Meadow Ridge Homeowners Association Financial Report To The Board Of Directors For The Month Of October # 2018

Transcription

1 Financial Report To The Board Of Directors For The Month Of October # 2018 REPORTS Balance Sheet - Assets Balance Sheet - Liabilities & Equity Revenues & Expenses - Operating Fund Revenues & Expenses - Replacement Fund Detail Of Receivables From Owners Analysis Of Expenses Cash Disbursements During Month Owners Address List Exhibit A Exhibit B Exhibit C Exhibit D Exhibit E Attached Attached Attached DISTRIBUTION Prepared By: Butner Homeowner Association Services PO Box Oak Tree Place Mammoth Lakes, CA (760) info@butnerhoaservices.com

2 Balance Sheet Operating Fund October 31, 2018 Replacement Total Fund Funds ASSETS Cash In Union Bank - Operating Cash In Union Bank - Reserves Cash In Union Bank-ntingency Petty Cash Adv.-Gabriel Miller Cash In State Farm Money Mkt Total Cash 117,983 10, , , , , , ,048 10, ,118 3,144 Net Receivables From Owners Less: ow, for Doubtful Ace. Prepaid Income Taxes Land - Lot 21 Equipment owance For Depreciation (7,592) (100) 1, ,000 2,828 (2,828) (7,592) (100) 1, ,000 2,828 (2,828) TOTAL ASSETS 442, , ,482 Exhibit A

3 Balance Sheet LIABILITIES Accounts Payable Trade Accrued Wages & Payroll Taxes Note Payable - SBA TOTAL LIABILITIES Operating Fund 44,569 3, , ,683 October 31, 2018 Replacement Total Fund Funds 44,569 3, , ,683 FUND Fund Balance - Start of Period 252, , ,618 Revenue Less Exp During Period 25,198 (29,017) (3,819) Transfer To/From Operate. Fund (40,000) (40,000) Transfer To/From Replace. Fund 40,000 40,000 TOTAL FUND 237, , ,799 TOTAL LIABILITIES & FUND BAL. 442, , ,482 Exhibit B

4 Revenues And Expenses For The One Month and Four Months Ended October 31, 2018 OPERATING FUND: REVENUES mmon Area Assessments Special Assessments-Earthquake Special Assessments-SBA Repymt Late Charges Interest Income TOTAL REVENUES Current Month 25,439 8,345 1, ,804 Actual 101,754 8,345 7, ,830 Year To Budcret 305,264 8,000 22, ,868 Date % Of Budcret ADMINISTRATIVE EXPENSES Accounting Services Board & Meeting Expenses Insurance Legal Services Management Fee Loan Payments - Interest Office Supplies & Postage Reserve Study Taxes Telephone TOTAL ADMINISTRATIVE EXPENSES 1, ,428 7, ,604 3, ,929 31,388 2, ,619 1,196 57,586 12,000 1,000 27,921 1,000 99,000 6,300 2, ,180 3, , MAINTENANCE & SUPPLIES Buildings Grounds Grounds - Irrigation MCWD Bill Pool, Jacuzzi & Sauna Snow Removal Trash Removal TOTAL MAINTENANCE & SUPPLIES 2,139 2, , ,500 2,709 11,932 2,621 1,199 1,475 3,124 23,060 16,000 35,000 6,000 6,000 35,000 12, , UTILITIES Propane Water & Sewer TOTAL UTILITIES ,904 2,829 2,619 3,399 5,967 10,000 14,000 24,000 11,986 48, MAJOR PROJECTS TOTAL EXPENSES 21,933 92, , REVENUE LESS EXPENSE (DEFICIT) 13,872 25,198 17, Exhibit C

