X-ray Equipment Companion Manual
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1 Cllege f Physicians & Surgens f Alberta X-ray Equipment Cmpanin Manual
2 Owner Respnsibilities Radiatin equipment cannt be used until a CPSA registratin certificate has been issued. Register equipment accrding t CPSA step-by-step instructins. Recertify equipment accrding t CPSA step-by-step instructins. Ensure a cpy f the riginal CPSA Certificate f Registratin fr equipment is n-site at the facility w it is registered. Pay the ne-time registratin fee(s) and subsequent annual renewal fee(s) in a timely manner. Submit annual cnfirmatin f x-ray equipment prfile(s) with/withut changes back t CPSA. Ntify CPSA f equipment that is discarded, stred, sld, leased, r transferred* within 30 days: Cmplete and submit Ntificatin f Change frm with sectin C cmpleted Return riginal CPSA Certificate f Registratin If required, advise CPSA f new wner name and/r new lcatin If equipment is sld, yur respnsibility is t infrm the new wner t register with CPSA prir t perating.* Infrm CPSA prir t resuming use f stred equipment. Stred equipment must be re-tested by an Authrized Radiatin Prtectin Agency (ARPA) and new CPSA certificate issued when: Certificate s expiry date has lapsed OR Placed in strage fr lnger than ne mnth Ntify CPSA f relcated equipment - Cmplete and submit Ntificatin f Change frm with sectin B cmpleted Ntify CPSA f equipment mdificatins - Cmplete and submit Ntificatin f Change frm with sectin A cmpleted Re-testing may be required *Radiatin Prtectin Regulatin 13.1 & 13.2 Cllege f Physicians & Surgens f Alberta Page 1
3 FAQ s What types f facilities are eligible t register x-ray equipment with CPSA? Public and private medical imaging facilities NAIT and SAIT Pdiatry ffices Medical Examiner s Office What is an ARPA? Authrized Radiatin Prtectin Agency facility and equipment inspectrs. ARPA s are a cmpletely independent, separate regulatry-identified grup. ARPA s are nt emplyed by the CPSA. What happens if an ARPA deems ur facility and/r equipment nn-cmpliant? The nn-cmpliance reprt is submitted t CPSA. CPSA sends a fllw-up letter t wner indicating registratin/recertificatin prcess will nt cntinue and equipment must nt be used until: Nn-cmpliance issues reslved and ARPA may need t re-test fr cmpliance Reprt submitted and CPSA registratin certificate issued It is the sle respnsibility f the wner t wrk with the ARPA t achieve facility and/r equipment cmpliance. Once cmpliance is achieved the ARPA will ntify the CPSA; the registratin/recertificatin prcess will cntinue. Can I submit CPSA equipment registratin applicatins t the ARPA? N. Cmpliance verificatin testing is required when: New x-ray equipment is purchased. Existing equipment r the facility s structure is mdified. Existing equipment is relcated within the same facility. Existing equipment is transferred t anther facility. Why can t equipment be perated withut a registratin certificate? Operatin withut a valid CPSA registratin certificate is in direct cntraventin f the Radiatin Prtectin Act. A stp-use directive will be issued; a fine may be levied n prsecutin frm Alberta Labur. Des temprary/laner x-ray equipment require registratin? Yes; restrictins are placed n the CPSA registratin certificate. Cllege f Physicians & Surgens f Alberta Page 2
4 Hw d I maintain x-ray equipment registratin? Owners receive the Cmpliance Mnitring Cnfirmatin frm and prfiles f all active equipment frm CPSA. Owners are required t cmplete the frm and review/update prfiles with r withut changes t CPSA. Reviewing equipment prfiles and submitting the frm is nt the same prcess as recertifying equipment. What happens if equipment is nt recertified by the expiry date n the certificate? Certificate expiry is in cntraventin f the Radiatin Prtectin Act; a stp-use directive is issued and remains in effect until recertified by the CPSA. Hw d I knw when equipment is expiring? Certificates have an expiry date lcated n the bttm f the left side. It is the wner s respnsibility t ensure equipment is re-tested, recertified and new certificate issued prir t the expiry date. Cllege f Physicians & Surgens f Alberta Page 3
5 Fr additinal infrmatin n: Registratin Recertificatin Equipment mdificatin/relcatin Decmmissined equipment ARPA listing Fees Please refer t the CPSA X-ray Equipment web page - Cllege f Physicians & Surgens f Alberta Page 4
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