Dinwiddie County Administration Office

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1 Dinwiddie County Administration Office Boydton Plank Road Dinwiddie, VA Phone: (804) Fax: (804) ADDENDUM #1 Date: June 30, 2016 Invitation For Bids # Waterworks Operator Deadline: Friday, July 12, 3 p.m. TO ALL POTENTIAL BIDDERS: The following information is being provided for purposes of clarification or in response to questions received from potential bidders. In the event that any of these specifications conflict with previous specifications, the specifications in this addendum shall control. Prepare your bids accordingly: 1. The Deadline for bids has been extended to Tuesday, July 12, 2016 at 3 p.m. 2. Pre-bid attendance sheet is attached. 3. Replace Section 12 of the IFB (Bid Form) with the attached revised form. 4. Additions to Section 2, Background: Currently the County has a Waterworks Operator on staff that maintains all wells owned by the County. This person will retire as of June 30 and there is no one else on staff certified to do the work. The County has opted to enter into a contract with a local vendor to provide these services instead of continuing to provide them in-house. The County also has entered into an agreement with a vendor to provide temporary service until an annual contract can awarded. 5. Revisions/Additions to Section 3, Scope of Work: Contractor shall provide all materials, equipment and labor to perform preventive maintenance, inspections, sampling, testing and reporting. County will supply all sampling bottles and chemicals. Contractor shall provide repeat samples at a fixed fee listed on the revised Bid Form. All tanks shall be flushed once a year during the summer months (July-August). Additional Services are defined as non-emergency repairs, repeat sampling, or other services not part of the normal preventive maintenance or required sampling. These IFB Addendum #1 Page 1 of 8

2 services will be paid on time and materials basis at the hourly or fixed fee rates as listed on the bid form. During regular maintenance and inspection, should the contractor see that repairs are needed, they shall contact the County for approval prior to completing repairs. When called upon by the County, the Contractor shall respond to all service requests within 2 hours and have staff on-site within 24 hours or a reasonable time frame as discussed upon contact. Emergency Services are defined as work required to correct any problems that disrupt the County s normal operations. County will note at time of contact whether a service request is an emergency or not. The Contractor shall respond to all emergency service requests within 1 hour and have staff on-site within 2 hours of initial contact. Emergency Services will be paid on a time and materials basis at the hourly rates listed on the bid form. Materials used by the contractor for repairs outside of the normal preventive maintenance and sampling shall be billed to the County at actual cost to the Contractor. Actual cost shall be defined as the exact dollar amount paid to a supplier by the contractor for materials to be used or that have been used on behalf of the County. No additional markup of any kind shall be allowed on materials. The County s regular business hours are Monday Friday from 8:30 a.m. 5:00 p.m., excluding state holidays. 6. Section 6.1, Contractor shall have a minimum Class IV rank Waterworks Operator through DPOR. 7. Below is a list of average usage: High School and Middle School approximately 3,000 gallons per day Elementary Schools approximately 2,500 gallons per day Historic Southside HS recent usage has varied based on occupancy Courthouse approximately 300 gallons per day Government Complex approximately 1,000 gallons per day 8. Below is a list of estimated construction dates for the wells: o High School 2006 o Middle School 1963 o Dinwiddie Elementary 1925 o Historic Southside HS 1940s o Southside Elementary 1974 o Midway Elementary 2005 o Courthouse 1995 o Government Complex 1951 IFB Addendum #1 Page 2 of 8

3 Note: A signed acknowledgement of this addendum must be received by this office prior to the due date and time, or must be attached to your bid. Signature on this addendum does not constitute signature on the original bid document. The original bid document must also be signed per bid instructions. Company Name: Signature: Type/Print Name: Title: Date: IFB Addendum #1 Page 3 of 8

