BP INTRUSION DETECTION SYSTEM & POND SECURITY FENCING DESIGN/BUILD PRE-SUBMITTAL MEETING

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1 GREATER ORLANDO AVIATION AUTHORITY 5850-B CARGO ROAD ORLANDO, FLORIDA BP INTRUSION DETECTION SYSTEM & POND SECURITY FENCING DESIGN/BUILD PRE-SUBMITTAL MEETING MAY 1, :00 PM

2 Introduction of Participants Owner Stan Thornton Tuan Nguyen Ken Harwood George Morning Somdat Jiawan Kathy Anderson Alex Sorondo Robert Alfert Jr. Larissa Bou-Vazquez Greater Orlando Aviation Authority Chief Operating Officer Manager, Civil Engineer Manager, Security Operations Director of Small Business Development Manager, Small Business Programs Contracts and Grants Manager Project Manager, HNTB Legal Counsel, Broad and Cassel Recording Secretary

3 Agenda Owner / Introduction of Participants Project Requirements Scope of Work Safety Requirements Time of Completion Liquidated Damages Design Criteria Package Security Fence Product Specifications Bid Procedures and Requirements DBE Requirements Insurance Requirements Bid Submittals / Bid Opening / Addenda

4 Project Requirements Scope of Work Design / Build Services Meet Transportation Security Administration (TSA) and Federal Aviation Administration (FAA) criteria, with coordination and input from the owner (GOAA) Provide details needed for construction of fence as specified Regulatory Permitting Preconstruction services Survey and utility investigation covering all applicable areas Construction of improvements Scheduling of all logistics Coordination with Greater Orlando Aviation Authority (GOAA) to maintain all GOAA standards for site access and on-site activities Safety Requirements Contractor is required to be knowledgeable of all safety and security requirements, including employee badging requirements, outlined in the Contract Documents.

5 Project Requirements Cont. Time of Completion Base Bid will be 150 calendar days to Substantial Completion from the issuance of the Notice to Proceed (This includes 30 Day Submittal Period). Final Completion shall be achieved 30 calendar days from the date of Actual Substantial Completion. Liquidated Damages $400 per calendar day past required Substantial Completion Date, when actual Substantial Completion is achieved. $200 per calendar day past required Final Completion Date, when Final Completion is achieved.

6 Design Criteria Package (DCP) Available by ing a request to BP00483Fence@goaa.org. A link will be provided to a Box.com location to securely download the DCP. Defines: Design Criteria Site Development Criteria Construction Management and Oversight Security Fence Product Specifications Project Limits and Location

Security Fence Product Specifications - General All steel materials shall be of good commercial quality, mesh galvanized and then coated with UV, humidity, and saline resistant material.

7 Security Fence Product Specifications - General All steel materials shall be of good commercial quality, mesh galvanized and then coated with UV, humidity, and saline resistant material. Miscellaneous material shall be galvanized. All posts shall be set in minimum 2000 psi 28-day compressive strength concrete, 1 inch aggregate; no air entrapment. Engineer will be responsible for final concrete design based on Geotechnical investigation. Fence and gates shall have burrow-prevention features. Fence shall have intrusion-prevention features along the top consisting of three strands of barbed wire or similar feature approved by the owner. Fence shall be installed in panels. The exposed face of the fence panels shall be 8 tall, not including barbed wire. All elements of the fence shall be grounded.

8 Security Fence Product Specifications Panels & Posts Panels Fence openings shall be a maximum of 3 x ½ (no-cut) Reinforced with horizontal recessed bands for rigidity Incorporate anti-climb features Have a minimum of 2 x 2.5 flanges along sides Have a minimum of 2 x 2.5 flanges along top and toes Posts Posts shall be secured to panel edge Posts shall be sealed with a UV stabilized polymer cap secured with a base pin Posts shall extend to the top of the fence panels, at a minimum

9 Project Limits and Location

10 Project Limits and Location

11 Project Limits and Location

12 Project Limits and Location

13 Project Limits and Location

14 Project Limits and Location

15 DBE/MWBE /LDB/VBE PROGRAMS & GOOD FAITH EFFORTS GREATER ORLANDO AVIATION AUTHORITY Small Business Development Department

16 Small Business Programs - Programs LDB Local Developing Business is a business certified by GOAA that is, among other criteria, located in the Orlando MSA. DBE Disadvantaged Business Enterprise MWBE Minority and Woman Owned Business Enterprise VBE - Veteran Business Enterprise GOAA s Directories are available on line at:

17 Small Business Programs - Directories Please visit the following for certified DBE/LDB/MWBE/VBE: 1. Greater orlando Aviation Authority (All Directories): 2. Orange County (MWBE): 3. City of Orlando (MWBE): 4. State of Florida (MWBE & VBE): 5. FDOT (DBE) For GOAA s MWBE/LDB Directories, please visit GOAA s website listed above.

