GENERAL GOVERNMENT & EDUCATION

Transcription

1 Town of East Haddam GENERAL GOVERNMENT & EDUCATION Budget Approved at Referendum May 24, 2011

2 TOWN OF EAST HADDAM BOARD OF SELECTMEN APPROVED AT REFERENDUM MAY 24, 2011 TABLE OF CONTENTS SECTION I: TOWN GOVERNMENT DATA AND INFORMATIONAL ITEMS First Selectman Cover Letter... 1 Board of Finance Mill Rate Notice... 2 Estimated Expenditures Summary... 3 Estimated Revenues Summary... 5 Five-year Capital Improvement Summary... 7 Organizational Chart SECTION II: TOWN GOVERNMENT GENERAL FUND EXPENDITURE DETAIL General Government Assessor... 1 Building Maintenance and Operations 2 Central Services/Town Office Building.. 3 Elections/Registrars... 4 Finance Office... 5 Land Use Office... 6 Old Middle School Operations... 7 Probate Court... 8 Selectmen... 9 Tax Collector Town Clerk Treasurer Fringe Benefits Insurance Legal Services Technology and Records Mgmt Board of Assessment Appeals Board of Finance Conservation Commission Economic Development Comm Historic District Commission Middle School Conversion Comm Open Space Committee Zoning Board of Appeals Public Safety Ambulance Association Animal Control Building Department Emergency Management Fire Department Fire Marshal Police Officers Resident State Troopers Public Works General Highways Snow Removal Town Garage Maintenance Transfer Station Health and Social Services Cemeteries Health District Human Services Senior Services Youth and Family Services Recreation and Leisure Lakes Association East Haddam Free Public Library Rathbun Free Memorial Library Recreation Commission Town Greens Debt Service Interest Notes Payable Transfers to Reserves and Other Funds Capital Improvements Program Prior Year Encumbrances... 51

3 SECTION III: EDUCATION EXPENDITURE DETAIL Budget Data and Informational Items Superintendent s Cover Letter... 1 Contact Information Budget Goals... 3 Budget Reductions... 4 Budget Terminology Guide... 7 Expenditures Summary Expenditure Detail by Program Expenditure Detail by Object East Haddam Elementary School Nathan Hale-Ray Middle School Nathan Hale-Ray High School Special Education Services System Wide Revenue Detail Revenue Sources Revenue Detail by Source Supplemental Educational Aid Grant Funding and Other Sources Detail General Highways... 8 Public Libraries- East Haddam Free Rathbun Free Recreation Commission Education SECTION VI: OTHER ARY FUNDS DETAIL Introduction... 1 Forestry Management Special Revenue... 2 Recreation Activity Special Revenue... 4 Capital Project Funds-Introduction... 6 Reserve Funds... 7 SECTION IV: GENERAL FUND REVENUE DETAIL Revenue Summary and Analysis... 1 Taxes... 2 Intergovernmental... 3 Investment and Interest Income... 7 Local Revenues... 8 Transfers and Other Funding Sources.. 10 SECTION V: CAPITAL IMPROVEMENT PLAN DETAIL Assessor... 1 Land Use... 2 Town Clerk... 3 Technology and Records Management.. 4 Fire Department... 5 Fire Marshal... 6 Police Officers... 7

4

5 Selectmen s Office Town Office Building 7 Main Street P.O. Box K East Haddam, CT Office: Fax: admin@easthaddam.org Mark B. Walter First Selectman Selectmen: Peter T. Govert Emmett J. Lyman July 1, 2011 I am very proud of the way this year s budget came together as a collaborative effort with the Boards of Selectmen, Education and Finance. We kicked off the budget season with the first ever tri-board meeting to jointly discuss the financial challenges we all face. As part of this collaborative effort, this budget book contains comprehensive information for all Town expenditures General Government and Education providing greater transparency to our citizens as to how our tax dollars are spent at all levels of our municipality. I am happy to report that our overall expenses remain flat for fiscal year However, declining revenues continue to impact our Town. State and local revenues are down significantly due to the recession. Our grand list grew by less than 1% generating additional tax revenues of approximately $160,000. There is a modest increase to our mill rate of.23. East Haddam is on sound financial footing. The goal each year of my administration has been to keep East Haddam an affordable place to live, that is safe, well-maintained and that provides a great education for our children. This budget book contains a new section entitled General Fund Revenue Detail, which provides detailed information on all Town revenue sources. The Town has been awarded three federal bridge grants with an 80% federal and 20% Town match. The budget includes the first of the three bridges (Johnsonville Road) at $1.7 million; the Town s 20% match will come from Capital Reserves. There is a reliance on fund balance in order to accomplish our capital improvement plan and to maintain the Town s infrastructure and services. Our Fund Balance, as a percentage of our annual operating budget, remains healthy and strong in accordance with Standards & Poor s rating criteria. Standards & Poor s has upgraded the Town s bond rating to AA+. It continues to be our goal that this budget book and the entire budget process provide access for our citizens to see firsthand where tax dollars are spent, where revenues are derived, what we are saving for and our long-term financial goals. We remain a financially healthy and sound municipality. It is an honor and privilege to serve as your First Selectman! Sincerely, Mark B. Walter First Selectman Section I: Budget Data and Informational Items Board of Selectmen Proposed Budget

6 BOARD OF FINANCE Town Office Building Paul Maxwell, Chairman 7 Main Street Robert Bennett, Secretary P.O. Box K Matthew Budzik East Haddam, CT Bruce Dutch Office: Susan Link Fax: Edward Schwenzfeier MEMO May 25, 2011 TO: FROM: Mark B. Walter, First Selectman Emmett Lyman, Selectman Peter Govert, Selectman Debra Denette, Town Clerk Denise Dill, Tax Collector Kathleen Klinck, Treasurer Cindy Varricchio, Finance Administrator Loreta Zdanys, Tax Assessor Paul Maxwell, Chairman Board of Finance SUBJECT: Mill Rate Adopted for On May 24, 2011 the Board of Finance adopted a mill rate for of The budget for the Town of East Haddam estimates that $5,844,726 will be received from the State of Connecticut ($4,504,200) and federal government ($1,340,526) for financed programs and grants. Without this assistance the mill rate would be Section I: Budget Data and Informational Items Board of Selectmen Budget

7 TOWN OF EAST HADDAM BOARD OF SELECTMEN ESTIMATED EXPENDITURES SUMMARY DESCRIPTION ACTUAL ORIGINAL AMND & TRANS REVISED APPROVED $ CHANGE % CHANGE GENERAL GOVERNMENT Assessor $ 105,699 $ 86,149 $ - $ 86,149 $ 117,247 $ 31, % Building Maint. & Operations 16,681 18,575-18,575 26,875 8, % Central Servs./Town Office Bldg. 79,224 90,356-90,356 97,559 7, % Elections/Registrars 27,114 39,353-39,353 41,082 1, % Finance Office 105, , , ,249 1, % Land Use Office 172, , , ,661 4, % Old Middle School Operations 79,473 77,830-77,830 74,370 (3,460) -4.45% Probate Court 1,430 3,958-3,958 10,907 6, % Selectmen 118, , , ,494 2, % Tax Collector 99, , , ,916 4, % Town Clerk 203, , , ,344 (15,955) -7.05% Treasurer 15,619 16,191-16,191 16, % Fringe Benefits 588, , , ,377 31, % Insurance 150, , , ,074 9, % Legal Services 83,219 69,700-69,700 68,200 (1,500) -2.15% Technology 86,422 86,860-86, ,480 17, % Board of Assessment Appeals 623 1,325-1,325 1, % Board of Finance 72, ,720 (50,074) 76, ,750 53, % Conservation Commission 1,109 4,393-4,393 4, % Economic Development Comm. 27,851 29,110-29,110 30,259 1, % Historic District Commission 1,521 1,425-1,425 1, % Middle School Conv. Comm ,025-5,025 - (5,025) % Open Space Committee 11,374 15,400-15,400 15, % Zoning Board of Appeals 5,758 5,140-5,140 6,499 1, % TOTAL GENERAL GOVERNMENT 2,054,344 2,201,249 (50,074) 2,151,175 2,308, , % PUBLIC SAFETY Animal Control 24,133 25,651 12,451 38,102 35,534 (2,568) -6.74% Building Department 106, , , ,700 2, % Emergency Management 54,656 61,223-61,223 63,043 1, % Fire Department 220, , , ,775 24, % Fire Marshal 19,459 23,048-23,048 24,053 1, % Police Officers 126, , , ,445 13, % Resident State Troopers 178, , , ,722 16, % TOTAL PUBLIC SAFETY 729, ,377 12, , ,272 57, % PUBLIC WORKS General Highways 897, , , ,835 47, % Snow Removal 218, , , ,881 24, % Town Garage Maintenance 42,364 50,512-50,512 56,100 5, % Transfer Station 551, , , ,443 6, % TOTAL PUBLIC WORKS 1,710,024 1,734,277-1,734,277 1,818,259 83, % Section I: Budget Data and Informational Items Board of Selectmen Budget

8 DESCRIPTION ACTUAL ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE HEALTH AND SOCIAL SERVICES Cemeteries 2,685 5,000-5,000 7,100 2, % Health District 72,206 72,318-72,318 75,013 2, % Human Services 3,320 3,320-3,320 3, % Senior Services 90, , , ,301 2, % Youth and Family Services 133, , , ,176 9, % TOTAL HEALTH & SOCIAL SERVICES 301, , , ,910 16, % RECREATION AND LEISURE Lakes Association - 10,075-10,075 10, % Library-East Haddam Free 77,430 81,301 3,223 84,524 86,500 1, % Library-Rathbun Free 89,496 93,971-93,971 96,055 2, % Recreation Commission 130,429 99,090-99, ,930 3, % Town Greens 7,079 6,900-6,900 7, % TOTAL RECREATION & LEISURE 304, ,337 3, , ,235 8, % DEBT SERVICE Interest 737, , , ,325 (62,779) -7.34% Notes Payable 1,516,177 1,492,177-1,492,177 1,217,177 (275,000) % TOTAL DEBT SERVICE 2,253,262 2,347,281-2,347,281 2,009,502 (337,779) % TRANS. TO RES. & OTHER FUNDS 4-8 Middle School Project 733, Capital Projects Reserve 1,250, Ambulance Association 40,000 40,000-40,000 40, % Reserve for Revaluation 20,000 20,000-20,000 30,000 10, % Capital Non-Recurring 100, , ,000 - (100,000) % Open Space Reserve 5, Town Maintenance Fund - 50,000-50,000 50, % Education Capital Reserve - 100, , , % TOTAL TRAN. TO RES. & OTH. FUNDS 2,148, , , ,000 (90,000) % CAPITAL IMPROVEMENTS 620,506 1,402,330 25,000 1,427,330 1,078,058 (349,272) % TOTAL GENERAL GOVERNMENT 10,123,069 9,380,529 (9,400) 9,371,129 8,917,631 (453,497) -4.84% EDUCATION 17,195,574 18,075,681-18,075,681 18,343, , % SUB-TOTAL EXPENDITURES $ 27,318,643 $ 27,456,210 $ (9,400) $ 27,446,810 $ 27,261,264 $ (185,545) -0.68% PRIOR YEAR ENCUMBRANCES 344, , , FEDERAL BRIDGE GRANT PROGRAM ,675,658 1,675, % GRAND TOTAL EXPENDITURES $ 27,662,684 $ 27,456,210 $ 736,866 $ 28,193,076 $ 28,936,922 $ 1,490, % Section I: Budget Data and Informational Items Board of Selectmen Budget

9 TOWN OF EAST HADDAM BOARD OF SELECTMEN ESTIMATED REVENUES SUMMARY DESCRIPTION ACTUAL ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE TAX Property Taxes $ 19,913,873 $ 20,320,260 $ - $ 20,320,260 $ 20,702,077 $ 381, % Interest and Penalties 121,798 90,000-90,000 90, % Other Taxes 10,211 8,000-8,000 8, % TOTAL TAX 20,045,882 20,418,260-20,418,260 20,800, , % INTERGOVERNMENTAL Chester Assessor Agreement ,000 43, % Conn. Statutory Formula Grants PILOT State Property 24,595 20,898-20,898 33,405 12, % Casino Funds 22,893 24,750-24,750 25,923 1, % Town Aid Road Fund Grant 169, , , ,567 (2,928) -1.73% Local Capital Imprv. Program 89,231 89,231-89,231 90, % Education Grants Adult Education 5,118 4,995-4,995 5, % Education Cost Sharing 3,178,943 3,718,223-3,718,223 3,718, % Transportation 77, , ,550 75,158 (37,392) % Ellderly and Disabled Transportatio 31,988 31,354-31,354 31, % Emergency Management Grant 3,348 4,100-4,100 4, % Miscellaneous State Allotments 8,603 35,000-35,000 10,000 (25,000) % School Bond Principal and Interest 393, , , ,734 (130,308) % Tax Relief Circuit Breaker 61,165 54,000-54,000 54, % Disability % Veteran's 5,645 7,500-7,500 7, % TOTAL INTERGOVERNMENTAL 4,072,076 4,641,938-4,641,938 4,504,200 (137,738) -2.97% INVEST. & INTEREST INCOME Investment Income 138, , , ,000 (45,000) % TOTAL INVEST. & INT. INCOME 138, , , ,000 (45,000) % LOCAL REVENUE Animal Control Miscellaneous % Assessor Fees % Building Department Permit Fees 99, , , , % Cemeteries ,100 2, % Economic Development Comm. 2,925 3,700-3,700 3, % Elected Officials Giveback - 3,328-3,328 - (3,328) % Fire Marshal Permit Fees % Historic District Commission % Land Use Permit Fees 34,932 25,000-25,000 25, % Miscellaneous and Other 39,771 11,947-11,947 5,000 (6,947) % Miscellaneous Sales and Refunds % Section I: Budget Data and Informational Items Board of Selectmen Budget

10 DESCRIPTION ACTUAL ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE PILOT Goodspeed Opera House 25,036 25,000-25,000 25, % Police Special Duty 14,066 22,493-22,493 22, % Rent 11,723 13,000-13,000 12,000 (1,000) -7.69% Sanitation/Transfer Station Fees 90,214 91,250-91,250 80,000 (11,250) % Telecommunication Taxes 28,005 20,000-20,000 20, % Town Clerk Conveyance Tax 113, , , , % Town Clerk Fees 80,971 85,000-85,000 75,000 (10,000) % Town Clerk License Fees 32,826 21,000-21,000 21, % Town Clerk PA Surcharge 82, , ,000 82,800 (25,200) % Town Clerk Preservation 4,121 8,100-8,100 4,600 (3,500) % Zoning Board of Appeals 1,360 2,500-2,500 2, % TOTAL LOCAL REVENUE 663, , , ,393 (59,125) -9.22% TRANS. & OTH. FUNDI SOURCES Albert E. Purple Fund 300, , , ,807 (10,623) -3.68% Helon Cone Fund 16,009 14,199-14,199 15, % W.F. Palmer Fund 40,787 38,000-38,000 38, % Ray School Corporation 206, , , , % Recreation Commission Fees 3,124 40,000-40,000 14,923 (25,077) % Capital Reserves: Revaluation , , % Reserve for Capital Projects 1,250,000 1,000,000-1,000,000 - (1,000,000) % Reliance on Fund Balance , , % TOTAL TRANS. & OTHER FUND 1,817,579 1,594,493-1,594,493 1,259,594 (334,899) % SUBTOTAL REVENUES $ 26,737,346 $ 27,456,209 $ - $ 27,456,209 $ 27,261,264 (194,945) -0.71% FEDERAL BRIDGE GRANT PROGRAM Federal Reimbursement (80%) ,340,526 1,340, % From Reserves (20%) , , % TOTAL FED. BRIDGE GRANT ,675,658 1,675, % GRAND TOTAL REVENUES $ 26,737,346 $ 27,456,209 $ - $ 27,456,209 $ 28,936,922 $ 1,480, % MILL RATE CALCULATION Expense Total 28,936,922 Less Interest & Penalties 98,000 Less Intergovernmental Agencies 4,504,200 Less Interest Income 115,000 Less Local Revenues 582,393 Less Transfers & Other Funding Sources 1,259,594 Less State and Federal Grants 1,340,526 Less Capital Reserves 335,132 Required Taxes Using Fund Balance 20,702,077 Net Taxable Grand List Adjusted for Uncollected Taxes Divided by 1,000 Mill Rate Approved by the Board of Finance 5/24/11 Current Mill Rate Mill Rate Increase ,733, ,274, , Section I: Budget Data and Informational Items Board of Selectmen Budget

11

12 THIS PAGE INTENTIONALLY LEFT BLANK

13 Town of East Haddam General Fund (0001) Program Narrative: GENERAL GOVERNMENT: ASSESSOR Budget Coordinator: Loreta Zdanys Office: address: The Assessor s Office is responsible for the annual compilation of real, personal and motor vehicle grand lists; to include the updating of all new construction and building permit activity in the field, discovery of new real/personal property, updating of all property transfers, land splits and mergers, maintaining tax credits (both the State and local options), renters rebate, veteran s exemptions, blind and disabled exemption. The Assessor s Office works with the Board of Assessment Appeals and the Town attorney regarding tax appeals. The Assessor testifies as an expert witness in court. The Office maintains Public Act 490 records (farm, forest and open space) and tax exempt records. The Assessor s Office provides assessment information to the public including taxpayers, appraisers, realtors, and mortgage and insurance companies. The office files the annual State reports to the Office of Policy and Management (OPM) 15 in all as well as filing monthly the property transfers with OPM. The office updates the Assessor information on the Town website. Fiscal Year Accomplishments/Achievements: Completion of the 2009 real, personal and motor vehicle grand lists. Completion of all field work generated by building permits. Updated property transfers and map changes. Administered open space, elderly homeowners, renters, veterans, disabled, blind and tax exempt programs. Filed all required State reporting with OPM in a timely manner. Provided the public with the most updated and accurate information available in the Assessor s Office. Fiscal Year Goals and Objectives: Same as and also preparing for the 2011 revaluation. Additional Budget Information: The Town of East Haddam entered into an inter-local agreement with the Town of Chester for Assessor services in the fall of The Town of East Haddam budget reduced the hours of the Assessor from 35 to 20 as a cost savings measure. The inter-local agreement provides for the Assessor to work 20 hours per week for East Haddam and 16 hours per week for Chester. The anticipated annual revenue for this inter-local agreement is $43,000. Salaries: The wage increase for non-union employees is 1.75%. The Clerical contract expires on June 30, 2011 and is in the process of being negotiated (June 2011). Mileage: Mileage has been increased to reflect the Assessor s use of her personal vehicle in Chester. East Haddam bills Chester for the mileage and reimburses the Assessor. Section III: General Fund Expenditure Detail 1A Board of Selectmen Budget

14 TOWN OF EAST HADDAM EXPENDITURE DETAIL GENERAL GOVERNMENT: ASSESSOR ORG OBJ PROJ DESCRIPTION ACTUAL ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Salaries-Assessor 60,723 35,913-35,913 65,782 29, % Salaries-Clerical 30,576 31,641-31,641 32, % Salaries-Longevity % Conference % School/Training % Mileage % Office Supplies % Mapping 12,477 15,000-15,000 15, % Literature % Postage/Envelopes 265 1,700-1,700 1, % Dues % TOTAL ASSESSOR 105,699 86,149-86, ,247 31, % Section II: General Fund Expenditure Detail 1B Board of Selectmen Budget

15 Town of East Haddam General Fund (0001) GENERAL GOVERNMENT: BUILDING MAINTENANCE AND OPERATIONS Budget Coordinator: Mark Walter Office: address: Program Narrative: Operating expenses for Town buildings with the exception of the Town Office Building, former Middle School and Senior Center, are included under Building Maintenance. Operating expenses include telephone, electricity, heat sources, building maintenance and corresponding supply costs. Fiscal Year Accomplishments/Achievements: Maintained Town buildings as working and meeting space for employees, Boards and Commissions and the public. Fiscal Year Goals and Objectives: To continue to maintain buildings for employees, Boards and Commissions and the public. Additional Budget Information: Heat: Increased to reflect increased cost to purchase fuel oil. Town Meeting Hall: Reflects an increase in Building Maintenance due to starting the mowing season earlier. River House & Annex: Reflects an increase in Heat (see above), as well as for Building Maintenance for the State boiler inspection that is required every two years. Grange Hall: The budget has increased overall due to the addition of the Food Bank to the building. Telephone or internet VOIP lines will be installed. It is anticipated that there will be increased Electricity use, increased Heat (see above), Building Maintenance is increased to reflect fire alarm monitoring and additional mowing due to starting the mowing season earlier. It should be noted that there is a corresponding decrease to Electricity in the Old Middle School Operations budget due to the relocation of the Food Bank. Millington School House: Reflects an increase to Electricity (in keeping with prior year actual) and a decrease in Building Maintenance for a net $80 increase. Section III: General Fund Expenditure Detail 2A Board of Selectmen Budget

16 TOWN OF EAST HADDAM EXPENDITURE DETAIL GENERAL GOVERNMENT: BUILDING MAINTENANCE & OPERATIONS ORG OBJ PROJ TOWN MEETING HALL ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Telephone % Other Supplies % Electricity % Propane % Coal % Building Maintenance 805 1,300-1,300 1, % SUB-TOTAL TOWN MEETING HALL RIVER HOUSE & ANNEX 1,925 2,575-2,575 2, % Other Supplies % Electricity 5,273 5,000-5,000 5, % Heat 1,953 2,100-2,100 2, % Building Maintenance 609 1,300-1,300 1, % SUB-TOTAL RIVER HOUSE & ANNEX GRANGE HALL 8,102 8,800-8,800 9, % Telephone % Electricity 1,013 1,000-1,000 5,000 4, % Heat 3,324 3,500-3,500 4,850 1, % Building Maintenance 1,777 2,200-2,200 3,500 1, % SUB-TOTAL GRANGE HALL MILLINGTON SCHOOL HOUSE DESCRIPTION ,113 6,700-6,700 14,150 7, % Electricity % Building Maintenance (45) % SUB-TOTAL MILLINGTON SCHOOL HOUSE TOTAL BUILDING MAINT & OPERATIONS ACTUAL % 16,681 18,575-18,575 26,875 8, % Section II: General Fund Expenditure Detail 2B Board of Selectmen Budget

17 Town of East Haddam General Fund (0001) GENERAL GOVERNMENT: CENTRAL SERVICES/TOWN OFFICE BUILDING Budget Coordinator: Mark Walter Office: address: Program Narrative: Responsibilities include maintaining Town Office Building, providing equipment and supplies for document and map copying, paying sewer taxes, providing temporary help during employee absences (Supplemental Wages), maintaining memberships to municipal organizations, publishing East Haddam Events Magazine, and maintaining First Selectman s vehicle. Fiscal Year Accomplishments/Achievements: Maintained Town Office Building. Maintained communications with public. Maintained memberships in municipal organizations. Continued success with publishing a professional Town newsletter (East Haddam Events) at no cost to the Town. Fiscal Year Goals and Objectives: To continue to serve the public and employees through infrastructure, management and comfortable work places. To continue communications with citizens and other Towns in a professional and business-like manner. To continue to work on controlling utility costs. Additional Budget Information: Heat: Increased to reflect increased cost to purchase fuel oil. Maintenance Service and Lease Contracts: Reflect an increase due to new copier leases and maintenance contracts for the Town Clerk s Office, Public Works and River House. Telephone and Electricity: Increase is due to increased utility costs. Office Supplies: To purchase new notice sign for Lake Hayward. The previous sign was stolen Building Maintenance is increased to reflect fire and burglar alarm monitoring and additional mowing due to starting the mowing season earlier. Please note: The furnace in the Town Office Building is failing and it may be necessary to replace it should it fail completely. Replacement has been held pending disposition of this building. Please note: The codification project of Town Ordinances that we have been encumbering funds for should be completed within the next few months and in FY budget we will need to provide for the annual maintenance of this project ($1,195 per year). Section III: General Fund Expenditure Detail 3A Board of Selectmen Budget

