrian Signal - Count Down (1-Way) Alum 2 EA $ 72. $ $ 1,5. $ 3,. $ 1,49. $ 2,98. $ 5,5. $ 11,. $ 1,45. $ 2,9. $ 1,9. $ 3,8. $ 1,9. $ 3,8. $ 6,5. $ 13,. $ 1,85. $ 3,7. $ 75. $ 7,5. $ 745. $ 7,45. $ 1,3. $ 13,. $ 725. $ 7,25. $ 75. $ 15,. $ 724. $ 14,48. $ 7. $ 14,. $ 74. $ 14,8. N:\ROADWAY\PRO\215\ CDBG Old Dixie\3_Award Spec Fomis\1_Bid Tabulations\ Old Dixie Bid Tabs.xlsx Page 1 of2 4/22/216 2:38 PM

7 OLD DIXIE HIGHWAY FROM 45TH STREET TO PARK AVENUE RANGER CONSTRUCTION,, PALM BEACH COUNTY PROJECT# INDUSTRIES, INC. J.W. CHEATHAM, LLC HARDRIVES INC. COMMUNITY ASPHALT CORP Signal Head Aux (Aluminum Pedestal) 7 EA $ 65. $ A Loop Assembly (Type F -26) 7 EA $ 65. $ B Loop Assembly (Type F -46) 21 EA $ 71. $ Pedestrian Detector (Push Button) 9 EA $ 1. $ Pedestrian Detector with Post 2 EA $ $ Remove Pedestrian Signal Assembly 2 EA $ 45. $ Remove Signal Pedestal 1 EA $ 13. $ Remove Pedestrian Detector Assembly 9 EA $ 2. $ Remove Small Pull Box 2 EA $ 3. $ Addition of Signs (Countdown) 2 EA $ 99. $ Remove Pedestrian Signs 2 EA $ 99. $ Video Image Detection 4 - Camera System (ITERIS) 1 EA $ 23,28.43 $ 27,294.5 SUBTOTAL ALTERNATE 1 PAY ITEMS $ 1,. $ 7,. $ 94. $ 6,58. $ 475. $ 3,325. $ 914. $ 6,398. $ 1,. $ 7,. $ 972. $ 6,84. $ 675. $ 4,725. $ 945. $ 6,615. $ 1,. $ 21,. $ 1,48. $ 22,8. $ 89. $ 18,69. $ 1,2. $ 21,42. $ 1. $ 9. $ 97. $ 873. $ 15. $ 1,35. $ 94.5 $ 85.5 CJ $ 68. $ 1,36. $ 68. $ 1,36. $ 625. $ 1,25. $ 662. $ 1,324. $ 3. $ 6. $ 32. $ 64. $ 6. $ 1,2. $ 31.5 $ 63. $ 65. $ 65. $ 65. $ 65. $ 1. $ 1. $ 63. $ 63. $ 16. $ 144. $ 16. $ 144. $ 5. $ 45. $ 15.8 $ $ 13. $ 26. $ 13. $ 26. $ 15. $ 3. $ 126. $ 252. $ 75. $ 1,5. $ 76. $ 1,52. $ 75. $ 15,. $ 73.5 $ 1,47. $ 15. $ 3. $ 13. $ 26. $ 5. $ 1,. $ 12.6 $ 252. $ 3,. $ 3,. $ 29,268. $ 29,268. $ 21,45. $ 21,45. $ 28,46. $ 28,46. $ 641,92. $ 665,62.1 i /< $ 63,941.5 I $ 697, Type S-111 Asphaltic Concrete (1") 5,143 TN $ 95. $ ALTERNATE 2 PAY ITEMS 31 Superpave Asphaltic Concrete SP-9.5 (1") 5,143 TN $ 95. $ n $ 79. $ 46,297. ' $ $ 418,383.5 tl $ 98. $ 54,14. f $ 91. $ 468,13. $ 79. $ l $ 85.5 $ I $ 1. $ l $ 93. $ 478,299. TOTAL BASE BID+ ALTERNATE 1 BID $ 1,48,217. J $ 1,84,3.6 f $ 1,17,955.5 fl $ 1,165,396.2 TOTAL BASE BID+ ALTERNATE 2 BID J $ 1,48,211. l $ 1,15, ti $ 1,118,241.5 [ $ 1,175,682.2 THE ITEMS AND QUANTITIES ABOVE, SHALL GOVERN OVER THE PLANS. PAY ITEM FOOTNOTES IN CONSTRUCTION PLANS SHALL ALSO BE INCLUDED IN ITEM UNIT PRICE. Mobilization: Includes NPDES Erosion Control Measures. Maintenance of Traffic: Includes all provision and maintenance of necessary signs, advanced warning.variable message boards, all detour signs and barricades, and any railroad MOT required and railroad coordination for the duration of the project. MOT shall include the cost of any temporary pavement, temporary cone., barriers, temporary wire faced wall, temporary pavement markings, etc. as required. Curb and gutter shall be incidental when related to ADA ramp applications. Clearing and grubbing to include all necessary curb and gutter and sidewalk removal Majority of Sidewalk work will be ADA ramps. Linear Foot (LF) Units are net lengths All striping quantities shown are net lengths and include only the length of the stripe to be installed, and do not account for any gaps or skips in the striping. Per Palm Beach County Typical, Thermoplastic shall not be installed on roadway fourteen (14) calendar days after the final lift of asphalt has been has been completed, Unless otherwise specified by palm Beach County Traffic Engineer. RPM's to be installed with Epoxy only on bull noses raised medians and all other RPM's in the roadway are installed in thermoplastic. Working days to complete project: 15 calendar days {See Special Provisions) Bids as read at opening on Tuesday, April 19, 216; 2: PM All bids subject to OSBA SBE compliance and Board Approval. Prepared by: Donna Lewis Checked by: Holly B. Knight, P.E., Contracts Section Manager N:\ROADWAY\PRO\215\ CDBG Old Dixie\3_Award Spec Forms\1_Bid Tabulations\ Old Dixie Bid Tabs.xlsx Page 2 of2 4/22/216 2:38 PM