5 Revenues And Expenses For The One Month and Four Months Ended October 31, 2018 REPLACEMENT FUND: Current Month Actual Year To Date Budget % Of Budget REVENUES Replacement Assess-Capital Interest Income - Repl. TOTAL REVENUES 9,496 52^ 9,549 37, , ,956 1, , EXPENSES Roof Repairs Asphalt Repairs Paint/Stain Pool and Spa Equipment Wood Decks Phased Replacement Manager Unit Repairs Pool Bathrooms TOTAL EXPENSES 39,611 5,752 11,350 10,461 67,174 20,000 32, ,000 20,000 5,000 10, , REVENUE LESS EXPENSE (DEFICIT) 9,549 (29,017) (152,044) 19.1 Exhibit D

6 Account Analysis From Thru Page 1 JV DATE AMOUNT Acct Acco , TRANSACTION DESCRIPTION CK NO. CK DT. VENDOR NAME Accounting Services for 07/18 Accounting Services for 08/18 Accounting Services for 09/18 Accounting Services for 10/ Butner Homeowner Assoc. Svcs. Butner Homeowner Assoc. Svcs. Butner Homeowner Assoc. Svcs. Butner Homeowner Assoc. Svcs Acct Board & Meeting Expenses Reimb. for HOA BBQ Supplies Reimb. for Annual Meeting Supplies Acct Insu , , , , , To Adj. For Expenses Of This Yr.-Paid Last Yr. Policy /26/17-09/26/18 Policy /26/17-09/26/18 Fidelity Bond 90-WE /15/18-10/15/19 Policy /26/18-09/26/19 Policy /26/18-09/26/ , Acct Management Fee , , , , , , , To Adj. For Expenses Of This Yr.-Paid Last Yr. Workers mp. Insurance Policy for 07/18 Renters Personal & Liability Insurance Mgr. Unit 1 Management Payroll & P/R Taxes for 07/18 Relief Management & Payroll Taxes for 07/18 Workers mp. Insurance Policy for 08/18 Renters Personal & Liability Insurance Mgr. Unit 1 Management Payroll & P/R Taxes for 08/18 Relief Management & Payroll Taxes for 08/18 Workers mp. Insurance Policy for 09/18 Renters Personal & Liability Insurance Mgr. Unit 1 Management Payroll & P/R Taxes for 09/18 Relief Management & Payroll Taxes for 09/18 Workers mp. Insurance Policy for 10/18 Renters Personal & Liability Insurance Mgr. Unit 1 Manager Medical Reimbursement Synchrony Bank

7 Account Analysis From Thru Page 2 JV DATE AMOUNT TRANSACTION DESCRIPTION CK NO. CK DT. VENDOR NAME , , Management Payroll & P/R Taxes for 10/18 Relief Management & Payroll Taxes for 10/18 31, Acct Loan Payments - Interest MITC Loan Repayment for 07/18 MITC Loan Repayment for 08/18 MITC Loan Repayment for 09/18 MITC Loan Repayment for 10/18 Interest Interest Interest Interest MITC - Serviced Loans MITC - Serviced Loans MITC - Serviced Loans MITC - Serviced Loans 2, Acct Office Supplies & Postage Postage, Photocopying and Supplies for 07/18 Inv Metered Mail Reimb. for py Paper, Ink Cartridge Postage, Photocopying and Supplies for 08/18 Postage, Photocopying and Supplies for 09/18 Inv Reservation Sheets Postage, Photocopying and Supplies for 10/18 Reimb. for Office Chair Butner Homeowner Mammoth Business Miller\Jackie Butner Homeowner Butner Homeowner Mammoth Business Butner Homeowner Assoc. Svcs. Essentials Assoc. Svcs. Assoc. Svcs. Essentials Assoc. Svcs Acct Taxes , Property Taxes Asmt No , Acct Telephone 8965 Mono unty Tax llector (16.45) To Adj. For Expense Of Last Yr.-To Be Pd This Yr. Telephone Service ( ) through 07/28/18 Internet Service Unit 1 through 07/28/18 Reimb. 50% Cell Phone Service for 07/18 Telephone Service ( ) through 08/28/18 Internet Service Unit 1 through 08/28/18 Reimb. 50% Cell Phone Service for 08/18 Telephone Service ( ) through 09/28/18 Internet Service Unit 1 through 09/28/18 Reimb. 50% Cell Phone Service for 09/18 Reimbursement for Long Distance And/Or FAX Charges Telephone Service ( ) through 10/28/18 Internet Service Unit 1 through 09/28/18 Reimb. 50% Cell Phone Service for 10/ Suddenlink mmunications Suddenlink mmunications Suddenlink mmunications Suddenlink mmunications Suddenlink mmunications Suddenlink mmunications Butner Homeowner Assoc. Svcs. Suddenlink mmunications Suddenlink mmunications 1, Acct Buildings