18 TOWN OF EAST HADDAM EXPENDITURE DETAIL GENERAL GOVERNMENT: CENTRAL SERVICES/TOWN OFFICE BUILDING ORG OBJ PROJ DESCRIPTION ACTUAL ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Supplemental Wages - 10,000-10,000 10, % Historian Expense % E. Hamp. Sewage Treatment 19,500 19,500-19,500 19, % EH Village Sewer Use Fees 1,700 1,700-1,700 1, % Maintenance Service 5,612 4,900-4,900 5, % Telephone 12,135 12,000-12,000 12, % Office Supplies 2,269 2,180-2,180 2, % Other Supplies 3,394 3,550-3,550 3, % Electricity 8,046 7,500-7,500 7, % Heat 3,690 3,800-3,800 4,875 1, % Literature % Postage/Envelopes % Machine & Equipment Repair 862 1,000-1,000 1, % Building Maintenance 3,227 4,150-4,150 4, % Vehicle Gas & Oil 3,301 4,000-4,000 4, % Dues 10,551 10,551-10,551 10, % Lease Contracts 4,518 4,690-4,690 8,750 4, % TOTAL CENTRAL SERVICES/TOWN OFF. BLDG ,224 90,356-90,356 97,559 7, % Section II: General Fund Expenditure Detail 3B Board of Selectmen Budget

19 Town of East Haddam General Fund (0001) GENERAL GOVERNMENT: ELECTIONS/REGISTRARS Budget Coordinators: Harriet Cummings and Patricia Thomas Office: address: Program Narrative: The Registrars of Voters are Election Administrators and are responsible for upholding Connecticut State Laws regarding the electoral process; conducting all elections and referenda; keeping voters informed through the news and the Town s website; maintaining and programming voting machine and maintaining voter records. Fiscal Year Accomplishments/Achievements: Administered a double Primary Election, a Federal/State Election and look forward to two more referenda before the end of the fiscal year. Attended five training sessions (to date). Created and delivered training sessions for poll workers prior to each election/referendum. Maintained voter registration files, correcting for moves, removals and the addition of 248 new voters to date. Updated office space and equipment (including a fireproof storage cabinet and relocated office space). Kept voters informed (with the help of Town Clerk and Selectmen s Assistant) through public notices, website updates and the Events magazine as well as voter outreach registration. Fiscal Year Goals and Objectives: To administer the fall Municipal Elections and as many referenda as requested. To continue to maintain accurate voter files, election history and conduct the yearly canvass. To continue the Registrars and Deputies training to assure a continuance of competence and excellence. To continue to keep voters informed and encourage voter turnout. Additional Budget Information: Salaries: The wage increase for non-union employees is 1.75%. Salaries-Assistant Registrars: The primary increase in the budget is due to an increase in the hours allotted to the Deputy Registrars. It is the Registrars belief that the Deputies must be kept current with all election laws and procedures by continuous training Section III: General Fund Expenditure Detail 4A Board of Selectmen Budget

20 TOWN OF EAST HADDAM EXPENDITURE DETAIL GENERAL GOVERNMENT: ELECTIONS/REGISTRARS ORG OBJ PROJ ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Salaries-Registrars 9,932 15,393-15,393 15, % Salaries-Assistant Registrars 4,511 4,140-4,140 7,000 2, % Salaries-Elections 5,118 6,500-6,500 7, % Voting Machine Setup % Conference 1,103 1,600-1,600 1, % Telephone % Legal Ads , % Office Supplies 271 2,800-2, (2,300) % Election Supplies 3,402 6,000-6,000 6, % Postage/Envelopes 1,069 1,100-1, (200) % Dues % TOTAL ELECTIONS/REGISTRARS DESCRIPTION ACTUAL ,114 39,353-39,353 41,082 1, % Section II: General Fund Expenditure Detail 4B Board of Selectmen Budget

21 Town of East Haddam General Fund (0001) Program Narrative: GENERAL GOVERNMENT: FINANCE OFFICE Budget Coordinator: Cindy Varricchio Office: address: The Finance Office is responsible for the accounting and safekeeping of all funds for the Town. The major functions of the department include accounting, accounts payable, budget preparation and implementation, debt management, employee benefit administration, financial statement preparation monthly and at year end to meet State and Federal reporting requirements; forecasting of general fund revenue and expenses, grant administration and oversight, human resources, payroll processing and technology administration. Fiscal Year Accomplishments/Achievements: Improved Town s bond rating from AA to AA+ with Standard and Poor s. Issued Bonds in August 2010 for three open space parcels and the 4-8 Middle School. Continued to review Town s technological infrastructure. Networked both Public Works and River House to provide the ability in each building for the sharing common printer/fax/scanner eliminating and/or minimizing ink jet usage. Preparing technology procedures and protocols. Drafted financial procedures for month and year end processes. Continued to review/audit fixed assets. Provided comprehensive budgetary presentations to the Boards of Finance and Selectmen. Provided comprehensive monthly reporting and forecasting to the Board of Finance regarding the Town s expenditures and revenues. Continued improvement to audit results. Preparing for the implementation of GASB 54 The New Fund Balance. Worked closely with the Treasurer to blend reserve funds from single certificates of deposit to one fund, minimizing reconciliation time and with a goal of maximizing interest income. Closed several checking accounts to minimize recordkeeping and reconciliation time. Worked closely with Town departments, especially the Board of Education. Fiscal Year Goals and Objectives: To implement an investment protocol. To provide continued oversight of the Town s technological infrastructure and to finalize technology procedures and protocols. To finalize financial procedures. To continue to work closely with the Treasurer to maximize Town funds and investments. To work closely with the Town departments, especially the Board of Education. Additional Budget Information: Salaries: The wage increase for non-union employees is 1.75%. The Clerical contract expires on June 30, 2011 and is in the process of being negotiated (June 2011). Section III: General Fund Expenditure Detail 5A Board of Selectmen Budget

22 TOWN OF EAST HADDAM EXPENDITURE DETAIL GENERAL GOVERNMENT: FINANCE OFFICE ORG OBJ PROJ ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Salaries-Finance Admin. 66,805 72,618-72,618 73,889 1, % Salaries-Clerical 35,603 36,914-36,914 37, % Salaries-Longevity % Conference 1, % Mileage % Office Supplies 1,065 1,000-1,000 1, % Dues % TOTAL FINANCE OFFICE DESCRIPTION ACTUAL , , , ,249 1, % Section II: General Fund Expenditure Detail 5B Board of Selectmen Budget

23 Town of East Haddam General Fund (0001) Program Narrative: GENERAL GOVERNMENT: LAND USE OFFICE Budget Coordinator: James Ventres Office: address: The Land Use Office serves many functions for the citizens of East Haddam. As direct staffing to the Planning and Zoning, Inland Wetlands and Watercourses and Conservation Commissions, the Open Space Committee and the Water Pollution Control Authority. As an indirect staffing for the Historic District Commission, the Economic Development Commission and the Recreation Commission on associated issues. The Office through Planning and Zoning serves as a central coordinating site for most planning and building projects conducted by Commissions, Boards, and community groups. To assist the public in completing applications for the above referenced Commissions. As an education and information center for the citizens of East Haddam, Boards and Commissions, and individuals interested in the Town of East Haddam with land use issues. To coordinate with the Building Department and the Chatham Health District an efficient system of review of applications and construction sites for compliance. Fiscal Year Accomplishments/Achievements: Completed regulatory process for the Goodspeed Opera House Foundation housing project. Completed regulatory process for a new community water system in the East Haddam village. Fiscal Year Goals and Objectives: Continue service/duties of Land Use Office. Continue assisting the Commissions. Potential major projects expansion of Banner Lodge Housing, conversion of the Middle School, East Haddam Village Revitalization. Additional Budget Information: Printing: Iincrease is to provide for a reprint of revised regulations for Planning and Zoning and Inland Wetlands. Salaries: The wage increase for non-union employees is 1.75%. The Clerical contract expires on June 30, 2011 and is in the process of being negotiated (June 2011). Postage/Envelopes: Increased by $1,200 to provide for mailing of Board packets to Inland Wetlands and Planning and Zoning prior to their meetings as recommended by their legal counsel. Section III: General Fund Expenditure Detail 6A Board of Selectmen Budget

24 TOWN OF EAST HADDAM EXPENDITURE DETAIL GENERAL GOVERNMENT: LAND USE OFFICE ORG OBJ PROJ DESCRIPTION ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Salaries-Administrator 60,689 62,813-62,813 63,912 1, % Salaries-Enforcement Officer 35,912 21,239-21,239 21, % Salaries-Clerical 36,371 38,120-38,120 38, % Salaries-Recording Secretary 3,095 4,000-4,000 4, % Salaries-Longevity % State Fees (PA ) 2,724 5,000-5,000 5, % Planning & Zoning 2,502 7,000-7,000 7, % IWWC 11,278 8,500-8,500 8, % WPCA % Conference % School/Training 215 1,000-1,000 1, % Midstate Regional Planning 5,842 6,500-6,500 6, % Plan of Development % Water Utility Coord. Comm % Mileage % Cellular Telephone Service (140) % Legal Ads 3,809 5,000-5,000 5, % Office Supplies 1,847 1,500-1,500 1, % Literature % Printing 2,529 1,500-1,500 2, % Equipment 2, #DIV/0! Postage/Envelopes 1,207 1,200-1,200 2,400 1, % Dues % TOTAL LAND USE OFFICES ACTUAL , , , ,661 4, % Section II: General Fund Expenditure Detail 6B Board of Selectmen Budget

25 Town of East Haddam General Fund (0001) Program Narrative: GENERAL GOVERNMENT: OLD MIDDLE SCHOOL OPERATIONS Budget Coordinator: Mark Walter Office: address: Operating expenses for the former Middle School in its current capacity are included in this budget. Operating expenses include once to twice weekly monitoring, telephone, electricity, heat sources, building maintenance and corresponding supply costs. The building currently houses the Food Bank in the Hale section and utilizes the gym for select adult Park and Recreation programs and various police training. Fiscal Year Accomplishments/Achievements: Maintained the building to the best of our ability given its current condition until the Town determined its disposition. Fiscal Year Goals and Objectives: To continue to maintain this building until a decision on its outcome is determined. Continue to work on controlling utility costs. Additional Budget Information: The Food Bank will be moved to the Grange Hall. Heat: Increased to reflect increased cost to purchase fuel oil. Electricity has been reduced by $4,000 as this as the amount increased in the Grange Hall Electricity budget. Section III: General Fund Expenditure Detail 7A Board of Selectmen Budget

26 TOWN OF EAST HADDAM EXPENDITURE DETAIL GENERAL GOVERNMENT: OLD MIDDLE SCHOOL OPERATIONS ORG OBJ PROJ DESCRIPTION ACTUAL ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Salaries-Maintenance 1,475 1,950-1,950 1,300 (650) % Telephone % Electricity 14,005 15,000-15,000 11,000 (4,000) % Heat 29,979 40,850-40,850 42,000 1, % Building Maintenance 30,646 15,000-15,000 15, % Mowing 2,585 4,250-4,250 4, % TOTAL OLD MIDDLE SCHOOL OPER ,473 77,830-77,830 74,370 (3,460) -4.45% Section II: General Fund Expenditure Detail 7B Board of Selectmen Budget

27 Town of East Haddam General Fund (0001) GENERAL GOVERNMENT: PROBATE COURT Budget Coordinator: Judge Jennifer Berkenstock & Region #14 District Probate Court Office: address: Program Narrative: In 2009 the Connecticut State Legislature enacted legislation that provided for the regionalization of Connecticut s Probate Court System. As a result of this legislation, East Haddam, East Hampton, Marlborough and Portland became part of a regional Probate Court effective January 1, 2011 Region #14 District Probate Court. The Court is located in Marlborough at 9 Austin Drive, Suite 211. The Court is open Monday, Tuesday and Wednesday from 8:30 am to 4:30 pm, Thursday from 8:30 a.m.to 6:30 pm and Friday from 8:30 am to 2:30 pm. The Court is staffed by Probate Judge Jennifer Berkenstock and three probate clerks. Fiscal Year Accomplishments/Achievements: The four Towns were consolidated into one court Region #14 District Probate Court. The Court is open late on Thursday nights for the convenience of citizens, especially for passports. Fiscal Year Goals and Objectives: To provide a well-run court that provides excellent service to the public. Additional Budget Information: The Probate Court s expenses are allocated to each of the four Towns based upon the residential Grand List. The entire Probate Court budget for is $39,517. The allocation is as follows: East Haddam 27.6%, East Hampton 31.7%, Marlborough 17.5% and Portland 23.2%. The regionalization of the Probate Court has drastically increased the cost to East Haddam. Section III: General Fund Expenditure Detail 8A Board of Selectmen Budget

28 TOWN OF EAST HADDAM EXPENDITURE DETAIL GENERAL GOVERNMENT: PROBATE COURT ORG OBJ PROJ COURT LOCATED IN EAST HADDAM DESCRIPTION ACTUAL ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Office Supplies (113) % Microfilming (384) % Literature (192) % Postage/Envelopes (562) % SUBTOTAL EAST HADAM PROBATE COURT ,430 1,251-1,251 - (1,251) % REGIONAL PROBATE COURT Region #14 Probate District - 2,707-2,707 10,907 8, % SUBTOTAL REGIONAL PROBATE COURT - 2,707-2,707 10,907 8, % TOTAL PROBATE COURT 1,430 3,958-3,958 10,907 6, % Section II: General Fund Expenditure Detail 8B Board of Selectmen Budget

29 Town of East Haddam General Fund (0001) Program Narrative: GENERAL GOVERNMENT: SELECTMEN Budget Coordinator: Mark Walter Office: address: Manages the business of the Selectmen s Office. Complies with Town Ordinances and State Statutes. Selectmen attend numerous meetings with Boards, Commissions, business owners and citizens to assist with Town business and to keep the lines of communication open throughout all areas of the Town. Maintain Town website. Assist Finance Office in grants management. Oversees all departments and handles a variety of issues as they arise. Promotes economic development. Works closely with State General Assembly and lobbying groups (COST, CCM, Midstate RPO and CRVCEO). Fiscal Year Accomplishments/Achievements: Managed the business of the Selectmen s Office in an efficient and business-like manner. Complied with Town Ordinances and State Statutes and kept our citizens informed. Worked to provide a budget for fiscal year that represented a minimal increase to the mill rate of.32. The Board of Selectmen is very active in promoting economic development. The Selectmen s Office has worked closely with the Finance Office, Superintendent s Office, Public Works and the Police to apply for and execute ARRA and other grants available to the Town. The Selectmen s Office coordinated with a representative from Economic Development and the Town Clerk to launch a new Town website to better inform our citizens. Three administrators share the responsibility of updating and monitoring the website. Negotiated a contract for the regionalization of the Assessor position with the Town of Chester. Worked with Haddam to share the Zoning Enforcement Officer position. Currently in the process of negotiating a potential contract with East Hampton for a regionalized dog pound housed in East Haddam. Fiscal Year Goals and Objectives: To continue to provide excellent service and to be a user friendly office to Town residents and businesses. Continue to comply with the law and inform the public. Additional Budget Information: Salaries: The wage increase for non-union employees is 1.75%. The Clerical contract expires on June 30, 2011 and is in the process of being negotiated (June 2011). Conference and Cellular Telephone budgets have been increased. Section III: General Fund Expenditure Detail 9A Board of Selectmen Budget

30 TOWN OF EAST HADDAM EXPENDITURE DETAIL GENERAL GOVERNMENT: SELECTMEN ORG OBJ PROJ ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Salaries-First Selectman 65,292 70,239-70,239 71,468 1, % Salaries-Selectmen 7,680 7,680-7,680 7, % Salaries-Clerical 38,477 36,914-36,914 37, % Salaries-Recording 1,946 2,385-2,385 2, % Salaries-Longevity % CEO Expenses 635 1,000-1,000 1, % Conference % Mileage % Cellular Telephone % Legal Ads 1,478 2,800-2,800 2, % Office Supplies % Miscellaneous Supplies % Postage/Envelopes % TOTAL SELECTMEN DESCRIPTION ACTUAL , , , ,494 2, % Section II: General Fund Expenditure Detail 9B Board of Selectmen Budget

31 Town of East Haddam General Fund (0001) GENERAL GOVERNMENT: TAX COLLECTOR Budget Coordinator: Denise Dill Office: address: Program Narrative: The Tax Collector s Office has the responsibility of collecting revenue generated from the annual Grand List consisting of Real Estate, Motor Vehicle, Personal Property and usage taxes. Delinquent notices are processed by the Tax Collector in accordance with Connecticut General Statutes. While providing efficient service to the taxpayers, the Tax Collector s Office works with title searchers, attorneys and the Assessor. The office processes tax refunds and abatements. Fiscal Year Accomplishments/Achievements: Maintained high level of collection Fiscal Year Goals and Objectives: To continue to improve upon the relationship between the taxpayers and the Tax Collector s Office. To continue to maintain a high level of collection. Additional Budget Information: Salaries: The wage increase for non-union employees is 1.75%. The Clerical contract expires on June 30, 2011 and is in the process of being negotiated (June 2011). Conference and Mileage: The increase provides for the class tuition and mileage reimbursement for the Tax Collector to become a Certified Connecticut Municipal Collector. The classes are conducted in Thomaston, Cheshire, Tolland, Berlin and Georgetown. Postage/Envelopes: The increase will provide for increased collection efforts. Section III: General Fund Expenditure Detail 10A Board of Selectmen Budget

32 TOWN OF EAST HADDAM EXPENDITURE DETAIL GENERAL GOVERNMENT: TAX COLLECTOR ORG OBJ PROJ ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Salaries-Tax Collector 43,565 45,090-45,090 45, % Salaries-Clerical 32,542 33,675-33,675 34, % Salaries-Longevity % Motor Vehicle Tax Collection 1,621 1,630-1,630 2, % Conference % Mileage , % Legal Ads 455 1,000-1,000 1, % Office Supplies 1,348 1,350-1,350 1, % Postage/Envelopes 7,557 6,800-6,800 7,850 1, % Dues % Tax Refunds 11,204 10,000-10,000 10, % TOTAL TAX COLLECTOR DESCRIPTION ACTUAL , , , ,916 4, % Section II: General Fund Expenditure Detail 10B Board of Selectmen Budget

33 Town of East Haddam General Fund (0001) Program Narrative: GENERAL GOVERNMENT: TOWN CLERK Budget Coordinator: Deb Denette Office: address: The Town Clerk serves as the Town s elected official who directs and administers the statutory, regulatory and ordinance responsibilities specific to the recording and reporting of land records, vital statistics and other official documents, special and general elections, and issuing of various permits and licenses and the collection of related fees. The work involves attention to details to maintain accurate records, answering customer inquiries and managing the office. Fiscal Year Accomplishments/Achievements: Continued scanning back volumes of land records; a labor intensive, no cost preservation project. 70 Volumes have been scanned as of December Town Clerk s office provided rapid and efficient response to requests. The electronic Grantor/Grantee indices are available from 1967 to present. Corresponding images are available from April 2004 to present. Anticipate completing 1966 and 1965 by fiscal year end. Enhanced Minutes and Agendas through Town s new website. The Town Clerk is one of three administrators managing the website. Established vault space saving plan and began action to facilitate continued utilization of existing vault for an additional five-years. Revived the Town s Ordinance codification project. Fiscal Year Goals and Objectives: Complete initiative to address vault space needs. Continue scanning back volumes of land records. A very assertive goal is to have images available from 2000 forward. Work with the vendor General Code to bring forward a codified Ordinance book. Additional Budget Information: Salaries: The wage increase for non-union employees is 1.75%. The Clerical contract expires on June 30, 2011 and is in the process of being negotiated (June 2011). Recordings, Preservation Tax and Surcharge: Reduction made to reflect actual recordings. Corresponding reduction made for revenue as well. Please see Section III General Fund Revenue Detail for additional information. Section III: General Fund Expenditure Detail 11A Board of Selectmen Budget

34 TOWN OF EAST HADDAM EXPENDITURE DETAIL GENERAL GOVERNMENT: TOWN CLERK ORG OBJ PROJ DESCRIPTION ACTUAL ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Salaries-Town Clerk 51,511 53,314-53,314 54, % Salaries-Clerical 29,879 32,675-32,675 33, % Salaries-Longevity % Conference % Legal Ads % Office Supplies 1,277 1,200-1,200 1, % Binders % Record Maps 565 1,500-1,500 1, % Recordings 15,766 20,160-20,160 17,700 (2,460) % Postage/Envelopes 1,536 2,250-2,250 2, % Dues % Vital Statistics 2,010 1,200-1,200 1, % State of Conn. Sports Lic. 21,113 10,000-10,000 10, % Preservation Tax 3,784 5,400-5,400 4,600 (800) % Surcharge 74,628 97,000-97,000 82,800 (14,200) % TOTAL TOWN CLERK 203, , , ,344 (15,955) -7.05% Section II: General Fund Expenditure Detail 11B Board of Selectmen Budget

35 Town of East Haddam General Fund (0001) GENERAL GOVERNMENT: TREASURER Budget Coordinator: Kathleen Klinck Office: Program Narrative: The primary responsibility of the Treasurer is to serve as the custodian of all Town s monies and to keep an accurate record of all receipts and disbursements. This is done systematically with a specific regard to the investment of idle funds to maximize interest income for the Town. Fiscal Year Accomplishments/Achievements: Improved Town s bond rating from AA to AA+ with Standard and Poor s. Issued Bonds in August 2010 for three open space parcels and the 4-8 Middle School. Conversion of Purple Fund to a new investment firm. Implementation of Technology for the Treasurer s Office. Blended reserve funds from single certificates of deposit to one fund, to minimize reconciliation time and to maximize interest income. Closed several checking accounts to minimize recordkeeping and reconciliation time. Attended Excel classes to enhance skills and productivity. Fiscal Year Goals and Objectives: To implement an investment protocol. To continue technological improvements to the Treasurer s Office. To continue to ensure the Town maximizes investment/interest income. Additional Budget Information: Salaries: The wage increase for non-union employees is 1.75%. Section III: General Fund Expenditure Detail 12A Board of Selectmen Budget

36 TOWN OF EAST HADDAM EXPENDITURE DETAIL GENERAL GOVERNMENT: TREASURER ORG OBJ PROJ DESCRIPTION ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Salaries-Treasurer 15,619 16,166-16,166 16, % Office Supplies % TOTAL TREASURER ACTUAL ,619 16,191-16,191 16, % Section II: General Fund Expenditure Detail 12B Board of Selectmen Budget

37 Town of East Haddam General Fund (0001) Program Narrative: GENERAL GOVERNMENT: FRINGE BENEFITS Budget Coordinator: Dawn Snow Office: address: This budget provides for all expenses associated with fringe benefit programs. Included are health, dental and prescription benefits, contributions to the Sentry and MERFB pension programs and short term disability and life insurance for employees. Fiscal Year Accomplishments/Achievements: To promote the H.S.A. plan and to administer employee benefits in the most costeffective and professional manner. Fiscal Year Goals and Objectives: To continue to promote the H.S.A. plan to our employees along with long-term health strategies. Additional Budget Information: Health Insurance BC/BS: The employer portion of the contribution to the H.S.A. has been reduced from 85% to 75%. The Health Insurance rates for will increase overall to the Town by 13.5%. Dental Insurance: The Dental Insurance rates for will decrease overall to the Town by 23.45%. Insurance Stipend: The Teamsters and Transfer Station Union contracts provide that employees who do not elect Town insurance coverage receive a stipend that represents 10% of the premium of their eligible coverage up to $2,500 per year. The nonunion employees follow the Clerical Union which is an amount up to $1,500. For budgetary purposes we are using the maximum amount under the Teamsters and Transfer Station contracts. The Clerical contract expires on June 30, 2011 and is in the process of being negotiated (June 2011). Pension MERFB: Has been increased to reflect the State imposed increase to the Town s contribution. The State continues to increase the Town s portion, but not the employees. The current employee contribution rate is 2.25%. The Town s contribution has increased from 9.50% in to 11.56% for Section III: General Fund Expenditure Detail 13A Board of Selectmen Budget

