QUAIL ROAD EXIT TOWN HALL MEETING NOVEMBER 4, 2017

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Steven Franklin
5 years ago
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1 QUAIL ROAD EXIT TOWN HALL MEETING NOVEMBER 4, 2017

2 Speakers: David Palmer, President Kevin Harker, Association Attorney Mitch Mitchener Alternate Exit Committee Member John Williams Special Roads District Undersheriff Marc Heckathorn Mark Carmen - Jefferson County Emergency Manger Sean Hartley Assistant Chief, CRRF&R Bim Gander Alternate Exit Committee Chair Jeff Rasmussen Jefferson County Administrative Officer

3 Crooked River Ranch 2,646 PROPERTIES WITH: OVER 5,000 FULL TIME RESIDENTS ELDERLY AND DISABLED POPULATION LARGE NUMBER OF ANIMALS ONE WAY IN/OUT TWO LANE ROAD serving a total of 121 miles of roads

4 Needs overview: Emergencies Fire Hazmat or critical accident at current Ranch Entrance Road Construction / Maintenance Traffic Hold up

5 Ingress of First Responders and Evacuation of Residents

6 Additionally, evacuation of injured/disabled as well as the large amount of livestock on the Ranch

7 A 50 cleared paved right of way provides the ability to access even with fire close by. Makes exceptional fire break if fire starts on our south end.

8 If we need any other reminders, consider the most recent fires in October in California- this is the exact same subdivision.

9 Plus REDUCE WEAR AND TEAR AND TRAFFIC LOAD ON CHINOOK IMPROVE ACCESS ON AND OFF RANCH POTENTIALLY ENHANCE BUYER PERCEPTION OF RANCH

10 HOA Board Overview No current decision either way Still assessing information and taking input from residents, including situations such as this town hall

11 HOA Board Overview cont. Board decision vs. Association vote Covered in Article X, Section 1. Powers, part b: exercise for the Association all powers, duties and authority vested in or delegated to this Association and not reserved to the membership by other provisions of these By-Laws, The Articles of Incorporation, or the Declaration

12 Legal Ability Kevin Harker, Community Association Law Group

13 Alternate Exit History Anecdotal evidence says that the investigation of an alternative exit goes back as far as the early 1980 s. March 2003 there was a study done by Rich Black, Jefferson County Engineer, titled Davenport Rd, Cost, Risk Analysis of East and West Alternatives Explored two options off the north end of the Ranch, from Peninsula to the Deschutes River Canyon in the Cove Palisades area.

14 History, cont BLM published a Master Plan for Steamboat Rock area that included an exit off the Ranch to Lower Bridge Road May 31, 2007 wildfire on Ranch between Rainbow, Quail and Lower Bridge. But for a fortuitous wind shift to the south, the Ranch would have been in extreme danger. Fire did burn approximately 537 acres of Ranch property. No homes were damaged. 8/2007 As a result of fire - CRR Board authorized an Alternate Exit Committee.

15 History, cont. 9/2007 Alternate Exit Survey was sent out to residents of CRR 543 responses 90+% in favor of a second exit 94+% in favor of Ranch funding 50% favored use of Ranch Association Funds 40% favored a special assessment 5% didn t want to pay for exit 4% favored a personal contribution

16 History, cont. 1/21/ Final Committee report was promulgated - Findings Alternate #1 Off Ranch to North on Peninsula down to Cove Palisades 24 years to accomplish and $5 - $7,000,000 cost Alternate # 2 Off Ranch to North and East Horny Hollow to Bridge across Crooked River to Highway years to accomplish and $60,000,000 cost Alternate #3 Off Ranch to south Quail Road to Lower Bridge 2 years to accomplish - $500K to $1,000,00 cost Recommended BOD appears not to have acted on recommendation

17 History, cont. Another committee was formed sometime in /2010 Reported to CRR BOD Three Recommendations were made A - Do nothing and use existing primitive road B - Minimally upgrade existing primitive road C - Build new hard surface road BOD chose option A to Do Nothing