8 Account Analysis From Thru Page 3 JV DATE AMOUNT TRANSACTION DESCRIPTION CK NO. CK DT. VENDOR NAME , Inv nnector, Tape Inv Lysol Wipes, Silver Metallic Paint Inv Flashlights Inv Replace Dryer Vent Cap Inv Carpet Cleaner Rental Mgr Unit,Office Inv Flappers for Toilets Repair Shingles on Roof Over Unit 26 Inv Repair Water Heater Flue Pipes #7 Inv Drywall Materials Inv Lysol Wipes, Masking Plastic Inv Ball Valve, pper for Unit 13 Inv Ball Valve, pper Inv Turb. Mapp, Wood Inv Chimney Sweep 49 Chimneys Reimb. for Demo Work Unit #1 Reimb. for Toilet Paper for mmon Area Reimb. for Toilet Paper for mmon Area Reimb. for Shed Keys Temp Heating & Kuppens Roofing\Ron -Temp Heating & Western Nevada Supply Western Nevada Supply A Better Fireplace 2, Acct Grounds (2,551.83) , , , , , To Adj. For Expense Of Last Yr.-To Be Pd This Yr. Inv PVC, Hot Glue Yard Clean-Up, Sprinkler Repair, Grass Seed,Mowing Yard Clean-Up, Weed ntrol, Mowing, Fertilizer Inv Turf Supreme Reimb. for Doggie Bags Grounds Maint. Labor & Payroll Taxes for 07/18 Yard Clean-Up, Lawn Mowing Grounds Maint. Labor & Payroll Taxes for 08/18 Inv Wiring for Timer Inv Irrigation Supplies Inv Test 3 Backflow Devices Yard Clean-Up, Lawn Mowing. Install Timer, Dump Grounds Maint. Labor & Payroll Taxes for 09/18 Yard Clean-Up, Blow Out Irrigation, Wrap Plants Reimb. for Plants for Sign Reimb. for Benches for Bluff Juan's Landscaping & Maint. Juan's Landscaping u Maint. Western Nevada Supply Miller\Jackie Juan's Landscaping & Maint. Western Nevada Supply A&D Plumbing Juan's Landscaping & Maint. Juan's Landscaping & Maint. 11, Acct Grounds - Irrigation MCWD Bill (1,029.06) To Adj. For Expense Of Last Yr.-To Be Pd This Yr. 1, Irrigation Account /18 1, Irrigation Account / Irrigation Account / Irrigation Account / Mammoth mmun. Water District Mammoth mmun. Water District Mammoth mmun. Water District Mammoth mmun. Water District 2,

