Student Technology Fee Budget
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1 Student Technology Fee Budget Presented to Minnesota State Student Association Feb 28, 2018 Bryan Schneider ITS Assistant CIO & Director of Technology Services
2 Student Technology Fee Advisory Committee Required by MinnState Policy and Procedure Beginning in February Gather Input on Technology Fee Goals and Spending 5-6 Weeks of Information Sessions Committee Proposal on the Final Week Committee Proposal Sent to MSSA and TR in April CIO and President Approval
3 CIO / VP Technology Operations Customer Services Technology Services Information Security Academic Technologies Proj. Mgt Solutions Architect Computer Store Electronic Repair Solution Center Res Tech Svcs Web & Application Development Video Servers / Networked Services Communications Networking Document Imaging Instructional Design Desktop Support Asset Mgt Instructional Support (lab / classroom technology) Accessibility ITS Org Chart
4 ITS Revenue Sources Student Tech Fees MinnState IT Funding Service Income MSU General Fund Institutional Equipment SLA Income (Task Revenue) Computer Store Revenue MSU institutional Summary FY12
5 ITS Total Expenditures FY17 = $11.7M ** NAI Other *, $3,260,000 28% General Fund **, $5,700,000 49% NAI Tech-Fee, $2,700,000 23% * NAI Other: Computer Store, State-wide Services ResTech support, Electronic Repair, MVP and others ** General Fund includes 1-time $1M allocation from University for network switch replacement.
6 FY17 Salary Comparison ALL ITS Accounts FY17 Salary Comparison Only ITS General Fund + Tech Fee Non-Salary, $6,242,220 54% Staff/ Student Salary, $5,417,780 46% Non-Salary **, $3,566,477 42% Staff/ Student Salary, $4,833,523 58% ITS Total Expenditures ALL cost center -FY16 = $11.7M * * General Fund, NAI Tech Fee and NAI other accounts included ITS Expenditures Gen Fund + Tech Fee - FY17 = $7.5M * NAI Tech Fee and General Fund only (Other NAI accounts not included) (excludes salary for services that are self funding) - Computer Store, ResTech, ImageNow, MVP ** Includes addl $1M Institutional Equipment Typical 35% Non Salary,65% Salary
7 FY17 Tech Fee Distribution $2.7M Tech Services / Infrastructure, 587,000, 22% Labs, 860,000, 32% Classroom / Instructional, 391,000, 15% Web Services, 106,000, 4% Academic Technology, 193,000, 7% Solution Center, 323,000, 12% Info Security, 44,000, 2% Solution Arch, 64,000, 2% Imaging Svcs, 38,000, 1% Special Projects, 11,000, 0% Web Development, 89,000
8 $4,000,000 Student Tech Fee Distribution $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- $2.5M $3.2M $3.0M $3.5M $124,000 $630,000 $1,009,000 $536,000 $209,000 $242,000 $458,000 $293,000 $696,000 $1,096,000 $481,000 * $13,000 $319,000 $13,000 $290,000 $712,000 $850,000 $776,000 $19,000 $685,000 $177,000 $188,000 $636,000 $815,000 $987,000 $34,000 $44,000 $124,000 $106,000 $89,000 $223,000 $193,000 $77,000 $11,000 $245,000 $391,000 $793,000 $731,000 $860,000 $587,000 $379,000 $323,000 $53,000 $64,000 FY12 FY13 FY14 FY15 FY16 FY17 Info Security Imaging Svcs Web Services Web Development Academic Technology Special Projects Classroom / Instructional Labs Tech Services / Infrastructure Service Desk Customer Service Service Desk/Bus Analyst Tech Fee Revenue * FY13 - Includes ($192,000) gift from Cisco for