18 Small Business Programs GOAA reciprocates DBE, MWBE & VBE certification from FDOT-UCP, Orange County, City of Orlando and State of Florida. The Bidder is responsible to ensure that the DBE firm is currently certified A DBE-certified firm s bid/proposal is acceptable to meet the MWBE requirement

19 Small Business Programs If you are buying materials from an DBE Vendor, 60% of the value is counted towards the goal. For example, $100 from any DBE Vendor = $60 of DBE participation goal Only 1 st tier DBE participation is counted (Bidder must execute a Contract or Purchase Order directly with the DBE subcontractor or vendor

20 Good Faith Efforts Bidders must either meet the goal or goals or provide documented proof of Good Faith Efforts, upon request. A detailed guideline of what efforts constitute good faith is included in the DBE Policies. These are available on line to all bidders or contact the Small Business Development Department s Office for assistance.

21 Examples of Good Faith Efforts Active engagement/contract negotiations Follow-up calls Furnish information regarding bid Maintain call records and call logs Receive and evaluate bids Furnish copies of bids from both DBE and non-dbe subs for GFE evaluation if the DBE bid is rejected

22 Examples of Good Faith Efforts In those instances where a majority subcontractor is selected for a scope of work for which DBE bids were submitted, the Prime Contractor shall submit documentation to evidence good faith negotiations with the DBE subcontractors. Documentation shall include but not limited to records of all quotations received from DBE and from the selected majority subcontractor, and an explanation why the DBE quotations were unacceptable. It is the responsibility of the Prime Contractor to demonstrate that the DBE bid was not rejected as unqualified without a thorough and documented investigation of its capability

Goal and Potential Work Items for Project BP-483 Intrusion Detection System and Pond Security Fencing All Bidders, including DBE Prime Bidders, must meet the goal or provide Good Faith Efforts

23 Goal and Potential Work Items for Project BP-483 Intrusion Detection System and Pond Security Fencing All Bidders, including DBE Prime Bidders, must meet the goal or provide Good Faith Efforts documents (Self-Performance does not count) Goals: DBE = 5.0% Potential DBE scopes: Hauling Concrete placement Sodding The Small Business Development Department s Office has reserved Thursday May 3, 8:00 a.m. to 10:00 a.m. to discuss GFE with any Bidder. You may also contact Somdat at or if you have any question about the Small Business Programs.

24 Insurance Requirements Professional Liability Minimum of $1,000,000 per claim and annual aggregate with maximum deductible or self-insured retention in an amount not exceeding $100,000. Commercial General Liability (CGL) Minimum of $1,000,000 per occurrence and annual aggregate with maximum deductible or selfinsured retention in an amount not exceeding $100,000. Automobile Liability Minimum or $1,000,000 per occurrence with a maximum deductible or self-insured retention in an amount not exceeding $100,000. Worker s Compensation - (statutory limit) Employer s Liability: $500,000 - each accident $500,000 disease - policy limit $500,000 disease - each employee

25 Bid Requirements and Requirements Bid Submittal and Bid Opening Sealed Bids to be received in the Receptionist Office at the Orlando International Airport at 5850-B Cargo Road, Orlando, FL , on May 14, 2018, up to 2:00 p.m. local time Bid Results will be read publicly at this time Addenda Any changes or clarification to the drawings or specifications will be issued via addenda Any questions pertaining to the drawings or specifications must be submitted in writing by Thursday, May 10, 2018 by 2 p.m. to BP00483Fence@goaa.org Deadline for last issued addendum will be May 11, 2018

26 GREATER ORLANDO AVIATION AUTHORITY 5850-B CARGO ROAD ORLANDO, FLORIDA QUESTIONS BP INTRUSION DETECTION SYSTEM & POND SECURITY FENCING DESIGN/BUILD

SUBMISSION REQUIREMENTS

GREATER ORLANDO AVIATION AUTHORITY NOTICE OF DESIGN/BUILD SERVICES DESIRED FOR BP-00483 INTRUSION DETECTION SYSTEM & POND SECURITY FENCING (D/B) ORLANDO INTERNATIONAL AIRPORT SUBMISSION REQUIREMENTS For