38 TOWN OF EAST HADDAM EXPENDITURE DETAIL GENERAL GOVERNMENT: FRINGE BENEFITS ORG OBJ PROJ ACTUAL ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Health Insurance BC/BS 310, , , ,319 31, % Life Insurance 2,029 2,365-2,365 2, % Dental Insurance 14,063 12,822-12,822 9,651 (3,171) % Insurance Stipend 14,413 15,130-15,130 21,267 6, % Social Security 140, , , ,326 5, % Pension-Sentry 50,499 53,591-53,591 53,056 (535) -1.00% Pension-MERFB 47,284 60,000-60,000 70,874 10, % Unemployment Comp. 10,134 19,500-19,500 1,500 (18,000) % TOTAL FRINGE BENEFITS DESCRIPTION 588, , , ,377 31, % Section II: General Fund Expenditure Detail 13B Board of Selectmen Budget

39 Town of East Haddam General Fund (0001) Program Narrative: GENERAL GOVERNMENT: INSURANCE Budget Coordinator: Linda Zemienieski Office: address: Providing cost effective liability, auto and property coverage of all essential Town operations. Providing cost effective workers compensation insurance as required by law. Fiscal Year Accomplishments/Achievements: Maintained cost-effective coverage of all essential Town operations. Secured a three-year rate guarantee for Liability/Auto/Property (LAP) policy. Added several endorsements that will impact next year s rate experience. Fiscal Year Goals and Objectives: To continue to work to obtain the best coverage for the best price. We will be in the third year of our three-year rate guarantee for LAP. To continue to educate employees in risk management to reduce work related injuries. Additional Budget Information: Workers Compensation: The budget increase in workers compensation is due to a combination of a decrease in the credit for our schedule rating, change in some NCCI State rates (volunteer firefighters) and changes in calculating volunteer ambulance premium. The changes in billing have resulted in a reduction in premium for the Ambulance Association. We are now billed per Ambulance call rather than per Ambulance. The Ambulance Association for fiscal year represented 19% of the Town s premium for it is 7%. Overall the premium is unchanged, but the Town s portion has increased. Section III: General Fund Expenditure Detail 14A Board of Selectmen Budget

40 TOWN OF EAST HADDAM EXPENDITURE DETAIL GENERAL GOVERNMENT: INSURANCE ORG OBJ PROJ ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Workers' Compensation 65,311 64,485-64,485 73,824 9, % Liability/Auto/Property 83,197 87,000-87,000 87, % Commercial Crime Policy 1,350 1,450-1,450 1, % Tax Collector's Bond % TOTAL INSURANCE DESCRIPTION ACTUAL , , , ,074 9, % Section II: General Fund Expenditure Detail 14B Board of Selectmen Budget

41 Town of East Haddam General Fund (0001) Program Narrative: GENERAL GOVERNMENT: LEGAL SERVICES Budget Coordinator: Mark Walter Office: address: To defend the Town in a legally sound manner in regard to lawsuits, contracts, employee negotiations and general matters. Fiscal Year Accomplishments/Achievements: Town Counsel reviewed numerous contracts, prepared resolutions for Boards and Town Meeting, defended Town personnel and Commission members from lawsuits and managed the Town in a legally sound manner. Negotiated labor contracts in the best interest of the Town. Fiscal Year Goals and Objectives: To continue to keep our procedures legally sound and negotiated upcoming labor issues in the best interest of the Town. Additional Budget Information: None provided. Section III: General Fund Expenditure Detail 15A Board of Selectmen Budget

42 TOWN OF EAST HADDAM EXPENDITURE DETAIL GENERAL GOVERNMENT: LEGAL SERVICES ORG OBJ PROJ ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Planning and Zoning 7,698 8,000-8,000 8, % IWWC 638 5,000-5,000 5, % Tax Collector % Town Counsel 31,433 25,000-25,000 25, % Zoning Board of Appeals 2,700 2,500-2,500 2, % Middle School Conv. Comm. 1,971 1,500-1,500 - (1,500) % Labor Counsel 33,849 25,000-25,000 25, % Open Space Committee 4,180 1,000-1,000 1, % WPCA - 1,000-1,000 1, % TOTAL LEGAL SERVICES DESCRIPTION ACTUAL ,219 69,700-69,700 68,200 (1,500) -2.15% Section II: General Fund Expenditure Detail 15B Board of Selectmen Budget

43 Town of East Haddam General Fund (0001) GENERAL GOVERNMENT: TECHNOLOGY AND RECORDS MANAGEMENT Budget Coordinator: Cindy Varricchio Office: address: Program Narrative: The Technology and Records Management budget provides for the support services, maintenance and on-going operation of technology for all Town departments including the Town website. Records Management has been added to the Technology budget. The Town is actively pursuing measures to reduce the storage of paper, to provide records electronically to our citizens and to preserve records offsite. Fiscal Year Accomplishments/Achievements: Continued to review the Town s technology to ensure data integrity and compliance with all required laws. Continued to work with vendor to ensure best practices with the Town s technology. Installed network wiring at both the River House and Public Works to provide for a shared network printer/fax/scanner within each building. We spend a great deal on ink cartridges for ink printers; we are in the process of phasing out ink jets for cost savings. Fiscal Year Goals and Objectives: To implement a Records Management system (see Section IV Capital Improvement Plan for greater detail) to include digitizing of Building Department records, offsite storage of permanent records and the implementation of more effective filing systems. To shred documents twice a year in accordance with the State of Connecticut Library Records Retention schedule. To continue to preserve historic documents. The Town Clerk used to receive greater funding under the State of Connecticut Document Preservation grant. To install network wiring at Company #1 Firehouse Additional Budget Information: Software Maintenance-Finance: There is a Capital budgeted item to implement Tyler Forms. The annual maintenance cost is $5,000 per year which includes Tyler Forms and Go Docs. The cost to purchase and install the modules is approximately $14,000. The implementation of this module will enable us to print documents such as checks, W-2s and 1099 s, employee notices and more from blank stock. Replacement Schedule: The increase includes providing the Fire Chief with a laptop, a new laptop for the Fire Marshal and greater implementation of technology and wiring within the Fire Department as well as Town-wide. Shredding: This is a new budget item that will provide for twice a year shredding of documents. The past few years the shredding expense was paid via the Town Clerk s fund. Shredding is an essential component of Records Management. Records Preservation: The Town Clerk used to receive greater funding for records preservation. This is a new budget item to provide the Town the ability to continue to preserve records. Section III: General Fund Expenditure Detail 16A Board of Selectmen Budget

44 TOWN OF EAST HADDAM EXPENDITURE DETAIL GENERAL GOVERNMENT: TECHNOLOGY AND RECORDS MANAGEMENT ORG OBJ PROJ DESCRIPTION ACTUAL ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Software Maint.-Finance 26,039 27,000-27,000 32,500 5, % Software Maint.-Town Clerk % Software Maint.-Assessor 11,075 10,750-10,750 10, % Software Maint.-Tax Coll. 9,400 9,835-9,835 9, % GIS - 5,000-5,000 5, % Software Licenses - 5,000-5,000 5, % IT Service Plan 33,068 20,000-20,000 25,000 5, % Internet Access 1,840 1,925-1,925 1, % Website Maintenance 810 1,200-1,200 1, % Other Supplies % Replacement Schedule 3,741 5,000-5,000 7,500 2, % Shredding ,500 1, % Records Preservation ,000 3, % TOTAL TECHNOLOGY 86,422 86,860-86, ,480 17, % Section II: General Fund Expenditure Detail 16B Board of Selectmen Budget

45 Town of East Haddam General Fund (0001) GENERAL GOVERNMENT: BOARD OF ASSESSMENT APPEALS Budget Coordinator: Edward C. Blaschik Program Narrative: The three-member Board of Assessment Appeals hears concerns from taxpayers over assessments. The Board of Assessment Appeals responsibilities are determined by Connecticut State Statute. Fiscal Year Accomplishments/Achievements: Listed and acted upon taxpayer appeals as determined by Connecticut State Statute. Fiscal Year Goals and Objectives: To perform our statutory duties. Additional Budget Information: Salaries: The wage increase for non-union employees is 1.75%. Section III: General Fund Expenditure Detail 17A Board of Selectmen Budget

46 TOWN OF EAST HADDAM EXPENDITURE DETAIL GENERAL GOVERNMENT: BOARD OF ASSESSMENT APPEALS ORG OBJ PROJ DESCRIPTION ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Salaries-Clerical % Assessment Appeal Comp ,025-1,025 1, % Legal Ads % Postage/Envelopes % TOTAL BOARD OF ASSESSMENT APPEALS ACTUAL ,325-1,325 1, % Section II: General Fund Expenditure Detail 17B Board of Selectmen Budget

47 Town of East Haddam General Fund (0001) GENERAL GOVERNMENT: BOARD OF FINANCE Budget Coordinator: Paul Maxwell Program Narrative: The Board of Finance consists of six elected members. The Board is responsible for selecting the Town s independent auditors, reviewing budgets from the Board of Education and Town Departments, soliciting public comments on these budgets, and recommending a combined budget to Town Meeting and ultimately referendum. The Board of Finance meets the second Monday of each month at the Grange Hall. Fiscal Year Accomplishments/Achievements: Improved Town s bond rating from AA to AA+ with Standard and Poor s. Issued Bonds in August 2010 for three open space parcels and the 4-8 Middle School. Improved audit results. In the process of implementing GASB Statement 54, which changes the way the Town reports fund balances. Fiscal Year Goals and Objectives: To implement an investment protocol. To continue improved audit results. Additional Budget Information: The costs associated with GASB Statement 45 Other Post-Employment Benefits is shared equally between the Town and the Board of Education. Section III: General Fund Expenditure Detail 18A Board of Selectmen Budget

48 TOWN OF EAST HADDAM EXPENDITURE DETAIL GENERAL GOVERNMENT: BOARD OF FINANCE ORG OBJ PROJ ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Auditors 23,000 24,720-24,720 26,500 1, % GASB 45 Compliance 4,000 2,000-2,000 3,250 1, % Legal Ads 1,575 2,000-2,000 2, % Office Supplies % Printing 5,857 4,000-4,000 4, % Postage/Envelopes 3,409 2,000-2,000 2, % Bond Cont. Disclosure 1,500 1,500-1,500 1, % Contingency Fund** 33,102 90,000 (50,074) 39,926 90,000 50, % TOTAL BOARD OF FINANCE DESCRIPTION ACTUAL , ,720 (50,074) 76, ,750 53, % **Contingency Fund: The budgeted amount of the contingency fund reduces as funds are transferred to other budgets. The approved budget amount for contingency for was $90,000. Transfers for are listed below: Approved Contingency Fund Budget 90,000 Approved Transfers from Contingency Animal Control - Salaries 7,451 approved by the Board of Finance Animal Control - Supplies 5,000 approved by the Board of Finance East Haddam Free Public Library - Alarm System 3,223 approved by the Board of Finance Animal Control - Capital Dog Pound Improvements 25,000 approved by the Board of Finance and Town Meeting G1101 Grant Match for Generator 9,400 approved by the Board of Finance Remaining Contingency Fund Budget as of ,926 Contingency Fund Transfer Detail. Section II: General Fund Expenditure Detail 18B Board of Selectmen Budget

49 Town of East Haddam General Fund (0001) GENERAL GOVERNMENT: CONSERVATION COMMISSION Budget Coordinator: Cynthia Matthew Program Narrative: Develop, manage, and regulate natural resources in the Town pursuant to State statue section 7-131a. Primary responsibilities include open space stewardship (signage, marking boundaries, blazing and maintaining trails, inventorying of plant and wildlife, etc.), managing forestry, and review of land use changes for impact on natural resources. Fiscal Year Accomplishments/Achievements: Cord wood sale and selective harvesting on several Town-owned properties. Boundary marking, signage, parking and trail blazing on several open space parcels. Developed protocol for naming Town-owned properties. Updated and expanded trail guide. Developed website that features trails, waterways and outdoor recreation. Participation and promotion of Open Space Committee recommendations. Completed proposal for Yale Forestry intern to assist with public promotion of East Haddam natural resources. Advisory review and recommendation regarding proposed change to IWWC ordinance. Fiscal Year Goals and Objectives: Continue Forestry Management program to include new open space parcels. Develop complete management plan for selected properties. Conduct natural resource inventory on selected property. Fulfill advisory responsibilities through development of hunting policy on Town-owned open space and review of proposals for land use changes. Continue stewardship activities including boundary marking, signage, parking and trail blazing on Town-owned properties. Develop promotion program for natural resource awareness, education and recreation in collaboration with Economic Development Committee Additional Budget Information: Salaries: The wage increase for non-union employees is 1.75%. The Clerical contract expires on June 30, 2011 and is in the process of being negotiated (June 2011). Section III: General Fund Expenditure Detail 19A Board of Selectmen Budget

50 TOWN OF EAST HADDAM EXPENDITURE DETAIL GENERAL GOVERNMENT: CONSERVATION COMMISSION ORG OBJ PROJ DESCRIPTION ACTUAL ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Salaries-Recording Secretary % Conference % Public Relations % Contracted Services % Office Supplies % Other Supplies % Printing % Trans. to Special Rev. - 1,500-1,500 1, % Dues % TOTAL CONSERVATION COMMISSION 1,109 4,393-4,393 4, % Section II: General Fund Expenditure Detail 19B Board of Selectmen Budget

51 Town of East Haddam General Fund (0001) GENERAL GOVERNMENT: ECONOMIC DEVELOPMENT COMMISSION Budget Coordinator: Deb Mathiasen Program Narrative: To promote compatible and sustainable economic development by encouraging business growth and expansion that is consistent with East Haddam s historic character, quality of life and natural environment. Commission is assisted by the Economic Development Coordinator, a part-time position that serves as the spokesperson for East Haddam businesses and point person on key EDC development projects. Fiscal Year Accomplishments/Achievements: Established an aggressive Tax Incentive Program, to attract new businesses and encourage business expansion (approved June 2010). Designed the Visitor, Business and Directory sections, assisted with other content including the Community Calendar, for the municipal website launched in April Actively supported and advocated for the following projects: Village Revitalization Commission, Village mobility improvements, return of operations at State-owned former Sunrise Resort, Goodspeed Musicals Actor Housing construction, and revisions to the Planning and Zoning Signage and Campground regulations. Reviewed next steps regarding: commercial infrastructure in Moodus, options for a Goodspeed second theatre in Town and revisions to the Town Bidding Ordinance. Maintained successful liaison program of business support and business outreach. Continued town wide, regional, and statewide representation and promotion of East Haddam s economic and business interests. Fiscal Year Goals and Objectives: Pursue economic development efforts as identified and prioritized by the Commission. Promote and administer applications for the Tax Incentive Program. Continue active support and advocacy for: Village Revitalization Commission, mobility improvements, former Sunrise Resort, revisions to P&Z signage and Campground regulations and vacant commercial properties project. Continue next steps regarding: commercial infrastructure in Moodus, options for a Goodspeed second theatre in East Haddam, revisions to Town Bidding ordinance, Doing Business in East Haddam Guide, and business related enhancements to municipal website. Maintain liaison program of business support and outreach. Continue town-wide, regional and statewide representation and promotion of economic and business interests. Additional Budget Information: The progress in improving the Town s business climate has been due primarily to the efforts of the part-time Economic Development Coordinator, who has been able to maximize the volunteer efforts of the Commissioners. Salaries: The wage increase for non-union employees is 1.75%. The additional increase in Salaries is due to an increase in hours for the Economic Development Coordinator. Section III: General Fund Expenditure Detail 20A Board of Selectmen Budget

52 TOWN OF EAST HADDAM EXPENDITURE DETAIL GENERAL GOVERNMENT: ECONOMIC DEVELOPMENT COMMISSION ORG OBJ PROJ DESCRIPTION ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Salaries-EDC Coordinator 20,150 19,950-19,950 20, % Salaries-Recording Secretary 1,000 1,350-1,350 1, % Conference % Public Relations 1,945 1,350-1,350 1, % Community Events 2,790 3,700-3,700 3, % Website Maintenance (600) % Office Supplies % Other Supplies % Printing 1, , % Postage/Envelopes % Dues % TOTAL ECONOMIC DEVELOPMENT COMM ACTUAL ,851 29,110-29,110 30,259 1, % Section II: General Fund Expenditure Detail 20B Board of Selectmen Budget

53 Town of East Haddam General Fund (0001) GENERAL GOVERNMENT: HISTORIC DISTRICT COMMISSION Budget Coordinator: Will Brady Program Narrative: Review project proposals in local historic districts and provide consultation with Planning and Zoning and other parties on projects in Town that involve historic districts and site, as requested. Conduct public hearings on applications for Certificates of Appropriateness in local historic districts. Fiscal Year Accomplishments/Achievements: Conducted business of the Historic District Commission. Provided consultation to Planning and Zoning with assistance from Christian Miller and Mark Comeau regarding the Goodspeed Actors Housing project that was in East Haddam Village but outside the local Historical District. Historical analysis and review of open space parcels that are under consideration for purchase was completed Dr. Karl Stofko. Participated in the Middle School Conversion Committee via Commission member David Nelson. Participate in the Open Space Committee via Commission member Will Brady. Fiscal Year Goals and Objectives: To complete a 2010 baseline photo inventory of all the properties in the local Historic Districts. This baseline will serve as contrast to what existed when each District was created to what each District looks like in years between 2009 and To continue to provide consultation and referral information for owners who have historic properties whether they are in Historic Districts or are free standing historic properties. To strengthen participation with other Commissions and Boards that have interests that interface with Historic District Commission concerns; such as the Economic Development Commission. Additional Budget Information: Salaries: The wage increase for non-union employees is 1.75%. The Commission is concerned about Legal Ads costs inasmuch as The Hartford Courant public hearing notices now need to be published in two zones. Lake Hayward residents receive the New London County zone while the rest of the Town receives the Middlesex zone. This may potentially double our public notices costs. The Commission did not change the budget request for this line item; however they will be monitoring closely the expenses. Section III: General Fund Expenditure Detail 21A Board of Selectmen Budget

54 TOWN OF EAST HADDAM EXPENDITURE DETAIL GENERAL GOVERNMENT: HISTORIC DISTRICT COMMISSION ORG OBJ PROJ DESCRIPTION ACTUAL ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Salaries-Recording Secretary % Legal Ads % Other Supplies % Postage/Mailing % TOTAL HISTORIC DISTRICT COMMISSION 1,521 1,425-1,425 1, % Section II: General Fund Expenditure Detail 21B Board of Selectmen Budget

55 Town of East Haddam General Fund (0001) GENERAL GOVERNMENT: MIDDLE SCHOOL CONVERSION COMMITTEE Budget Coordinator: Maryjane Malavasi address: Program Narrative: That a Middle School Conversion Committee is hereby established for the purpose of the design and construction of Municipal Offices and related improvements at the current Nathan Hale-Ray Middle School. (Town Meeting, July 18, 2007) Fiscal Year Accomplishments/Achievements: No budget provided. Fiscal Year Goals and Objectives: No budget provided. Additional Budget Information: No budget provided. Section III: General Fund Expenditure Detail 22A Board of Selectmen Budget

56 TOWN OF EAST HADDAM EXPENDITURE DETAIL GENERAL GOVERNMENT: MIDDLE SCHOOL CONVERSION COMMITTEE ORG OBJ PROJ DESCRIPTION ACTUAL ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Salaries-Recording Secretary 808 2,500-2,500 - (2,500) % Other Supplies 40 2,525-2,525 - (2,525) % TOTAL MS CONVERSION COMM ,025-5,025 - (5,025) % Section II: General Fund Expenditure Detail 22B Board of Selectmen Budget

57 Town of East Haddam General Fund (0001) GENERAL GOVERNMENT: OPEN SPACE COMMITTEE Budget Coordinator: Will Brady Program Narrative: Open space areas within the Town of East Haddam have been and continue to be a diminishing resource. Open space areas are considered a valuable asset to the community. It is recognized that there is a need to obtain additional open space areas in order to meet future recreational needs, to preserve agricultural lands, to protect natural resource areas and to maintain the Town's quality of life. The Committee has recommended several key parcels that have been purchased. The Committee will continue to actively review possible acquisitions of additional key parcels. The Committee identifies and quantifies potential parcels for open space preservation, and the Land Use Administrator acts as liaison for the Committee with property owners, appraisers, attorneys, real estate agents, and partners such as the State and The Nature Conservancy. The Committee prepares grant applications and materials for public presentations. Fiscal Year Accomplishments/Achievements: Open space grants submitted for the Dean (280 acres) and Harris (135 acres) properties were successful. Process for final town vote is underway. Fiscal Year Goals and Objectives: Continued investigation of critical properties in the Town. Continued work with partners to preserve open space. Additional Budget Information: Salaries: The wage increase for non-union employees is 1.75%. Section III: General Fund Expenditure Detail 23A Board of Selectmen Budget

58 TOWN OF EAST HADDAM EXPENDITURE DETAIL GENERAL GOVERNMENT: OPEN SPACE COMMITTEE ORG OBJ PROJ DESCRIPTION ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Salaries-Recording Secretary % Appraisal 7,600 6,500-6,500 6, % Survey 3,774 6,500-6,500 6, % Financial Consulting % Title Search - 1,000-1,000 1, % Office Supplies % Postage/Envelopes % Signage % TOTAL OPEN SPACE COMMITTEE ACTUAL ,374 15,400-15,400 15, % Section II: General Fund Expenditure Detail 23B Board of Selectmen Budget

59 Town of East Haddam General Fund (0001) GENERAL GOVERNMENT: ZONING BOARD OF APPEALS Budget Coordinator: Stuart Wood Program Narrative: To hear all requests for variances and appeals of actions of the Zoning Enforcement Officer. Fiscal Year Accomplishments/Achievements: All requests have been heard and processed. Fiscal Year Goals and Objectives: To meet those statutory requirements of hearing all requests and appeals. To avoid contentions hearings whenever possible. Additional Budget Information: Salaries: The wage increase for non-union employees is 1.75%. Legal Ads: Have been increased to reflect the need to place legal notices in two separate zones of The Hartford Courant to meet public notice requirements. The budget has been adjusted to more accurately reflect actual expenditures. Section III: General Fund Expenditure Detail 24A Board of Selectmen Budget

60 TOWN OF EAST HADDAM EXPENDITURE DETAIL GENERAL GOVERNMENT: ZONING BOARD OF APPEALS ORG OBJ PROJ DESCRIPTION ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Salaries-Recording Secretary 3,710 2,800-2,800 2, % Legal Ads 1,757 2,000-2,000 2, % Office Supplies % Postage/Envelopes % Dues % TOTAL ZONING BOARD OF APPEALS ACTUAL ,758 5,140-5,140 6,499 1, % Section II: General Fund Expenditure Detail 24B Board of Selectmen Budget

