CITY COUNCIL WORK SESSION AGENDA December 4, :00 PM Lewis Room Winsted City Hall

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1 CITY COUNCIL WORK SESSION AGENDA December 4, :00 PM Lewis Room Winsted City Hall Mission Statement The City of Winsted will provide services and resources for its citizens and businesses that promote opportunities for a high quality of life, while sustaining a hometown atmosphere. I. Call to Order II. III. IV. Specialized Aviation Service Operation Agreement Joe Johnson, Westside Skydivers Assessment Policy Assessment Deferment Other V. Adjourn Winsted City Hall st St. N. Winsted, MN ~ The Lewis Room is located in the southwest corner of the main level of Winsted City Hall ~

2 Memo To: From: Winsted City Council Brad Martens, City Administrator CC: Meeting Date: December 4, 2012 Re: Specialized Aviation Service Operation Agreement Joe Johnson, Westside Skydivers The existing Drop Zone Agreement between the City of Winsted and Joe Johnson expires December 31, Over the last several months, staff, Council Member Mochinski, and Joe Johnson have met multiple times to discuss the future of skydiving operations out of the Winsted Municipal Airport. The City would prefer a long term solution in which Mr. Johnson would purchase or build a facility for his operations as the current hangar leased by Mr. Johnson does not adequately accommodate the size of his operation. Although Mr. Johnson has attempted to pursue a few options, none have come forward as feasible at this time. As no other options are available to Mr. Johnson, he is requesting the City approve an additional agreement for 2013 for his operations to continue from the Winsted Municipal Airport from his existing hangar location. Over the past two years, issues have arisen from the operation of the skydiving business including turf damage, hours of operation, storage of equipment on airport property, aircraft noise, additional staff time required by the operation, and the use of the Arrival/Departure building by Westside Skydiver s customers. In addition, the initial agreement was terminated by the City Council due to violations of the terms. A new agreement was signed on August 27, 2012 which outlined new terms agreed upon by both parties. Attached to this memo is a Specialized Aviation Service Operation (SASO) Agreement. The agreement is very similar to the previously approved agreement from August of Staff is currently recommending a SASO agreement instead of the drop zone agreement as it will be more effective in enforcement than a drop zone agreement.

3 Staff is requesting the City Council to review the agreement and comment on the language. A representative from Westside Skydivers will be present at the meeting to discuss their concerns with the language. Staff is requesting the City Council to formally take action on an agreement at the December 18, 2012 City Council meeting. Attachment: 1) Agreement for Specialized Aviation Service Operation Page 2

4 AGREEMENT FOR SPECIALIZED AVIATION SERVICE OPERATION (SASO) This Agreement entered into by and between City of Winsted, a municipal corporation organized and existing under the law of the State of Minnesota (hereinafter WINSTED ) and Joseph Frederick Johnson (hereinafter JOHNSON ) hereby enter into this Agreement concerning JOHNSON S use of WINSTED S Municipal Airport for skydiving business and activities. WITNESSETH WHEREAS, the parties are desirous of specifying the terms and conditions of JOHNSON S use of the Winsted Municipal Airport, NOW THEREFORE, it is agreed by and between the parties as follows: 1. DEFINITIONS. a. Skydiving Activities shall mean the descent of a person to the surface from an aircraft in flight when he or she uses or intends to use a parachute during all or part of that descent. b. Flight Path shall mean the line, course, or track along which an aircraft is flying or is intended to be flown. c. Residential Property shall mean single family homes, apartments, townhouses, and any other place where people live. 2. PURPOSE. JOHNSON desires to use WINSTED S Municipal Airport to conduct a skydiving business that would allow for a skydiving business which primarily charges a fee for persons wanting to skydive from an airplane that takes off and/or lands at Winsted Municipal Airport. JOHNSON will charge a fee for patrons who wish to learn how to skydive on their own or enter into tandem skydives from airplanes. 3. INSURANCE. JOHNSON shall provide WINSTED a certificate of insurance showing a minimum $2,000,000 in liability coverage. JOHNSON shall provide WINSTED a certificate of insurances listing the City of Winsted as an additional insured. JOHNSON shall provide WINSTED a certificate of insurance showing the insurance company will defend and indemnify WINSTED for any claims against WINSTED. Insurance certificate shall have a thirty (30) day notice of termination. 4. WAIVER. JOHNSON and participants shall sign a waiver acknowledging risk involved, acknowledging that WINSTED makes no representations as to the acceptability of this activity, and waives their rights against WINSTED.