9 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- $124,000 $630,000 $1,009,000 $536,000 $209,000 $458,000 $293,000 $696,000 $1,096,000 $481,000 Student Tech Fee Distribution $2.5M $3.2M $3.0M $3.5M A $242,000 * B $13,000 $319,000 $13,000 $290,000 $712,000 $850,000 $776,000 C $19,000 $685,000 $177,000 $188,000 $636,000 $815,000 $987,000 $34,000 $44,000 $124,000 $106,000 $89,000 $223,000 $193,000 $77,000 $11,000 $245,000 $391,000 $793,000 $731,000 $860,000 $587,000 $379,000 $323,000 $53,000 $64,000 FY12 FY13 FY14 FY15 FY16 FY17 D Info Security Imaging Svcs Web Services Web Development Academic Technology Special Projects Classroom / Instructional Labs Tech Services / Infrastructure Service Desk Customer Service Service Desk/Bus Analyst Tech Fee Revenue * FY13 - Includes ($192,000) gift from Cisco for
10 $900,000 $800,000 $700,000 FY17 Tech Fee $844,060 $600,000 $500,000 Expenditures $400,000 $459,584 $300,000 $200,000 $314,108 $409,149 $463,738 $100,000 $19,921 $0 F/T Staff $2.7M Total Student Help Staff Travel Printing $63,616 Maintenance Software, hardware, furniture $5,216 $126,620 Tuition Waiver / Bad Debt Other Purch Services & Operations Supplies - Equipment Large Equipment
11 Tech Fee Revenue Enrollment vs. Tech Fee $9,000, $8,000, $7,000, $6,000,000 $5,000,000 $4,000,000 $3,000, Enrollment $2,000, $1,000, $160 $112 $78 $160 $154 $114 $118 $- Bemidji State Metropolitan State MSU Moorhead SW MN State St Cloud State Winona State MSU Mankato Enrollment Max Tech Fee $160 $112 $78 $160 $154 $114 $118 Tech Fee Revenue $1,300,000 $100,000 $725,000 $2,800,000 $8,100,000 $2,700,000 Tech Fee $10.00 $7.00 $6.50 $10.00 $9.62 $7.40 $ Enrollment Max Tech Fee Tech Fee Revenue Tech Fee MinnState Tuition and Fees
12 Technology Facts of Life Wears Out Outdated End of Life / Support Slows Down Costly to Maintain Support Better Technology Replaces Old Technology Software and Cloud Services subscription model
13 Recent ITS Projects Adobe Creative Cloud campus-wide licensing New MSU Web Page Design Skype Live Broadcasts with live captioning in multiple languages Live soccer broadcasts SpectrumU ON-DEMAND Charter TV Streaming Online MavCARD Photo Submission Windows 10 on all lab computers Classroom audio/video upgrades MavPRINT improved browser (mobile) printing MavPRINT - new printers (6) [Fall] (1) [Spring] Security improvements (Phishing, Internet Guardian) Wi-Fi Improvements (235 Access Points) Cloud-based backup and Disaster recovery Online application for graduation app Res Life Laundry View app Edina (7700 France Avenue) move preparation Hubbard Strategic Partnership Center CSET 111 new computers
14 Upcoming Projects Reorganization in ITS creating Solution Architects for each department and college. Office 365 Unified Tenant (December) Data Analytics Student Retention ACC Phase I remodel, Section A Makerspace 400 new Lab Computers / 75 Classroom AV upgrade with wireless presentation All labs will have specialized software if licensing permits ChimeIN replaced with PollEverywhere Improved Verizon Cell Phone Coverage (small cell towers) University Advising Application Cloud Service Migration (SharePoint, etc) Bus Tracking App Microsoft HUB integrated video conferencing/display/electronic whiteboard.
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18 Wissink Hall 1 st Floor (ITS Solution Center) Remodel
19 Wissink Hall 1 st Floor (ITS Solution Center) Remodel
20 Additional Information This Presentation Student Technology Fee Advisory Subcommittee FY2018 Technology Focus (Plan) Technology Fee Procedure Flow Diagram MinnState Board Procedure Tuition and Fees MinnState List of Tuition and Fees
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