Software Technology Parks of India Mohali

Transcription

1 Software Technology Parks of India Mohali BID DOCUMENT (Tender No. 00. dated 9/07/202) SHORT NOTICE TENDER FOR HIRING AN EVENT MANAGEMENT AGENCY IN CONNECTION WITH THE UNVEILING OF PLAQUE/LAYING OF FOUNDATION STONE CEREMONY FOR STPI MOHALI, INCUBATION CENTER. MODE OF TENDERING: TWO BID SYSTEM 2. EARNEST MONEY DEPOSIT(EMD): AMOUNT OF RS. 50,000/ (RUPEES FIFTY THOUSAND ONLY) 3. LAST DATE & TIME FOR SUBMISSION OF BID: 26/07/202; :00 HRS 4. DATE & TIME FOR OPENING OF BID: 26/07/202; :30 HRS 5. FINANCIAL BIDS OF TECHNICALLY QUALIFIED BIDDERS WILL BE OPENED SAME DAY 5. VALIDITY OF BID: ONE MONTH FROM THE DATE OF CLOSING Page of 3

2 ANNEXURE I GENERAL TERMS AND CONDITIONS AND INSTRUCTION TO BIDDERS STPI Mohali invites bids for hiring the services of an agency in connection with the unveiling of plaque for foundation stone laying ceremony at stpi mohali from reputed vendors who comply with general terms and conditions and scope of work as per following:. The bid document can be downloaded from our website URL: 2. Tender process: The Bid shall be submitted in Two bid system as under: A) Cover (Technical bid) should contain the following : Earnest Money (EMD) amount of Rs. 50,000/ (Rupees fifty thousands only) in the form of Demand Draft drawn in favour of STPI, Mohali payable at Mohali along with compliance as per Annexure B & Annexure C B) Cover 2 (Financial Bid) should contain the following: Financial bid as per annexure C Technical bid and financial bid are to be placed in two separate sealed envelopes (clearly super scribing 'Technical bid' and 'Financial bid') which in turn are to be placed in one bigger sealed cover. The bids of all the parties whose Commercial Bid is not in a separate sealed cover or the rates quoted by them find mention in their Technical Bid shall be rejected forthwith. The Commercial bids of only those bidders shall be opened whose Technical bids are found to be eligible. 3. Each page of bid document must be signed and stamped by authorised signatory to ensure the compliance with the scope & services and general terms and conditions. No overwriting, corrections and cutting is permitted. 4. Bid should be submitted with forwarding on letter head of Bidder. 5. Bid validity should be one months from the specified date of closing. 6. The bidder shall submit the proposed design as per the area and participant along with the tender. 7. The selected bidder shall act in a transparent manner for the event and shall not in any way act in the manner that is detrimental to the interest and reputation of the STPI. Page 2 of 3

3 The selected bidder shall undertake to abide sincerely by all rules, regulations and laws of land for their responsibilities to manage the events and shall agree to keep itself liable and responsible for any such violation directly or indirectly related to their responsibilities for the event. 8. Consequence of Default In the event of any material default which results in shabby presentation or any failure on any account shall be treated as breach of faith and accordingly be liable for penal provisions as set by the STPI. 9. EMD of unsuccessful bidders shall be refunded without any interest. EMD will be retained as security deposit and refunded to successful bidder along with release of payment. The completely filled bid document, duly sealed should be addressed to The Joint Director, Software Technology Parks of India, B 99, Phase 8 Industrial area, Sector 72, Mohali (Punjab) and should reach on or before :00 hrs on 26/07/202 by registered post or by hand duly super scribed on the top of envelope as SHORT NOTICE TENDER FOR HIRING AN EVENT MANAGEMENT AGENCY IN CONNECTION WITH THE UNVEILING OF PLAQUE/LAYING OF FOUNDATION STONE CEREMONY FOR STPI MOHALI, INCUBATION CENTER. 0. STPI shall not be responsible for postal or any other delays. Bids received in an envelope that is damaged/torn or merely stapled will be summarily rejected.. Bidders are requested to be present at the time of opening of the bids. If the date of tender opening, by any chance happens to be a holiday, the tender will be opened on the next working day at the stipulated time. 2. Award Criteria: The work shall be awarded to the technically qualified bidder quoting the lowest amount in the Annexure C. In case the lowest amount thus quoted is identical in case of more than one bidder then the contract will be awarded to the bidder whose experience in conducting such event is more. 3. Payment Terms: The payment shall be made within Two weeks from the date of submission of invoice and will be released through cheque after deducting TDS as applicable. 4. STPI reserves the right to terminate the agreement at its discretion at any time without assigning any reason, thereof. Page 3 of 3

