VILLAGE OF DOWNERS GROVE Report for the Village Council Meeting

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1 MOT Page 1 of 50 VILLAGE OF DOWNERS GROVE Report for the Village Council Meeting 4/11/2017 SUBJECT: Award of Bid for Fire Hydrant Sandblasting and Painting SUBMITTED BY: Nan Newlon Director of Public Works SYNOPSIS A motion is requested to award the second and third year of a three-year contract for fire hydrant sandblasting and painting to Go Painters, Inc. of Maywood, Illinois in the amount of $93,200. STRATEGIC PLAN ALIGNMENT The goals for include Top Quality Infrastructure. FISCAL IMPACT The total amount for FY17 for this contract is $42,000. The FY17 budget provides $41,350 in the Water Fund (Page 4-35, Line 18) for this contract. RECOMMENDATION Approval on the April 11, 2017 consent agenda. BACKGROUND The Village owns and operates 2,776 fire hydrants. Maintaining the protective coating on fire hydrants helps them last longer, improves operability and makes them more aesthetically appealing. For 2017, 700 hydrants are scheduled for sandblasting, priming and painting. In 2016, a Request for Bids (RFB) was issued by the Village of Lombard on behalf of the DuPage Municipal Partnering Initiative (MPI), in accordance with the Village s Purchasing Policy. The lowest responsive and responsible bidder was Continental Construction of Evanston, Illinois. This was the Village s first contract with Continental Construction. Positive references for similar work were provided by the Village of Fox River Grove, Winfield Fire Protection District and the Skokie Park District. Staff recommended award of the contract to Continental Construction, and Council approved a contract with Continental Construction in Continental Construction s performance for the fire hydrant sandblasting and painting contract in 2016 did not meet expectations. They missed scheduled start dates, had poor communication with staff, and eventually started one month after originally scheduled. They also subcontracted out most of the work to the second lowest bidder, Go Painters. In October of 2016, the Village terminated the contract with Continental.

2 MOT Page 2 of 50 The Village was satisfied with the work Go Painters did last year. Glen Ellyn contracted with Go Painters in 2016 and was satisfied with their performance. The unit price offered by Go Painters is $60/hydrant for 2017 and $64/hydrant in 2018, over 12% less than the price the Village paid in 2014 while bidding for this work independently. ATTACHMENTS Contract Documents Municipal Partnership Initiative (MPI) Bid Tabulation

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43 MOT Page 43 of 50 CONTRACT ACCEPTANCE RFB # HYDRANT PAINTING PROJECT The Contract/Bid submitted by Go Painters, which is attached hereto and by this reference incorporated herein and made a part hereof is hereby accepted by the order of the Village of Downers Grove ("Owner") this day of, This Acceptance, together with the Contract/Bid attached hereto, constitutes the entire and only agreement between the parties relating to the accomplishment of the Work for 2017 and 2018 and the compensation therefore, which shall not exceed $41, for 2017 and $51, for 2018, and supersedes and merges any other prior or contemporaneous discussions, agreements, or understandings, whether written or oral, and shall prevail over any contradictory or inconsistent terms or conditions contained in any purchase order, acceptance, acknowledgement, invoice, or other standard form used by the parties in the performance of the Contract/Bid. Any such contradictory or inconsistent terms or conditions shall be deemed objected to by Owner without further notice of objection and shall be of no effect nor in any circumstances binding upon Owner unless accepted by Owner in a written document plainly labeled "Amendment to Contract/Bid." Contractor shall not delegate the duties involved in the performance of the services which are the subject matter of this Contract without the written approval of the Village. By: Title: Crack Sealing Services 38 Due: March 31, :00 AM