61 Town of East Haddam General Fund (0001) PUBLIC SAFETY: AMBULANCE ASSOCIATION Budget Coordinator: Dean Anderson Program Narrative: The East Haddam Ambulance Association (EHAA) provides emergency medical service at the basic life support (BLS) level within the geographical boundaries of East Haddam for Town residents and visitors. This includes emergency ambulance transport (R-2) and first responder (R-1) services. When requested by dispatch, EHAA also provides these services to neighboring towns in fulfillment of mutual aid agreements. Fiscal Year Accomplishments/Achievements: Over the past 12 months responded to 525 requests for service. Mutual aid rate reduced to 2% over past 12 months. Added seven new members to roster. New ambulance purchased to replace aging 15-4-B and placed into service. Capital equipment support agreement signed with Town. Maintained compliance with all state and sponsor hospital requirements for emergency medical services. Fiscal Year Goals and Objectives: Maintain rate of mutual aid requests below 5%. Recertify 20 technicians. Remain in compliance with all state and sponsor hospital requirements for emergency medical services. Additional Budget Information: Reserve allocation enables EHAA to fund incentive program to improve recruitment and retention of volunteers in order to maintain rate of mutual aid requests at an acceptable level. Section III: General Fund Expenditure Detail 25A Board of Selectmen Budget

62 TOWN OF EAST HADDAM EXPENDITURE DETAIL PUBLIC SAFETY: AMBULANCE ASSOCIATION ORG OBJ PROJ DESCRIPTION ACTUAL ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Budget Request may be found under Section II: Expenditure Detail, Transfers to Reserves and Other Funds, pages 49A and 49B of this budget book. Section II: General Fund Expenditure Detail 25B Board of Selectmen Budget

63 Town of East Haddam General Fund (0001) PUBLIC SAFETY: ANIMAL CONTROL Budget Coordinator: Michael Olzacki Office: address: Program Narrative: The Animal Control budget provides for a part time Animal Control Officer and a part time Assistant Animal Control Officer. Fiscal Year Accomplishments/Achievements: Facility upgrades were made to include roof over existing runs, kennels were brought up to State of Connecticut standards. Increased hours of Animal Control coverage. Fiscal Year Goals and Objectives: Continued improvements facility to include adding four additional dog runs, finish enclosing runs and water system improvements. To investigate inter-local agreements with other interested communities to provide facilities for their dogs producing additional revenue for the Town. To seek out other opportunities for inter-local services and facilities to generate revenue for East Haddam. Additional Budget Information: Salaries: The wage increase for non-union employees is 1.75%. Section III: General Fund Expenditure Detail 26A Board of Selectmen Budget

64 TOWN OF EAST HADDAM EXPENDITURE DETAIL PUBLIC SAFETY: ANIMAL CONTROL ORG OBJ PROJ ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Salaries-Animal Control 11,736 12,824 7,451 20,275 20, % Dog Damage (10) % Cellular Telephone % 747 Pound Supplies ,000 5,100 1,400 (3,700) % Electricity 974 1,400-1,400 1, % Propane % Veterinary 1,566 1,152-1,152 1,150 (2) -0.17% Dog Tags % Pet Supplies (400) % Machine & Equipment Repair % Building Maintenance 339 1,550-1,550 1, % Vehicle Gas & Oil 126 1,000-1,000 1, % CT Dog License Fees 7,548 5,700-5,700 5, % State of CT APCFD % TOTAL ANIMAL CONTROL DESCRIPTION ACTUAL ,133 25,651 12,451 38,102 35,534 (2,568) -6.74% Section II: General Fund Expenditure Detail 26B Board of Selectmen Budget

65 Town of East Haddam General Fund (0001) PUBLIC SAFETY: BUILDING DEPARTMENT Budget Coordinator: Keith Darin Office: address: Program Narrative: The Building Department has many functions including reviewing applications for permits, reviewing construction plans, issuing permits, conducting inspections and issuing certificates of occupancy, use and completion. The Building Department works closely with other Town departments to issue permits and ensure compliance. The Building Department performs field inspections of construction work in progress to assure conformity with code and regulations. Enforces building code. Inspects building sites prior to building and all buildings and structures under repair or alteration, or those to be moved, demolished or change in use. Perform final inspection. Reviews applications for all electrical, plumbing, structural and mechanical projects. Inspects all excavation, trenches and form work for sufficiency of soil for bearing of load to be imposed and adequacy of forms. Confers with and interprets code provision and application procedures to architect, engineers, contractor and members of the public. Assists public in modifying building plan or in taking corrective action to comply with code and/or regulations. Organizes and maintains files on inspection and review work. Fiscal Year Accomplishments/Achievements: Provided rapid response to requested field inspections. Maintained high level of service within budget constraints. Maintained high level of training in new technologies. Fiscal Year Goals and Objectives: Purging of residential single family construction documents. Reduce creation of paper required to be filed. Transfer of paper records to electronic filing format. Schedule and track daily field inspections electronically. Provide training to clerk to implement new scheduling software. Provide training to clerk for electronic data transfer paper to electronic. Reduce processing time for Certificate of Occupancy issuance. Additional Budget Information: Salaries: The wage increase for non-union employees is 1.75%. The Clerical contract expires on June 30, 2011 and is in the process of being negotiated (June 2011). Literature: The State of Connecticut is scheduled to adopt a new family of building codes in 2012; the budget provides for additional funding for training and publications. The Building Department files will be imaged to provide for greater citizen access. See Technology and Records Management Budget, Section III, pages 16A and 16B. The Building Department clerk workstation will need to be upgraded to handle the new tasks. See Records Management Budget See Technology and Records Management Budget, Section III-General Fund Expenditure Detail, page 16A and 16B. Section III: General Fund Expenditure Detail 27A Board of Selectmen Budget

66 TOWN OF EAST HADDAM EXPENDITURE DETAIL PUBLIC SAFETY: BUILDING DEPARTMENT ORG OBJ PROJ DESCRIPTION ACTUAL ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Salaries-Inspection 64,033 66,274-66,274 67,434 1, % Salaries-Clerical 37,965 39,288-39,288 39, % Salaries-Longevity % Contracted Inspections 1,833 3,000-3,000 3, % Conference % Cellular Telephone % Office Supplies 1, % Other Supplies % Literature ,200 1, % Postage/Supplies % Dues % TOTAL BUILDING DEPARTMENT 106, , , ,700 2, % Section II: General Fund Expenditure Detail 27B Board of Selectmen Budget

67 Town of East Haddam General Fund (0001) Program Narrative: PUBLIC SAFETY: EMERGENCY MANAGEMENT Budget Coordinator: Craig Mansfield address: Emergency Management coordinates resources and agencies during large scale natural and man made emergencies, manages the Emergency Operations Center (EOC), relocates disaster victims, manages the Town s shelters, reviews and keeps on file specific high-hazard facility emergency plans, writes and submits emergency management grants, is responsible for the Town s Emergency Operation plan and training and exercising that plan. The Office of Emergency Management develops and maintains emergency operations plans. These plans enable the Town to respond quickly and effectively to the actual incident through training drills, site visits and exercises. Emergency Management is also directly responsible for coordinating resources and emergency operations between local, State, and Federal emergency management and homeland security agencies. The Town s Emergency Management Director is the point of contact between the Town, the State Department of Emergency Management and Homeland Security (DEMHS) and the Federal Department of Homeland Security. Fiscal Year Accomplishments/Achievements: Held two CERT Training Classes and now have an established CERT Team of over 30 people. Successfully held two Flu Clinics in conjunction with Chatham Health. Increased volunteer base by approximately 20%. Used as a Model Town for Other Chatham Health Towns for Dispensing Clinics. Began rollout of Town wide Everbridge Notification System. Fiscal Year Goals and Objectives: Complete roll out of Town wide Everbridge Notification System. Form an Animal Rescue Team for East Haddam. Hold additional trainings for CERT Team members. Quarterly Meetings for Volunteers. Coordinated EOC renovation project in conjunction with the MSCC. Additional Budget Information: Colchester Emergency Communications: 911 contracted service. Increased from $51,012 to $52,712 or 3.5%. Stipend, Supplies, Cellular Telephone Service: East Haddam received the Emergency Management Performance Grant in the amount of $4,165 which covers half of all of these expenses. Section III: General Fund Expenditure Detail 28A Board of Selectmen Budget

68 TOWN OF EAST HADDAM EXPENDITURE DETAIL PUBLIC SAFETY: EMERGENCY MANAGEMENT ORG OBJ PROJ DESCRIPTION ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Uniforms % Stipend 3,000 3,000-3,000 3, % Training Services % Training Supplies & Materials (786) 1,000-1,000 1, % Supplies % Colchester Emergency Comm. 48,820 51,012-51,012 52,712 1, % Cellular Telephone Service 1, , % Local Emerg. Planning Comm % Siren Maintenance % Equipment and Supplies 734 3,000-3,000 3, % TOTAL EMERGENCY MANAGEMENT ACTUAL ,656 61,223-61,223 63,043 1, % Section II: General Fund Expenditure Detail 28B Board of Selectmen Budget

69 Town of East Haddam General Fund (0001) PUBLIC SAFETY: FIRE DEPARTMENT Budget Coordinator: Louis Pear Program Narrative: Protect the Town through fire protection, fire prevention education, water rescues, wires down, motor vehicle accidents and any other calls that come through the dispatch center. Inspections on commercial businesses and residences are also done by the Fire Marshal. Fiscal Year Accomplishments/Achievements: Recruited and trained new members. Fire Marshal has expanded inspections. Acquired a ladder truck from another community and certified 23 members to use the ladder truck. Fiscal Year Goals and Objectives: To finish the specifications for the new rescue truck, capital plan To continue to recruit and train new members. Continuing education for our members. Additional Budget Information: Salaries: The Firefighter union contract provides for a 1.75% wage increase. Heat: Increased to reflect increased cost to purchase fuel oil. School Training: FEMA funding for training has diminished, however, firefighter training is still required. Additional funds will provide for the necessary training. Vehicle Maintenance: The increase of $3,900 includes maintenance requirements for the new ladder truck. In addition, there has been an increase in unexpected repairs and breakdowns in the FY 2011 fiscal year that the Department would like to be better funded for in FY2012. Equipment Maintenance: Increase of $2,815 reflects an additional $1,200 for annual ladder testing and $1,500 for gear cleaning. Communications: Increase of $7,750. FEMA funds are no longer available for the replacement of radios. Also includes a mobile radio for the new ladder truck. The Technology and Records Management Budget includes a funding for two additional computers for Fire Department. A desktop for mandatory reporting and a laptop for the Chief. Section III: General Fund Expenditure Detail 29A Board of Selectmen Budget

70 TOWN OF EAST HADDAM EXPENDITURE DETAIL PUBLIC SAFETY: FIRE DEPARTMENT ORG OBJ PROJ ACTUAL ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Salaries-Firemen/EMT 71,360 76,856-76,856 78,201 1, % Salaries-Overtime 1,492 5,764-5,764 5, % Uniforms % Physicals 4,510 4,360-4,360 4, % Firemen's Pension 43,000 40,750-40,750 40, % Life Insurance 1,159 2,250 2,250 2, % School/Training 5,634 2,000-2,000 5,275 3, % Building/Grounds Cont. Serv. 3,228 3,300-3,300 3, % Fire Prevention 906 1,000-1,000 1, % Telephone 1,318 1,350-1,350 1, % Cellular Telephone Service % Office Supplies (20) -7.41% Electricity 13,045 12,000-12,000 12, % Heat 9,529 11,500-11,500 13,600 2, % Propane % Building Maintenance 3,093 4,500-4,500 4, % Vehicle Maintenance 19,539 11,000-11,000 14,900 3, % Vehicle Gas & Oil 5,573 7,250-7,250 7, % Equipment Maintenance 11,088 14,785-14,785 17,600 2, % Office Equip. Maint ,100-1, (600) % Fire Ponds 5, % Equipment (Gear) 18,217 16,600-16,600 20,075 3, % Communications ,750 7, % Dues % TOTAL FIRE DEPARTMENT DESCRIPTION , , , ,775 24, % Section II: General Fund Expenditure Detail 29B Board of Selectmen Budget

71 Town of East Haddam General Fund (0001) PUBLIC SAFETY: FIRE MARSHAL Budget Coordinator: Louis Pear Program Narrative: Protect the Town through fire protection, fire prevention education, water rescues, wires down, motor vehicle accidents and any other calls that come through the dispatch center. Inspections on commercial businesses and residences are also done by the Fire Marshal. Fiscal Year Accomplishments/Achievements: The Fire Marshal has continued to expand inspections. Fiscal Year Goals and Objectives: Expanded inspections. Continuing education. Additional Budget Information: Salaries: The wage increase for non-union employees is 1.75%. Equipment and Supplies: Increase of $560 for digital voice recorder ($100), digital camera and accessories ($260) and filing cabinet ($200). Section III: General Fund Expenditure Detail 30A Board of Selectmen Budget

72 TOWN OF EAST HADDAM EXPENDITURE DETAIL PUBLIC SAFETY: FIRE MARSHAL ORG OBJ PROJ DESCRIPTION ACTUAL ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Salaries-Fire Marshal 16,327 19,728-19,728 20, % Salaries-Deputy Fire Marshal 1,906 1,500-1,500 1, % Conference % Mileage % Cellular Telephone % Other Supplies % Postage/Envelopes % Vehicle Maintenance (100) % Vehicle Gas & Oil % Equipment and Supplies % Dues % TOTAL FIRE MARSHAL ,459 23,048-23,048 24,053 1, % Section II: General Fund Expenditure Detail 30B Board of Selectmen Budget

73 Town of East Haddam General Fund (0001) Program Narrative: PUBLIC SAFETY: POLICE OFFICERS Budget Coordinator: Trooper Jeff Rhoades Office: address: Provide Police services and respond to calls for service throughout the Town of East Haddam, first responders for medical calls, marine patrol of lakes and reservoirs and provide community-based education programs. Fiscal Year Accomplishments/Achievements: Continued to build partnerships throughout the community with residents, educational partners and other non-government agencies. Held community education programs drug awareness, internet safety, car seat inspections. Applied for and were awarded grants in the amount of $26,700 in federal money for DUI Enforcement. Replaced motor on Police Boat through ARRA JAG Grant. Fiscal Year Goals and Objectives: Continue to provide excellent police services to the community. Continue to build relationships throughout the community. Increased motor vehicle enforcement around DUI Grant. Apply for any additional grant funding that becomes available that the town meets the eligibility requirements. Additional Budget Information: Salaries: The Police Contract is in the process of being negotiated. A place holder of 1.75% is budgeted for each of this contract. Salaries-Police Officers: Added $10,000 into Patrol line to allow for additional coverage on weekend shifts throughout the year. This increase allows for approximately half of the weekends throughout the year to have additional coverage. Salaries-Water Safety: Small increase in to cover annual gap in budget. Handguns: Created new line item for replacement of East Haddam Officers handguns. Section III: General Fund Expenditure Detail 31A Board of Selectmen Budget

74 TOWN OF EAST HADDAM EXPENDITURE DETAIL PUBLIC SAFETY: POLICE OFFICERS ORG OBJ PROJ ACTUAL ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Salaries-Police Officers 70,070 74,056-74,056 85,352 11, % Salaries-DUI Enforcement 7, % Salaries-Speed Enforcement 2, % Salaries-Water Safety 4,687 4,308-4,308 6,180 1, % Salaries-Community Policing 1,191 6,543-6,543 6, % Salaries-Special Duty 11,713 15,000-15,000 15, % Salaries-Training 4,623 5,951-5,951 6, % Uniform Allowance 2,561 3,700-3,700 3, % Uniform Maintenance - 1,200-1,200 1, % Life Insurance % DARE 2,597 3,000-3,000 3, % Training Services 2,150 4,000-4,000 4, % Telephone % Cellular Telephone 1,999 2,400-2,400 2, % Other Supplies 856 1,170-1,170 1, % Medical Supplies % Body Armour (Vests) 4,539 4,400-4,400 - (4,400) % 744 Handguns ,000 4, % Postage/Envelopes % Machine & Equipment Repair 3,590 3,000-3,000 3, % Vehicle Gas & Oil 4,754 8,750-8,750 8, % TOTAL POLICE OFFICERS DESCRIPTION , , , ,445 13, % Section II: General Fund Expenditure Detail 31B Board of Selectmen Budget

75 Town of East Haddam General Fund (0001) Program Narrative: PUBLIC SAFETY: RESIDENT STATE TROOPERS Budget Coordinator: Linda Zemienieki Office: address: Two Resident State Troopers oversee police services. One officer teaches DARE. Officers participate in community education and outreach programs and work with the schools. The Resident Trooper program provides vehicles, benefits, and workers compensation to troopers and provides the Town with all the services of the barracks. The cost to the Town is at 70%. Fiscal Year Accomplishment/Achievements: The department obtained a DUI grant and was able to provide additional police patrols at minimal town cost. Utilized Justice Assistance Grant (JAG) to purchase motor for patrol boat. Managed Town police services. Participated in Community education and outreach programs (Neighborhood Watch, Party Patrol with Y&FS, DEA Drug Take Back Day) and worked with the schools (DARE). Fiscal Year Goal and Objectives: To continue appropriate policing and public safety. To continue to look for grants to enhance police services. Additional Budget Information: Resident Trooper Cost Projection at 100% $285,388 an increase of $85,616 Resident Trooper Cost Projection at 85% $242,580 an increase of $42,808 Section III: General Fund Expenditure Detail 32A Board of Selectmen Budget

76 TOWN OF EAST HADDAM EXPENDITURE DETAIL PUBLIC SAFETY: RESIDENT STATE TROOPERS ORG OBJ PROJ DESCRIPTION ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Salaries-Overtime 7,667 10,000-10,000 10, % Resident State Troopers 170, , , ,722 16, % TOTAL RESIDENT STATE TROOPERS ACTUAL , , , ,722 16, % Section II: General Fund Expenditure Detail 32B Board of Selectmen Budget

77 Town of East Haddam General Fund (0001) Program Narrative: PUBLIC WORKS: GENERAL HIGHWAYS Budget Coordinator: Beth Lunt Office: address: The Public Works Department is comprised of the Director, Foreman, eight drivers and an administrative assistant. Highway personnel are primarily responsible for maintaining 120 miles of Town roads (both paved and dirt). Road construction, roadside mowing, chip sealing, brush removal, catch basin cleaning and street sweeping are activities during the year. An important safety program is traffic sign replacement and repair. Fiscal Year Accomplishments/Achievements: Completed Lake Shore Drive repaving under ARRA pavement management grant. Completed East Shore Drive overlay. Continued with the pavement management system. Fiscal Year Goals and Objectives: To continue to maintain the Town s roads and sidewalks. To continue with the pavement management system. To successfully complete Sillimanville Road reclamation and a shim and overlay on East Haddam Colchester Turnpike. Additional Budget Information: Salaries: The wage increase for non-union employees is 1.75%. The Clerical contract expires on June 30, 2011 and is in the process of being negotiated (June 2011). The Public Works contract provides for a 3.50% wage increase. Garage Supplies: Budget increased to reflect actual expenditures. Machine & Equipment Repair: Budget increased to better reflect actual expenditures. Section III: General Fund Expenditure Detail 33A Board of Selectmen Budget

78 TOWN OF EAST HADDAM EXPENDITURE DETAIL PUBLIC WORKS: GENERAL HIGHWAYS ORG OBJ PROJ DESCRIPTION ACTUAL ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Salaries-Clerical 26,863 27,806-27,806 28, % Salaries-Dir. of Public Works 71,069 73,556-73,556 74,843 1, % Salaries-Road Foreman 51,917 53,445-53,445 60,275 6, % Salaries-Road Crew 429, , , ,097 15, % Salaries-Differential % Salaries-Overtime 7,670 8,928-8,928 8, % Salaries-Temporary Help 3,020 9,600-9,600 9, % Salaries-Longevity 3,650 4,350-4,350 4, % Uniform Allowance 3,505 3,250-3,250 4, % Food Allowance % Uniform Maintenance 4,513 4,000-4,000 4, % Tree Warden % Engineer 10,690 10,000-10,000 10, % Survey 1,726 5,000-5,000 5, % School/Testing % Drug Testing 1,267 1,300-1,300 1, % Cellular Telephone % Garage Supplies 24,860 22,000-22,000 25,000 3, % Office Supplies & Miscellaneous 1,075 1,500-1,500 1, % Road Signs and Poles 6,558 10,000-10,000 10, % Electricity (Streetlights) 36,606 40,000-40,000 38,000 (2,000) -5.00% Machine & Equipment Repair 46,231 45,000-45,000 50,000 5, % Vehicle Gas & Oil 56,794 56,200-56,200 71,050 14, % Road Maintenance Supplies ,000-40,000 40, % Roadside Mowing 31, % Catch Basin Cleaning 33,340 35,000-35,000 35, % Calcium Chloride 18,376 18,500-18,500 18, % Line Painting 14,218 13,000-13,000 14,500 1, % Guardrails 9,999 10,000-10,000 10, % TOTAL GENERAL HIGHWAYS 897, , , ,835 47, % Section II: General Fund Expenditure Detail 33B Board of Selectmen Budget

79 Town of East Haddam General Fund (0001) Program Narrative: PUBLIC WORKS: SNOW REMOVAL Budget Coordinator: Beth Lunt Office: address: Snow and ice control is a critical winter function directly related to motorist safety. Operations include sanding, salting and plowing when snowfall depths warrant. The Public Works Departments is responsible for snow and ice control for all Town roads and public buildings both general government and education. Fiscal Year Accomplishments/Achievements: Continued to provide snow removal for the safety of our citizens and visitors. Purchased sand from a local vendor at a savings to the Town. Hired local contractors for contracted plowing. Fiscal Year Goals and Objectives: To provide snow removal for the safety of our citizens and visitors. Additional Budget Information: Salaries: The wage increase for non-union employees is 1.75%. The Clerical contract expires on June 30, 2011 and is in the process of being negotiated (June 2011). The Public Works contract provides for a 3.50% wage increase. Sand and Salt: Budget is in keeping with five year rolling average and anticipated market pricing. The five year rolling average for snow actual removal cost is $223,156. Below is a chart showing the snow removal costs by year. Section III: General Fund Expenditure Detail 34A Board of Selectmen Budget

80 TOWN OF EAST HADDAM EXPENDITURE DETAIL PUBLIC WORKS: SNOW REMOVAL ORG OBJ PROJ ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Salaries-Road Foreman 4,474 4,060-4,060 4, % Salaries-Road Crew 30,631 33,768-33,768 34,950 1, % Salares-Temporary Help % Food Allowance 1,288 1,800-1,800 1, % Contracted Plowing 32,031 45,000-45,000 45, % Other Supplies 2,374 2,000-2,000 3,500 1, % Sand 47,884 42,450-42,450 56,000 13, % Salt 100,289 72,000-72,000 80,500 8, % TOTAL SNOW REMOVAL DESCRIPTION ACTUAL , , , ,881 24, % Section II: General Fund Expenditure Detail 34B Board of Selectmen Budget

81 Town of East Haddam General Fund (0001) Program Narrative: PUBLIC WORKS: TOWN GARAGE MAINTENANCE Budget Coordinator: Beth Lunt Office: address: This budget represents the costs to operate the Town Garage and Public Works Office. Fiscal Year Accomplishments/Achievements: Maintained the facility and equipment in a safe and effective manner. Kept fleet well serviced and maintained to extend vehicle life and most productive use of trucks overtime. Maintained stormwater management. Fiscal Year Goals and Objectives: To continue to maintain the facility and equipment in a safe and effective manner. To continue to keep the fleet well serviced and maintained to extend vehicle life and the most productive use of trucks over time. Additional Budget Information: None provided. Section III: General Fund Expenditure Detail 35A Board of Selectmen Budget

82 TOWN OF EAST HADDAM EXPENDITURE DETAIL PUBLIC WORKS: TOWN GARAGE MAINTENANCE ORG OBJ PROJ DESCRIPTION ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Internet Access % Contracted Cleaning 11,947 15,000-15,000 15, % Telephone % Other Supplies 2,139 3,000-3,000 3, % Electricity 11,307 15,000-15,000 15, % Propane 11,759 12,000-12,000 12, % Building Maintenance 3,653 4,000-4,000 8,900 4, % Security Monitoring % TOTAL TOWN GARAGE MAINTENANCE ACTUAL ,364 50,512-50,512 56,100 5, % Section II: General Fund Expenditure Detail 35B Board of Selectmen Budget

