SECTION 2: TOWN GENERAL FUND EXPENDITURE DETAIL

Transcription

1 SECTION 2: TOWN GENERAL FUND EXPENDITURE DETAIL General Government Assessor... 1 Building Maintenance and Operations... 2 Central Services/Town Office Building... 3 Elections/Registrars... 4 Finance Office... 5 Land Use Office... 6 Municipal Office Complex (Future)... 7 Regional Probate Court... 8 Selectmen... 9 Tax Collector Town Clerk Fringe Benefits Insurance (Risk Management) Legal Services Agriculture Commission Board of Assessment Appeals Board of Finance Conservation Commission Economic Development Comm Historic District Commission Open Space Committee Zoning Board of Appeals Public Safety Ambulance Association Animal Control Building Department Emergency Management/911 Services Fire Department Fire Marshal Police Officers Resident State Troopers Public Works General Highways Snow Removal Town Garage Maintenance Transfer Station Health and Social Services Cemeteries Chatham Health District Human Services Senior Services Youth and Family Services YFS Early Childhood Council Recreation and Leisure Lakes Association East Haddam Public Library System Recreation Commission Town Greens Debt Service Principal and Interest Interfund Transfers... 46

2 GENERAL GOVERNMENT: ASSESSOR Budget Coordinator: Loreta Zdanys Office: address: Program Narrative: The Assessor s Office is responsible for the annual compilation of real, personal and motor vehicle grand lists; to include the updating of all new construction and building permit activity in the field, discovery of new real/personal property, updating of all property transfers, land splits and mergers, maintaining tax credits (both the State and local options), renters rebate, veteran s exemptions, blind and disabled exemption. The Assessor s Office works with the Board of Assessment Appeals (BAA) and the town attorney regarding tax appeals. The Assessor testifies as an expert witness in court. The Office maintains Public Act 490 records (farm, forest and open space) and tax exempt records. The Assessor s Office provides assessment information to the public including taxpayers, appraisers, realtors, mortgage and insurance companies. The office files the annual State reports to the Office of Policy and Management (OPM) 15 in all as well as filing monthly the property transfers with OPM. The office updates the Assessor information on the town s website. Fiscal Year Goals and Objectives/Accomplishments/Achievements: To consider having personal property audits done on certain types of businesses. To concentrate on building permit activity. To coordinate Assistant with Tax Collector s office. To dispose of old documents according to state records retention schedule. Fiscal Year Goals and Objectives: Preparation for 2017 revaluation. Personal property audits. Work on fixing motor vehicle problems due to DMV new CIVLS system. Additional Budget Information: Salaries: All collective bargaining units and non-union reflect a 2.25% wage increase. General Fund Expenditure Detail 1A Board of Selectmen Proposed Budget

3 ORG OBJ PROJ DESCRIPTION ACTUAL BUDGET TOWN OF EAST HADDAM BUDGET REQUESTS 2015 TRANS/ AMEND REVISED BUDGET FEB YTD REMAINING BUDGET $ CHANGE % CHANGE Regular Employees 105, , ,028 70,736 37, ,459 2, % Other Wages (Longevity) % Mapping 10,118 15,300-15,300 7,395 7,905 15, % Postage (Envelopes) 1,727 2,500-2, ,230 2, % Travel Reimbursement % Supplies % Books and Periodicals % Dues and Fees (40) % Conference % CCA Budget Adjustment* - - (1,064) (1,064) - (1,064) - 1, % TOTAL ASSESSOR GENERAL GOVERNMENT: ASSESSOR , ,078 (1,064) 127,014 78,979 48, ,469 3, % Liaison: Board of Finance: Board of Selectmen: Staffing Information: Greg Lauria Mark Walter Assessor: Salaries based on 20 hours per week for East Haddam, 16 hours per week for Chester Assessor's Assistant: Hourly, based on 30 hours per week, union position Technology Cost Information (budgeted under Shared Services): Assessor software maintenance-vision. Total cost $8,260 Assessor software maintenance-quality Data Services. Total cost $5,575 Laserfiche software maintenance and support: Total cost $2,834, split four ways between Assessor, Building Department, Land Use and Town Clerk GIS: Total cost $10,000 split three ways between Assessor, Land Use and Public Works *CCA Budget Adjustment: Approved at Town Meeting, February 2, 2016 General Fund Expenditure Detail 1B Board of Selectmen Proposed Budget

4 GENERAL GOVERNMENT: BUILDING MAINTENANCE AND OPERATIONS Budget Coordinator: Mark Walter Office: address: Operating expenses for town buildings with the exception of the Town Office Building, former Middle School and Senior Center, are included under Building Maintenance. Operating expenses include telephone, electricity, heat sources, building maintenance and corresponding supply costs. Fiscal Year Goals and Objectives/Accomplishments/Achievements: Maintained town buildings as working and meeting space for employees, boards and commissions and the public. Town Meeting Hall: Continued to provide regular maintenance and upkeep on this newly refurbished building. Replaced fire alarm panel. River House & Annex: (RH) - Reroofing of building will be completed in spring. Main entry door has been replaced. Front siding has been repaired. (Annex) - Minor lighting repairs have been performed in the garage. Grange Hall: Continued to provide regular maintenance and upkeep on this newly refurbished building. Conducted minor repairs and roof cleaning. Millington School House: Performed a yearly cleaning on this building, painted exterior of building and refurbished outhouse. Fiscal Year Goals and Objectives: To continue to maintain buildings for employees, boards and commissions and the public. Town Meeting Hall: Continue to provide regular maintenance and upkeep on this newly refurbished building. River House & Annex: Concentrate on additional improvements (interior painting, porch repair and ADA compliance-rh, window replacement-annex etc.) if we continue with any plans to utilize both buildings. Grange Hall: Continue to provide regular maintenance and upkeep on this newly refurbished building. Roof replacement will be necessary as a capital project. Millington School House: Continue to provide regular maintenance and upkeep on this building. Foundation repair will be necessary as a capital project. Budget Information: Heat: The Town and Board of Education will be in the second year of negotiated fuel oil prices at $2.28 per gallon. Price is contracted at $2.28 per gallon until June 30, Town Meeting Hall: Operating budget has remained flat. River House & Annex: Heating based on 800 gallons per year. Operating budget has remained flat. Grange Hall: Heating based on 1,400 gallons per year. Operating budget has remained flat. Millington School House: Operating budget has remained flat. General Fund Expenditure Detail 2A Board of Selectmen Proposed Budget