44 MOT Page 44 of 50 Bid Opening Date: April 1, 2016 Bid Opening Time: 11:00 am RFB# Hydrant Sandblasting and Painting Program Bidder: Alpha Paintworks 6316 N. Cicero Ave. Chicago, IL Annual Discount for Total with MPI Municipality Quantity Unit Price Price Extended Quantity Unit Price Price Extended Quantity Unit Price Price Extended TOTAL Storage Discount Bensennville 0 $ $ $ $ 44, $ $ 39, $ 83, % $82, Downers Grove 600 $ $ 39, $ $ 47, $ $ 56, $ 143, % $142, Lombard 800 $ $ 52, $ $ 34, $ $ - $ 86, % $85, Glen Ellyn 575 $ $ 37, $ $ $ $ 10, $ 48, % $47, West Chicago 500 $ $ 32, $ $ 34, $ $ 35, $ 102, % $101, Wheaton 250 $ $ 16, $ $ 20, $ $ 21, $ 57, % $57, Winfield 300 $ $ 19, $ $ 6, $ $ - $ 26, % $26, Totals as Read 3025 $ $ 196, $ $ 187, $ $ 163, $ 546, % $544, Totals as Corrected

45 MOT Page 45 of 50 Bid Opening Date: April 1, 2016 Bid Opening Time: 11:00 am RFB# Hydrant Sandblasting and Painting Program Bidder: BP & T Co 800 Northwest Hwy, Suite 100 Mount Prospect, IL Annual Total with MPI Municipality Quantity Unit Price Price Extended Quantity Unit Price Price Extended Quantity Unit Price Price Extended TOTAL Discount for Discount Bensennville 0 $ - $ $ $ 38, $ $ 32, $ 71, % $69, Downers Grove 600 $ $ 39, $ $ 45, $ $ 52, $ 136, % $132, Lombard 800 $ $ 47, $ $ 29, $ - $ - $ 77, % $75, Glen Ellyn 575 $ $ 40, $ - $ $ $ 10, $ 50, % $49, West Chicago 500 $ $ 29, $ $ 29, $ $ 29, $ 89, % $87, Wheaton 250 $ $ 17, $ $ 21, $ $ 21, $ 59, % $57, Winfield 300 $ $ 21, $ $ 7, $ - $ - $ 28, % $27, Totals as Read 3025 $ 195, $ 172, $ 146, $ 514, % $498, Totals as Corrected $ 172, $ 514, % $498,723.08

46 MOT Page 46 of 50 Bid Opening Date: April 1, 2016 Bid Opening Time: 11:00 am RFB# Hydrant Sandblasting and Painting Program Bidder: Continental Construction Company 1919 Greenwood Steet Evanston, IL Discount for Total with MPI Municipality Quantity Unit Price Price Extended Quantity Unit Price Price Extended Quantity Unit Price Price Extended TOTAL Storage Discount Bensennville 0 $ $ $ $ 38, $ $ 33, $ 71, % $69, Downers Grove 600 $ $ 34, $ $ 41, $ $ 48, $ 124, % $121, Lombard 800 $ $ 46, $ $ 29, $ $ - $ 75, % $74, Glen Ellyn 575 $ $ 33, $ $ $ $ 9, $ 42, % $41, West Chicago 500 $ $ 29, $ $ 29, $ $ 30, $ 88, % $86, Wheaton 250 $ $ 14, $ $ 17, $ $ 18, $ 50, % $49, Winfield 300 $ $ 17, $ $ 5, $ $ - $ 23, % $22, Totals as Read 3025 $ $ 94, $ $ 162, $ $ 138, $ 394, % $386, Totals as Corrected $ 175, $ 162, $ 475, % $466,186.00

