INVITATION FOR BIDS (IFB) ISSUE DATE: 3/5/14 IFB # TITLE: Golf Cart and Utility Vehicle Rentals COMMODITY CODE: 97538

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1 PROCUREMENT SERVICES INVITATION FOR BIDS (IFB) ISSUE DATE: 3/5/14 IFB # TITLE: Golf Cart and Utility Vehicle Rentals COMMODITY CODE: ISSUING AGENCY: LOCATION WHERE WORK WILL BE PERFORMED: COMMONWEALTH OF VIRGINIA UNIVERSITY OF MARY WASHINGTON EAGLE VILLAGE EXECUTIVE OFFICES 1125 JEFFERSON DAVIS HWY, SUITE 480 PROCUREMENT SERVICES FREDERICKSBURG, VIRGINIA FREDERICKSBURG, VIRGINIA PERIOD OF CONTRACT: April 10, 2014 through April 9, 2015 RENEWALS: 4-1 year options BID DUE DATE: BUYER NAME: March 19, 2:00 PM Shannon Finley IF BIDS ARE MAILED, SEND DIRECTLY TO ISSUING AGENCY AND BUYER SHOWN ABOVE. IF BIDS ARE HAND DELIVERED, DELIVER DIRECTLY TO PROCUREMENT SERVICES DEPARTMENT STAFF ONLY. All Inquiries for Information Should Be Directed to: Shannon Finley; Tel: or via sfinley@umw.edu In Compliance With This Invitation for Bids And To All The Conditions Imposed Therein, The Undersigned Firm hereby Offers And Agrees To Furnish All Goods/Services Required by this IFB At The Price(s) Indicated In the Pricing Schedule (Ref. Section V Pricing Schedule in IFB), and the undersigned firm certifies that all information provided below and in any schedule or attachment contained in this document is true, correct and complete. VA CONTRACTOR LIC.# & FEIN#: CLASS W/SPECIALTY CODES: NAME OF FIRM SUBMITTING BID: ADDRESS LINE 1: ADDRESS LINE 2: DATE BID SIGNED: CITY/STATE/ZIP: BIDDER S ORIG. SIGNATURE: eva VENDOR# OR DUNS#: BIDDER S NAME: TELEPHONE NUMBER: BIDDER S TITLE: FAX NUMBER: ADDRESS: DMBE CERT. #: EXP.DATE: DMBE Small/Woman-owned/Minority- CERTIFICATION TYPE: Owned Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any other basi s prohibited by state law relating to discrimination in employment. IFB # 14-44, Page 1 of 15

2 TABLE OF CONTENTS I. PURPOSE 3 II. ORGANIZATIONAL OVERVIEW 3 III. STATEMENT OF WORK 3 IV. CONTRACT ADMINISTRATION 5 V. PRICING SCHEDULE 5 VI. GENERAL TERMS AND CONDITIONS LINK 5 VII. SPECIAL TERMS AND CONDITIONS 5 VIII. METHOD OF PAYMENT 9 IX. ATTACHMENTS SCC FORM CONTRACTOR DATA SHEET SMALL BUSINESS SUBCONTRACTING PLAN SWaM INITIATIVE LETTER SMALL BUSINESS SUBCONTRACTING REPORTING INSTRUCTIONS IFB # 14-44, Page 2 of 15

3 I. PURPOSE: The objective of this solicitation is to establish a contract with one or more qualified contractors for the purpose of providing golf cart and utility vehicle rentals on an as needed basis to the University of Mary Washington (UMW), an agency of the Commonwealth of Virginia. II. III. ORGANIZATIONAL OVERVIEW: The University of Mary Washington is a coeducational, state-supported institution of the Commonwealth of Virginia enrolling a total of approximately 5,000 undergraduate and graduate students. The institution currently consists of three academic campuses and three colleges Arts and Sciences, Business and Education. as well as a Center for Economic Development, which connects faculty and students with regional initiatives and businesses seeking their assistance. SCOPE OF SERVICES (STATEMENT OF WORK): A. General: The contractor shall furnish and deliver golf carts/utility vehicles when requested by UMW. Delivery is to be made to the requesting party s department. Golf Carts may be requested by any of the individual departments across UMW s main Fredericksburg campus. Vendor shall retain title to and ownership of rented vehicles. B. Golf Carts: Types of golf carts generally requested by UMW are as follows; However, additional types of carts may be requested at a later time as the needs of the university vary: 1. Golf carts furnished by the contractor to UMW shall include: a. Eight passenger golf cart b. Six passenger golf cart c. Four passenger golf cart d. Two Passenger golf cart 2. Gasoline powered golf carts are preferred, but electric carts may be requested occasionally. 3. Golf carts shall be covered and equipped with wind shields; head lights are optional. C. Utility Vehicles: 1. Four wheeled, two passenger utility vehicle, factory designed to haul both 2 passengers and 800 lbs. cargo 2. Cargo Capacity of 800lbs or more 3. Minimum payload, passengers and cargo combined, 1200lbs 4. Cargo box minimum dimensions 32 inches x 46 inches x 10 inches high IFB # 14-44, Page 3 of 15