83 Town of East Haddam General Fund (0001) Program Narrative: PUBLIC WORKS: TRANSFER STATION Budget Coordinator: Beth Lunt Office: address: The Transfer Station is the municipal collection point for solid waste, bulky waste and recyclables. The Transfer Station is staffed by one full time foreman and two full time attendants. Fiscal Year Accomplishments/Achievements: Continued to operate the Transfer Station as a safe and productive facility. Implemented single stream recycling. Fiscal Year Goals and Objectives: To continue to operate the Transfer Station as a safe and productive facility. Additional Budget Information: Salaries: The wage increase for non-union employees is 1.75%. The Clerical contract expires on June 30, 2011 and is in the process of being negotiated (June 2011). The Transfer Station contract provides for a 3.50% wage increase. Recycling: Budget reduced as a result of single-stream recycling. Section III: General Fund Expenditure Detail 36A Board of Selectmen Budget

84 TOWN OF EAST HADDAM EXPENDITURE DETAIL PUBLIC WORKS: TRANSFER STATION ORG OBJ PROJ DESCRIPTION ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Salaries-Foreman 46,467 48,090-48,090 49,773 1, % Salaries-Attendants 75,379 78,000-78,000 80,730 2, % Salaries-Overtime 2,334 3,600-3,600 3, % Uniform Allowance 742 1,000-1,000 1, % Uniforms 1,702 1,500-1,500 1, % Engineer 85 2,000-2,000 2, % Conference % Telephone % Other Supplies 4,617 4,000-4,000 5,000 1, % Electricity 7,018 5,000-5,000 7,100 2, % Propane 6,712 4,500-4,500 7,000 2, % Machine & Equipment Repair 1,946 1,500-1,500 2, % Building Maintenance 4,165 6,000-6,000 6, % Vehicle Gas & Oil 2,745 3,000-3,000 3, % Equipment Maintenance 6,384 7,000-7,000 7, % Tipping Fee 295, , , , % Hauling Charge 55,578 57,000-57,000 57, % Recycling 37,975 40,000-40,000 35,000 (5,000) % DEP Permit % Landfill Monitoring 679 2,500-2,500 2, % TOTAL TRANSFER STATION ACTUAL 551, , , ,443 6, % Section II: General Fund Expenditure Detail 36B Board of Selectmen Budget

85 Town of East Haddam General Fund (0001) Program Narrative: HEALTH AND SOCIAL SERVICES: CEMETERIES Budget Coordinator: Linda Zemienieski Office: address: Responsibilities include providing upkeep and maintenance on all Town owned cemeteries. Fiscal Year Accomplishments/Achievements: Maintained appearance of all Town owned cemeteries. Repaired gates and fences as necessary. Fiscal Year Goals and Objectives: To continue to promote community pride in its public spaces and respect for Town history through appropriate maintenance. Additional Budget Information: The budget reflects the true cost to maintain cemeteries since this budget year will absorb the cemetery fund into the cemetery budget. Historically, the cost to maintain the cemeteries has been paid from interest income from Trust Funds. Beginning in budgetary adjustments were necessary for General Fund support to maintain the Town owned cemeteries. The operating budget has been increased to reflect the full cost; in additional a revenue item has been established that correlates to the increased cost. Section III: General Fund Expenditure Detail 37A Board of Selectmen Budget

86 TOWN OF EAST HADDAM EXPENDITURE DETAIL HEALTH AND SOCIAL SERVICES: CEMETERIES ORG OBJ PROJ DESCRIPTION ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Mowing 2,685 5,000-5,000 7,100 2, % TOTAL CEMETERIES ACTUAL ,685 5,000-5,000 7,100 2, % Section II: General Fund Expenditure Detail 37B Board of Selectmen Budget

87 Town of East Haddam General Fund (0001) Program Narrative: HEALTH AND SOCIAL SERVICES: HEALTH DISTRICT Budget Coordinator: Linda Zemienieski Office: address: Responsibilities include providing health related services to the community. Health District member Towns are East Haddam, East Hampton, Marlborough, Hebron, Portland, and Haddam. The Town of Colchester is currently going through the approval process to join the Chatham Health District. Fees for each Town are based on a per capita rate of $8.25 for Fiscal Year Accomplishments/Achievements: The Health District continues to provide top quality health related services to the community at a cost effective rate. Water tests are conducted on Town buildings in accordance with the law. Fiscal Year Goals and Objectives: To continue to collaborate with the five or possibly six other district member Towns to administer an efficient and effective Health District. Additional Budget Information: None provided. Section III: General Fund Expenditure Detail 38A Board of Selectmen Budget

88 TOWN OF EAST HADDAM EXPENDITURE DETAIL HEALTH AND SOCIAL SERVICES: HEALTH DISTRICT ORG OBJ PROJ ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Water Testing 1,390 1,150-1,150 1, % Chatham Health District 70,816 71,168-71,168 73,763 2, % TOTAL HEALTH DISTRICT DESCRIPTION ACTUAL ,206 72,318-72,318 75,013 2, % Section II: General Fund Expenditure Detail 38B Board of Selectmen Budget

89 Town of East Haddam General Fund (0001) Program Narrative: HEALTH AND SOCIAL SERVICES: HUMAN SERVICES Budget Coordinator: Linda Zemienieski Office: address: Responsibilities include providing some funding to human service agencies to help support citizens in need of medical, mental health, dental, meals, energy assistance and homeless services. Fiscal Year Accomplishments/Achievements: Supported a number of human service agencies providing care and services to our citizens in ways that a small town like ours could not otherwise afford. Fiscal Year Goals and Objectives: To continue to service our citizens in ways of providing human services as needed. Additional Budget Information: None provided. Section III: General Fund Expenditure Detail 39A Board of Selectmen Budget

90 TOWN OF EAST HADDAM EXPENDITURE DETAIL HEALTH AND SOCIAL SERVICES: HUMAN SERVICES ORG OBJ PROJ ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Region II Mental Health % Eddy Center % Midsx. Cnty. Substance Abuse % Community Mental Health % Rushford Center % Sexual Assault Crisis % Community Health Center % Community Renewal % TOTAL HUMAN SERVICES DESCRIPTION ACTUAL ,320 3,320-3,320 3, % Section II: General Fund Expenditure Detail 39B Board of Selectmen Budget

91 Town of East Haddam General Fund (0001) Program Narrative: HEALTH AND SOCIAL SERVICES: SENIOR SERVICES Budget Coordinator: Joanne Roczniak Office: address: Responsibilities include: Coordinating services to local seniors. Initiating and organizing programs for the senior center. Maintaining contact with other senior center, civic organizations and other departments. Track usage of center. Maintaining appearance, safety and functionality of senior center through appropriate building maintenance and repair. Fiscal Year Accomplishments/Achievements: Added a Game Night on Friday evenings to attract working seniors. Started the Heritage Park project to enhance the beauty and increase usage of same. Maintained Senior Center for use by employees and senior community. Provided a facility for greater community use. Fiscal Year Goals and Objectives: Continue existing programs and seek to add new participants. Revise the transportation program to better meet the needs of seniors. Increase the congregate meals program. Continue to provide a facility for expanded community use and programming. Additional Budget Information: Salaries: The wage increase for non-union employees is 1.75%. Building Maintenance and Cleaning: The increase is due to an earlier start of the mowing season and every two year boiler inspection. Section III: General Fund Expenditure Detail 40A Board of Selectmen Budget

92 TOWN OF EAST HADDAM EXPENDITURE DETAIL HEALTH AND SOCIAL SERVICES: SENIOR SERVICES ORG OBJ PROJ DESCRIPTION ACTUAL ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Salaries-Clerical 65 6,975-6,975 7, % Salaries-Municipal Agent 37,784 40,431-40,431 41, % Salaries-Driver 17,801 20,793-20,793 21, % Cable Television % Programs % Mileage % Telephone 1,133 1,200-1,200 1, % Cellular Telephone Service % Office Supplies % Electricity 6,223 6,000-6,000 6, % Propane 6,232 6,000-6,000 6, % Postage/Envelopes % Machine & Equipment Repair 2,603 2,000-2,000 2, % Building Maint. & Cleaning 11,851 9,800-9,800 10,880 1, % Mailings and Speakers % Vehicle Gas & Oil 4,914 6,000-6,000 6, % Dues % TOTAL SENIOR SERVICES 90, , , ,301 2, % Section II: General Fund Expenditure Detail 40B Board of Selectmen Budget

93 Town of East Haddam General Fund (0001) HEALTH AND SOCIAL SERVICES: YOUTH AND FAMILY SERVICES Budget Coordinator: Antoinette McCabe Office: Program Narrative: East Haddam Youth and Family Services (YFS) is responsible for the planning, evaluation, coordination and implementation of a network of resources and opportunities for East Haddam children, youth and their families; to include the coordination of a comprehensive service delivery system and the provision of services of all East Haddam youth. Services and programs include: juvenile justice (JRB), positive youth development, youth advocacy, substance abuse prevention, community outreach and education, parent involvement and education, mental health services, social services and building regional and statewide collaborative to expand services for youth and families. Fiscal Year Accomplishments/Achievements: Survey of Youth Attitudes and Behaviors administered, results being analyzed Program funding increased through private donations Increased visibility through media, social networking and programming Expanded programs for High School students Increased participation in existing services Successful campaign targeting underage drinking Parent education programs Fiscal Year Goals and Objectives: Continue campaign to decrease underage drinking Increase youth participation in community organizations Develop marketing campaign focusing on Social Norms Continue to expand funding sources Use data from youth survey to continue Healthy Communities-Healthy Youth initiative Expand community education/awareness programs Additional Budget Information: YFS anticipates that grants from the State Board of Education will continue. YFS is instituting cost-saving measures by refinancing and paying down their mortgage, securing a lower rate for utilities and updating their heating system. YFS continues to seek grants and private donations to support and expand programs. YFS continues to provide social services for the Town, including advocacy, referral, case management and oversight of the food and clothing banks with no increase in staffing. YFS continued to negotiate a contract with Rushford Center that has not increased in eight years. Section III: General Fund Expenditure Detail 41A Board of Selectmen Budget

94 TOWN OF EAST HADDAM EXPENDITURE DETAIL HEALTH AND SOCIAL SERVICES: YOUTH AND FAMILY SERVICES ORG OBJ PROJ DESCRIPTION ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Youth and Family Services 133, , , ,176 9, % TOTAL YOUTH AND FAMILY SERVICES ACTUAL 133, , , ,176 9, % Section II: General Fund Expenditure Detail 41B Board of Selectmen Budget

95 Town of East Haddam General Fund (0001) RECREATION AND LEISURE: LAKES ASSOCIATION Budget Coordinator: Harvey Thomas Program Narrative: This is the second year for this item. The purpose is for the Town to participate in the protection and preservation of East Haddam s three lakes. Bashan Lake, Lake Hayward and Moodus Reservoir. Fiscal Year Accomplishments/Achievements: Moodus Reservoir: Worked to form an umbrella property owners association to serve all the residents at the reservoir, bringing in those now covered by the several small associations and those who are not members of any association. Three organizational meetings were held and at the last meeting by-laws were approved and officers elected. One newsletter was distributed by hand to most of the Reservoir residents, the cost of which was absorbed privately by those working on the organization effort. Hayward: Continued its water quality/invasive species monitoring and accumulating funds for the next recommended invasive species treatment. (The bill for summer 2010 monitoring was paid by the Hayward Property Owners Association before the beginning of FY and so was not submitted for Town participation.) Bashan: Did invasive species spot treatments. Fiscal Year Goals and Objectives: Property owner outreach concerning best environmental practices for lakes watershed properties continued to be an important objective. Moodus Reservoir: Strengthen umbrella property owners association and find a way of accumulating funds so as to be able to access the matching funds available in the Town budget. As one source, application is being made to the Connecticut Federation of lakes for a grant. At least one newsletter is planned for FY aimed at generating resident support and including information about the role property owner s play in protecting water quality. Water Quality Testing and Invasive Species: Bashan Lake: Continue invasive species spot treatments Lake Hayward: Continue water quality testing program and accumulate funds for next recommended treatment. Moodus Reservoir: An updated study of invasive species in the Reservoir is recommended. This would include a plan for any necessary steps to mitigate invasive species. However, as noted above, it is proving difficult to raise matching funds to perform this study. Additional Budget Information: None provided. Section III: General Fund Expenditure Detail 42A Board of Selectmen Budget

96 TOWN OF EAST HADDAM EXPENDITURE DETAIL RECREATION AND LEISURE: LAKES ASSOCIATION ORG OBJ BASHAN LAKE ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Invasive Treatment: Spot - 2,500-2,500 2, % Dam Draw Down % Property Owner Education % SUB-TOTAL BASHAN LAKE LAKE HAYWARD PROJ - 3,250-3,250 3, % Invasive Monitoring - 1,250-1,250 1, % Property Owner Education % SUB-TOTAL LAKE HAYWARD MOODUS RESERVOIR - 1,575-1,575 1, % Diagnostic Study Update - 5,000-5,000 5, % Property Owner Education % SUB-TOTAL MOODUS RESERVOIR TOTAL LAKES ASSOCIATION DESCRIPTION ACTUAL ,250-5,250 5, % - 10,075-10,075 10, % Section II: General Fund Expenditure Detail 42B Board of Selectmen Budget

97 Town of East Haddam General Fund (0001) Program Narrative: RECREATION AND LEISURE: EAST HADDAM FREE PUBLIC LIBRARY Budget Coordinator: Michael Gilroy Office: address: Library Director responsible for the operation and management of the Library. Treasurer/Member of Board of Trustees responsible for fiscal oversight. Fiscal Year Accomplishments/Achievements: Tripled Library attendance. In 2009, the average attendance in July was 45 per day. In July 2010, the Library hit a new record of 145 on an average July day. Enrolled 405 new patrons in FY Added 940 new materials between July 2010 and December The focus has been to greatly enhance the size and scope of popular collection materials such as DVSs, Teen titles and new bestselling novels. Provided four summer reading programs for students of all ages (Pre-K, Elem., Intermediate and High School) by working with local organizations. Worked closely with East Haddam Youth & Family Services, Early Childhood Council, the Lions Club and more to provide programming and expand the collection. Hosted monthly art exhibits with the Middle School attracting an average of 100 patrons per program, including a May festival that included carnival games and a small petting zoo (courtesy of Ray of Light Farm). Provided an average of 16 free programs per month. Over 200 programs are planned for FY including: Blockbuster Movie Nights (the latest films from the Library s collection). Teen Nights. Video Game Nights. Gardening Programs. Computer Workshops. Teddy Bear Picnics and Special Event Story Times. Weekly programs for pre-schoolers and elementary school students. Fiscal Year Goals and Objectives: To make East Haddam Free Public Library a pillar of the community by building on the advancements of the previous year, spreading awareness and reaching out to all sectors of East Haddam. Maintain focus on obtaining popular books, DVDs and audio books. Increase program attendance by offering events that will appeal to all ages. Continue to strengthen ties with the community by working with local organizations. Spread the word about all of the wonderful services, programs and materials that East Haddam Free Public Library has to offer. Additional Budget Information: The previous fiscal year has been East Haddam Library s most successful to date, with increases in attendance, circulation and programming. Section III: General Fund Expenditure Detail 43A Board of Selectmen Budget

98 TOWN OF EAST HADDAM EXPENDITURE DETAIL RECREATION AND LEISURE: EAST HADDAM FREE PUBLIC LIBRARY ORG OBJ PROJ DESCRIPTION ACTUAL ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE East Haddam * 77,430 81,301 3,223 84,524 86,500 1, % TOTAL EAST HADDAM FREE PUBLIC LIBRARY 77,430 81,301 3,223 84,524 86,500 1, % Section II: General Fund Expenditure Detail 43B Board of Selectmen Budget

99 Town of East Haddam General Fund (0001) Program Narrative: RECREATION AND LEISURE: RATHBUN FREE MEMORIAL LIBRARY Budget Coordinator: Kathleen Marszycki Office: address: As a public library, the Rathbun is responsible for providing information and recreational resources for the residents of East Haddam; to include the lending of library materials, the inter-consortia lending among the LION public libraries; free internet access, training of usage of online resources; the storage and preservation of local history and genealogical records of the Town and surrounding communities. Fiscal Year Accomplishments/Achievements: Total circulation (43,264) showed another modest increase over the 19% in Awarded NEH Preservation Grant for historical accounts books and other ephemera. Provided new online resources for job seekers (JobNow) and consumers (Consumer Reports Database). LION Consortium expanded free online audiobooks with ebooks. With E.H. Early Childhood grant now provide infant Babybags and storytimes. Expanded our web 2.0 presence for communicating with residents via Facebook and Twitter. Moved collection ordering system to free online system saving $475/year. Public photocopier is now owned by the Library saving $1,100/year. Joined the Town medical plan, thus saving $2,600/year. Fiscal Year Goals and Objectives: Continue to expand resources for patrons; maintain or increase total circulation. Work with preservation consultant on historical materials under NEH grant. Move Library s website to a blog platform to save additional funds. Explore alternative funding for restoration projects to the Building (see note below). Continue with Staff education in order to better assist patrons. Explore possibility of offering Meeting Room to for-profit groups to raise additional income. Additional Budget Information: With success comes the added burden of increased usage to the building and materials. The Library is experiencing an increase in restroom and cleaning supply purchases, repairs to the toilets, damage and repairs to the library materials. Use of public computers and printing has increased purchasing of inkjet cartridges (they already buy recycled) and paper. The Library will need a new printer and monitor sometime this year. Also, increase in ordering of material and patron barcodes. The Library is holding personnel costs down with the elimination one part-time position; staff compensation to a flat 2% (if merited) with no increase for the Library Director. The Library will be actively pursuing grant funds from The CT Trust for Historic Preservation, the 1772 Foundation and other organizations for specific repair and restoration projects. According to their recent reports, several towns in our region have been awarded either assessment funds and/or project funding. Section III: General Fund Expenditure Detail 44A Board of Selectmen Budget

100 TOWN OF EAST HADDAM EXPENDITURE DETAIL RECREATION AND LEISURE: RATHBUN FREE MEMORIAL LIBRARY ORG OBJ PROJ DESCRIPTION ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Rathbun 89,496 93,971-93,971 96,055 2, % TOTAL RATHBUN FREE MEMORIAL LIBRARY ACTUAL 89,496 93,971-93,971 96,055 2, % Section II: General Fund Expenditure Detail 44B Board of Selectmen Budget

101 Town of East Haddam General Fund (0001) Program Narrative: RECREATION AND LEISURE: RECREATION COMMISSION Budget Coordinator: Tiffany Quinn Office: address: East Haddam Park and Recreation strives to provide recreational and leisure activities to all East Haddam community members. Fiscal Year Accomplishments/Achievements: While our camp enrollment was lower than expected, our swimming lessons, soccer and basketball program enrollments were higher than anticipated. We offered, and provided, programs to a broad range of ages, levels, athletics, arts and community based activities, to all community members. We built a new playground and swing set that are handicapped accessible and available to the community during the day when the school facilities are unavailable. We are working toward providing a dog park in a reused space that will benefit the East Haddam community, while minimizing the cost and maintenance associated with the addition of a park. Fiscal Year Goal and Objectives: To complete the Dog Park. To replace the sign on the pavilion at the Town Beach To repair the water damage at the Town Beach To install 2 picnic tables and a sign at the Nichols Field playground To repair the fence at the Old Middle School tennis courts To continue to provide recreation programs to the community in a manner that is economical and beneficial to community members. To maximize all available space that can be utilized for community programs Additional Budget Information: This was the first year using the Special Revenue Fund, and recommended changes are being implemented by the Recreation Commission and the Finance Office. Section III: General Fund Expenditure Detail 45A Board of Selectmen Budget

102 TOWN OF EAST HADDAM EXPENDITURE DETAIL RECREATION AND LEISURE: RECREATION COMMISSION ORG OBJ PROJ DESCRIPTION ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Salaries-Recording Secretary (32) -7.41% Salaries-Recreation Director 45,047 46,624-46,624 47, % Salaries-Assistant Director 8,468 8,000-8,000 8, % Salaries-Lifeguards 5,524 9,304-9,304 9, % Special Events* ,000 1, % Mileage 3,117 2,500-2,500 2, % Town Beach Telephone (500) % Cellular Telephone % Office Supplies 2,835 3,240-3,240 3,200 (40) -1.23% Electricity % Building Maintenance 5,396 2,500-2,500 5,000 2, % Sports & Equipment % Dues % Transfer to Special Revenue - 25,000-25,000 25, % 771 n/a Items to Special Rev. Fund 57, % TOTAL RECREATION COMMISSION ACTUAL ,429 99,090-99, ,930 3, % Section II: General Fund Expenditure Detail 45B Board of Selectmen Budget

103 Town of East Haddam General Fund (0001) Program Narrative: RECREATION AND LEISURE: TOWN GREENS Budget Coordinator: Linda Zemienieski Office: address: Responsibilities include: Mowing and maintaining the Town green and sidewalk areas. Replacement of flags on all buildings, greens and cemeteries. Providing electricity, lighting, flowers & wreaths for holiday observances. Fiscal Year Accomplishments/Achievements: Maintained appearance of greens, sidewalks and Tyrseck property. Replaced flags on all buildings and cemetery graves of firemen and veterans. Provided appropriate lighting of greens for holiday observances. Provided wreaths and geraniums for Memorial Day Parade. Fiscal Year Goals and Objectives: To continue to promote community pride in public places and the respect for Town history through appropriate maintenance. Additional Budget Information: Mowing: Traditionally the mowing season has begun during the second week of May. Over the past three to four years that time frame has not been sufficient to control the grass growth in the spring. Our residents and mowing contractors have requested that we begin our mowing season in mid-april. The Tyrseck property will also require additional attention with the construction of the pavilion and plan for Heritage Park. Depending on the final plan for Heritage Park this figure might need to be adjusted. The budget has been slightly increased to offset these changes. Section III: General Fund Expenditure Detail 46A Board of Selectmen Budget

104 TOWN OF EAST HADDAM EXPENDITURE DETAIL RECREATION AND LEISURE: TOWN GREENS ORG OBJ PROJ ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Other Supplies 2,156 1,800-1,800 1, % Electricity 1,930 1,800-1,800 1, % Mowing 2,994 3,300-3,300 3, % TOTAL TOWN GREENS DESCRIPTION ACTUAL ,079 6,900-6,900 7, % Section II: General Fund Expenditure Detail 46B Board of Selectmen Budget

105 Town of East Haddam General Fund (0001) Program Narrative: DEBT SERVICE: INTEREST Budget Coordinator: Cindy Varricchio Office: address: This appropriation includes amounts for payment of interest on School and Town Bonds issued by the Town. A summary of scheduled debt payments is shown below. Description Issue Date Maturity Date Interest Rate Original Amount Outstanding Balance 4-8 Middle School % $16,150,000 14,938,700 Open Space % $500,000 $461,300 School % $2,760,000 $750,000 Schools % $6,105,000 $790,000 Sewer % $1,561,364 $493,061 Description Issue Date Total Outstanding as of June 30, 2010 $18,940,239 Maturity Date Interest Rate Original Amount Outstanding Balance 4-8 Middle School % $2,136,295 $2,136,295 Open Space % $1,688,705 $1,688,705 Total Outstanding as of August 2010 $22,765,239 Fiscal Year Accomplishments/Achievements: The Town s bond rating with Standard and Poor s improved from AA to AA+. Issued bonds in August 2010 for three open space parcels and a portion of the 4-8 Middle School project. Fiscal Year Goals and Objectives: To issue debt that is approved by the Town in the most prudent manner. Additional Budget Information: The bond issuance in August 2010 provides for interest only for 2012 and takes into consideration of the retirement of the August 1998 bonds in 2012 and the May 2003 refunded bonds in A schedule of future interest payments for debt (issued & authorized) is shown below: Year Interest Payment 693, , , , , , , , , , , , , , ,444 64,919 19,538 12,188 4,219 Section III: General Fund Expenditure Detail 47A Board of Selectmen Budget