8 ATTACHMENT 5 PALM BEACH COUNTY INTER-OFFICE MEMORANDUM DATE: May 17, 215 TO: Omelia Fernandez, Director Roadway Production FROM: Edward W. Lowery, Director Department of Economic Sustainability RE: BUDGET AVAILABILITY STATEMENT PROJECT: Old Dixie Highway Resurfacing This represents our Supplemental Budget Availability Statement (BAS) for the referenced project as follows: Budget Account No: Amount Purpose Fund 111 Dept 143 Org 1431 Object 811 Program Construction Costs Code/Period BG167E- GY15 $1,, Ill II II II Ill I Ill II II lllllfll Ill II II/I Ill Ill II II II II J/ II II J/III II II Tota I $1,, II II! II II II II II I I/ II II Ill II II II II II Ill II II Ill II II If you require any further information on the above, please contact Bud Cheney Manager, CIREIS Section at Edward W. Lowery, Director Department of Economic s=--... r-- S:\CAPIMPRV\COUNTY\OLDDIXIEHWY _ SURFACING\BAS_CONST _STAFFCHGS.DOCXS

9 16- BOARD OF COUNTY COMMISSIONERS PALM BEACH COUNTY, FLORIDA BUDGET TRANSFER Page 1 of 1 BGEX Use this form to provide budget for items not anticipated in the budget. ACCOUNT NUMBER ACCOUNT NAME ORIGINAL BUDGET FUND 111 -Housing and Community Development CURRENT BUDGET INCREASE DECREASE ADJUSTED BUDGET EXPENDED/ ENCUMBERED REMAINING BALANCE EXPENDITURES Contributions Non Governmental Agency 4,76,589 3,883,485 1,, 2,883, ,814 2,27, Transfer to Transport lmpv Fund 35 TOTAL EXPENDITURES 1,, 1,, 1,, 1,, 1,, Department of Economic Sustainability INITIATING DEPARTMENT/DIVISION Administration/Budget Department Approval OFMB Department - Posted Date S-:;;D--1 /a By Board of County Commissioners At Meeting of : July 12, 216 Deputy Clerk to the Board of County Commissioners

10 Page 1 of 1 BOARD OF COUNTY COMMISSIONERS PALM BEACH COUNTY BUDGET Amendment I FUND Transportation Improvement BGRV BGEX ~ E...,. ACCOUNT NUMBER ACCOUNT NAME ORIGINAL BUDGET CURRENT BUDGET INCREASE DECREASE ADJUSTED EXPENDED/ BUDGET ENCUMBERED ASOF 5/16/16 REMAINING BALANCE REVENUES PAVEMENT MGMT/ ROADWAY STRIPING R2-815 Tr Fr HCD Fd 111 TOTAL RECEIPTS & BALANCES 2,631, ,972, 13 1,, 1,, 1,, 196,972,13 EXPENDITURES PAVEMENT MGMT/ ROADWAY STRIPING R2-4@6 Repair/Maint-Roads, Bridges, Row TOTAL APPROPRIATIONS & EXPENDITURES 4,54,593 2,631,795 3,735, ,972,13 1,. 1,, 4,735, ,972,13 1,638,832 3,97,35 Engineering & Public Works Administration / Budget Approval OFMB Department - Posted SI By Board of County Commissioners At Meeting of Deputy Clerk to the Board of County Commissioners

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