4 5. Ground clearance of approx. 8 inches or greater 6. 4 cycle Gas or diesel powered 11 HP or greater 7. Capable of speeds 20 miles per hour or greater D. Delivery and Pickup: 1. The contractor must be capable of providing delivery of multiple vehicles at one time. 2. The contractor shall deliver the number and type of vehicles as requested by UMW on the date stated when rentals are requested. 3. Vendor shall pick up rented vehicles as requested on date specified when rental request is placed. E. Maintenance: Contractor shall be responsible for all maintenance and repairs to the golf carts while being rented by UMW. F. Condition of rental vehicles: 1. All vehicles supplied by contractor shall be in good working order and full of fuel or completely charged if electric golf carts are requested, at the time of delivery. 2. Vehicles shall be clean and in good condition both mechanically and cosmetically, with no fuel or other liquid leaks or drips. 3. Seats and cosmetic items such as fenders must be in place and in good usable condition. 4. Tires must be in good condition and capable of holding air over the rental period. 5. Seat belts and other required safety equipment shall be intact, clean and usable upon delivery. 6. Any carts that fail to operate properly or need repair shall be replaced immediately by contractor upon notification by UMW. G. Rental Period: 1. The rental period shall begin upon delivery of the vehicles to UMW. The rental period shall end upon notification by UMW for the contractor to pick up the rented vehicles. 2. Notification will be sent via e-va purchase order to the vendor specifying exact dates prior to the start of services. IFB # 14-44, Page 4 of 15

5 H. Price: The contractor's rental price shall be inclusive of all costs associated with providing the rental of vehicles to UMW. IV. CONTRACT ADMINISTRATION: A. Richard Blair shall be identified by the University as the Contract Administrator and shall use all powers under the contract to enforce its faithfulness and performance in conjunction with the University s Purchasing Department. B. The Contract Administrator shall determine the amount, quantity, acceptability, fitness of all aspects of the services and shall decide all other questions in connection with the services. The Contract Administrator shall not have authority to approve changes in the services which alter the concept or which call for an extension of the contract term. Any modifications made to the contract must be authorized by the University Purchasing Department through a written twoparty modification to the contract. V. PRICING SCHEDULE: The Contractor agrees to provide the services herein described in compliance with the scope of work and all terms and conditions of this Invitation for Bids at the following prices: THE BIDDER IS TO COMPLETE AND RETURN THIS SECTION WITH BID PACKAGE. Failure to complete any section of the pricing schedule table below, will result in a non-responsive determination, and shall constitute cause for rejection of the bid. CATEGORY/ITEM UNIT BID RATE/PRICE Eight Passenger Golf Cart Six Passenger Golf Cart Four Passenger Golf Cart Two Passenger Golf Cart Utility Vehicle Ea Ea Ea Ea Ea Delivery Pickup X. GENERAL TERMS AND CONDITIONS: Please refer to the link to follow regarding Required General Terms and Conditions of this Solicitation which are a mandatory part of the resulting contract: VI. SPECIAL TERMS AND CONDITIONS: IFB # 14-44, Page 5 of 15