106 TOWN OF EAST HADDAM EXPENDITURE DETAIL DEBT SERVICE: INTEREST ORG OBJ PROJ DESCRIPTION ACTUAL ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE High School Bond ,150 36,075-36,075 11,960 (24,115) % High School Bond ,935 25,985-25,985 17,570 (8,415) % Sewer Bond 612,949 9,450-9,450 7,807 (1,643) % Open Space ,957 18,348-18,348 17,738 (610) -3.32% Middle School Bond , , , ,544 (19,702) -3.32% Open Space ,080-67,080 72,031 4, % Middle School Bond , ,920 91,675 (13,245) % TOTAL INTEREST , , , ,325 (62,779) -7.34% Section II: General Fund Expenditure Detail 47B Board of Selectmen Budget

107 Town of East Haddam General Fund (0001) Program Narrative: DEBT SERVICE: NOTES PAYABLE Budget Coordinator: Cindy Varricchio Office: address: This appropriation includes amounts for payment of principal on School and Town Bonds issued by the Town. A summary of scheduled debt payments is shown below. Description Issue Date Maturity Date Interest Rate Original Amount Outstanding Balance 4-8 Middle School % $16,150,000 14,938,700 Open Space % $500,000 $461,300 School % $2,760,000 $750,000 Schools % $6,105,000 $790,000 Sewer % $1,561,364 $493,061 Total Outstanding as of June 30, 2010 $18,940,239 Description Issue Date Maturity Date Interest Rate Original Amount Outstanding Balance 4-8 Middle School % $2,136,295 $2,136,295 Open Space % $1,688,705 $1,688,705 Total Outstanding as of August 2010 $22,765,239 Fiscal Year Accomplishments/Achievements: The Town s bond rating with Standard and Poor s improved from AA to AA+. Issued bonds in August 2010 for three open space parcels and a portion of the 4-8 Middle School project. Fiscal Year Goals and Objectives: To issue debt that is approved by the Town in the most prudent manner. Additional Budget Information: The bond issuance in August 2010 provides for interest only for 2012 and takes into consideration of the retirement of the August 1998 bonds in 2012 and the May 2003 refunded bonds in A schedule of future principal payments for debt (issued & authorized) is shown below: Year Principal Payment 1,277,177 1,057,177 1,182,178 1,182,177 1,110,000 1,120,000 1,120,000 1,125,000 1,125,000 1,125,000 1,125,000 1,075,000 1,075,000 1,075,000 1,075,000 1,075, , , ,000 Section III: General Fund Expenditure Detail 48A Board of Selectmen Budget

108 TOWN OF EAST HADDAM EXPENDITURE DETAIL DEBT SERVICE: NOTES PAYABLE ORG OBJ PROJ DESCRIPTION ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE High School Bond , , , ,000 (270,000) % High School Bond , , , ,000 (5,000) -1.96% Sewer Bond 615,250 82,177-82,177 82, % Open Space ,750 18,750-18,750 18, % Middle School Bond , , , , % TOTAL NOTES PAYABLE ACTUAL ,516,177 1,492,177-1,492,177 1,217,177 (275,000) % Section II: General Fund Expenditure Detail 48B Board of Selectmen Budget

109 Town of East Haddam General Fund (0001) TRANSFERS TO RESERVES AND OTHER FUNDS Budget Coordinator: Cindy Varricchio Office: address: Program Narrative: Each year, the Town allocates funds to Reserves defray costs of various capital projects and improvements planned for the budget year and future years. The Town also has transfers to other funds with specific purposes and requirements. Fiscal Year Accomplishments/Achievements: We are continuing with process of establishing procedures for all reserve funds. The Ambulance Association Reserve was created. The Town Maintenance Fund was created. The Reserve for Education Capital was created. All Reserve funds were combined into one CD at our financial institution to maximize interest and minimize time spent on bank reconciliations. The budget provided for utilizing $1,000,000 in Reserves for Capital Projects for capital improvements. We have been very successful in the bid process for two of the projects and anticipate needing to utilize approximately $800,000 from this reserve fund. An analysis of all expenditures will be completed prior to year-end and funds will be transferred based upon the amount actually expended. Fiscal Year Goals and Objectives: To complete the procedures for all reserve funds to ensure GASB 54 compliance. Additional Budget Information: Reserve for Revaluation: The budget has been increased by $10,000 to prepare for the full revaluation in Capital Non-Recurring: There is no budget allocation for this year. We are sufficiently reserved at this point for the next fire apparatus purchase. Section III: General Fund Expenditure Detail 49A Board of Selectmen Budget

110 TOWN OF EAST HADDAM EXPENDITURE DETAIL TRANSFERS TO RESERVES AND OTHER FUNDS ORG OBJ PROJ DESCRIPTION ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Middle School Project 733, Capital Projects Reserve 1,250, Ambulance Association 40,000 40,000-40,000 40, % Reserve for Revaluation 20,000 20,000-20,000 30,000 10, % Capital Non-Recurring 100, , ,000 - (100,000) % Open Space Reserve 5, Town Maintenance Fund - 50,000-50,000 50, % Education Capital Reserve - 100, , , % TOTAL TRANS. TO RESERVES & OTHER FUNDS ACTUAL ,148, , , ,000 (90,000) % Section II: General Fund Expenditure Detail 49B Board of Selectmen Budget

111 Town of East Haddam General Fund (0001) Program Narrative: CAPITAL IMPROVEMENT PROGRAMS Budget Coordinator: Cindy Varricchio Office: address: The Capital Improvement Plan provides an effective means of preserving as well as adding to the physical assets of the Town. Maintenance of the level of public safety and welfare of its citizens depends upon the continued improvement and expansion of the Town s physical and capital plan. The benefits of a Capital Improvement Plan are numerous. An annual presentation of the capital plan can serve as a measure of the Town s fiscal awareness as well as the efficiency and progressiveness of the Town s operation. The Capital Improvement Plan is a means of coordinating and centralizing the requests of various departments and agencies. The program allows more time for the study of projects and encourages public discussion of proposed undertakings. A capital improvement is a major non-recurring improvement or betterment to the physical plan of the Town. It does not include ordinary recurring repairs or maintenance. Examples of capital improvements would be new or remodeled buildings, new or improved streets, storm drains, culverts, vehicles and parks. Fiscal Year Accomplishments/Achievements: Oversight and implementation of the Capital Improvement Plan. Fiscal Year Goals and Objectives: Comprehensive oversight and implementation of the Capital Improvement Plan. Additional Budget Information: See Section V Capital Improvement Plan Detail for additional information. Section III: General Fund Expenditure Detail 50A Board of Selectmen Budget

112 ORG OBJ PROJ ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE Assessor: Revaluation , , % 823 Tech & Rec Mgmt. Financial Sof ,000 14, % Tech & Rec Mgmt: System Upgra 28,925 10,000-10,000 27,500 17, % Tech & Rec Mgmt: Contracted S ,500 27, % Tech & Rec Mgmt: FF & E ,000 20, % Fire Dept: Buildings 6, % Fire Dept: Equipment ,000 19, % Police: Vehicles - 38,500-38,500 14,000 (24,500) % Animal Conrol: Pound Improvem ,000 25,000 - (25,000) % Pworks: Salem Rd. 91, % Pworks: Dolbia Hill 50, % Pworks: East Shore Dr. 59, % Pworks: Joe Williams Rd. 83, % Pworks: Johnsonville Rd. - 96,000-96,000 - (96,000) % Pworks: AP Gates Rd. - 62,000-62,000 - (62,000) % Pworks: Ridgebury Rd. 31,000-31,000 - (31,000) % Pworks: Woodmont Cir. - 64,000-64,000 - (64,000) % Pworks: Misc. Road Improvemen 87, , , , % Pworks: Sillimanville Road ,000 65, % Pworks: E. Hadm Colch. Tpk , , % Pworks: Trucks 127, , , ,000 5, % Pworks: Chip Sealing 83, , , ,108 (2,672) -1.67% Rec and Leisure: Nichols Field - 6,050-6,050 6,000 (50) -0.83% 871 Rec and Leisure: Dog Park ,750 8, % 871 Rec and Leisure: Tennis Courts ,250 2, % Rec and Leisure: Rathbun Free P 2, ,950 18, % Education - 675, ,000 50,000 (625,000) % TOTAL CAPITAL IMPROVEMENTS PROGRAM CAPTIAL IMPROVEMENT FEDERAL BRIDGE GRANT TOWN OF EAST HADDAM EXPENDITURE DETAIL CAPITAL IMPROVEMENTS PROGRAM DESCRIPTION ACTUAL ,506 1,402,330 25,000 1,427,330 1,078,058 (349,272) % Pworks: Bridges - Johnsonville Rd ,675,658 1,675, % GRAND TOTAL CAPITAL IMPROVEMENTS PROGRAM ,506 1,402,330 25,000 1,427,330 2,753,716 1,326, % SEE SECTION V: CAPITAL IMPROVEMENT PLAN FOR DETAILS FOR EACH SPECIFIC AREA. Section II: General Fund Expenditure Detail 50B Board of Selectmen Budget

113 Town of East Haddam General Fund (0001) Program Narrative: PRIOR YEAR ENCUMBRANCES Budget Coordinator: Cindy Varricchio Office: address: Prior year encumbrances reflect those items from the prior fiscal year budget that were approved by the Board of Finance to carry forward into the current fiscal year. Fiscal Year Accomplishments/Achievements: Continued review and oversight of encumbrances to ensure implementation. Fiscal Year Goals and Objectives: Continue review and oversight of encumbrances to ensure implementation. Additional Budget Information: Not applicable. Section III: General Fund Expenditure Detail 51A Board of Selectmen Budget

114 TOWN OF EAST HADDAM EXPENDITURE DETAIL PRIOR YEAR ENCUMBRANCES ORIGINAL AMEND & TRANS REVISED APPROVED $ CHANGE % CHANGE ORG OBJ PROJ DESCRIPTION ACTUAL Town Clerk - Land Records - - 2,200 2,200 - (2,200) % Central Services - Heat (510) % Central Services - Bldg. Maint ,024 2,024 (2,024) % Central Services - FFE Central Services - Site Prep. 2,500-13,278 13,278 - (13,278) % Central Services - Bldg. Maint. 1, (661) % Central Services - Code Cod ,000 12,000 - (12,000) % Land Use - Plan of Dev. 2, Technology - Repl. Sch Technology - Sys. Upgrade 8, Technology - Software 6, Old Middle School - Heat ,020 14,020 - (14,020) % Town Hall - Maintenance - - 4,550 4,550 - (4,550) % River House & Annex - Heat (295) % River House & Annex - Bldg. Maint (690) % River House & Annex - Paint - - 2,050 2,050 - (2,050) % Grange Hall - Heat (550) % Grante Hall - Bldg. Maint (420) % Grange Hall - Asstd Projects ,860 18,860 - (18,860) % Grange Hall - Improvements (500) % Fire Dept. - Heat - - 1,647 1,647 - (1,647) % Fire Dept. - Ponds Maint. 3, Police Officers - Training Police Officers - Uniform Allow (240) % Police - Equipment - - 4,860 4,860 - (4,860) % Emergency Management - - 2,250 2,250 - (2,250) % Animal Control - Vehicle 2, Animal Control-Dog Pound 5, PWorks -Tanyard Upgrade 8, PWorks - Powerhouse Road 29, PWorks - Sunset Acres ,200 49,200 - (49,200) % PWorks - O'Connell Road ,000 75,000 - (75,000) % PWorks - Salem Road 50, Pworks - Town Road ,000 60,000 - (60,000) % PWorks - Misc. Road 65,380-36,515 36,515 - (36,515) % PWorks - Sweeper 49, PWorks - Road Program 11,039-22,366 22,366 - (22,366) % PWorks - Chip Sealing - - 7,815 7,815 - (7,815) % PWorks - Guardrails 5, Transfer Stat. - Bldg. Maint ,835 1,835 - (1,835) % Transfer Stat. - Equip. Maint. 2,067-1,817 1,817 - (1,817) % Transfer Stat. - Site Closure 1, Transfer Stat. - Landfill Mon ,320 4,320 - (4,320) % Cemeteries - - 2,315 2,315 - (2,315) % Recreation - Nichols Field 1,660-2,289 2,289 - (2,289) % Village District Revitalization - - 7,500 7,500 - (7,500) % Education 84, , ,689 - (393,689) % TOTAL PRIOR YEAR ENCUMBRANCES , , ,266 - (746,266) % Section II: General Fund Expenditure Detail 51B Board of Selectmen Budget

115 THIS PAGE INTENTIONALLY LEFT BLANK

116

117

118

119

120

121

122

123

124

125

126

127

128 EDUCATION EXPENDITURE DETAIL ORIGINAL DECEMBER 31 JUNE 30, 2011 PROPOSED OBJECT ACTUAL ACTUAL PROJECTED $ Change % Change 100 Salaries 10,693,198 11,031,866 4,663,361 10,623,917 11,036,229 4, % 200 Benefits 2,397,000 2,605,246 1,336,590 2,579,406 2,795, , % Services 2,749,886 3,061,297 1,321,848 3,013,902 3,004,888 (56,409) -1.84% 600 Supplies and Materials 1,293,827 1,232, ,934 1,172,810 1,389, , % 700 Equipment 43, ,021 3, ,888 87,280 (30,741) % 800 Other Objects 18,413 26,661 21,254 26,039 30,779 4, % OBJECT TOTALS 17,195,575 18,075,681 7,741,760 17,554,962 18,343, , % ORIGINAL DECEMBER 31 JUNE 30, 2011 PROPOSED LOCATION ACTUAL ACTUAL PROJECTED $ Change % Change 1000 East Haddam Elementary School 2,027,488 2,025, ,847 2,003,997 1,972,017 (53,184) -2.63% 2000 Nathan Hale-Ray Middle School 2,868,799 3,134,926 1,216,210 2,785,060 3,102,606 (32,320) -1.03% 3000 Nathan Hale-Ray High School 2,929,950 3,008,169 1,219,956 2,946,179 3,008, % 4700 District-Wide Special Education 2,384,840 2,582,907 1,329,364 2,585,824 2,587,898 4, % 6000 System-Wide 6,984,497 7,324,478 3,153,383 7,233,901 7,672, , % LOCATION TOTALS 17,195,575 18,075,681 7,741,760 17,554,962 18,343, , % 10B

129

130 EDUCATION EXPENDITURE DETAIL ORIGINAL DECEMBER 31 JUNE 30, 2011 PROPOSED PROGRAM ACTUAL ACTUAL PROJECTED $ Change % Change 0000 Salaries 10,693,198 11,031,866 4,663,361 10,623,917 11,036,229 4, % 1100 Regular Programs 86, ,112 58,278 86,066 87,192-19, % 1101 Art 11,144 11,124 7,759 11,124 10, % 1104 Language Arts 21,436 9,478 6,012 9,559 14,100 4, % 1105 Health 2,688 1, ,307 1, % 1106 Foreign Language 1,826 4,620 4,279 4,784 20,904 16, % 1110 Math 18,960 11,872 1,900 11,829 12, % 1111 Music 12,044 13,189 8,800 13,757 13, % 1112 Physical Education 3,666 4,188 3,172 4,305 4, % 1113 Reading 7,448 10,303 6,457 9,892 9,091-1, % 1114 Science 20,700 11,212 7,932 11,175 15,550 4, % 1115 Social Studies 6,861 6,972 4,942 7,258 7, % 1116 Student Activities 4,991 10, ,085 10, % 1121 Athletics 89,910 88,825 18,556 88,815 91,733 2, % 1122 Home Economics 3,642 3,300 1,545 3,300 3, % 1125 Computer Education 62, ,442 13, , ,142 4, % 1210 Gifted & Talented 2,002 3,183 2,488 3,183 3, % 1215 Early Childhood 1,802 1,963 1,585 1,963 1, % 1230 Physical Handicapped 116, ,221 64, , , % 1260 Learning Disability 9,349 7,302 6,958 7,402 8,598 1, % 1290 Tuition 589, , , , ,840-47, % 1292 Homebound 14,384 10,000 5,451 10,000 10, % 1300 Adult Education 9,750 9,750 9,750 9,750 10,750 1, % 1420 Business Education 2,681 3,226 2,254 3,220 3, % 1430 Family & Cosumer Science 12,800 15,129 4,206 15,032 14, % 1440 Communications Tech % 1450 Manufacturing & Trans 3,778 4,095 3,095 4,395 4, % 2120 Guidance 23,851 26,164 19,634 25,509 26, % 2130 Health Services 4,553 5,113 3,225 5,492 5, % 2140 Psychological Srvcs 10,741 2,884 2,434 2,767 2, % 2150 Speech & Hearing 54,043 52,949 25,626 52,949 58,353 5, % 2160 Testing & Evaluation 4,260 5,000 2,500 5,000 5, % 2210 Improvement of Instruction 16,080 18,000 4,000 18,000 24,000 6, % 2222 Library Media 35,507 38,962 22,597 40,106 40,124 1, % 2223 Audio Visual 18,391 12,818 1,696 12,818 10,728-2, % 2310 Board of Education 3,621 13,677 6,794 20,265 18,751 5, % 2311 Legal Service 16,630 75,000 23,489 75,000 20,000-55, % 2320 Central Office 68,420 83,977 45,591 84,418 81,026-2, % 2410 Principal's Office 48,439 45,051 28,455 44,957 44, % 2420 Director's Office 7,181 6,414 3,669 6,589 6, % 2514 Payroll Services 390, , , , ,655-5, % 2516 Audit 12,700 12,000 11,000 12,000 14,250 2, % 11B

131

132 EDUCATION EXPENDITURE DETAIL ORIGINAL DECEMBER 31 JUNE 30, 2011 PROPOSED PROGRAM ACTUAL ACTUAL PROJECTED $ Change % Change 2610 C & U Buildings 787, , , , ,240 73, % 2615 Buildings (Maintenance) 278, , , , ,839 54, % 2620 Insurance 2,287,650 2,459,789 1,325,746 2,404,259 2,627, , % 2630 C & U Grounds 73,308 82,475 39,516 78,459 88,541 6, % 2640 C & U Equipment 3,215 1, ,200 1, % 2650 Vehicle Services 43 1, ,285 1, % 2700 Transportation 1,196,759 1,238, ,945 1,238,027 1,276,987 38, % 2840 Data Processing Services 10,372 10,656 10,341 10,299 10, % 2911 Remedial Reading 11,502 8,411 3,501 7,952 10,191 1, % 2912 Remedial Math 1,454 2,339 1,400 2,339 1,016-1, % 3100 Food Services 20, #DIV/0! PROGRAM TOTALS 17,195,575 18,075,681 7,741,760 17,554,962 18,343, , % 12B

133

134 EDUCATION EXPENDITURE DETAIL ORIGINAL DECEMBER 31 JUNE 30, 2011 PROPOSED OBJECT ACTUAL ACTUAL PROJECTED $ Change % Change 111 Certified Personnel 8,569,450 8,923,356 3,597,849 8,464,206 8,869,537-53, % 112 Non-Certified Personnel 1,799,830 1,842, ,398 1,829,711 1,880,934 38, % 114 Coaching 103, ,919 59, , , % 115 Student Activities 89,432 92,215 45,994 92,123 94,116 1, % 117 Program Leaders 12,000 12,360 4,635 12,360 12, % 121 Long Term Temporary 51, ,384 46, % 120 Temporary 18,296 25,000 21,452 25,000 25, % 127 Work Study 1,615 4,000 1,200 4,000 4, % 130 Overtime 47,278 25,000 18,411 42,500 42,500 17, % SALARIES TOTAL 10,693,198 11,031,865 4,663,361 10,623,917 11,036,229 4, % 210 Health Insurance 1,922,410 2,085,721 1,112,725 2,057,321 2,277, , % 215 Dental Insurance 35,223 32,131 1,315 34,741 32, % 217 Life Insurance 33,093 33,592 10,930 33,542 33, % 220 Social Security 164, ,212 80, , ,646 5, % 225 Medicare 143, ,017 63, , ,326 2, % 230 Pension 74,266 77,213 42,606 77,213 86,683 9, % 240 Tuition Reimbursement 16,000 18,000 4,000 18,000 21,000 3, % 250 Unemployment Comp 8,700 47,360 20,260 47,360 25,000-22, % BENEFITS TOTAL 2,397,000 2,605,246 1,336,590 2,579,406 2,795, , % 13B

135

136

137

138 EDUCATION EXPENDITURE DETAIL ORIGINAL DECEMBER 31 JUNE 30, 2011 PROPOSED OBJECT ACTUAL ACTUAL PROJECTED $ Change % Change 610 General Supplies 142, ,482 50, , ,397 9, % 611 Instructional Supplies 162, ,834 76, , ,888 12, % 622 Electricity 361, , , , ,777 1, % 623 Bottled Propane 3,211 3,000 1,516 3,000 3, % 624 Fuel Oil 352, ,000 5, , ,800 63, % 626 Diesel Gasoline 133, ,450 37, , ,150 27, % 627 Unleaded Gasoline 38,646 30,290 13,219 30,290 41,550 11, % 640 Textbooks 16,385 14,103 4,943 14,125 8,956-5, % 641 Workbooks 18,366 16,603 11,798 15,694 16, % 645 Resource Media 52,641 59,284 20,794 59,353 94,688 35, % 647 Periodicals 11,383 12,535 9,261 12,936 12, % SUPPLIES & MATERIALS TOTAL 1,293,827 1,232, ,934 1,172,810 1,389, , % 730 Equipment 8,537 4,024 2,372 24,891 4, % 735 Instructional Equipment 34, ,997 1, ,997 83,224-30, % EQUIPMENT TOTAL 43, ,021 3, ,888 87,280-30, % 810 Dues and Fees 18,413 26,661 21,254 26,039 30,779 4, % OTHER OBJECTS TOTAL 18,413 26,661 21,254 26,039 30,779 4, % ALL OBJECTS TOTAL 17,195,575 18,075,681 7,741,760 17,554,962 18,343, , % 15B

139

140

141

142

143

144

145

146

147

148

149

150

151

152 EDUCATION: MIDDLE SCHOOL EXPENDITURE DETAIL ORIGINAL DECEMBER 31 JUNE 30, 2011 PROPOSED OBJECT/PROGRAM ACTUAL ACTUAL PROJECTED $ Change % Change SUMMARY BY OBJECT 100 SALARIES 2,730,310 2,991,872 1,156,282 2,640,766 2,953,446 (38,426) -1.3% SERVICES 23,144 24,854 7,904 25,113 31,415 6, % 600 SUPPLIES AND MATERIALS 112, ,416 49, , , % 700 EQUIPMENT 1,708 2,889 1,400 3,620 2,050 (839) -29.0% 800 OTHER OBJECTS 1,274 1,895 1,413 1,980 2, % TOTAL 2,868,799 3,134,926 1,216,210 2,785,060 3,102,606 (32,320) -1.0% SUMMARY BY PROGRAM 0000 Salaries 2,730,310 2,991,872 1,156,282 2,640,766 2,953,446 (38,426) -1.3% 1100 Regular Programs 11,664 12,480 7,606 12,480 12, % 1101 Art 4,555 3,889 2,761 3,889 3, % 1104 Language Arts 3,971 3,947 1,624 3,998 4,978 1, % 1105 Health 1, % 1106 Foreign Language (18) -3.4% 1110 Math 2,853 1,982 1,298 1,920 3,081 1, % 1111 Music 4,562 4,356 2,498 4,451 4, % 1112 Physical Education 408 1,027 1,144 1,144 1, % 1113 Reading 1,290 1, ,000 (142) -12.4% 1114 Science 3,919 4,344 2,816 4,307 6,008 1, % 1115 Social Studies 4,956 4,264 2,630 4,715 4,033 (231) -5.4% 1116 Student Activities 1,609 3, ,500 3, % 1121 Athletics 19,292 20, ,409 22,344 1, % 1122 Home Economics 3,642 3,300 1,545 3,300 3, % 1125 Computer Education (100) -13.1% 2120 Guidance 7,792 6,752 4,868 6,634 6, % 2130 Health Services 1,886 2, ,023 2, % 2222 Library Media 19,503 21,561 7,834 22,740 22, % 2223 Audio Visual 1,073 2, ,600 3,990 1, % 2410 Principal's Office 9,607 10,050 6,056 10,428 9,750 (300) -3.0% 2610 Buildings - Custodial 20,943 22,964 9,359 22,964 23, % 2911 Remedial Reading 10,860 8,411 3,501 7,952 8,191 (220) 0.0% 2912 Remedial Math 1,454 2,339 1,400 2,339 1,016 (1,323) 0.0% PROGRAM TOTALS 2,868,799 3,134,926 1,216,210 2,785,060 3,102,606 (32,320) -1.0% 20B