4 Mandatory Pre-Bid Meeting IFB #: Waterworks Operator June 28, 10 a.m. Company Name/Contact Address Phone Retaw Engineering Ignatius Mutoti 2903 Sagecreek Circle Midlothian, VA Ignatius.mutoti@retaweng.com Bryant Farms Raymond Bryant 9520 Low Ground Road Emporia, VA bfarms@hughes.net Pump Engineering Mikie Orr 3032 Yadkin Rd Chesapeake, VA morr@pump-engineering.com P. D. & J. Envirocon Maurice Bynum / Terry Bynum 15 Virginia Ave Windsor, VA bynummaurice@verizon.net tbynum416@gmail.com IFB Addendum #1 Page 4 of 8

5 12. SIGNATURE SHEET, BID AND REFERENCES SIGNATURE I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a bid for the same material, equipment or services, and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of Virginia Governmental Fraud Act and Federal Law and can result in fines, prison sentences and civil damages awards. I agree to abide by all conditions of this bid and certify that I am authorized to sign this bid for the Bidder. Signature: Date: Name (type or print): Official Title: Company Name: FIN or SSN: State of Incorporation: Address: Telephone: Fax: Please list all subcontractors, if any: Company Name DPOR License # IFB Addendum #1 Page 5 of 8

6 12.2. BID PRICES PART A Preventive maintenance, inspections, sampling, testing, and reporting of wells. To include all materials, equipment and labor. Excludes sampling bottles and chemicals. Item # Description Price per month Qty Total 1. Dinwiddie High School $ 12 $ 2. Dinwiddie Middle School $ 12 $ 3. Dinwiddie Elementary School $ 12 $ 4. Historic Southside HS $ 12 $ 5. Historic Southside HS Annex $ 12 $ 6. Southside Elementary School $ 12 $ 7. Midway Elementary School $ 12 $ 8. Courthouse $ 12 $ 9. Government Complex $ 12 $ PART B Additional Services Grand Total (Items 1-9) $ 10. Repeat Samples, per visit $ 11. Hourly labor rate during regular business hours (Monday-Friday 8:30 a.m. -5:00 p.m.) $ 12. Hourly labor rate after regular business hours $ IFB Addendum #1 Page 6 of 8

7 12.3. STATE CORPORATION COMMISSION REGISTRATION Virginia State Corporation Commission (SCC) registration information. The Offeror: is a corporation or other business entity with the following SCC identification number: OR- is not a corporation, limited liability company, limited partnership, registered limited liability partnership, or business trust -OR- is an out-of-state business entity that does not regularly and continuously maintain as part of its ordinary and customary business any employees, agents, offices, facilities, or inventories in Virginia (not counting any employees or agents in Virginia who merely solicit orders that require acceptance outside Virginia before they become contracts, and not counting any incidental presence of the bidder in Virginia that is needed in order to assemble, maintain, and repair goods in accordance with the contracts by which such goods were sold and shipped into Virginia from bidder s out-of-state location) -OR- is an out-of-state business entity that is including with this bid an opinion of legal counsel which accurately and completely discloses the undersigned bidder s current contacts with Virginia and describes why those contacts do not constitute the transaction of business in Virginia within the meaning of or other similar provisions in Titles 13.1 or 50 of the Code of Virginia. **NOTE** >> Check the following box if you have not completed any of the foregoing options but currently have pending before the SCC an application for authority to transact business in the Commonwealth of Virginia and wish to be considered for a waiver to allow you to submit the SCC identification number after the due date for bids (the Commonwealth reserves the right to determine in its sole discretion whether to allow such waiver): IFB Addendum #1 Page 7 of 8

8 12.4. REFERENCES Offerors shall supply three (3) references that list a brief description of the same type of work and requirements for area(s) of similar size or larger, satisfactorily completed with dates of continuous service or contract period, location, names, addresses, and phone numbers of Owners. Offerors shall only indicate references they have worked with a minimum of two (2) year. A separate page of references is acceptable if needed for additional space. Reference #1 Name of County, City, Agency or Firm: Address: Contact with Title: Telephone: Types of services provided: Contract Dates: From To Reference #2 Name of County, City, Agency or Firm: Address: Contact with Title: Telephone: Types of services provided: Contract Dates: From To Reference #3 Name of County, City, Agency or Firm: Address: Contact with Title: Telephone: Types of services provided: Contract Dates: From To IFB Addendum #1 Page 8 of 8