4 5. STPI reserves the right to reject any or all of the bids or accept them in part or to reject lowest bid without assigning any reason thereof. 6. Bidder will provide the Material, Services etc. up to the mark as per scope of work. 7. Termination by default: The STPI Mohali may, without prejudice to any other remedy for breach of contract, by written notice of default sent to bidder, terminate the Contract in whole or part: (a) If the Bidder fails to provide services within the time period specified in the contract. (b) If the Bidder fails to perform any other obligations under the Contract. 8. Forfeiture of EMD/Security deposit: If the successful bidder refuse/fails to accept Purchase Order issued by STPI or the work assigned is not done as per the scope, EMD will be forfeited. 9. Rejection of the bid (a) The bidder is expected to examine all instructions, formats, terms & conditions, & scope of work in the bid document. Failure to furnish complete information required as per bid document or submission of bid which is not substantially responsive to the bid document in all respect shall result in rejection of bid. In respect of interpretation/clarification of this bid document and in respect of any matter relating to this bid document, the decision of STPI Mohali shall be final. (b) The bidder will have to furnish the requisite document as specified in the bid document, failing which the bid is liable to be rejected. (c) Bids without EMD will be summarily rejected (d) The bids received after specified date & time shall not be considered. (e) The bids received through Fax / Telex/photocopy shall not be considered. 20. Blacklisting Company/Firm blacklisted by Govt./PSU/Corporate organization are not eligible to Bid. If at any stage of bidding process or during the currency of contract, such information comes to knowledge of STPI, the STPI shall have right to reject the bid or terminate the contract, as the case may be, without any compensation to the bidder. 2. Arbitration Page 4 of 3

5 All disputes or difference whatsoever arising between the parties out of or relating to the construction, meaning and operation or effect of the purchase order/work order or the breach thereof shall be settled by reference to arbitration as per Indian Arbitration Act. 22. Force Majeure If, at any time, during the continuance of the agreement, the performance in whole or in any part by either party of obligation under the agreement shall be prevented or delayed by reasons of any war, hostile acts of the enemy, civil commotion, subrogate, fire, floods, earthquakes, explosions, epidemics, strikes and quarantine restrictions by acts of God,(herein after referred to as eventualities) then provided notice of the happening of any such eventualities is given by either party to the other within two days from the date of occurrence thereon, neither party shall, by reason of such eventualities be entitled to terminate this contract agreement nor shall either party have any claim of damages against the other in respect of such non performance or delay in performance. Performance of the contract agreement shall, however be resumed as soon as practicable after such eventuality has come to an end. I have read and understood all terms and condition and agreed upon. Signature & Seal of the Bidder Page 5 of 3

6 Scope of work and other conditions ANNEXURE II Ceremony of unveiling the plaque for laying the foundation stone of STPI Mohali Incubation Center is to be held at Mohali, Punjab on 6 th August, 202. The Hon ble Union Minister of Communication & Information Technology will be laying foundation stone in the presence of Hon ble Chief Minister of Punjab. To conduct the mega event, Joint Director, STPI Mohali invites tenders from reputed & financially sound organization for the Event Management Agency as per details mentioned below: Description FOR HIRING AN EVENT MANAGEMENT AGENCY IN CONNECTION WITH THE UNVEILING OF PLAQUE/LAYING Venue Date of event Scope of work OF FOUNDATION STONE CEREMONY FOR STPI MOHALI, INCUBATION CENTER (As per Tender Document) C 84, Indl. Area, Phase VIII A, Mohali (Punjab) at :30 AM As per Tender Document Guests Approximately 300 Page 6 of 3

7 Technical Compliance ANNEXURE A Compliance Conditions for BIDDER S Condition Description The bidder should have experience of organizing events of such scale for State or National stature including public sector with covering audience of not less than persons during the last 5 years in India (valid proof for the same to be enclosed) The bidder should have successfully organized minimum 2 such events indicated above (valid proof for the same to be enclosed) The bidder should have achieved a minimum annual turnover of Rs. 50 Lakhs each during last three financial year Compliance (Yes/No) Bidder s Information Page 7 of 3