153

154

155

156

157

158

159

160

161

162

163

164

165

166 EDUCATION: HIGH SCHOOL EXPENDITURE DETAIL ORIGINAL DECEMBER 31 JUNE 30, 2011 PROPOSED OBJECT/PROGRAM ACTUAL ACTUAL PROJECTED $ Change % Change SUMMARY BY OBJECT 100 SALARIES 2,709,765 2,788,554 1,127,556 2,727,190 2,769,434 (19,120) -0.7% SERVICES 84,552 82,725 28,317 82,507 83,739 1, % 600 SUPPLIES AND MATERIALS 105, ,607 53, , ,362 26, % 700 EQUIPMENT 17,173 10,951-10,951 1,941 (9,010) -82.3% 800 OTHER OBJECTS 13,309 13,332 10,913 13,132 14, % TOTAL 2,929,950 3,008,169 1,219,956 2,946,179 3,008, % SUMMARY BY PROGRAM 0000 Salaries 2,709,765 2,788,554 1,127,556 2,727,190 2,769,434 (19,120) -0.7% 1100 Regular Programs 6,732 8,560 4,508 8,560 8, % 1101 Art 4,709 4,779 3,405 4,779 4, % 1104 Language Arts 2,845 1, ,153 2,373 1, % 1105 Health % 1106 Foreign Language 1,079 4,088 3,764 4,252 20,390 16, % 1110 Math 3, % 1111 Music 6,389 7,312 4,921 7,477 7, % 1112 Physical Education 2,122 2,142 1,008 2,142 2, % 1113 Reading (18) -2.6% 1114 Science 16,336 6,755 5,011 6,755 8,865 2, % 1115 Social Studies ,046 1, % 1116 Student Activities 3,382 6, ,585 6, % 1121 Athletics 70,618 68,406 18,253 68,406 69, % 1420 Business Education 2,681 3,226 2,254 3,220 3, % 1430 Home Economics 12,800 15,129 4,206 15,032 14,194 (935) -6.2% 1440 Communications Tech % 1450 Manufacturing & Trans 3,778 4,095 3,095 4,395 4, % 2120 Guidance 16,060 19,412 14,766 18,874 19, % 2130 Health Services 787 1, ,425 1,133 (292) -20.5% 2222 Library Media 9,820 10,015 8,266 9,981 10, % 2223 Audio Visual 17,089 9, ,260 2,600 (6,660) -71.9% 2410 Principal's Office 23,028 23,943 14,692 23,543 25,396 1, % 2610 Buildings - Custodial 14,813 20, ,602 22,849 2, % PROGRAM TOTALS 2,929,950 3,008,169 1,219,956 2,946,179 3,008, % 26B

167

168

169

170

171

172

173

174

175

176

177

178

179

180

181

182

183

184 EDUCATION: SYSTEM-WIDE EXPENDITURE DETAIL ORIGINAL DECEMBER 31 JUNE 30, 2011 PROPOSED OBJECT/PROGRAM ACTUAL ACTUAL PROJECTED $ Change % Change SUMMARY BY OBJECT 100 SALARIES 1,764,622 1,663, ,955 1,686,363 1,740,506 77, % 200 BENEFITS 2,397,000 2,605,246 1,336,590 2,579,406 2,795, , % SERVICES 1,838,859 2,048, ,853 2,000,956 2,026,608 (21,762) -1.1% 600 SUPPLIES AND MATERIALS 964, , , ,086 1,021, , % 700 EQUIPMENT 17, , ,386 78,400 (22,850) -22.6% 800 OTHER OBJECTS 1,927 8,386 7,169 7,704 10,541 2, % TOTAL 6,984,497 7,324,478 3,153,383 7,233,901 7,672, , % SUMMARY BY PROGRAM 0000 Salaries 1,764,622 1,663, ,955 1,686,363 1,740,506 77, % 1100 Regular Education 45,462 58,672 37,626 37,626 38,752 (19,920) -34.0% 1125 Computer Education 62, ,677 13, , ,477 4, % 1300 Adult Education 9,750 9,750 9,750 9,750 10,750 1, % 2130 Health Services ,475 1, % 2210 Improvement of Instruction 16,080 18,000 4,000 18,000 24,000 6, % 2310 Board of Education 3,621 13,677 6,794 20,265 18,751 5, % 2311 Legal Service 16,630 75,000 23,489 75,000 20,000 (55,000) -73.3% 2320 Central Office 68,420 83,977 45,591 84,418 81,026 (2,951) -3.5% 2514 Payroll Services 390, , , , ,655 (5,147) -1.2% 2516 Audit 12,700 12,000 11,000 12,000 14,250 2, % 2610 C & U Buildings 724, , , , ,327 66, % 2615 Buildings (Maintenance) 278, , , , ,839 54, % 2620 Insurance 2,287,650 2,459,789 1,325,746 2,404,259 2,627, , % 2630 C & U Grounds 73,308 82,475 39,516 78,459 88,541 6, % 2640 C & U Equipment 3,215 1,200-1,200 1, % 2650 Vehicle Services 43 1,000-19,285 1, % 2700 Transportation 1,196,759 1,238, ,945 1,238,027 1,276,987 38, % 2840 Data Processing Services 10,372 10,656 10,341 10,299 10,498 (158) -1.5% 3100 Food Services 20, #DIV/0! 6000 System Wide #DIV/0! PROGRAM TOTALS 6,984,497 7,324,478 3,153, ,233,901 7,672, , % 33B

185

186 EDUCATION: SYSTEM-WIDE EXPENDITURE DETAIL ORIGINAL DECEMBER 31 JUNE 30, 2011 PROPOSED OBJECT/PROGRAM ACTUAL ACTUAL PROJECTED $ Change % Change 111 CERTIFIED SALARIES 580, , , , ,082 28, % 1119 Substitutes - Reg Ed 129, ,000 48, , , % 1120 Substitutes - SpEd 22,065 15,000 6,640 15,000 15, % 2210 Improvement of Instruction #DIV/0! 2320 Superintendent's Office 346, , , , ,369 7, % 2900 Retirement Sick Payout 82,819 40,371 40,371 40,371 61,713 21, % 112 NON-CERTIFIED SALARIES 1,054,646 1,098, ,532 1,060,427 1,129,564 30, % 1119 Substitutes - Reg Ed 8,832 3,500 1,614 8,000 3, % 1120 Substitutes - SpEd 495 3,000 5,502 3,000 3, % 1125 Computer Services 109, ,104 60, , ,366 2, % 2130 Health Services 139, ,736 59, , ,665 2, % 2210 Improvement of Instruction #DIV/0! 2320 Superintendent's Office 161, ,089 85, , ,949 7, % 2600 Plant Operations 633, , , , ,083 35, % 2601 Bldg Cvrge - Outside Activities - 17, (17,265) % 3100 Cafeteria Monitors #DIV/0! 117 Instructional Facilitators 12,000 12,360 4,635 12,360 12, % 2810 Instructional Facilitators 12,000 12,360 4,635 12,360 12, % 120 TEMPORARY 18,296 25,000 21,452 25,000 25, % 2600 Plant Operations 18,296 25,000 21,452 25,000 25, % 121 LONG TERM SUBSTITUTES 51,509-19,384 46, % 1119 Substitutes - Reg Ed 51,509-19,384 46, % 130 OVERTIME 47,278 25,000 18,411 42,500 42,500 17, % 2600 Plant Operations 47,278 25,000 18,411 42,500 42,500 17, % SALARY TOTALS 1,764,622 1,663, ,955 1,686,363 1,740,506 77, % 210 HEALTH INSURANCE 1,922,410 2,085,721 1,112,725 2,057,321 2,277, , % 2620 Insurance 1,922,410 2,085,721 1,112,725 2,057,321 2,277, , % 215 DENTAL INSURANCE 35,223 32,131 1,315 34,741 32, % 2620 Insurance 35,223 32,131 1,315 34,741 32, % 217 LIFE INSURANCE 33,093 33,592 10,930 33,542 33, % 2620 Insurance 33,093 33,592 10,930 33,542 33, % 220 SOCIAL SECURITY 164, ,212 80, , ,646 5, % 2514 Payroll Services 164, ,212 80, , ,646 5, % 225 MEDICARE 143, ,017 63, , ,326 2, % 2514 Payroll Services 143, ,017 63, , ,326 2, % 230 PENSION 74,266 77,213 42,606 77,213 86,683 9, % 2514 Payroll Services 74,266 77,213 42,606 77,213 86,683 9, % 240 TUITION REIMBURSEMENT 16,000 18,000 4,000 18,000 21,000 3, % 2210 Improvement of Instruction 16,000 18,000 4,000 18,000 21,000 3, % 250 UNEMPLOYMENT COMP 8,700 47,360 20,260 47,360 25,000 (22,360) -47.2% 2514 Payroll Services 8,700 47,360 20,260 47,360 25,000 (22,360) -47.2% BENEFIT TOTALS 2,397,000 2,605,246 1,336,590 2,579,406 2,795, , % 34B

187

188

189

190

191

192

193

194

195

196

197

198

199

200 TOWN OF EAST HADDAM BOARD OF SELECTMEN REVENUE SUMMARY ANALYSIS The Town of East Haddam has various revenue sources as depicted in the chart below. The total anticipated resources for fiscal year are $28,936,922. The budget includes utilizing $575,000 of fund balance to ameliorate the mill rate impact to taxpayers in these difficult economic times. The Town s major revenue source is property taxes at 71.9% of the budget. REVENUE SOURCES Property Taxes 71.9% Intergovernmental 15.5% Federal Bridge Program 4.6% Transfers and Other Funding Sources 2.4% Reliance on Fund Balance 2.0% Local Revenues 2.0% Capital Reserve for Bridge Program 1.2% Investment and Interest Income.4% One of the first steps in preparing the Town s budget is to make a reasonable estimate of how much money the Town will have to spend for the fiscal year. Preliminary revenue estimates are developed in January. The estimates are further refined as information becomes available. It is important to develop conservative revenue estimates, especially with regard to major revenue sources such as taxes and funding from federal and state resources. The Town is conservative in its revenue estimates as a matter of prudent financial policy. The Town has the following revenue sources, which are typical for Connecticut municipalities: Taxes, including interest and liens on delinquent taxes Intergovernmental, which includes federal and state grants Investment and interest income Local revenue, which includes licenses and permit fees Transfers and other funding sources, which includes receipts from a variety of sources Section IV: General Fund Revenue Detail Board of Selectmen Budget Approved at Referendum Mary 24, 2011

201 REVENUE: TAXES DESCRIPTION ACTUAL REVISED APPROVED $ CHANGE % CHANGE TAX Property Taxes $19,913,873 $20,320,260 $20,702,077 $381, % Interest and Penalties 121,798 90,000 90, % Other Taxes 10,211 8,000 8, % TOTAL TAX $20,045,882 $20,418,260 $20,800,077 $381, % Property taxation is by far the largest source of local government revenue. Taxes may be levied (based on assessment) against real estate, personal property and motor vehicles. Other collections are interest and penalties. The Town of East Haddam tax collections rates are comparatively high and stable which is shown below. HISTORIC TAX COLLECTION RATE Fiscal Year Collection Rate % % % % % It is anticipated that the General fund will yield $20,803,850 in taxes and assessments for fiscal year This represents an increase of $385,590 or 1.89% over the prior year tax levy. The total of all taxable property minus exemptions is commonly known as the net grand list. Any growth in the net grand list helps to generate additional tax revenues. The Town s October 1, 2010 grand list grew by $7,558,796 or.77%. NET GRAND LISTS Grand List Year Budget Year Net Grand List $983,733, $976,174, $971,253,373 Section IV: General Fund Revenue Detail Board of Selectmen Budget Approved at Referendum Mary 24, 2011

202 REVENUE: INTERGOVERNMENTAL (State, Federal and Other Governmental Entities) DESCRIPTION ACTUAL REVISED APPROVED $ CHANGE % CHANGE INTERGOVERNMENTAL Chester Assessor Agreement $ - Conn. Stat. Formula Grants $ - $ 43,000 $ 43, % PILOT State Property 24,595 20,898 33,405 12, % Casino Funds 22,893 24,750 25,923 1, % Town Aid Road Fund Grant 169, , ,567 (2,928) -1.73% Local Capital Imprv. Grant 89,231 89,231 90, % Education Grants: Adult Education 5,118 4,995 5, % Education Cost Sharing 3,178,943 3,718,223 3,718, % Transportation 77, ,550 75,158 (37,392) % Elderly and Disabled Trans. 31,988 31,354 31, % Emergency Mgmt. Grant 3,348 4,100 4, % Misc. State Allotments 8,603 35,000 10,000 (25,000) % School Bond Prin. and Interest 393, , ,734 (130,308) % Tax Relief Circuit Breaker 61,165 54,000 54, % Disability % Veteran s 5,645 7,500 7, % TOTAL INTERGOVERNMENTAL $4,072,076 $4,641,938 $4,504,200 ($137,738) -2.97% Chester Assessor Agreement: The Town of East Haddam is actively seeking ways to work with neighboring communities to provide services. We have entered into an inter-local agreement with the Town of Chester to share an Assessor. For the fiscal year , the hours were reduced for the Assessor s position here in East Haddam. Working with Chester, who needed a part-time Assessor, we were able to negotiate an agreement for the Assessor s services. The budgeted amount is $43,000. Connecticut Statutory Formula Grants: PILOT State Property: Payment in Lieu of Taxes (PILOT) provides for payments to Towns for real property tax losses due to exemptions applicable to state-owned real property. PILOT payments for will be based on the October 1, 2009 Grand List. A property s use and the amount of state-owned property in a Town determine PILOT percentages the Town should receive 45% for all state-owned property. We typically receive payment for PILOT on or before September 30 th of each year. Section IV: General Fund Revenue Detail Board of Selectmen Budget Approved at Referendum Mary 24, 2011

203 According to the Estimate of State Formula Aid to Municipalities for the Town will receive $33,405 for This represents an increase of $12,507. The state s purchase of Sunrise Resort is reflected in the October 1, 2009 Grand List. There is $6.2 million of state-owned property in East Haddam. Casino Funds: Casino Funds is the Mashantucket Pequot and Mohegan Fund Grant program. The state uses several different calculations for the allocation of funds; to include a calculation between the difference of what the Town receives as a PILOT and what the Town would receive if PILOT was fully funded. We typically receive payment for Casino funds in three installments on or before January 1 st, April 1 st and June 30 th of each year. According to the Estimate of State Formula Aid to Municipalities for the Town will receive $25,923. This represents an increase of $1,173. Town Aid Road Fund Grant: Town Aid Road Funds may be used for a variety of public works purposes, including road construction and maintenance and operating expenses. Grant calculations depend upon factors that include population data and the number of a municipality s improved and unimproved road miles. We typically receive 50% of this grant in July and the balance in January. The State funded this program for FY by issuing $8 million in General Obligation and $22 million in Special Tax Obligations bonds. According to the Estimate of State Formula Aid to Municipalities for the Town will receive $166,567. This represents a decrease of $2,928. Local Capital Improvement Program: Local Capital Improvement Program (LoCIP) may be used for a variety of capital projects including road construction and sidewalk construction, renovation and repairs; public building construction (other than schools) and much more. To be eligible to receive LoCIP funds municipalities must have a capital improvement plan for a period not less than five years. Municipalities are to be notified by the Office of Policy and Management on March 1 st of each year their annual allocation. According to the Estimate of State Formula Aid to Municipalities for the Town will receive $90,170. This represents an increase of $939. Education Grants: Adult Education: The purpose of the Adult Education Grant is to reimburse adult education expenditures to Towns. We typically receive 66% of this Grant in August and the balance in May. According to the Estimate of State Formula Aid to Municipalities for the Town will receive $5,266. This represents an increase of $271. Education Cost Sharing: The Education Cost Sharing (ECS) grant is the largest state funding program for K-12 education in Connecticut. We typically receive 25% of the payment in October, 25% of the payment in January and the balance in April. Section IV: General Fund Revenue Detail Board of Selectmen Budget Approved at Referendum Mary 24, 2011

204 According to the Estimate of State Formula Aid to Municipalities for the Town will receive $3,718,223 the same as the current fiscal year; this will be the third year in a row that East Haddam did not realize an increase. Transportation: The purpose of the Public School Transportation grant is to reimburse Town s for public school transportation expenditures. We typically receive this payment in April of each year. In fiscal year , the appropriation enacted by the General Assembly was reduced by $19.3 million with a transfer of $19.3 million to the Excess Cost Grant program to meet the federal Individuals with Disabilities Education Act (IDEA) maintenance of effort requirements. The appropriation for fiscal year was adjusted for a similar transfer of funding from Public Transportation to the Excess Cost Grant program. According to the Estimate of State Formula Aid to Municipalities for the Town will receive $112,550. This represents a decrease of $37,392. Elderly and Disabled Transportation: The Town for several years has received a State Matching Grant for Elderly and Disabled Demand Responsive Transportation. The matching grant offsets the Town s expenses for transportation for seniors and persons with disabilities. We operate two passenger buses and a medical car. The budget amount is the same amount we have received for every year we have participated in this grant $31,354. Emergency Management Grant: The Town receives a grant from the Department of Emergency Management and Homeland Security which helps defray some of our Emergency Management costs. The budget amount is the same amount we were awarded in fiscal year $4,100. Miscellaneous State Allotments: The Town receives a variety of small grants and proceeds from the state, such as judicial fees and a payment in lieu of taxes for vessels. The budget amount has been reduced to reflect actual receipts. The budget amount is $10,000. School Bond Principal and Interest: Prior State of Connecticut policy was to pay their portion of the school construction grant over the life of the debt; rather than as a progressive payment during construction as is done now. The Town has two more years of school construction grant reimbursement that corresponds with the High School. In turn, we have two more years of debt service for the High School. The chart below details the reimbursement and debt service for the final three years. The budget amount is $238,734. Fiscal Year State Reimbursement Debt Service Expense Net Debt Service $369,042 $847,060 $478, $238,734 $539,530 $300, $117,619 $253,820 $136,201 Section IV: General Fund Revenue Detail Board of Selectmen Budget Approved at Referendum Mary 24, 2011

205 Tax Relief Circuit Breaker, Disability and Veterans: There are a variety of Tax Relief programs for which the Town receives reimbursement from the state. The amount the Town receives is determined annually by the state. The budget amount remains unchanged at Circuit Breaker $54,000; Disability $800 and Veteran s $7,500 Section IV: General Fund Revenue Detail Board of Selectmen Budget Approved at Referendum Mary 24, 2011

206 Fund Balance-Dollars in Millions Interest Rates REVENUE: INVESTMENT AND INTEREST INCOME DESCRIPTION ACTUAL REVISED APPROVED $ CHANGE % CHANGE INVEST & INTEREST INCOME Investment Income $138,288 $160,000 $115,000 $(45,000) % TOTAL INVEST & INT. INCOME $138,288 $160,000 $115,000 $(45,000) % The investment earnings revenue source accounts for interest on general fund investments. The Treasurer invests Town funds to maximize earnings. At the present time, the Town s funds are invested at Liberty Bank and the State of Connecticut Treasurer s Short Term Investment Fund. The chart below illustrates the decline in investment income as a result of declining interest rates. $500,000 $400,000 $300,000 $200,000 $100,000 Historic Interest Income $- FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 (Projected) The chart below illustrates our historic investment rates, where the funds were invested and balances. The chart reflects when the rate changed. $14,000 $12,000 $10,000 $8,000 $6,000 $4,000 $2,000 $- Town of East Haddam Temporary Investment Interest Rate Comparison Feb 08 Mar 08 Mar 08 Apr 08 Dec 08 Jan 09 Aug 09 Oct 09 Sep 10 Liberty Balance STIF Balance Liberty Interest Rate STIF Interest Rate 4.00% 3.50% 3.00% 2.50% 2.00% 1.50% 1.00% 0.50% 0.00% The budget amount is $115,000. Section IV: General Fund Revenue Detail Board of Selectmen Budget Approved at Referendum Mary 24, 2011

207 REVENUE: LOCAL REVENUE DESCRIPTION ACTUAL REVISED APPROVED $ CHANGE % CHANGE LOCAL REVENUE Animal Control Miscellaneous $ 435 $ 200 $ 200 $ % Assessor Fees % Building Dept. Permit Fees 99, , , % Cemeteries - - 2,100 2, % Economic Dev. Comm. 2,925 3,700 3, % Elected Officials Giveback - 3,328 - (3,328) % Fire Marshal Permit Fees % Historic District Commission % Land Use Permit Fees 34,932 25,000 25, % Miscellaneous and Other 39,771 11,947 5,000 (6,947) 58.15% Misc. Sales and Refunds % PILOT Goodspeed Opera 25,036 25,000 25, % Police Special Duty 14,066 22,493 22, % Rent 11,723 13,000 12,000 (1,000) -7.69% Sanitation/Trans, Station Fees 90,214 91,250 80,000 (11,250) % Telecommunication Taxes 28,005 20,000 20, % Town Clerk Conveyance Tax 113, , , % Town Clerk Fees 80,971 85,000 75,000 (10,000) % Town Clerk License Fees 32,826 21,000 21, % Town Clerk PA , ,000 82,800 (25,200) % Town Clerk Preservation 4,121 8,100 4,600 (3,500) % Zoning Board of Appeals 1,360 2,500 2, % TOTAL INTERGOVERNMENTAL $663,521 $641,518 $582,393 ($59,125) -9.22% Animal Control Miscellaneous: Fines and fees collected. The budget amount is $200. Assessor Fees: Fees for copies. The budget amount is $500. Building Department Fees: Fees for permits and copies. The budget amount is $100,000. Cemeteries: Distribution from the Cemetery Fund toward the upkeep of Town-owned cemeteries. This is a new budget item for both revenue and expense. The income is the interest generated from the Cemetery Trust Fund. The budget amount is $2,100. Economic Development Commission: Chowder Festival proceeds. The budget amount is $3,700. Fire Marshal Permit Fees: Fees for permits. The budget amount is $200. Historic District Commission: Fees for applications. The budget amount $300. Land Use Permit Fees: Fees for permits and pass through fees to state, we collect a $60 fee for every application, the Town retains $2. The budget amount is $25,000. Section IV: General Fund Revenue Detail Board of Selectmen Budget Approved at Referendum Mary 24, 2011