6 AUDIT: The contractor shall retain all books, records, and other documents relative to this contract for five (5) years after final payment, or until audited by the Commonwealth of Virginia, whichever is sooner. The agency, its authorized agents, and/or state auditors shall have full access to and the right to examine any of said materials during said period. ADDITION AND/OR DELETION OF COVERED BUILDINGS: During the contract period buildings may be acquired or new constructed and would necessitate addition or deletion from the contract by the University. This shall be without penalty. Addition or deletion of covered buildings shall be in accordance with General Terms and Conditions O. COOPERATIVE PROCUREMENT/ADDITIONAL USERS - USE OF AGREEMENT BY THIRD PARTIES: It is the intent of this solicitation and resulting contract(s) to allow for cooperative procurement. Accordingly, any public body (to include government/state agencies, political subdivisions, etc.), cooperative purchasing organizations, public or private health or educational institutions, or any University affiliated agency and/or corporation may access any resulting contract if authorized by the Contractor. Participation in this cooperative procurement is strictly voluntary. If authorized by the Contractor(s), the resultant contract(s) will be extended to the entities indicated above to purchase goods and services in accordance with contract terms. As a separate contractual relationship, the participating entity will place its own orders directly with the contractor(s) and shall fully and independently administer its use of the contract(s) to include contractual disputes, invoicing and payments without direct administration from the University. No modification of this contract or execution of a separate agreement is required to participate; however, the participating entity and the contractor may modify the terms and conditions of this contract to accommodate specific governing laws, regulations, policies, and business goals required by the participating entity. Any such modification will apply solely between the participating entity and the Contractor. The Contractor will notify the University in writing of any such entities accessing this Contract. The Contractor will provide semi-annual usage reports for all entities accessing the Contract. The University shall not be held liable for any costs or damages incurred by any other participating entity as a result of any authorization by the Contractor to extend the Contract. It is understood and agreed that the University is not responsible for the acts or omissions of any entity, and will not be considered in default of the Contract no matter the circumstances. Use of this Agreement does not preclude any participating entity from using other agreements or competitive processes. AWARD TO MULTIPLE BIDDERS: The Commonwealth reserves the right to make multiple awards as a result of this solicitation. The award(s) will be made to the lowest responsive and responsible bidder(s) meeting the requirements of the solicitation. The Commonwealth reserves the right to conduct any tests it may deem advisable and to make all evaluations. The Commonwealth also reserves the right to reject any or all bids, in whole or in part, to waive informalities and to delete items prior to making the award, whenever it is deemed in the sole opinion of the procuring public body to be in its best interest. LATE BIDS: To be considered, bids must be received by the purchasing office on or before the date and time designated in this solicitation. The official time used in receipt of bids shall be the time on the automatic time stamp machine located in the University s purchasing office. Bids that are not received by the required due date and time will not be accepted or opened. Vendors are responsible for timely receipt of the bid IFB # 14-44, Page 6 of 15

7 regardless of the delivery method. Vendors whose bids are received late will be contacted for pickup or destruction of their unopened submissions. BID ACCEPTANCE PERIOD: Any bid in response to this solicitation shall be valid for sixty (60) days. At the end of the sixty (60) days, the bid may be withdrawn at the written request of the bidder. If the bid is not withdrawn at that time it remains in effect until an award is made or the solicitation is canceled. BID PRICES: Bids shall be in the form of a firm unit price as specified in the Pricing Schedule (Section V). EXTRA CHARGES PROHIBITED: The bid price shall be complete; and shall include all applicable freight and any other charges; extra charges invoked by the contractor shall not be honored or paid. These charges, for example, shall include but not be limited to fees for the use of the credit card for payment of invoices or any order-associated eva fees. The Commonwealth expects that these costs, as well as all contractor business expenses will be built into the contractor s quoted price. If the contractor s eva profile indicates acceptance of a credit card in payment, the Commonwealth will pay via credit card for invoices $50, or less. ESTIMATED QUANTITIES: Quantities set forth in this solicitation are estimates only, and the contractor shall supply at bid prices actual quantities as ordered, regardless of whether such total quantities are more or less than those shown. The agency does not guarantee usage of this contract at any amount. CONTINUITY OF SERVICES: a. The Contractor recognizes that the services under this contract are vital to the Agency and must be continued without interruption and that, upon contract expiration, a successor, either the Agency or another contractor, may continue them. The Contractor agrees: i. To exercise its best efforts and cooperation to effect an orderly and efficient transition to a successor; ii. To make all Agency owned facilities, equipment, and data available to any successor at an appropriate time prior to the expiration of the contract to facilitate transition to successor; and iii. That the Agency Contracting Officer shall have final authority to resolve disputes related to the transition of the contract from the Contractor to its successor b. The Contractor shall, upon written notice from the Contract Officer, furnish phase-in/phase-out services for up to ninety (90) days after this contract expires and shall negotiate in good faith a plan with the successor to execute the phase-in/phase-out services. This plan shall be subject to the Contract Officer s approval. c. The Contractor shall be reimbursed for all reasonable, pre-approved phase-in/phase-out costs (i.e., costs incurred within the agreed period after contract expiration that result from phase-in, phase-out operations) and a fee (profit) not to exceed a pro rata portion of the fee (profit) under this contract. All phase-in/phase-out work fees must be approved by the Contract Officer in writing prior to commencement of said work. BID EVALUATION PROCEDURE: The lowest responsive bidder(s) will be determined by multiplying the rental price per day of the Pricing Schedule times the quanity and adding each category to arrive at a grand total. NOTE: THE BIDDER IS NOT TO FILL IN THESE BLANKS. THIS EXAMPLE IS ONLY INTENDED TO SHOW THE PROCEDURE TO BE USED. CATEGORY/ITEM Rental Per Day Rental Per Week UNIT Quantity TOTAL Golf Carts: IFB # 14-44, Page 7 of 15