5 ORG OBJ PROJ DESCRIPTION ACTUAL BUDGET TOWN MEETING HALL TOWN OF EAST HADDAM BUDGET REQUESTS GENERAL GOVERNMENT: BUILDING MAINTENANCE AND OPERATIONS 2015 TRANS/ AMEND REVISED BUDGET FEB YTD REMAINING BUDGET $ CHANGE % CHANGE Building Maintenance 1,274 1,200-1, , % Telephone/Cell Phone n/a Electricity % Bottled Gas % Other Supplies % CCA Budget Adjustment* - - (19) (19) - (19) % TOTAL TOWN MEETING HALL 2,771 2,350 (19) 2, ,356 2, % RIVER HOUSE & ANNEX Building Maintenance 4,102 1,800-1, , % Electricity 5,895 5,500-5,500 1,992 3,508 5, % Heat 2,333 1,824-1, ,147 1, % Other Supplies % CCA Budget Adjustment* - - (79) (79) - (79) % TOTAL RIVER HOUSE & ANNEX 12,495 9,524 (79) 9,445 3,847 5,598 9, % GRANGE HALL Building Maintenance 3,045 3,550-3,550 1,480 2,070 3, % Electricity 2,942 3,000-3,000 1,138 1,862 3, % Heat 3,667 3,192-3,192 1,262 1,930 3, % CCA Budget Adjustment* - - (81) (81) - (81) % TOTAL GRANGE HALL 9,654 9,742 (81) 9,661 3,880 5,781 9, % MILLINGTON SCHOOL HOUSE Building Maintenance % Electricity % CCA Budget Adjustment* - - (10) (10) - (10) % TOTAL MILLINGTON SCHOOL HOUSE 485 1,170 (10) 1, , % TOTAL BUILDING MAINT & OPERATIONS 25,405 22,786 (189) 22,597 8,967 13,630 22, % Liaison: Board of Finance: Board of Selectmen: Staffing Information: William DiCristofaro/Raymond Willis Mark Walter n/a *CCA Budget Adjustment: Approved at Town Meeting, February 2, 2016 General Fund Expenditure Detail 2B Board of Selectmen Proposed Budget

6 GENERAL GOVERNMENT: CENTRAL SERVICES/TOWN OFFICE BUILDING Budget Coordinator: Mark Walter Office: address: Program Narrative: Responsibilities include maintaining Town Office Building, providing equipment and supplies for document and map copying, paying sewer taxes, providing temporary help during employee absences (Supplemental Wages), maintaining memberships to municipal organizations, publishing East Haddam Events Magazine and maintaining First Selectman s vehicle. Fiscal Year Goals and Objectives/Accomplishments/Achievements: Maintained Town Office Building. Maintained communications with public. Maintained memberships in municipal organizations. Continued success with publishing a professional Town newsletter East Haddam Events at no cost to the Town. Continued replacement of road and building signage throughout town. Installed heat coils on roof to prevent icing at upper and lower levels of back entrances. Fiscal Year Goals and Objectives: To continue to serve the public and employees through infrastructure, management and comfortable work places. To continue communications with citizens and other towns in a professional and business-like manner. To continue to work on controlling utility costs. Continue replacement of road and building signage throughout town. Additional Budget Information: Telephone: Includes costs for Comcast VOIP, Frontier fax lines and Frontier alarm lines. Increase due to additional phone line in police office. Heat: The town and Board of Education have negotiated fuel oil prices at $2.28 per gallon for a two year period. Price is contracted at $2.28 per gallon until June 30, Website: See Shared Services budget for request to upgrade the town s website. Dues and Fees: Increased cost per capita for the Lower Connecticut River Valley Council of Governments. The blending of the 17 towns from two regional planning agencies required some adjustment to the per capita fees. The dues subsidies brought forth with the merger from Mid-State RPA was exhausted in FY16. General Fund Expenditure Detail 3A Board of Selectmen Proposed Budget

