Student Technology Fee Budget

Transcription

1 Student Technology Fee Budget Presented to Minnesota State Student Association Feb 13, 2019 Bryan Schneider ITS Assistant CIO & Director of Technology Solutions

2 Student Technology Fee Advisory Committee Required by MinnState Policy and Procedure Beginning in February Gather Input on Technology Fee Goals and Spending 5-6 Weeks of Information Sessions Committee Proposal on the Final Week Committee Proposal Sent to MSSA and TR in April CIO and President Approval

3 Recent ITS Projects Wireless presentation in all classrooms New MSU Web Page Design SpectrumU ON-DEMAND Charter TV Streaming for smartphones and laptops MavPRINT improved browser (mobile) printing MavPRINT - new printers (6) [Fall] Microsoft Surface HUB integrated video conferencing/display e-whiteboard Office 365 shared tenant move D2L integration StarFish (MavCONNECT) university advising application New makerspace in the ACC WH119 new collaborative furniture Power BI data analytics 211 new lab computers ChimeIn replaced with PollEverywhere Replacement of Storage Area Network Bus Tracking app Security improvements (Phishing, Internet Guardian LogRhythm) Voic replacement

4 Upcoming Projects Network upgrades wireless improvements (improved speed and coverage) 200 new Lab Computers / 75 Classroom AV upgrade SpectrumU HBO, Showtime, FX, additional channels, expanded on-demand programs. Bus Tracking App enhancements Seasonal Sports Bubble TelePresence Replacement Next Stage of ACC remodel (WH 118, Section C open area) Improved Verizon Cell Phone Coverage (small-cell towers) Web site conversions (continued) Financial Aid Process Web-Based Status Tracker

5 2018 Fall Semester Wireless Demands Simultaneous devices Fall ,500 Fall ,000 Unique devices Fall ,340 Number of Access Points 833 (Not incl Res Halls) Ideal Clients / AP 25 Max

6 CIO / VP Technology Operations Solutions Delivery Technology Services Information Security Academic Technologies Proj. Mgt Solutions Architect Accessibility Solution Center Res Tech Svcs Web & Application Development Video Computer Store Electronic Repair Servers / Networked Services Communication Systems Networking Asset Management Instructional Design Desktop Support Software Imaging Instructional Support (lab / classroom technology) ITS Org Chart Strategic Communications Document Imaging

7 ITS Revenue Sources Student Tech Fees MinnState IT Funding Service Income MSU General Fund Institutional Equipment SLA Income (Task Revenue) Computer Store Revenue MSU institutional Summary FY12

8 ITS Total Expenditures FY18 = $10.7M NAI Other *, $3,260,000 31% General Fund **, $4,700,000 44% NAI Tech-Fee, $2,700,000 25% * NAI Other: Computer Store, State-wide Services ResTech support, Electronic Repair, MVP and others

9 FY18 Salary Comparison ALL ITS Accounts FY18 Salary Comparison ITS General Fund + Tech Fee ONLY Non-Salary, $6,095,193 57% Staff/ Student Salary, $4,564,807 43% Non-Salary, $3,396,488 46% Staff/ Student Salary, $4,003,512 54% ITS Total Expenses - ALL cost centers - FY18 = $10.7M * General Fund, NAI Tech Fee and NAI other accounts included ITS Expenditures Gen Fund + Tech Fee - FY18 = $7.4M * NAI Tech Fee and General Fund only (Other NAI accounts not included) (excludes salary for services that are self funding) - Computer Store, ResTech, ImageNow, MVP

10 FY18 Tech Fee Distribution $3.09M Labs, 780,000, 25% Tech Services / Infrastructure, 780,000, 25% Classroom / Instructional, 430,000, 14% Web Services, 210,000, 7% Academic Technology, 290,000, 10% Solution Center, 310,000, 10% Solution Arch, 70,000, 2% Info Security, 70,000, 2% Web Development, 80,000, 3% Imaging Svcs, 60,000, 2% Special Projects, 10,000, 0%