8 Two Passenger Golf Cart ea 4 Four Passenger Golf Cart ea 4 Six Passenger Golf Cart ea 2 Eight Passenger Golf Cart ea 2 Delivery Charge 1 Pickup Charge 1 Utility Vehicle: ea 10 Daily Grand Total Weekly Grand Total Golf Carts Utility Vehicle CANCELLATION OF CONTRACT: The University reserves the right to cancel and terminate any resulting contract, in part or in whole, without penalty, upon 60 days written notice to the contractor. In the event the initial contract period is for more than 12 months, the resulting contract may be terminated by either party, without penalty, after the initial 12 months of the contract period upon 60 days written notice to the other party. Any contract cancellation notice shall not relieve the contractor of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation. CLARIFICATION OF TERMS: If any prospective offeror has questions about the specifications or other solicitation documents, the prospective offeror should contact the contract officer whose name appears on the face of the solicitation no later than five (5) days prior to the due date for receipt of proposals. Any revisions to the solicitation and any answers to questions posed by offerors will be made only by written addendum issued by the contract officer and posted on eva (VBO). IDENTIFICATION OF BID ENVELOPE: The signed bid (front page) must be returned in an envelope or package, sealed and identified as follows (on the outside of the package). The envelope should be addressed as directed on Page 1 of the solicitation. BIDDER NAME: DUE DATE: TIME DUE: BIDDER ADDRESS IFB#: IFB TITLE: RENEWAL OF CONTRACT: This contract may be renewed by the Commonwealth upon written agreement of both parties for four (4) successive one year periods, under the terms of the current contract, and at a reasonable time (approximately 90 days) prior to the expiration. 1. If the Commonwealth elects to exercise the option to renew the contract for an additional one year period, the contract price(s) for the additional one year shall not exceed the contract prices of the original contract increased/decreased by the percentage increase/decrease of the other services category of the CPI-W section of the Consumer Price Index of the United States Bureau of Labor Statistics for the latest twelve months for which statistics are available. 2. If during any subsequent renewal periods, the Commonwealth elects to exercise the option to renew the contract, the contract price(s) for the subsequent renewal period shall not exceed the contract prices(s) of the previous renewal period increased/decreased by more than the percentage increase/decrease of the other services category of the CPI-W Section of the Consumer Price Index of the United States Bureau of Labor Statistics for the latest twelve months for which statistics are available IFB # 14-44, Page 8 of 15