9 Account Analysis From Thru Page 4 JV DATE AMOUNT TRANSACTION DESCRIPTION CK NO. CK DT. VENDOR NAME Acct Pool, Jacuzzi & Sauna Inv Chlorine 8926 Inv Service Call for Backwash Valve, Leak 8935 Inv Taylor 2oz, Soda Ash, Phenol Red 8935 Inv Replace Fuses, Breaker for Sauna 8942 Inv Cup Dispenser 8943 Inv Repair Pool Gate Lock 8948 Inv Chlorine Tabs/Granular, Defoamer Mammoth Spa Creations, Inc. Mammoth Spa Creations, Inc. Mammoth Spa Creations, Inc. King Jr.\John Michael Mission Janitorial & Abrasive Bill's Locksmith Service Mammoth Spa Creations, Inc. Acct , Snow , Inv Snow Removal Fee 10/18 Reimb. for Gas for Snowblowers Snow Removal Labor & Payroll Taxes for 10/ Villar nstruction,inc.\chuck 1, Acct Tras Inv Recycling Service 07/18 Trash Removal for 07/18 Inv Recycling Service 08/18 Trash Removal for 08/18 Inv Recycling Service 09/18 Trash Removal for 09/18 Inv Recycling Service 10/ Sierra nservation Project, Waste nnections, Inc. Sierra nservation Project, Waste nnections, Inc. Sierra nservation Project, Waste nnections, Inc. Sierra nservation Project, 3, Acct (481.18) To Ad]. For Expense Of Last Yr. -To Be Pd This Yr. 06/13/18-07/13/18-06/13/18-07/13/18-06/08/18-07/10/18-07/13/18-07/13/18-07/13/18-07/13/18-07/10/18-08/08/18-08/13/18-09/12/18-08/13/18-09/12/18-08/08/18-09/07/18-09/12/18-10/11/18-09/12/18-10/11/18-09/07/18-10/08/18 - Mgr. Unit 1 Rec. (49) Garage (60) Mgr. Unit 1 Rec. (49) Garage (60) Mgr. Unit 1 Rec. (49) Garage (60) Mgr. Unit 1 Rec. (49) Garage (60) (51) (51) (51) (51) , Acct Propane

10 Account Analysis From Thru Page 5 JV DATE AMOUNT TRANSACTION DESCRIPTION CK NO. CK DT. VENDOR NAME (433.70) , , , To Adj. For Expense Of Last Yr.-To Be Pd This Yr. Propane for Office Thru 07/18/18 ( ) Propane for Pool Area Thru 07/18/18 ( ) Propane for Garage Thru 07/18/18 ( ) Propane for Office Thru 08/15/18 ( ) Propane for Pool Area Thru 08/15/18 ( ) Propane for Garage Thru 08/15/18 ( ) Propane for Office Thru 09/18/18 ( ) Propane for Pool Area Thru 09/18/18 ( ) Propane for Garage Thru 09/18/18 ( ) Propane for Office Thru 10/27/18 ( ) Propane for Pool Area Thru 10/27/18 ( ) Propane for Garage Thru 10/27/18 ( ) , Acct Water & Sewer (1,964.) To Adj. For Expense Of Last Yr.-To Be Pd This Yr. 1,964. Water and Sewer Acct /18 2, Water and Sewer Acct /18 1, Water and Sewer Acct /18 1, Water and Sewer Acct / Mammoth mmun Mammoth mmun Mammoth mmun Mammoth mmun. Water District Water District Water District Water District 5,967.46

11 Account Analysis From Thru Page 1 JV DATE AMOUNT TRANSACTION DESCRIPTION CK NO. CK DT. VENDOR NAME Acct Asphalt Repairs , Inv Fill Cracks, Slurry, Remove Asphalt 39, Acct Paint/Stain 1045 Villar nstruction,inc.\chuck (3,437.50) Lower Deck Painting Units 23, 30, 38 3, To Adj. Painting Assess, of Last Yr-Billed This Yr 0.00 Acct Pool and Spa Equipment , Inv Install New Pool Heater 5, Acct Wood Decks Phased Replacement 1047 Mammoth Spa Creations, Inc , Inv Install New Decking, Handrails #14 5, Inv Install New Decking, Handrails # Alexander nst., Inc\Dean Alexander nst., Inc\Dean 11, Acct Manager Unit Repairs , 3, Inv Install New Tongue & Groove Lid Boards Inv Insulate Roof Sheathing Mgr. Unit Alexander nst., Inc\Dean Mammoth Lakes Insulation, Inc. 10,461.00

