VILLAGE OF DOWNERS GROVE Report for the Village Council Meeting
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1 MOT Page 1 of 35 VILLAGE OF DOWNERS GROVE Report for the Village Council Meeting 5/10/2016 SUBJECT: Bid - Hydrant Sandblasting and Painting SUBMITTED BY: Nan Newlon Director of Public Works SYNOPSIS A motion is requested to award a three-year contract for hydrant sandblasting and painting to Continental Construction Co., Inc. of Evanston, Illinois the amount of 124,100. STRATEGIC PLAN ALIGNMENT The goals for include Top Quality Infrastructure. FISCAL IMPACT The FY16 budget includes 41,000 in the Water Fund for this project. The projected cost for 2016 is 34,800. The contract amounts for years 2 and 3 will be budgeted in FY17 and FY18. RECOMMENDATION Approval on the May 10, 2016 consent agenda. BACKGROUND The Village owns and operates 2,776 fire hydrants. Maintaining the protective coating on fire hydrants helps them last longer, improves operability and makes them more aesthetically appealing. For 2016, 600 hydrants are scheduled for sandblasting, priming and painting. A Request for Bids (RFB) was issued by the Village of Lombard on behalf of the DuPage Municipal Partnering Initiative (MPI), in accordance with the Village s Purchasing Policy. Six other communities took part in this bidding process, and the bid documents require the terms of the agreement be offered for purchases to be made by other municipalities as authorized by the Illinois Governmental Joint Purchasing Act. The unit price received for this contract is 58 per hydrant or 22% less than the price the Village paid in 2014 while bidding for this work independently. The unit prices in 2017 and 2018 are 59 and 60, respectively. The lowest responsive and responsible bidder was Continental Construction of Evanston, Illinois. This will be the Village s first contract with Continental Construction. Positive references for similar work were
2 MOT Page 2 of 35 provided by the Village of Fox River Grove, Winfield Fire Protection District and the Skokie Park District. Staff recommends award of the contract to Continental Construction. ATTACHMENTS Contract Documents Municipal Partnership Initiative (MPI) Bid Tabulation
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29 MOT Page 29 of 35 Bid Opening Date: April 1, 2016 Bid Opening Time: 11:00 am RFB# Hydrant Sandblasting and Painting Program Bidder: Alpha Paintworks 6316 N. Cicero Ave. Chicago, IL Annual Discount for Total with MPI Municipality Quantity Unit Price Price Extended Quantity Unit Price Price Extended Quantity Unit Price Price Extended TOTAL Storage Discount Bensennville , , , % 82, Downers Grove , , , , % 142, Lombard , , , % 85, Glen Ellyn , , , % 47, West Chicago , , , , % 101, Wheaton , , , , % 57, Winfield , , , % 26, Totals as Read , , , , % 544, Totals as Corrected
30 MOT Page 30 of 35 Bid Opening Date: April 1, 2016 Bid Opening Time: 11:00 am RFB# Hydrant Sandblasting and Painting Program Bidder: BP & T Co 800 Northwest Hwy, Suite 100 Mount Prospect, IL Annual Total with MPI Municipality Quantity Unit Price Price Extended Quantity Unit Price Price Extended Quantity Unit Price Price Extended TOTAL Discount for Discount Bensennville , , , % 69, Downers Grove , , , , % 132, Lombard , , , % 75, Glen Ellyn , , , % 49, West Chicago , , , , % 87, Wheaton , , , , % 57, Winfield , , , % 27, Totals as Read , , , , % 498, Totals as Corrected 172, , % 498,723.08
31 MOT Page 31 of 35 Bid Opening Date: April 1, 2016 Bid Opening Time: 11:00 am RFB# Hydrant Sandblasting and Painting Program Bidder: Continental Construction Company 1919 Greenwood Steet Evanston, IL Discount for Total with MPI Municipality Quantity Unit Price Price Extended Quantity Unit Price Price Extended Quantity Unit Price Price Extended TOTAL Storage Discount Bensennville , , , % 69, Downers Grove , , , , % 121, Lombard , , , % 74, Glen Ellyn , , , % 41, West Chicago , , , , % 86, Wheaton , , , , % 49, Winfield , , , % 22, Totals as Read , , , , % 386, Totals as Corrected 175, , , % 466,186.00
32 MOT Page 32 of 35 Bid Opening Date: April 1, 2016 Bid Opening Time: 11:00 am RFB# Hydrant Sandblasting and Painting Program Bidder: DMD Consultants Inc Pates Hill Rd Mosheim, TN Discount for Total with MPI Municipality Quantity Unit Price Price Extended Quantity Unit Price Price Extended Quantity Unit Price Price Extended TOTAL Storage Discount Bensennville , , , % 117, Downers Grove , , , , % 204, Lombard , , , % 124, Glen Ellyn , , , % 69, West Chicago , , , , % 145, Wheaton , , , , % 82, Winfield , , , % 38, Totals as Read , , , , % 781, Totals as Corrected
33 MOT Page 33 of 35 Bid Opening Date: April 1, 2016 Bid Opening Time: 11:00 am RFB# Hydrant Sandblasting and Painting Program Bidder: Go Painters Inc. 500 N 6th Ave. Maywood, IL Discount for Total with MPI Municipality Quantity Unit Price Price Extended Quantity Unit Price Price Extended Quantity Unit Price Price Extended TOTAL Storage Discount Bensennville , , , % 73, Downers Grove , , , , % 126, Lombard , , , % 75, Glen Ellyn , , , % 42, West Chicago , , , , % 90, Wheaton , , , , % 51, Winfield , , , % 23, Totals as Read , , , , % 482, Totals as Corrected
34 MOT Page 34 of 35 Bid Opening Date: April 1, 2016 Bid Opening Time: 11:00 am RFB# Hydrant Sandblasting and Painting Program Bidder: Muscat Painting & Decorating 555 Ashland Ave. East Dundee, IL Discount for Total with MPI Municipality Quantity Unit Price Price Extended Quantity Unit Price Price Extended Quantity Unit Price Price Extended TOTAL Storage Discount Bensennville , , , % 94, Downers Grove , , , , % 165, Lombard , , , % 102, Glen Ellyn , , , % 57, West Chicago , , , , % 118, Wheaton , , , , % 67, Winfield , , , % 31, Totals as Read , , , , % 637, Totals as Corrected 219, , % 637,339.23
35 MOT Page 35 of 35 Bid Opening Date: April 1, 2016 Bid Opening Time: 11:00 am RFB# Hydrant Sandblasting and Painting Program Contractor Price Extended Price Extended Price Extended Alpha Paintworks, Inc. BP & T Co Continental Construction Co. DMD Consultants, Inc. Go Painters Muscat Painting & Decorating 196, , , , , , , , , , , , , , , , , , TOTAL 546, , , , , , Total with Storage Discount 544, , , , , , Apparent Low Bidder Continental Construction Co.
VILLAGE OF DOWNERS GROVE Report for the Village Council Meeting
MOT 2017-7317 Page 1 of 50 VILLAGE OF DOWNERS GROVE Report for the Village Council Meeting 4/11/2017 SUBJECT: Award of Bid for Fire Hydrant Sandblasting and Painting SUBMITTED BY: Nan Newlon Director of
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