9 REFERENCES: References from current clients may be requested of the apparent low bidder or other bidders. These clients offered as references must be utilizing services of the same specifications as the requirements of this Quick Quote. ORDERING PROCEDURE: The vendor awarded a contract under this solicitation shall be issued one (1) master contract UMW IFB which will be valid for the term of the contract. All required rental forms to be completed at time of contract issuance and shall cover the entire contract term. Individual purchase orders will be issued on a per occurrence basis when goods are required. Each purchase order will reference the particular goods to be provided and the master contract number. BIDDERS S REPRESENTATION: Bidders, by submission of a proposal, represent that they have read and understand the solicitation documents and specifications and have familiarized themselves with all federal, state and local laws, ordinances, rules and regulations that may affect the cost, progress or performance of the work. The failure or omission of any bidder to receive or examine any form, instrument, addendum or other documents, or to acquaint itself with conditions existing at the site, shall in no way relieve the bidder from any obligations with respect to its proposal or to the contract. E-VERIFY PROGRAM: Effective 12/1/2013, and pursuant to Code of Virginia, , any employer with more than an average of 50 employees for the previous 12 months entering into a contract in excess of $50,000 with any agency of the Commonwealth to perform work or provide services pursuant to such contract shall register and participate in the E-Verify program to verify information and work authorization of its newly hired employees performing work pursuant to such public contract. Any such employer who fails to comply with these provisions shall be debarred from contracting with any agency of the Commonwealth for a period up to one year. Such debarment shall cease upon the employer s registration and participation in the E-Verify program. If requested, the employer shall present a copy of their Maintain Company page from E- Verify to prove that they are enrolled in E-Verify. SUBCONTRACTS: No portion of the work shall be subcontracted without prior written consent of the purchasing agency. In the event that the contractor desires to subcontract some part of the work specified herein, the contractor shall furnish the purchasing agency the names, qualifications and experience of their proposed subcontractors. The contractor shall, however, remain fully liable and responsible for the work to be done by its subcontractor(s) and shall assure compliance with all requirements of the contract. STATE CORPORATION COMMISSION IDENTIFICATION NUMBER: Pursuant to Code of Virginia, subsection B, a bidder or offeror organized or authorized to transact business in the Commonwealth pursuant to Title 13.1 or Title 50 is required to include in its bid or proposal the identification number issued to it by the State Corporation Commission (SCC). Any bidder or offeror that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law is required to include in its bid or proposal a statement describing why the bidder or offeror is not required to be so authorized. For assistance in complying with the above requirement please read the following: The link below takes you to the SCC document which provides information for foreign firms pertaining to exclusions to the requirement to register with the SCC. Note that a foreign firm is defined as organized or existing under the laws of a state or jurisdiction other than Virginia. VII. METHOD OF PAYMENT: The contractor shall be paid using one of the following three methods: IFB # 14-44, Page 9 of 15

10 1. Small Purchase Charge Card (SPCC): At the time of verified receipt of goods or services, if the Contractor accepts credit cards in payment, the University will authorize payment by SPCC, currently Bank of America Visa. Any Check-out fees imposed by the contractor must be disclosed prior to the purchase and shall be detailed in a separate line item on the receipt at point of sale. No check-out fee or surcharge may be greater than 4% of the total sale. If the contractor s eva profile indicates acceptance of a credit card in payment, the Commonwealth will pay via credit card for invoices $50, or less. 2. epayables through Bank of America: All payments under epayables will have a net 16 payment term. For more information about this payment option, please view or contact UMW s Accounts Payables department at payables@umw.edu. 3. Payment (by check or ACH) will be made 30 days after satisfactory performance of the contract in all provisions thereof and upon receipt of a properly completed invoice, whichever is later; in accordance with the Virginia Prompt Payment Act. Ref.: Code of Virginia, Sections through ; "Prompt Payment Act" memorandum issued by the Office of the Comptroller, June 27, To be considered eligible for payment, all invoices must be received at the following address and should reference the eva purchase order and UMW contract numbers: University of Mary Washington Attn.: Accounts Payable 1301 College Avenue Fredericksburg, VA IFB # 14-44, Page 10 of 15

11 VIII. ATTACHMENTS: SCC Form CONTRACTOR DATA SHEET Small Business Subcontracting Plan SWaM Initiative letter SWaM Subcontractor Reporting instructions IFB # 14-44, Page 11 of 15