18 History, cont Jefferson County Wildfire Protection Plan listed CRR as a High/Extreme fire danger and recommended an Alternate Exit Jefferson County reviewed and updated with same findings. 9/ CRR Board approved an Alternate Exit ad hoc committee Current Committee

19 History, cont. 3/14 5/14 Large animal survey undertaken by committee 500 large animals were identified 95% were horses. Estimated that survey likely underreported by 50%

20 History, cont. During 2014 early 2017 committee worked diligently on several fronts Obtain BLM Right of Way (ROW) Investigate Funding sources and options Investigate any legal issues standing in way of Exit

21 History, cont. 7/20/2017 Right of Way granted by BLM 11/4/2017 Town Hall Meeting to outline progress of committee and answer questions from CRR Residents.

22 Special Road District Position Involvement Annexation SRD will accept into inventory and maintain

23 Emergency Services Input/Perspective Sheriffs Department Jefferson and Deschutes County Emergency Management Crooked River Ranch Fire and Rescue

24 Jefferson County Sheriff

25 Emergency Management Offices Emergency management perspective How a Community Emergency Response Team (CERT) could be utilized for evacuations like this

26 Crooked River Ranch Fire and Rescue Local fire perspective

27 Alternate Exit Construction Cost Detail Clearing and Grubbing (26.5 acres) $ 53,000 Roadway Excavation (4825 cubic yards $20) $ 96,500 Sub-excavation (525 $40) $ 21,000 Asphalt (2300 $75) $172,500 Aggregate base (7500 $20) $150,000 Aggregate Sub-base (525 $15) $ 7,875 Minor Culverts $3,000) $ 33,000 Riprap slope protection $60) $ 6,000 Signing $60) $ 1,980 Pavement marking (15,000 linear $4) $ 60,000 Traffic control (light $5,000) $ 5,000 Gravel parking area (1,800 sq $7.50) $ 13,500 Fence (10,200 linear $4) $ 40,800 Total $661,155

28 Project Budget and Loan Request Amount to be Estimated Project Amounts funded through OTIB Preliminary Engineering $5,000 0 Right of Way 0 0 Construction $661,155 $661,155 Equipment 0 0 Design & Architectural 0 0 Land Acquisition & Site Preparation 0 0 Other Capital Costs 0 0 Contingency (20% of Construction) $132,231 $132,231 Loan Fee (1%) $8,000 0 Other 0 0 Total Costs $806,386 $793,386

29 Project Amount $800,000 Total Lots 2,646 Per Lot Cost $ TOTAL FOR ALL LOTS Annual Interest Estimates* Annual Payment TOTAL Interest Paid 20 Yr Term 2.84% $ 53,000 $ 260, Yr Term 2.42% $ 64,252 $ 163, Yr Term 2.09% $ 89,472 $ 94,718 TOTAL INDIVIDUAL LOT Annual Interest Estimates* Annual Payment TOTAL Interest Paid 20 Yr Term 2.84% $ $ Yr Term 2.42% $ $ Yr Term 2.09% $ $ Quail Road Project - Financing Options * Interest rate estimates from ODOT Finance and are based upon current rates. Rates updated every Wednesday. For planning purposes ODOT's estimates have also been increased by 20%. 10 Yr 15 Yr 20 yr

30 Financial Impact Cost history/basis for current estimate of cost Options explored for funding Oregon Transportation Infrastructure Bank (OTIB) Assessment/loans/grants Payment options No prepay penalties

31 Jefferson County Participation Jefferson County contribution $100,000 contribution to project Jefferson County will procure bids and ensure compliance Jefferson County securing loan

32 Moving Forward

33 QUESTIONS/COMMENTS? THANK YOU FOR ATTENDING

Route Route Z Intersection Realignment

Route Route Z Intersection Realignment Route N @ Route Z Intersection Realignment Sponsor County Highway Project No. RB18-000016 Project Type Traffic Flow TOTAL FUNDING Total County Sponsor Federal $3,310,000 $1,776,000 $0 $1,534,000 Project