7 TOWN OF EAST HADDAM BUDGET REQUESTS ORG OBJ PROJ DESCRIPTION ACTUAL BUDGET 2015 TRANS/ AMEND REVISED BUDGET FEB YTD REMAINING BUDGET $ CHANGE % CHANGE Other Wages 20,647 2,500-2,500 1, , % Historian Expense % Repairs and Maintenance 9,918 10,965-10,965 7,792 3,173 10,655 (310) -2.83% Building Maintenance 11,894 10,250-10,250 2,025 8,225 10, % Rentals 16,797 19,289-19,289 10,858 8,431 19, % Water/Sewer 1,900 1,900-1,900 2,050 (150) 2, % Postage (Envelopes) % Telephone/Cell Phone 22,044 22,400-22,400 14,684 7,716 22, % Supplies 2,858 2,480-2,480 1,191 1,289 2, % Electricity 6,014 7,800-7,800 2,345 5,455 7,000 (800) % Gasoline 2,806 4,000-4,000 1,505 2,495 4, % Heat 4,853 3,420-3,420 1,414 2,006 3, % Books and Periodicals % Other Supplies 3,030 4,000-4,000 1,785 2,215 4, % Dues and Fees 16,705 19,500-19,500 16,434 3,066 21,175 1, % CCA Budget Adjustment* - - (909) (909) - (909) % TOTAL CENTRAL SERVICES/TOWN OFFICE BUILDING GENERAL GOVERNMENT: CENTRAL SERVICES/TOWN OFFICE BUILDING , ,339 (909) 108,430 64,086 44, ,639 2, % Liaison: Board of Finance: Board of Selectmen: Staffing Information: Greg Lauria Mark Walter n/a *CCA Budget Adjustment: Approved at Town Meeting, February 2, 2016 General Fund Expenditure Detail 3B Board of Selectmen Proposed Budget

8 GENERAL GOVERNMENT: ELECTIONS/REGISTRARS Budget Coordinators: Laurie Alt and Lucy Yacovino Office: address: Program Narrative: The Registrars of Voters are Election Administrators and are responsible for upholding Connecticut State Laws regarding the electoral process; conducting all elections and referenda; training election workers; keeping voters informed through the news and the town s website; maintaining and programming voting machines; and maintaining voter records. Fiscal Year Goals and Objectives/Accomplishments/Achievements: To continue to maintain a high quality, efficient, and responsive office for voter registration and education; and elections administration, by complying with the SOS s and new legislative requirements for Registrar certification. To conduct a local election, primary if necessary, and referenda when requested. To conduct supervised absentee balloting at Chestelm. To stay informed regarding Secretary of the State and legislative changes and directives, by attending local, regional and state workshops and conferences. To ensure the continuity of quality elections administration by updating training for Deputies, Moderators, and other election workers. To certify new moderators for East Haddam Elections and Referenda. Complete the annual Canvass as required by the CT Secretary of State s Office. To conduct a voter registration session at Nathan Hale-Ray High School. To continue to participate with the East Haddam Students on Government Day. Prepare Budget, Annual Report, and Events Magazine documents and articles. Fiscal Year Goals and Objectives: To continue to maintain a high quality, efficient, and responsive office for voter registration and education; and elections administration, by complying with the SOS s and new legislative requirements for Registrar certification. To conduct a local election, primary if necessary, and referenda when requested. To conduct supervised absentee balloting at Chestelm. To stay informed regarding Secretary of the State and legislative changes and directives, by attending local, regional and state workshops and conferences. To ensure the continuity of quality elections administration by updating training for Deputies, Moderators, and other election workers. To certify new moderators for East Haddam Elections and Referenda. Complete the annual Canvass as required by the CT Secretary of State s Office. To conduct a voter registration session at Nathan Hale-Ray High School. To continue to participate with the East Haddam Students on Government Day. Prepare Budget, Annual Report, and Events Magazine documents and articles. Additional Budget Information Salaries: The Registrars have requested additional compensation for their staff. They have indicated that the skills and knowledge for these positions are exacting and increasing and they have noted that the wages are below that of recording secretaries for our Town. Dues and Fees: Registrars are now required to be certified by the Secretary of State s office. To do so will require that we complete 26 hours of University training which, when travel and class fees are included will be approximately $3,200 for two Registrars. The Registrars indicated that they are uncertain of the number of referenda or elections that will occur and hope that their presented budget will cover all needs. General Fund Expenditure Detail 4A Board of Selectmen Proposed Budget

9 TOWN OF EAST HADDAM BUDGET REQUESTS ORG OBJ PROJ DESCRIPTION ACTUAL BUDGET GENERAL GOVERNMENT: ELECTIONS/REGISTRARS 2015 TRANS/ AMEND REVISED BUDGET FEB YTD REMAINING BUDGET $ CHANGE % CHANGE Regular Employees 12,274 11,672-11,672 8,571 3,101 14,000 2, % Part Time/Seasonal Employees 6,378 10,000-10,000 4,526 5,474 10, % Elected Officials 10,724 16,912-16,912 7,599 9,313 16,000 (912) -5.39% Voting Machine Setup 719 1,500-1, , % Postage (Envelopes) % Telephone/Cell Phone % Advertising 1,217 1,200-1,200 1, ,000 (200) % Supplies 1,145 1,300-1, ,112 1,000 (300) % Other Supplies 5,773 7,000-7,000 4,908 2,092 7, % Dues and Fees ,500 3, % Conference 1,484 2,000-2, ,186 1,500 (500) % CCA Budget Adjustment* - - 2,402 2,402-2,402 - (2,402) % TOTAL ELECTIONS/REGISTRARS 41,267 53,134 2,402 55,536 29,301 26,235 56,900 1, % Liaison: Board of Finance: Board of Selectmen: Staffing Information: Greg Lauria Mark Walter Registrars: Elected, two Assistant Registrars: Appointed, two Part-time election workers as needed *CCA Budget Adjustment: Approved at Town Meeting, February 2, 2016 General Fund Expenditure Detail 4B Board of Selectmen Proposed Budget