11 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- $630,000 $696,000 $1,009,000 $1,096,000 Student Tech Fee Distribution $2.5M $3.3M $3.0M $3.5M $2.7M $2.7M $3.1M $19,000 $3,200,000 $3,100,000 $242,000 $685,000 $2,900,000 $13,000 $458,000 $319,000 $177,000 $13,000 $2,400,000 $290,000 $188,000 $124,000 $293,000 * $636,000 $712,000 $850,000 $2,900,000 $2,900,000 $3,000,000 $70,000 $210,000 $34,000 $44,000 $80,000 $124,000 $106,000 $89,000 $290,000 $223,000 $193,000 $10,000 $77,000 $11,000 $430,000 $245,000 $391,000 $793,000 $780,000 $815,000 $860,000 $731,000 $780,000 $587,000 $536,000 $776,000 $987,000 $481,000 $379,000 $323,000 $310,000 $209,000 $53,000 $64,000 $70,000 FY12 FY13 FY14 FY15 FY16 FY17 FY18 TOTAL Expenditures Info Security Imaging Svcs Web Services Web Development Academic Technology Special Projects Classroom / Instructional Labs Tech Services / Infrastructure Service Desk Customer Service Service Desk/Bus Analyst * FY13 - Includes ($192,000) gift from Cisco for

12 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- $2.5M $3.3M $3.0M $3.5M A $242,000 $2,900,000 $458,000 $319,000 $177,000 $13,000 $2,400,000 $290,000 $188,000 $124,000 $293,000 $630,000 $696,000 $1,009,000 $1,096,000 B Student Tech Fee Distribution $3,200,000 $13,000 * $636,000 $712,000 $850,000 C $19,000 $3,100,000 $685,000 $2.7M $2.7M $3.1M $2,900,000 $2,900,000 $3,000,000 $70,000 $210,000 $34,000 $44,000 $80,000 $124,000 $106,000 $89,000 $290,000 $223,000 $193,000 $10,000 $77,000 $11,000 $430,000 $245,000 $391,000 $793,000 $780,000 $815,000 $860,000 $731,000 $780,000 $587,000 $536,000 $776,000 $987,000 $481,000 $379,000 $323,000 $310,000 $209,000 $53,000 $64,000 $70,000 FY12 FY13 FY14 FY15 FY16 FY17 FY18 D TOTAL Expenditures Info Security Imaging Svcs Web Services Web Development Academic Technology Special Projects Classroom / Instructional Labs Tech Services / Infrastructure Service Desk Customer Service Service Desk/Bus Analyst * FY13 - Includes ($192,000) gift from Cisco for

13 Student Technology Fee Carry Forward Fiscal Year Tech Fee Revenue Carry Forward Percentage FY19 $3,049,000 $395,243 13% FY18 $3,113,900 $376,725 12% FY17 $2,978,000 $96,924 33% FY16 $2,928,400 $(164,680) -6% FY15 $3,041,500 $300,178 10%

14 FY18 Major Purchases Security Information and Event Management (SIEM) Software Security Software for Microsoft Office 365 Wireless Presentation in all Classrooms & Conference Rooms Adobe Campus License Disk Storage Replacement and Expansion Project Management Software Consulting 211 Computers to Replace Older Lab Computers Web site Integration Consulting Surface Hub Pilot Lynda.com Renewal

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16 Tech Fee Revenue Enrollment vs. Tech Fee Gross Revenue $9,000, $8,000, $7,000, $6,000,000 $5,000,000 $4,000,000 Enrollment $3,000,000 $2,000, $1,000, $160 $112 $78 $160 $154 $114 $118 $- Bemidji State Metropolitan State MSU Moorhead SW MN State St Cloud State Winona State MSU Mankato 0 Enrollment Max Tech Fee $160 $112 $78 $160 $154 $114 $118 Tech Fee Revenue $1,300,000 $100,000 $725,000 $2,800,000 $8,100,000 $2,700,000 Tech Fee $10.00 $7.00 $6.50 $10.00 $9.62 $7.40 $9.81 Enrollment Max Tech Fee Tech Fee Revenue Tech Fee MinnState Tuition and Fees

17 Technology Facts of Life Wears Out Outdated End of Life / Support Slows Down Costly to Maintain Support Better Technology Replaces Old Technology Software and Cloud Services subscription model

18 Additional Information This Presentation Student Technology Fee Advisory Subcommittee FY2019 Technology Focus (Plan) Technology Fee Procedure Flow Diagram MinnState Board Procedure Tuition and Fees MinnState List of Tuition and Fees