12 l-t Meadow Ridge Homeowners Association Check Listing Detail - Account Cash In Union Bank - Operating Checks Dated Through :51:19 PM Page 1 CK DT CK NO CK. AMOUNT VENDOR TRANSACTION 2, Mammoth mmun. Water District Irrigation Account /18 Water and Sewer Acct /18 AMOUNT , ACCT # ACCOUNT DESCRIPTION Grounds - Irrigation MCWD Bill Water & Sewer JV # /07/18-10/08/18 - Garage (60) 09/12/18-10/11/18 - Rec. (49) 09/12/18-10/11/18 - Mgr. Unit 1 (51) FUI for 3rd Quarter, 2018 SUI for 3rd Quarter, Accrued Wages & Payroll Taxes Accrued Wages & Payroll Taxes , MITC - Serviced Loans MITC Loan Repyament for 10/18 - Principal MITC Loan Repayment for 10/18 - Interest, Note Payable - SBA Loan Payments - Interest Butner Homeowner Assoc. Svcs. Accounting Services for 09/18 Postage, Photocopying and Supplies for 09/18 Reimbursement for Items Charged to Owners Reimbursement for Long Distance And/Or FAX Charges Accounting Services Office Supplies & Postage Late Charges Telephone ,2.11 Propane for Office Thru 09/18/18 ( ) Propane for Pool Area Thru 09/18/18 ( ) Propane for Garage Thru 09/18/18 ( ) , Propane Propane Propane A&D Plumbing Inv Test 3 Backflow Devices Grounds , Juan's Landscaping & Maint. Yard Clean-Up, Lawn Mowing. Install Timer, Dump 3, Grounds Waste nnections, Inc. Trash Removal for 09/ Trash Removal Mammoth Business Essentials Inv Reservation Sheets Office Supplies & Postage , Mono unty Tax llector Property Taxes Asmt No , Taxes , Villar nstruction,inc.\chuck Inv Snow Removal Fee 10/18 1, Snow Removal Suddenlink mmunications Telephone Service ( ) through 10/28/18 Internet Service Unit 1 through 09/28/ Telephone Telephone Sierra nservation Project, Inv Recycling Service 10/ Trash Removal Reimb. 50% Cell Phone Service for 10/ Telephone Inv Ball Valve, pper for Unit Buildings , Juan's Landscaping & Maint. Yard Clean-Up, Blow Out Irrigation, Wrap Plants 2, Grounds Western Nevada Supply Inv Ball Valve, pper Inv Turb. Mapp, Wood Buildings Buildings , Meadow Ridge Homeowners Assoc , Transfer to Reserves for 10/18 Renters Personal & Liability Insurance Mgr. Unit 1 Workers mp. Insurance Policy for 10/18 Policy /26/18-09/26/19 9, , Cash In Union Bank - Reserves Management Fee Management Fee Insurance , Payroll Check Accrued Wages 4 Payroll Taxes 25317

13 02:51:19 PM Page 2 Meadow Ridge Homeowners Association Check Listing Detail - Account Cash In Union Bank - Operating Checks Dated Through CK NO. CK. AMOUNT VENDOR TRANSACTION Federal EPAY for FICA & FIT - PPD #19 CA EPAY for PIT & SDI - PPD #19 Payroll Direct Deposit for 10/05/18 AMOUNT , ACCT # ACCOUNT DESCRIPTION JV # Accrued Wages & Payroll Taxes Accrued Wages & Payroll Taxes Management Fee Accrued Wages & Payroll Taxes , Payroll Check Federal EPAY for FICA & FIT - PPD #2 0 CA EPAY for PIT & SDI - PPD #20 Payroll Direct Deposit for 10/19/ , Accrued Wages & Payroll Taxes Accrued Wages & Payroll Taxes Accrued Wages & Payroll Taxes Management Fee Accrued Wages & Payroll Taxes $41, TOTAL ALL CHECKS

14 Check Listing Detail - Account Cash In Union Bank - Reserves Checks Dated Through :51:21 PM Page 1 CK NO. CK. AMOUNT VENDOR TRANSACTION AMOUNT ACCT # ACCOUNT DESCRIPTION JV #