10 GENERAL GOVERNMENT: FINANCE OFFICE Budget Coordinator: Cindy Varricchio Office: address: Program Narrative: The Finance Office is responsible for the accounting and safekeeping of all funds for the town and the Board of Education. The major functions of the department include accounting, accounts payable, budget preparation and implementation, debt management, town employee benefit administration, financial statement preparation monthly and at year end to meet State and Federal reporting requirements; forecasting of general fund revenue and expenses, grant administration and oversight, town human resources, payroll processing and technology administration. Fiscal Year Goals and Objectives/Accomplishments/Achievements: To continue to work closely with the Boards of Education, Finance and Selectmen for comprehensive shared financial services. To continue to produce transparent financial reporting for the Boards of Finance, Selectmen and Education as well as the public. To complete the implementation of the joint MUNIS financial system for the town and the Board of Education. To continue to produce the Citizens Guide to the Budget that provides detailed information on the budget which is mailed to every household. To issue audited financial statements for the fiscal year ended June 30, 2016 with an unqualified audit opinion and to issue State and Federal grant audit reports with no compliance or internal control findings. Fiscal Year Goals and Objectives: To continue to work closely with the Boards of Education, Finance and Selectmen for comprehensive shared financial services. To continue to produce transparent financial reporting for the Boards of Finance, Selectmen and Education as well as the public. To continue to produce the Citizens Guide to the Budget that provides detailed information on the budget which is mailed to every household. To issue audited financial statements for the fiscal year ended June 30, 2016 with an unqualified audit opinion and to issue State and Federal grant audit reports with no compliance or internal control findings. Additional Budget Information: Salaries: All collective bargaining units and non-union reflect a 2.25% wage increase. General Fund Expenditure Detail 5A Board of Selectmen Proposed Budget

11 TOWN OF EAST HADDAM BUDGET REQUESTS ORG OBJ PROJ DESCRIPTION ACTUAL BUDGET GENERAL GOVERNMENT: FINANCE OFFICE 2015 TRANS/ AMEND REVISED BUDGET FEB YTD REMAINING BUDGET $ CHANGE % CHANGE Regular Employees 49,774 50,902-50,902 41,128 9,774 52,047 1, % Overtime - 10,000-10,000-10,000 10, % Other Wages (Longevity) % Telephone/Cell Phone n/a Travel Reimbursement % Supplies 797 1,000-1, , % Dues and Fees % Conference 1,151 2,000-2, ,870 2, % CCA Budget Adjustment - - (540) (540) - (540) % TOTAL FINANCE OFFICE 52,505 65,002 (540) 64,462 42,391 22,071 66,372 1, % Liaison: Board of Finance: Board of Selectmen: Staffing Information: William DiCristofaro/Raymond Willis Mark Walter Finance Director: Salaried, based on 40 hours per week (budgeted under Shared Services) Finance Assistant: Hourly, based on 40 hours per week, union position Technology Cost Information (budgeted under Shared Services): Finance Software Maintenance and support-munis: Total cost is $47,500 used by Town and Board of Education. *CCA Budget Adjustment: Approved at Town Meeting, February 2, 2016 General Fund Expenditure Detail 5B Board of Selectmen Proposed Budget

12 GENERAL GOVERNMENT: LAND USE OFFICE Budget Coordinator: James Ventres Office: address: Program Narrative: The Land Use Office serves many functions for the citizens of East Haddam. As direct staffing to the Planning and Zoning, Inland Wetlands and Watercourses and Conservation Commissions, the Open Space Committee and the Water Pollution Control Authority. As indirect staffing for the Historic District Commission, Zoning Board of Appeals, the Economic Development Commission and the Recreation Commission on associated issues. The Office, through Planning and Zoning, serves as a central coordinating site for most planning and building projects conducted by Commissions, Boards, and community groups. To assist the public in completing applications for the above referenced Commissions. As an education and information center for the citizens of East Haddam, Boards and Commissions, and individuals interested in the town of East Haddam with land use issues. To coordinate with the Building Department and the Chatham Health District an efficient system of review of applications and construction sites for compliance. Fiscal Year Goals and Objectives/Accomplishments/Achievements: Continue service / duties of the Land Use Office. Continue assisting Commissions with application reviews, regulations and policy reviews. Assist Selectmen s Office in reviewing potential town projects Middle School Conversion, Elementary School, and Emergency Management Services. Continue to assist Conservation Commission with property boundary marking, signage, and site development. Fiscal Year Goals and Objectives: Improve GIS system and operation. Continue assisting Commissions with application reviews, regulations and policy reviews. Assist Selectmen s Office in reviewing potential town projects Middle School Conversion, Elementary School, and Emergency Management Services. Continue to assist Conservation Commission with property boundary marking, signage, and site development. Additional Budget Information: Salaries: All collective bargaining units and non-union reflect a 2.25% wage increase. Salaries: Reduced to represent Zoning Enforcement Officer. Funds moved to Economic Development for professional consulting services. General Fund Expenditure Detail 6A Board of Selectmen Proposed Budget