47 MOT Page 47 of 50 Bid Opening Date: April 1, 2016 Bid Opening Time: 11:00 am RFB# Hydrant Sandblasting and Painting Program Bidder: DMD Consultants Inc Pates Hill Rd Mosheim, TN Discount for Total with MPI Municipality Quantity Unit Price Price Extended Quantity Unit Price Price Extended Quantity Unit Price Price Extended TOTAL Storage Discount Bensennville 0 $ $ $ $ 63, $ $ 54, $ 117, % $117, Downers Grove 600 $ $ 57, $ $ 67, $ $ 79, $ 204, % $204, Lombard 800 $ $ 76, $ $ 48, $ $ - $ 124, % $124, Glen Ellyn 575 $ $ 54, $ $ $ $ 14, $ 69, % $69, West Chicago 500 $ $ 47, $ $ 48, $ $ 49, $ 145, % $145, Wheaton 250 $ $ 23, $ $ 29, $ $ 29, $ 82, % $82, Winfield 300 $ $ 28, $ $ 9, $ $ - $ 38, % $38, Totals as Read 3025 $ $ 287, $ $ 266, $ $ 227, $ 781, % $781, Totals as Corrected

48 MOT Page 48 of 50 Bid Opening Date: April 1, 2016 Bid Opening Time: 11:00 am RFB# Hydrant Sandblasting and Painting Program Bidder: Go Painters Inc. 500 N 6th Ave. Maywood, IL Discount for Total with MPI Municipality Quantity Unit Price Price Extended Quantity Unit Price Price Extended Quantity Unit Price Price Extended TOTAL Storage Discount Bensennville 0 $ $ $ $ 39, $ $ 35, $ 74, % $73, Downers Grove 600 $ $ 34, $ $ 42, $ $ 51, $ 128, % $126, Lombard 800 $ $ 46, $ $ 30, $ $ - $ 76, % $75, Glen Ellyn 575 $ $ 33, $ $ $ $ 9, $ 42, % $42, West Chicago 500 $ $ 29, $ $ 30, $ $ 32, $ 91, % $90, Wheaton 250 $ $ 14, $ $ 18, $ $ 19, $ 51, % $51, Winfield 300 $ $ 17, $ $ 6, $ $ - $ 23, % $23, Totals as Read 3025 $ $ 175, $ $ 165, $ $ 147, $ 487, % $482, Totals as Corrected

49 MOT Page 49 of 50 Bid Opening Date: April 1, 2016 Bid Opening Time: 11:00 am RFB# Hydrant Sandblasting and Painting Program Bidder: Muscat Painting & Decorating 555 Ashland Ave. East Dundee, IL Discount for Total with MPI Municipality Quantity Unit Price Price Extended Quantity Unit Price Price Extended Quantity Unit Price Price Extended TOTAL Storage Discount Bensennville 0 $ $ $ $ 51, $ $ 43, $ 95, % $94, Downers Grove 600 $ $ 47, $ $ 55, $ $ 63, $ 167, % $165, Lombard 800 $ $ 63, $ $ 39, $ $ - $ 103, % $102, Glen Ellyn 575 $ $ 45, $ $ $ $ 11, $ 57, % $57, West Chicago 500 $ $ 39, $ $ 39, $ $ 39, $ 119, % $118, Wheaton 250 $ $ 19, $ $ 23, $ $ 23, $ 67, % $67, Winfield 300 $ $ 23, $ $ 7, $ $ - $ 31, % $31, Totals as Read 3025 $ $ 240, $ $ 219, $ $ 183, $ 643, % $637, Totals as Corrected $ 219, $ 643, % $637,339.23

50 MOT Page 50 of 50 Bid Opening Date: April 1, 2016 Bid Opening Time: 11:00 am RFB# Hydrant Sandblasting and Painting Program Contractor Price Extended Price Extended Price Extended Alpha Paintworks, Inc. BP & T Co Continental Construction Co. DMD Consultants, Inc. Go Painters Muscat Painting & Decorating $ $ $ $ $ $ 196, , , , , , $ $ $ $ $ $ 187, , , , , , $ $ $ $ $ $ 163, , , , , , $ $ $ $ $ $ TOTAL 546, , , , , , Total with Storage Discount $544, $498, $466, $781, $482, $637, Apparent Low Bidder Continental Construction Co.