208 Miscellaneous and Other: Any miscellaneous income received by the Town. The budget has been reduced to reflect actual receipts. The budget amount is $5,000. PILOT Goodspeed Opera House: Goodspeed Opera House remits a Payment in Lieu of Taxes to the Town. The payment amount increases/decreases in conjunction with the percentage of the mill rate change. The budget amount is $25,000. Police Special Duty: Fees collected for officers and State Police for special duty i.e. school functions, road construction. The budget amount is $22,493. Rent: Funds received for cell tower rentals. The budget has been reduced to reflect actual receipts. The budget amount is $12,000. Sanitation/Transfer Station Fees: Fees collected at the Transfer Station. The budget has been reduced by $11,250 to reflect actual receipts. The budget amount is $80,000. Telecommunication Taxes: The personal property taxes for telecommunication companies are assessed annual by the State of Connecticut Office of Policy and Management rather than by the Assessor of each municipality. The companies issue these payments directly to municipalities. The budget amount is $20,000. Town Clerk Conveyance Tax: A Conveyance Tax is collected when real estate is sold. Revenue has been budgeted the same as last year. However, a new exemption on short sales may have a financial impact on tax received. The budget amount is $100,000. Town Clerk Fees: Are fees collected for vital statistics, maps, copies, notary and other miscellaneous income. The state will launch a new death registry system that is anticipated to reduce revenue to East Haddam when it comes on line. The budget has been reduced by $10,000 to reflect actual receipts. The budget amount is $75,000. Town Clerk License Fees: Sports, Dog, Marriage and Liquor Licensing: Fees are collected for these licenses. Sporting revenues continue to be a challenge to predict. In 2009 license sales became available on line at home. The fees charged were doubled in October, In April, 2010 pricing was again adjusted and fees lowered licenses sold offer a credit to those that overpaid in , however, to obtain the credit, the license must be purchased at a DEP office. Overall, the Town s portion is miniscule, ($1.00 per license sold) and the revenue collected is pass-through to the state. The budget amount is $21,000. Town Clerk PA Surcharge: This is a surcharge of $40 collected for recordings. The Town retains $4 and sends $36 to the state. The budget has been reduced by $25,200 to reflect actual receipts. It should be noted that the corresponding expense line has been reduced as well. The budget amount is $82,800. Town Clerk Preservation: This is a fee of $3 collected for recordings. The Town retains $1 and sends $2 to the State Library. The budget has been reduced by $3,500 to reflect actual receipts. The budget amount is $4,600. Zoning Board of Appeals: Fees for applications. The budget amount is $2,500. Section IV: General Fund Revenue Detail Board of Selectmen Budget Approved at Referendum Mary 24, 2011

209 REVENUE: TRANSFERS AND OTHER FUNDING SOURCES DESCRIPTION ACTUAL REVISED APPROVED $ CHANGE % CHANGE TRANS & OTH. FUND. SOURCES Albert E. Purple Fund $ 300,927 $ 288,430 $ 277,807 ($ 10,623) -3.68% Helon Cone Fund 16,009 14,199 15, % W. F. Palmer Fund 40,787 38,000 38, % Ray School Corporation 206, , , % Recreation Comm.Fees 3,124 40,000 14,923 (25,077) % Capital Reserves Revaluation , , % Capital Projects 1,250,000 1,000,000 - (1,000,000) % Reliance on Fund Balance , , % TOTAL TRANS & OTHER SOURCES $1,817,579 $1,594,493 $1,259,594 ($ 334,899) % FEDERAL BRIDGE GRANT PROG. Federal Reimbursement (80%) - - 1,340,526 1,340, % From Reserves (20%) , , % TOTAL FEDERAL BRIDGE GRANT - - $1,675,658 $1,675, % Albert E. Purple Fund: The Albert E. Purple Memorial Fund was created under article VII of the will of Arthur J. Silliman, late of East Haddam, Connecticut. Under the terms of the will $400,000 was left to the Town of East Haddam, Connecticut, in trust: I give and bequeath to the Town of East Haddam the sum of Four Hundred Thousand ($400,000) Dollars, in trust, as a permanent fund to be known as the Albert E. Purple Memorial Fund, the principal of which is to be kept permanently invested and the income there from is to be used for the maintenance and support of the East Haddam High School situated in the village of Moodus in said town. The Town School Committee has adopted a spending policy calling for an annual payout of four and one half (4 ½) percent of the average market value of the portfolio based on the twenty (20) rolling quarters through December 31 of the year preceding the beginning of each fiscal year (July 1). The Town receives quarterly distributions from the fund. The budget allocation for fiscal year is down $10,623. The budget amount is $277,807. Helon Cone Fund: The Estate of Helon Cone established a trust which purpose is the support of core teachers at the High School. The annual appropriation is the income from the trust. The budget amount is $15,000. Palmer Fund: At Annual Town Meeting on October 6, 1952 it was voted that the Town accept an offer of twenty (20) shares of International Business Machine Co. Stock, said stock to be held for a period of ten (10) years, together with all interests and dividends declared thereon, and at the end of said ten (10) years said sum Section IV: General Fund Revenue Detail Board of Selectmen Budget Approved at Referendum Mary 24, 2011

210 with its accumulated interests and dividends be used for the cost of permanent road improvements and said fund to be known during its existence as the W.F. Palmer Fund. The Palmer Fund spending policy is that the Fund will distribute 4% of its average market value over the last 16 quarters. The Town receives an annual distribution. The budget amount is $38,000. Ray School Corporation: Every year during the month of December school officials meet with a group known as the Ray School Corporation. The nine members of this group, referred to as the Ray Board, are charged with managing a trust which was set up through the will of Frederick L. Ray, a wealthy and successful East Haddam businessman. Mr. Ray died in 1926 and left $536,000 to the town of East Haddam. Prior to his death he had told a local school teacher that he wanted to do something really big educationally for East Haddam. His wish was that the money be utilized to improve vocational education in the town of East Haddam. This continues to be the focus of Ray Board, 83 years after Mr. Ray s death. The budget amount is $213,864. Recreation Commission Fees: A Recreation Activity Special Revenue Fund was established to account for program activities associated with the Recreation Commission. The mission of the Fund is to provide high-quality, revenue-generating recreation, enrichment and sports programs for the citizens of the Town of East Haddam. The fiscal goal of the Fund is that ultimately, through the generation of revenue, the activities and programs that are provided will be self-supporting. Additional information can be found in the Other Budgetary Fund Detail section of this budget. The budget provides for an anticipated year-end fund balance in the Special Revenue Fund of $50,000. The budget amount is $14,923. Capital Reserves Revaluation: A statistical revaluation is required in This is a transfer of the funds from the Reserve necessary to complete the revaluation. The budget amount is $125,000. Reliance on Fund Balance: This year s budget includes a reliance on the use of the Town s fund balance in the amount of $575,000. Federal Bridge Grant Program and Capital Reserves for Federal Bridge Program: The Town has been awarded Federal grants for three bridges that have been identified by the Department of Transportation to be in poor condition Johnsonville Road, Foxtown Road and Haywardville Road. The grants provide for 80% Federal funding with a 20% Town match. The Capital Improvement Plan has been updated to take advantage of the Federal grants repairing one bridge per year beginning with Total Bridge Project:... $1,675,658 Budget amounts: Federal Bridge Grant Program at 80%:... $1,340,526 Transfer from Capital Reserves... $335,132 Section IV: General Fund Revenue Detail Board of Selectmen Budget Approved at Referendum Mary 24, 2011

211 THIS PAGE INTENTIONALLY LEFT BLANK Section IV: General Fund Revenue Detail Board of Selectmen Budget Approved at Referendum Mary 24, 2011

212

213 GENERAL GOVERNMENT: ASSESSOR CAPITAL IMPROVEMENT DETAIL Budget Coordinator: Loreta Zdanys CAPITAL YTD EXPENDITURES NOT APPLICABLE FIVE-YEAR CAPITAL IMPROVEMENT PLAN Description Revaluation 125,000 TOTAL 125, Comments/Additional Information: A "statistical" revaluation needs to be conducted in This budget calls for transferring the corresponding amount from Reserve for Revaluation. Section V: Capital Improvement Program Detail Board of Selectmen Budget

214 GENERAL GOVERNMENT: LAND USE OFFICES CAPITAL IMPROVEMENT DETAIL Budget Coordinator: James Ventres CAPITAL YTD EXPENDITURES NOT APPLICABLE FIVE-YEAR CAPITAL IMPROVEMENT PLAN Description System Flyover 75,000 TOTAL ,000 - Comments/Additional Information: The initial flyover was done in Additional buildings/areas have been constructed. The Land Use Office is recommending that at this time we wait to see if the State conducts a flyover that may be incorporated with our system. Section V: Capital Improvement Program Detail Board of Selectmen Budget

215 GENERAL GOVERNMENT: TOWN CLERK CAPITAL IMPROVEMENT DETAIL Budget Coordinator: Debra Denette CAPITAL YTD EXPENDITURES NOT APPLICABLE FIVE-YEAR CAPITAL IMPROVEMENT PLAN Description Vault Space Needs 10,000 Map Copier 7,000 - TOTAL ,000 7,000 - Comments/Additional Information: Vault Space Needs: The Town Clerk indicates that we may need to address vault storage issues in the near future. Section V: Capital Improvement Program Detail Board of Selectmen Budget

216 GENERAL GOVERNMENT: TECHNOLOGY AND RECORDS MANAGEMENT CAPITAL IMPROVEMENT DETAIL Budget Coordinator: Cindy Varricchio System Upgrades CAPITAL YTD EXPENDITURES Description Budget Nov. 10 Variance 10,000 2,518 7,482 TOTAL 10,000 2,518 7,482 Description Finance Software 14,000 FIVE-YEAR CAPITAL IMPROVEMENT PLAN Electronic Records 27,500 22,500 10,000 10,000 10,000 File Systems 20,000 10,000 5,000 5,000 5,000 VOIP Phone System 17,500 Server and System Upgrades 10,000 25,000 10,000 10,000 25,000 TOTAL 89,000 57,500 25,000 25,000 40,000 Comments/Additional Information: Records Management is a new component of the Technology budget for The Town departments are facing challenges with regard to the storage of files and permanent data. More specifically how to store documents efficiently and safely and how we may provide permanent information electronically for easy access by the public, especially as it relates to Building, Health and Land Use files. Software Maintenance-Finance: The budget provides for implementing Tyler Forms. The cost to purchase and install the module is approximately $14,000. The implementation of this module will enable us to print documents such as checks, W-2s and 1099 s, employee notices and more from blank stock. We will be able to archive records and provide a distribution mechanism for the documents. We will have the opportunity to reduce the storage of paper documents and provide for greater ease in the preparation of required documents. Electronic Records: This budget provides for the digitizing of Building files and maps. The initial outlay of funds is to digitize all of the records and to acquire the software license. After the initial imaging of records, it would become an on-going process in the Building Department. A public workstation would be available in the Building Department for citizen inquiry. The electronic records would also be made available via the Town's website. The long-term plan is to image Land Use Files in fiscal year to have all property files available electronically. Once files are imaged they will be stored at an offsite facility designed for record retention and safety. The offsite facility provides for easy records access should the need arise. The annual storage fees are included in the operating budget for Records Management. File Systems: There are many files that are not feasible to image and/or store offsite. One area where this is the case are the records located in the Selectmen's office for both Selectmen and Finance. This budget provides for converting the vault on the second floor of the Town Office building (which will no longer be required for probate records) into a records center by purchasing a space saving filing system. The system could be moved to another location when and if there is a need. By converting the vault to the filing center, much needed space would be freed up in the Selectmen's outer office providing for an efficient and secure record retention system. VOIP Phone System: The Town's phone system is outdated and there is no a consistent phone system for all departments. There are different types of phones throughout each department. Some departments utilize answering machines, others do not. There is no voice mail system. This budget request would enable the Town to install a Voice Over Internet Protocol system providing a practical and flexible phone system that is portable. Server and System Upgrades: Five year system plan for server replacements and upgrades. Section V: Capital Improvement Program Detail Board of Selectmen Budget

217 PUBLIC SAFETY: FIRE DEPARTMENT CAPITAL IMPROVEMENT DETAIL Budget Coordinator: Louis Pear CAPITAL YTD EXPENDITURES NOT APPLICABLE FIVE-YEAR CAPITAL IMPROVEMENT PLAN Description Light Towers for Trucks 19,000 19,000 19,000 9 HP motor 4, HP motor 15,000 Co. #1 Renovations 25,000 Co. #2 Furnace 20,000 Rescue ,000 Zodiac M ,000 Zodiac M2-15 9,500 TOTAL 19, ,000 57,500 39,000 53,000 Comments/Additional Information: Light Towers for Trucks - Engine 1: This budget item was not previously in the Capital Improvement Plan. This provides for greater firefighter safety by providing essential lighting for fire scenes. This is the first truck the Department would like to convert to add this lighting. The Department cannot always get the rescue truck into a position to provide the necessary lighting. Light towers have been added to budget years and Did not add for because new rescue truck will come with that equipment. The Fire Department has reduced the amount planned for for Rescue The original goal was to combine two trucks into one, but the Department would like to do an overall downsize of Rescue 1-15 which reduces the amount planned by $275,000 for next fiscal year. The Department would also like to increase the request for Engine 5 to $700,000 from $400,000 for fiscal year Other changes include moving the replacement of Zodic M1-15 to from and the 90HP motor from to Section V: Capital Improvement Program Detail Board of Selectmen Budget

218 PUBLIC SAFETY: FIRE MARSHAL CAPITAL IMPROVEMENT DETAIL Budget Coordinator: Louis Pear CAPITAL YTD EXPENDITURES NOT APPLICABLE FIVE-YEAR CAPITAL IMPROVEMENT PLAN Description New Vehicle 20,000 TOTAL , Comments/Additional Information: Replacement schedule for Fire Marshal vehicle. Section V: Capital Improvement Program Detail Board of Selectmen Budget

219 PUBLIC SAFETY: POLICE OFFICERS CAPITAL IMPROVEMENT DETAIL Budget Coordinator: Jeff Rhoades & Craig Mansfield Police Cruiser CAPITAL YTD EXPENDITURES Description Budget Nov. 10 Variance 38,500-38,500 TOTAL 38,500-38,500 FIVE-YEAR CAPITAL IMPROVEMENT PLAN Description Cruiser #1 30,000 Cruiser #2 30,000 30,000 Lightbar/Lights 5,000 Replace In-Car Video 14,000 Replace Tahoe 35,000 TOTAL 14,000 30,000 40,000 30,000 30,000 Comments/Additional Information: The budget provides for the continuation of a three year vehicle replacement program for the cruisers and a ten year replacement program for the utility vehicle. Based on mileage, the Police will be able to delay the replacement of Cruiser #2 and the Tahoe for one year. The Police will need to continue the replacement program of the in-car video systems. As a result of delaying the purchase of Cruiser #2 one year, the Police the budget provides for the purchase of two new video cameras. Section V: Capital Improvement Program Detail Board of Selectmen Budget

220 PUBLIC WORKS: GENERAL HIGHWAYS CAPITAL IMPROVEMENT DETAIL Budget Coordinator: Beth Lunt Road Program: Johnsonville Road AP Gates Road Ridgebury Road Woodmont Circle Total Road Program: Description CAPITAL YTD EXPENDITURES Budget Nov. 10 Variance 96,000-96,000 62,000-62,000 31,000-31,000 64, , , ,792 Equipment: Replace Truck 11 Replace Truck 2 Total Equipment: 95,000 40,000-40, , ,000 Road Improvement: Chip Sealing Miscellaneous Total Road Improvement: 159,780 90,306 69, ,000 13, , , , ,924 TOTAL GENERAL HIGHWAYS: 672, , ,716 Equipment: Description Replace Truck 8 140,000 FIVE-YEAR CAPITAL IMPROVEMENT PLAN Replace Truck 9 140,000 Replace Truck ,000 Replace Truck 5 140,000 Truck Replacement 140,000 Total Equipment: 140, , , , ,000 Comments/Additional Information Equipment: The budget request is in keeping with the five-year plan to replace Public Works vehicles. Section V: Capital Improvement Program Detail Board of Selectmen Budget

221 PUBLIC WORKS: GENERAL HIGHWAYS - Continued CAPITAL IMPROVEMENT DETAIL Budget Coordinator: Beth Lunt Bridges Federal Grant: Description Johnsonville Road 1,675,658 FIVE-YEAR CAPITAL IMPROVEMENT PLAN Foxtown Road 1,213,836 Haywardville Road 1,307,442 Total Bridges Federal Grant 1,675,658 1,213,836 1,307, Road Program: Sillimanville Road [R] 65,000 E Had. Colchester Tpk. [S/O] 258, ,000 Mott Lane [R] 225,000 Warner Road [R] 60,000 Bashan Road [S/O] 164,000 Daniels Road [R] 180,000 Falls Bashan Road [R] 200,000 Great Hillwood Road [S/O] 87,000 North Moodus Road [S/O] 234,000 Stocking Lot Road [S/O] 60,000 Roads TBD 423,250 Total Road Program: 323, , , , ,250 Road Improvement: Chip seal/pave 157,108 Road Improvement Materials 125, , , , ,000 Total Road Improvement: 282, , , , ,000 TOTAL: 2,420,766 1,927,836 2,039, , ,250 D=Drainage O=Overlay P=Paving R=Reconstruction S=Shim Comments/Additional Information Road Program and Road Improvement: Bridges Federal Grant: The Town has been awarded Federal Grants for the repair of three bridges. The three bridges have been identified as in poor condition. The Federal Grant provides for 80% reimbursement. The entire amount of the bridge repair is included in the capital request, with an offset to revenue. Road Program and Road Improvement: The budget request continues with Public Works utilizing the pavement management system. Section V: Capital Improvement Program Detail Board of Selectmen Budget

222 RECREATION AND LEISURE: PUBLIC LIBRARIES CAPITAL IMPROVEMENT DETAIL Budget Coordinator: East Haddam Free Public Library - Michael Gilroy CAPITAL YTD EXPENDITURES NOT APPLICABLE FIVE-YEAR CAPITAL IMPROVEMENT PLAN Description Replace Boiler 16,000 Repaint Building Interior 8,000 Replace Carpeting 8,500 Repave Driveway/Parking Lot 15,000 TOTAL - 16,000 8,000 8,500 15,000 Comments/Additional Information: East Haddam Free Public Library adjustments to Capital from : 1) Boiler replacement added for ; 2) Driveway repaving delayed from to and increased from $10,000 to $15,000; 3) Repaint building interior increased to $8,000 from $6,500; moved out two more years. 4) Replace carpeting increased to $8,500 from $4,500. Section V: Capital Improvement Program Detail Board of Selectmen Budget

223 RECREATION AND LEISURE: PUBLIC LIBRARIES CAPITAL IMPROVEMENT DETAIL Budget Coordinator: Rathbun Free Memorial Library - Kathleen Marszycki CAPITAL YTD EXPENDITURES NOT APPLICABLE Description Front Doors Repair/Restoration 18,950 FIVE-YEAR CAPITAL IMPROVEMENT PLAN Cupola Repair/Restoration 10,000 Oil Burner Upgrade 36,000 Exterior Lighting Project 8,000 Repair/Expansion of Parking Lot 10,000 TOTAL 18,950 10,000 36,000 8,000 10,000 Comments/Additional Information: Rathbun Public Library adjustments to Capital Request from : 1) Addition of front doors to FY , 2) Addition of cupola repair/restoration to FY , 3) Addition of oil burner upgrade to FY , 4) Exterior lighting moved to FY from FY and increased from $6,000 to $8,000, 5) Addition of parking lot repairs/expansion to FY In response to the Town's request, the Library has been refining its' 5-Year Capital Improvement Plan. Over the past 10 years, emphasis has been on technology and the building is now in need of immediate attention. During the coming year, the Library will pursue several restoration grants via the Connecticut Trust for Historic Preservation and The 1772 Foundation, as well as other organizations. These organizations do funding for repairs and restoration, security and fire alarms systems, exterior lighting, etc. Since the Rathbun is situated in a local historical district (LHD), there may be an opportunity for funding some of the above projects. Please note: the Front Doors Project is listed for the coming year as there is a strong possibility of water damage to the interior of the Main Room and the loss of the doors and facade itself, thus leaving the Library without security. The figures for the cupola, lighting and parking lot are "place holders," as the Library has not yet obtained estimates; they do have one bid for the oil burner and two for the front doors. They are awaiting a third bid at this time. Section V: Capital Improvement Program Detail Board of Selectmen Budget

224 RECREATION AND LEISURE: RECREATION COMMISSION CAPITAL IMPROVEMENT DETAIL Budget Coordinator: Tiffany Quinn Nichols Field CAPITAL YTD EXPENDITURES Description Budget Nov. 10 Variance 6,050 6,050 - TOTAL 6,050 6,050 - FIVE-YEAR CAPITAL IMPROVEMENT PLAN Description Nichols Field 6,000 5,000 5,000 10,000 5,000 Dog Park 8,750 Tennis Courts 2,250 TOTAL 17,000 5,000 5,000 10,000 5,000 Comments/Additional Information: Nichols Field: Completion of park area, to include installation of two picnic tables ($1,000), a sign ($2,000) and second grass planting and wood chips ($2,000). Dog Park: The Five-Year Capital Plan has been modified to now include the implementation of a Dog Park. The costs to implement are fencing ($7,800), waste bag stations $300 each) and waste bags ($350 for 6,000 bags). Tennis Courts: The Five-Year Capital Plan has been modified to now include repairs to the Tennis Court; fence repair ($1,250) net/post repair and replacement ($1,000). Section V: Capital Improvement Program Detail Board of Selectmen Budget

225 EDUCATION: EDUCATION CAPITAL IMPROVEMENT DETAIL Budget Coordinator: Board of Education CAPITAL YTD EXPENDITURES Description Budget Nov. 10 Variance High School Chimney 200, ,000 Elementary School Ventilators 450, ,000 Elementary School Roof - Architect 25,000 25,000 TOTAL 675, ,000 FIVE-YEAR CAPITAL IMPROVEMENT PLAN Description Feasibility Study - ES 50,000 Parking Lot Paving - ES 100,000 Roof Replacement - ES 250,000 Roof Replacement - HS 50, ,000 Irrigation of Upper Athletic Fields - HS 100,000 Athletic Track - HS 40, ,000 Café, Kitchen and Library - ES TOTAL 50, , , ,000 - Comments/Additional Information: Feasibility Study - ES: The purpose of the feasibility study to to conduct a review of the Elementary School for future needs and requirements, especially with regard to the Cafeteria, Kitchen and Library. Roof Replacement - ES: The funds for the architectural plans for the roof were budgeted in The roof is scheduled to be repaired The approved budget moves the roof repair out one more year so that the recommendations of the feasibility study may be considered prior to any roof replacement. The roof is eligible for State reimbursement at approximately 46.75%. Section V: Capital Improvement Program Detail Board of Selectmen Budget

226 THIS PAGE INTENTIONALLY LEFT BLANK Section V: Capital Improvement Program Detail Board of Selectmen Budget

227

228 TOWN OF EAST HADDAM OTHER ARY FUNDS INTRODUCTION It should be noted that the Town must now comply with GASB Statement 54: Fund Balance Reporting and Governmental Fund Type Definitions which became effective June 15, The purpose of Statement 54 is to enhance the usefulness of fund balance information by providing clearer fund balance classifications that can be more consistently applied and by clarifying the existing governmental fund type definitions. This Statement establishes fund balance classifications that comprise a hierarchy based primarily on the extent to which a government is bound to observe constraints imposed upon the use of the resources reported in governmental funds. As the Town moves forward with complying with GASB Statement 54, each fund is being reviewed and classified, and a corresponding procedure established that details fund purpose, revenue and expenditure requirements and restrictions. The presentation of the budget for is in keeping with those requirements to provide consistent reporting information to the Boards of Selectmen and Finance and the public. Below is a chart of all funds that have a General Fund budgetary impact (and their preliminary GASB 54 designations): Board of Selectmen Budget Section V: Other Budgetary Funds Detail 1