13 TOWN OF EAST HADDAM BUDGET REQUESTS ORG OBJ PROJ DESCRIPTION ACTUAL BUDGET GENERAL GOVERNMENT: LAND USE OFFICE 2015 TRANS/ AMEND REVISED BUDGET FEB YTD REMAINING BUDGET $ CHANGE % CHANGE Regular Employees 123, , ,575 72,329 62, ,668 (20,907) % Clerical (Recording Secretary) 1,881 3,000-3, ,150 3, % Other Wages (Longevity) n/a In Service - 1,000-1,000-1,000 1, % Engineering: Planning & Zoning 2,829 5,000-5,000 5,659 (659) 5, % Engineering: IWWC 1,201 5,000-5, ,775 5, % Engineering: WPCA ,000 1, % Water/Sewer % Postage (Envelopes) 1,104 2,000-2,000 1, , % Telephone/Cell Phone (100) % Advertising 4,980 4,500-4,500 2,505 1,995 4, % Printing and Binding - 1,000-1,000-1,000 1, % Travel Reimbursement % Supplies 1,259 1,500-1, ,172 1, % Books and Periodicals % Dues and Fees % Conference % State Fees (PA ) 2,634 5,000-5,000-5,000 4,000 (1,000) % Special Program % CCA Budget Adjustment* - - (3,374) (3,374) - (3,374) - 3, % TOTAL LAND USE OFFICE 140, ,375 (3,374) 162,001 83,437 78, ,868 (17,133) % Liaison: Board of Finance: Board of Selectmen: Staffing Information: Harvey Thomas Ernest Malavasi Land Use Administrator: Salaried, based on 40 hours per week Zoning Enforcement Officer: Salaried, based on 20 hours per week, non-union Land Use Assistant: Hourly, based on 35 hours per week, union position Recording Secretary: Hourly, based on approximately 165 hours annually, non-union Technology Cost Information (budgeted under Shared Services): Laserfiche software maintenance and support: Total cost $2,834, split four ways between Assessor, Building Department, Land Use and Town Clerk GIS: Total cost $10,000 split three ways between Assessor, Land Use and Public Works *CCA Budget Adjustment: Approved at Town Meeting, February 2, 2016 General Fund Expenditure Detail 6B Board of Selectmen Proposed Budget

14 GENERAL GOVERNMENT: MUNICIPAL OFFICE COMPLEX (FUTURE) Budget Coordinator: Mark Walter Office: address: Program Narrative: Operating expenses for the former Middle School in its current capacity are included in this budget. Operating expenses include telephone alarm lines, electricity, building maintenance and corresponding supply costs. The building currently utilizes the gym and other areas for various police training exercises and various storage needs. Fiscal Year Goals and Objectives/Accomplishments/Achievements: Maintained the building to the best of our ability given its current condition. A referendum passed authorizing the town to move forward with the conversion of this building to town offices. Fiscal Year Goals and Objectives: To continue to maintain the building as needed. Work with Municipal Office Building Committee on transition to municipal offices. Continue to work on controlling utility costs. Demolition of the Ray section should be completed in the summer of Additional Budget Information: None provided. General Fund Expenditure Detail 7A Board of Selectmen Proposed Budget

15 TOWN OF EAST HADDAM BUDGET REQUESTS ORG OBJ PROJ DESCRIPTION ACTUAL BUDGET 2015 TRANS/ AMEND REVISED BUDGET FEB YTD REMAINING BUDGET $ CHANGE % CHANGE Building Maintenance 3,557 10,000-10, ,014 8,500 (1,500) % Lawn Care 1,325 2,800-2,800 1,625 1,175 3, % Telephone/Cell Phone % Electricity 5,356 7,000-7,000 2,287 4,713 5,000 (2,000) % CCA Budget Adjustment* - - (3,171) (3,171) - (3,171) - 3, % TOTAL MUNICIPAL OFFICE COMPLEX (FUTURE) GENERAL GOVERNMENT: MUNICIPAL OFFICE COMPLEX (FUTURE) ,966 20,620 (3,171) 17,449 5,355 12,094 17, % Liaison: Board of Finance: Board of Selectmen: Staffing Information: William DiCristofaro/Raymond Willis Mark Walter n/a *CCA Budget Adjustment: Approved at Town Meeting, February 2, 2016 General Fund Expenditure Detail 7B Board of Selectmen Proposed Budget

16 GENERAL GOVERNMENT: REGIONAL PROBATE COURT Budget Coordinator: Judge Jennifer Berkenstock & Region #14 District Probate Court Office: address: Program Narrative: In 2009 the Connecticut State Legislature enacted legislation that provided for the regionalization of Connecticut s Probate Court System. As a result of this legislation, East Haddam, East Hampton, Marlborough and Portland became part of a regional Probate Court effective January 1, 2011 Region #14 District Probate Court. The Court is located in Marlborough at 9 Austin Drive, Suite 211. The Court is open Monday, Tuesday and Wednesday from 8:30 am to 4:30 pm, Thursday from 8:30 a.m.to 5:00 pm and Friday from 8:30 am to 4:00 pm. The Court is staffed by Probate Judge Jennifer Berkenstock and three probate clerks. Fiscal Year Goals and Objectives/Accomplishments/Achievements: Judge Jennifer Berkenstock provided a well-run court that provided excellent service to the public. Fiscal Year Goals and Objectives: Continue to support Judge Berkenstock in providing a well-run court that provides excellent service to the public. Additional Budget Information: The Probate Court s expenses are allocated to each of the four towns based upon the residential Grand List. The entire Probate Court budget for is $42,362. The allocation is a follows: East Haddam 25.27%, East Hampton 33.82%, Marlborough % and Portland 23.88%. According to the audit there was $9,647 as the undesignated fund balance. Last year $2,195 was used to offset the budget and for $4,000 is allocated to be used. This will leave an estimated $3,500 as the undesignated fund balance for June 30, In this budget the $4,000 is used to reduce the $46,362 FY17 budget to $42,362. This $4,000 represents the amount over 10% of available surplus funds. Two years ago it was decided the surplus funds would be left as undesignated in order to fund any unforeseen emergencies. It should be noted that in the following year ( ) the lease agreement will expire. General Fund Expenditure Detail 8A Board of Selectmen Proposed Budget