8 S. No. Particulars Description / Details Reference Documents Name of Bidder 2 Contact Details a) Address b) Telephone c) Fax d) E mail e) Website 3 Incorporation Details Certified copy of Incorporation under Indian Companies Act 956 a) Incorporation No. b) Date of Incorporation 4 Permanent Account Number (PAN) 5 Service Tax Registration Details Certified copy of valid Service Tax Registration in India a) Service Tax No. b) Date c) Regn. Authority 6 Financial Turnover Balance sheets / CA Client List (Attach separate sheet if required) 9 Name of the Authorized Signatory certified copies to be provided Page No. a) Position/ Designation b) Telephone c) FAX d) Mobile e) E mail 0 Additional Information if any Page 8 of 3

9 Total Experience of bidder in the field Place: Date: Signature & Seal of the Bidder Page 9 of 3

10 ANNEXURE B Schedule of requirement: S. No Particulars Unit Compliance to be filled by bidder Remarks if any Main Gate Facia flex print & framing ( in numbers) 20'X6'x4' BOX STYLE Water Proof AC Hanger Ceiling with fire retardant White Cloth with Wooden Platform Air Conditioning (temperature to be maintained approx 25 degrees 2 or as per requirement for approx 300 guests. Seating arrangements sofa, round tables, chairs with covers (Plan should be like sitting arrangement of approx. 300 guests with 8 0 dignitaries on Dias, suitable rows of sofa sets for dignitaries, Area should be marked properly for VVIP s with security enclosure (D) made with robust material, Press & Media, lunch etc. Separate area to be created for Lunch arrangement for VIP approx 50 capacity & for approx 250 for our other guest.) Approx 2500 Sq fts 3 Mobile Wash Rooms (Chemical) 4 4 Direction Signage 5 5 Branding 05 2'X8' 6 Backdrop/s LED Screens/projectors with masking with necessary wings at both side or Backdrop/s Flex with necessary wings at both side with projection Page 0 of 3

11 7 3 high stage having a sufficient area with dias table and chairs for 8 0 dignitaries covered properly with carpet and decorated with flowers 8 Green Room 9 Tent Cards 00 0 Plasmas 04 Sound and Light. Console for control panel for sound, light & video equipments is to be made already a concrete Stage at the site is existing which may be utilized if suited PA SYSTEM + all branding Stage for approx 300 guests 2 Tables for catering with proper Table Covers & Frills As per requirement. Preparation area/ Base 3 Stalls & Kitchen for food Kitchen 02 Still 4 Photography & Videography 02 Video Photographers 5 Sound proof Generator with Diesel as per requirement 6 Black Masking 7 General Masking Fire Marshal/s with Fire Extinguisher/s (Safety Standard 8 should be followed ) Fire Extinguisher/s (Safety 9 Standard should be followed ) Security Guard/s & Parking 20 Management Welcome Artist / Master of Ceremony, Anchor, Décor, 2 flower arrangement at Site office Arrangement for unveiling of 22 plaque like curtain etc. Press Conference / Media Management with necessary 23 Media Kit approx Sq. ft. 000 Sq.ft. Considering NIL dependency on electrical connection will be finalized as per requirement will be finalized as per requirement 0 Trained / equipped with fire fighting skills 20 5 single Shift Sufficient number of Hostesses, prompters etc. STPI shall provide the plaque Other conditions: Page of 3

12 The bidder shall visit the premises and understand the requirements before submission of bids. The bidder has to submit their design and work plan based on the requirement as above. Proper Earthing and precautions to be taken to ensure safety, good quality cables from Generator set to the air conditioners, AV, lights to be provided. Arrangement for security fencing etc as may be deemed necessary Proper care should be taken for water management in case of rain Transportation of materials, boarding & lodging, travel expenses of manpower deployed to carry out the work has to be borne by the bidder The bidder has to take Necessary approval form local authorities for the event. Signature & Seal of the Bidder ANNEXURE C Financial Bid FORMAT FOR PROVIDING FINANCIAL QUOTES TOWARDS PROVIDING THE COMPLETE SERVICES BY THE EVENT MANAGEMENT AGENCY IN CONNECTION WITH THE UNVEILING OF PLAQUE/LAYING OF FOUNDATION STONE CEREMONY FOR STPI MOHALI, INCUBATION CENTER S. No Particulars Unit Amount in Rs. Amount in words Page 2 of 3

13 Complete work with materials, Work as specified under Schedule of resources and requirement (Annexure B) transportation etc.. Amount quoted above should be exclusive of any taxes. 2. Taxes shall be paid extra as applicable. 3. The bid having any mismatch value wise between amounts quoted in numbers (Column 4) and in words (column 5) is liable to be rejected. I certify that all the terms and conditions of the tender documents are acceptable to us. Date: Place: Signature & Seal of the Bidder Page 3 of 3