12 State Corporation Commission Form STATE CORPORATION COMMISSION FORM: Required of all bidders pursuant to Title 13.1 or Title 50 (See Appendix B, Section II, 64.). Include SCC Form, Annex 6-J, in Invitation for Bids. Virginia State Corporation Commission (SCC) registration information. The bidder: -OR- is a corporation or other business entity with the following SCC identification number: is not a corporation, limited liability company, limited partnership, registered limited liability partnership, or business trust -OR- is an out-of-state business entity that does not regularly and continuously maintain as part of its ordinary and customary business any employees, agents, offices, facilities, or inventories in Virginia (not counting any employees or agents in Virginia who merely solicit orders that require acceptance outside Virginia before they become contracts, and not counting any incidental presence of the bidder in Virginia that is needed in order to assemble, maintain, and repair goods in accordance with the contracts by which such goods were sold and shipped into Virginia from bidder s out-of-state location) - OR- is an out-of-state business entity that is including with this bid an opinion of legal counsel which accurately and completely discloses the undersigned bidder s current contacts with Virginia and describes why those contacts do not constitute the transaction of business in Virginia within the meaning of or other similar provisions in Titles 13.1 or 50 of the Code of Virginia. **NOTE** >> Check the following box if you have not completed any of the foregoing options but currently have pending before the SCC an application for authority to transact business in the Commonwealth of Virginia and wish to be considered for a waiver to allow you to submit the SCC identification number after the due date for bids (the Commonwealth reserves the right to determine in its sole discretion whether to allow such waiver): IFB # 14-44, Page 12 of 15

13 ATTACHMENT A VENDOR DATA SHEET Must be completed and returned with bid package. Note: The following information is required as part of your response to this solicitation. Failure to complete and provide this sheet may result in finding your bid nonresponsive. The vendor must have the capability and capacity in all respects to fully satisfy all contractual requirements. UMW reserves the right to request references. Vendor s Primary Contact Name: Phone Number Address Years in Business FIN or FEI Number or SSN OTHER REQUIREMENTS Contractors should submit a current Certificate of Insurance with bid submission. IFB # 14-44, Page 13 of 15

14 ATTACHMENT B Small Business Subcontracting Plan MUST be completed and returned with Bid Package DEFINITIONS: Small Business: "Small business " means an independently owned and operated business which, together with affiliates, has 250 or fewer employees, or average annual gross receipts of $10 million or less averaged over the previous three years. Note: DMBE-certified women- and minority-owned businesses shall also be considered small businesses when they have received DMBE small business certification. Women-Owned Business: Women-owned business means a business concern that is at least 51% owned by one or more women who are citizens of the United States or non-citizens who are in full compliance with United States immigration law, or in the case of a corporation, partnership or limited liability company or other entity, at least 51% of the equity ownership interest is owned by one or more women who are citizens of the United States or non-citizens who are in full compliance with United States immigration law, and both the management and daily business operations are controlled by one or more women who are citizens of the United States or non-citizens who are in full compliance with the United States immigration law. Minority-Owned Business: Minority-owned business means a business concern that is at least 51% owned by one or more minority individuals or in the case of a corporation, partnership or limited liability company or other entity, at least 51% of the equity ownership interest in the corporation, partnership, or limited liability company or other entity is owned by one or more minority individuals and both the management and daily business operations are controlled by one or more minority individuals. All small businesses must be certified by the Commonwealth of Virginia, Department of Minority Business Enterprise (DMBE) by the due date of the solicitation to participate in the SWAM program. Certification applications are available through DMBE online at (Customer Service). Bidder Name: Preparer Name: Date: Instructions A. If you are certified by the Department of Minority Business Enterprise (DMBE) as a small business, complete only Section A of this form. This shall not exclude DMBE-certified women-owned and minority-owned businesses when they have received DMBE small business certification. B. If you are not a DMBE-certified small business, complete Section B of this form. For the bid to be considered and the bidder to be declared responsive, the bidder shall identify the portions of the contract that will be subcontracted to DMBEcertified small business in Section B. Section A If your vendor is certified by the Department of Minority Business Enterprise (DMBE), are you certified as a (check only one below): Small Business Small and Minority-owned Business Small and Women-owned Business Certification# Date: IFB # 14-44, Page 14 of 15

15 Section B Populate the table below to show your vendor's plans for utilization of DMBE-certified small businesses in the performance of this contract. This shall not exclude DMBE-certified women-owned and minority-owned businesses that have received the DMBE small business certification. Include plans to utilize small businesses as part of joint ventures, partnerships, subcontractors, suppliers, etc. B. Plans for Utilization of DMBE-Certified Small Businesses for this Procurement Small Business Name & Address DMBE Certificate # Status if Small Business is also: Women (W), Minority (M) Contact Person, Telephone & Type of Goods Planned and/or Services Involvement During Initial Period of the Contract Planned Contract Dollars During Initial Period of the Contract Totals $ IFB # 14-44, Page 15 of 15

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17 SWaM Subcontractor Spend Reporting Form located on Procurement Services website: Upload document Excel or Word Only Type in info for each sub