17 ORG OBJ PROJ DESCRIPTION ACTUAL BUDGET TOWN OF EAST HADDAM BUDGET REQUESTS 2015 TRANS/ AMEND REVISED BUDGET FEB YTD REMAINING BUDGET $ CHANGE % CHANGE Region #14 Probate District 12,993 10,638-10,638 10,638-10, % TOTAL REGIONAL PROBATE COURT (EAST HADDAM) GENERAL GOVERNMENT: REGIONAL PROBATE COURT ,993 10,638-10,638 10,638-10, % Liaison: Board of Finance: Board of Selectmen: Staffing Information: William DiCristofaro/Raymond Willis Mark Walter n/a General Fund Expenditure Detail 8B Board of Selectmen Proposed Budget

18 GENERAL GOVERNMENT: SELECTMEN Budget Coordinator: Mark Walter Office: address: Program Narrative: Manages the business of the Selectmen s Office. Complies with town ordinances and State Statutes. Selectmen attend numerous meetings with Boards, Commissions, business owners and citizens to assist with town business and to keep the lines of communication open throughout all areas of the town. Maintains town website. Assists Finance Office in grants management. Oversees all departments and handles a variety of issues as they arise. Promotes economic development. Works closely with State General Assembly and lobbying groups (COST, CCM, LCRVMPO & RPO and LCRVCOG). Fiscal Year Goals and Objectives/Accomplishments/Achievements: Managed the business of the Selectmen s Office in an efficient and business-like manner. Complied with town ordinances and State Statutes and kept our citizens informed. The Board of Selectmen was very active in promoting economic development. The Selectmen s Office has worked closely with the Finance Office, Superintendent s Office, Public Works, Senior Center, various Boards and Commissions and the Police to apply for and execute grants available to the town. The Selectmen s Office along with a representative from Economic Development and the Town Clerk s Office maintained the town s website. Improved the Shared Services initiative with the Boards of Finance and Education in the areas of finance, building maintenance and technology. Formed a Regional Animal Control Department with East Hampton. Finalized negotiations with Valley Shore Communications for 911 dispatch services. Currently working on a codification project for the town ordinances in conjunction with the Town Clerk s Office. Fiscal Year Goals and Objectives: To continue to provide excellent service and to be a user friendly office to town residents and businesses. Continue to comply with the law and inform the public. Obtain additional training and continue to upgrade the features on the town website. Investigate future opportunities for regionalization and shared services. Aggressively pursue grants available to East Haddam. Complete the town ordinance codification project in conjunction with the Town Clerk s Office Additional Budget Information: Salaries: All collective bargaining units and non-union reflect a 2.25% wage increase. General Fund Expenditure Detail 9A Board of Selectmen Proposed Budget

19 TOWN OF EAST HADDAM BUDGET REQUESTS ORG OBJ PROJ DESCRIPTION ACTUAL BUDGET 2015 TRANS/ AMEND REVISED BUDGET FEB YTD REMAINING BUDGET $ CHANGE % CHANGE Regular Employees 52,543 56,238-56,238 36,771 19,467 57,503 1, % Clerical (Recording Secretary) 2,037 2,620-2, ,742 2, % Elected Officials 83,720 85,605-85,605 56,080 29,525 87,531 1, % Postage (Envelopes) % Telephone/Cell Phone 1,244 1,200-1, , % Advertising 2,470 2,800-2,800 3,348 (548) 2, % Travel Reimbursement 769 1,100-1, , % Supplies % Other Supplies % Conference % CCA Budget Adjustment* - - (1,141) (1,141) - (1,141) - 1, % TOTAL SELECTMEN GENERAL GOVERNMENT: SELECTMEN , ,258 (1,141) 151,117 98,990 52, ,508 4, % Liaison: Board of Finance: Board of Selectmen: Staffing Information: William DiCristofaro/Raymond Willis Mark Walter First Selectman: Elected Selectmen: Elected, two Selectmen's Assistant: Salaried based on 40 hours per week, non-union Recording Secretary: Hourly, based on approximately 140 hours annually, non-union *CCA Budget Adjustment: Approved at Town Meeting, February 2, 2016 General Fund Expenditure Detail 9B Board of Selectmen Proposed Budget

20 GENERAL GOVERNMENT: TAX COLLECTOR Budget Coordinator: Denise Dill Office: address: Program Narrative: The Tax Collector s Office has the responsibility of collecting revenue generated from the annual Grand List consisting of Real Estate, Motor Vehicle, Personal Property tax, Usage fees and Aircraft registration. Delinquent notices are processed by the Tax Collector in accordance with Connecticut General Statutes. While providing efficient service to the taxpayers, the Tax Collector s Office works with DMV, State Marshals, Title Searchers and an Attorney. Fiscal Year Goals and Objectives/Accomplishments/Achievements: Achieved a collection rate of Increased collection of delinquent taxes. Improved the process of paying taxes on-line. Fiscal Year Goals and Objectives: To maintain a high level of collection during these economic difficulties. To maintain a professional and courteous relationship between the taxpayers and the Tax Collector s office. To improve upon the relationship between the Tax Collectors office and the Department of Motor Vehicles. Continuing education through the Tax Collectors Association. Additional Budget Information: Salaries: All collective bargaining units and non-union reflect a 2.25% wage increase. Supplies: Increase due to a fire proof filing cabinet for secure storage of tax records. Legal Ads will now be posted in the East Haddam News. Making notices available to all residents. General Fund Expenditure Detail 10A Board of Selectmen Proposed Budget

21 ORG OBJ PROJ DESCRIPTION ACTUAL BUDGET TOWN OF EAST HADDAM BUDGET REQUESTS GENERAL GOVERNMENT: TAX COLLECTOR 2015 TRANS/ AMEND REVISED BUDGET FEB YTD REMAINING BUDGET $ CHANGE % CHANGE Regular Employees 1,212 2,045-2, ,656 2, % Elected Officials 57,284 58,573-58,573 38,298 20,275 59,891 1, % Motor Vehicle Tax Collection 2,190 2,200-2,200-2, (1,950) % Other Purchased Services 9,378 9,560-9,560 10,389 (829) 11,246 1, % Postage (Envelopes) 3,617 3,860-3,860 4,334 (474) 4, % Telephone/Cell Phone (240) n/a Advertising 461 1,000-1, (500) % Travel Reimbursement % Supplies 1,414 1,350-1, ,650 3, % Dues and Fees % Conference % Tax Refunds 8,836 10,000-10,000 8,552 1,448 10, % CCA Budget Adjustment* - - (1,459) (1,459) - (1,459) - 1, % TOTAL TAX COLLECTOR ,787 89,563 (1,459) 88,104 63,654 24,450 94,463 6, % Liaison: Board of Finance: Board of Selectmen: Staffing Information: William DiCristofaro/Raymond Willis Mark Walter Tax Collector: Elected Clerical: Hourly, based on need in Tax Collector's absence or seasonal work requirements, union positions fill and assessor's assitant Technology Cost Information (budgeted under Shared Services): Tax Collector software maintenance: Quality Data Services *CCA Budget Adjustment: Approved at Town Meeting, February 2, 2016 General Fund Expenditure Detail 10B Board of Selectmen Proposed Budget

22 GENERAL GOVERNMENT: TOWN CLERK Budget Coordinator: Deb Denette Office: address: Program Narrative: The Town Clerk serves as the town s elected official who directs and administers the statutory, regulatory and ordinance responsibilities specific to the recording and reporting of land records, vital statistics and other official documents, special and general elections and issuing of various permits and licenses and the collection of related fees. The work involves attention to details to maintain accurate records, answering customer inquiries and managing the office. Fiscal Year Goals and Objectives/Accomplishments/Achievements: Hosted another FOI seminar featuring Tom Hennick Back scanned land record volumes (presently back to March, 1993). Serving as legislative chair for the Connecticut Town Clerk s Association Fiscal Year Goals and Objectives: Codification project. Continue to back scan land record volumes (assertive goal would be to 1990). Prepare for e-recording. Master new birth registration system which went on-line 1/1/2016. Additional Budget Information: Salaries: All collective bargaining units and non-union reflect a 2.25% wage increase. CTCA initiatives hope to increase fees for liquor permits, burial and cremation permits, and costs for the filing of survey maps. Legislative action is required to alter fee structure within the Clerk s office. Discussion of a flat fee for recordings is also being discussed. General Fund Expenditure Detail 11A Board of Selectmen Proposed Budget

23 TOWN OF EAST HADDAM BUDGET REQUESTS ORG OBJ PROJ DESCRIPTION ACTUAL BUDGET 2015 TRANS/ AMEND REVISED BUDGET FEB YTD REMAINING BUDGET $ CHANGE % CHANGE Regular Employees 36,192 37,000-37,000 24,633 12,367 37, % Elected Officials 57,284 58,573-58,573 38,298 20,275 59,891 1, % Other Wages (Longevity) % Recordings 12,797 16,000-16,000 4,797 11,203 13,000 (3,000) % Postage (Envelopes) 658 2,500-2,500 1, , % Advertising (53) % Supplies 2,067 1,200-1, , % Equipment (500) % Dues and Fees % Conference % Vital Statistics 931 1,200-1, ,000 (200) % Sports Licenses 11,215 12,000-12,000 5,517 6,483 12, % Preservation Surcharges 81, , ,000 48,245 61,755 82,000 (28,000) % CCA Budget Adjustment* - - (1,995) (1,995) - (1,995) - 1, % TOTAL TOWN CLERK GENERAL GOVERNMENT: TOWN CLERK , ,123 (1,995) 238, , , ,649 (27,479) % Liaison: Board of Finance: Board of Selectmen: Staffing Information: William DiCristofaro/Raymond Willis Mark Walter Town Clerk: Elected Assistant Town Clerk: Hourly, based on 30 hours per week, union position Technology Cost Information (budgeted under Shared Services): Records Preservation (transfer to Records Preservation Fund) Laserfiche software maintenance and support: Total cost $2,834, split four ways between Assessor, Building Department, Land Use and Town Clerk BAS Licensing System (Animal Control) *CCA Budget Adjustment: Approved at Town Meeting, February 2, 2016 General Fund Expenditure Detail 11B Board of Selectmen Proposed Budget

24 GENERAL GOVERNMENT: FRINGE BENEFITS Budget Coordinator: Dawn Snow Office: address: Program Narrative: This budget provides for all expenses associated with fringe benefit programs. Included are health, dental and prescription benefits, contributions to the Sentry and MERFB pension programs, short term disability and life insurance for employees and volunteer firefighters. Fiscal Year Goals and Objectives/Accomplishments/Achievements: To continue to work with our health insurance consultant to negotiate the best insurance rates possible and to provide education and wellness programs for our employees. Fiscal Year Goals and Objectives: To continue to work with our health insurance consultant to negotiate the best insurance rates possible and to provide education and wellness programs for our employees. To fully fund the firefighter pension plan. Additional Budget Information: Other Wages (Insurance Stipends): There are presently 19 employees who do not elect to take the Town s health insurance. They receive a stipend in lieu of the insurance. The stipend varies based on collective bargaining. If all of these 19 employees elected to take the health insurance the cost to the Town would be over $450,000. Wage Increase Contingency: Not budgeted, all wages budgeted at 2.25% increase. Health Insurance: Anticipated increase is 8%; however with changes in employee participation, budgeted increase is 3.13%. In addition we have achieved conversion to the HD/HP from the PPO plans. General Fund Expenditure Detail 12A Board of Selectmen Proposed Budget

25 ORG OBJ PROJ DESCRIPTION ACTUAL BUDGET TOWN OF EAST HADDAM BUDGET REQUESTS GENERAL GOVERNMENT: FRINGE BENEFITS 2015 TRANS/ AMEND REVISED BUDGET FEB YTD REMAINING BUDGET $ CHANGE % CHANGE Other Wages (Insurance Stipends) 29,928 26,500-26,500 33,194 (6,694) 34,500 8, % Wage Increase Contingency* - 16,500 (3,086) 13,414-13,414 - (13,414) % Employer Share Social Security 182, , , ,892 78, ,133 (10,562) -4.90% Retirement Contributions 201, , ,110 91, , ,740 (7,370) -3.54% Sentry - 72,971-72,971-72,971 71,071 (1,900) -2.60% MERF - 75,400-75,400-75,400 76,679 1, % Firefighter - 59,739-59,739-59,739 52,990 (6,749) % Tuition Reimbursement 1,114 2,000-2,000-2,000 2, % Unemployment Compensation - 1,000-1,000-1,000 1, % Health Insurance 418, , , , , ,009 (32,317) -6.22% Dental Insurance 11,844 13,932-13,932 8,530 5,402 12,773 (1,159) -8.32% Life Insurance 5,883 7,182-7,182 4,715 2,467 7, % TOTAL FRINGE BENEFITS 851,500 1,010,245 (3,086) 1,007, , , ,713 (56,446) -5.60% Liaison: Board of Finance: Board of Selectmen: Staffing Information: William DiCristofaro/Raymond Willis Mark Walter n/a General Fund Expenditure Detail 12B Board of Selectmen Proposed Budget

26 GENERAL GOVERNMENT: INSURANCE (RISK MANAGEMENT) Budget Coordinator: Linda Zemienieski/Dawn Snow Office: address: Program Narrative: Providing cost effective liability, auto and property coverage of all essential town operations. Providing cost effective workers compensation insurance as required by law. Fiscal Year Goals and Objectives/Accomplishments/Achievements: Maintained cost-effective coverage of all essential town operations. Continued with combined Board of Education and Town of East Haddam policies to obtain savings. Added several endorsements that will impact next year s rate experience. Fiscal Year Goals and Objectives: We will continue to work to obtain the best coverage for the best price. To continue to educate employees in risk management to reduce work-related injuries. Encourage employees to attend CIRMA training workshops. Additional Budget Information: Workers Compensation: 3% rate increase above additional premium. The addition of employees and overtime generated $1,831 additional premium in audit as compared to last year at $18,485. Rate stabilization agreement is not offered for workers compensation. Liability/Auto/Property: 3% rate increase and 5% added to account for endorsements and deductibles. CIRMA has offered a three year budget stabilization agreement at 3% per year maximum to the town and Board of Education for LAP. General Fund Expenditure Detail 13A Board of Selectmen Proposed Budget

27 TOWN OF EAST HADDAM BUDGET REQUESTS GENERAL GOVERNMENT: INSURANCE (RISK MANAGEMENT) ORG OBJ PROJ DESCRIPTION ACTUAL BUDGET 2015 TRANS/ AMEND REVISED BUDGET FEB YTD REMAINING BUDGET $ CHANGE % CHANGE Workers' Compensation 111, , ,177 72,904 44, ,000 (7,177) -6.12% Commercial Crime Policy 807 1,000-1, , % Liability Insurances 106, , ,600 86,713 29, ,850 5, % TOTAL INSURANCE (RISK MANAGEMENT) 218, , , ,996 74, ,850 (1,927) -0.82% Liaison: Board of Finance: Board of Selectmen: Staffing Information: William DiCristofaro/Raymond Willis Mark Walter n/a General Fund Expenditure Detail 13B Board of Selectmen Proposed Budget

28 Program Narrative: GENERAL GOVERNMENT: LEGAL SERVICES Budget Coordinator: Mark Walter Office: address: To defend the town in a legally sound manner in regard to lawsuits, contracts, employee negotiations and general matters. Fiscal Year Goals and Objectives/Accomplishments/Achievements: Town Counsel reviewed numerous contracts, prepared resolutions for Boards and Town Meetings, defended Town personnel and commission members from lawsuits and managed the town in a legally sound manner. Negotiated labor contracts in the best interest of the Town. Fiscal Year Goals and Objectives: To continue to keep our procedures legally sound and negotiate upcoming labor issues in the best interest of the town. Additional Budget Information: Contracts for our building projects are being prepared and reviewed by construction attorneys from Halloran & Sage and Updike, Kelly and Spellacy. The town has a total of five labor unions representing the following areas: Public Works, Transfer Station, Firefighter, Police and Clerical. There are two labor contracts set for negotiation in 2016/2017 budget: Clerical and Police contracts expire June 30, Firefighter contract is currently being negotiated (contract expires June 30, 2016). Teamsters and Transfer Station contracts have been completed with new contracts to expire June 30, General Fund Expenditure Detail 14A Board of Selectmen Proposed Budget