5 JOHNSON and all participants accept all risks with skydive / related activities and determine their own acceptability of that risk. 5. HOURS OF OPERATION. Johnson agrees that no skydiving activities shall take place prior to sunrise or after sunset. 6. AVIATION FUEL PURCHASE. JOHNSON has the right to self-fuel, however, such activity is subject to the regulatory and administrative requirements to store, and dispense fuel at the Winsted Airport. No agreement for fueling is made in this agreement. A separate permit for storage and dispensing fuel must be obtained from WINSTED. 7. PARKING/ACCESS. JOHNSON agrees to have all client parking in the parking lot of the airport, no cars for the business, other than employees, shall be parked in the hangar area. 8. RATES AND CHARGES. JOHNSON shall pay a fee of to operate a skydiving business at the Winsted Municipal Airport payable in quarterly installments of due January 1, 2013; April, 1, 2013; July 1, 2013; and October 1, In addition, JOHNSON shall pay a lease fee for exclusive rights to the drop zone area, west of the arrival/departure building and south of the runway as shown in Exhibit A, at a rate of per year due on January 1, COMPLIANCE. JOHNSON must at all times be in compliance with all Minnesota and Federal Aviation Administration (FAA) rules, regulations and requirements regarding the aircraft, the drop zone used herein, the hangar located therein and property located therein. 10. DROP ZONE REQUIREMENTS. JOHNSON must meet minimum drop zone requirements through the United States Parachute Association (USPA). If hangar or other airport facility expansion occurs that results in the use of the unobstructed drop zone below USPA requirements, the area can no longer be used as a drop zone. WINSTED is not responsible for finding JOHNSON an alternative drop zone. JOHNSON certifies that USPA Basic Safety Requirements Section H will be met. JOHNSON agrees the areas used for skydiving should be unobstructed, with the following minimum radial distances to the nearest hazard: i. solo students and A-license holders 100 meters ii. B- and C- license holders 50 meters iii. D-license holders unlimited Hazards are defined as telephone and power lines, towers, buildings, open bodies of water, highways, automobiles, and clusters of trees covering more than 3,000 square meters. Manned ground-to-air-communications (e.g., radios, panels, smoke, lights) are to be present on the drop zone during skydiving operations. 2

6 JOHNSON further agrees that the drop zone must safely be established according to USPA guidelines. On-airport drop zones shall be approved by WINSTED and the FAA. WINSTED shall be notified immediately of any off-airport drop zones established. 11. MISCELLANEOUS REQUIREMENTS AND CONDITIONS. Skydive operations are subject to the requirements of the Federal Aviation Administration (FAA), the United States Parachute Association (USPA) to include FAR Part 105, applicable FAA Advisory Circulars (ACs), and the Basic Safety Requirements (BSRs) as published by the USPA. Jump plane pilots must hold a valid FAA Commercial Pilot Certificate for the aircraft being operated. All skydive operations and drop zone locations are subject to FAA determination that activities will not affect the safe and efficient operation of the Airport. JOHNSON must notify WINSTED of all incidents and accidents. If necessary, the FAA will be contacted to determine the feasibility of continuing commercial skydiving operations at Winsted. JOHNSON agrees to use a flight path not lower than 1,000 feet above the ground over residential property. JOHNSON agrees to be responsible for damage to the Winsted Municipal Airport property caused by customers or employees of his skydiving business. Damage does not include normal wear and tear due to approved activities. JOHNSON shall provide adequate restroom facilities to accommodate his customers and accompanied persons to his customers. Use of the Winsted Municipal Airport Arrival/Departure Building by his customers and accompanied persons to his customers is not permitted. JOHNSON must receive prior approval from WINSTED for any property owned by JOHNSON or controlled by JOHNSON to be stored or placed on Winsted Municipal Airport property. Both Parties understand that parachuting is a difficult sport and the participants are not always able to land in designated areas. JOHNSON pledges that his skydiving business will use its best efforts to land in the approved drop zone. WINSTED agrees that failure to land in the designated drop zone does not constitute a breach of this agreement. 12. SIGNAGE. Any and all signs or signage to be placed upon the property by JOHNSON, must be approved in writing by WINSTED. 13. TERM. This Agreement shall commence on January 1, 2013 and terminate December 31, SUSPENSION/TERMINATION. Any violation to the terms of this agreement may result in suspension, fines, or termination as follows: a. For the first violation, at least a two-day suspension and/or a $1,000 fine. 3

7 b. For a second violation, at least a fourteen-day suspension and/or a $2,000 fine. c. For a third violation, at least a thirty-day suspension and a $5,000 fine. d. WINSTED retains the right to terminate this Agreement immediately upon any event of default or incident of noncompliance without prior notice to JOHNSON. Violations of this agreement will be reviewed by the Winsted City Council when submitted to WINSTED in writing. The Winsted City Council shall have full authority in determining whether sufficient evidence exists to proceed with a suspension, fine, or termination. 15. Attached hereto and made a part of by reference is Exhibit A that shows the drop zone initially approved by WINSTED. Any change in the drop zone must be appended to the two originals of this document (one for WINSTED and one for JOHNSON). 16. BINDING EFFECTS. This agreement is binding upon the heirs, successors and assigns of the parties hereto as they themselves are bound (but any assignment by JOHNSON requires prior written agreement by WINSTED). 17. SEVERABILITY OF TERMS. If any term or condition of this agreement is found to be unconstitutional or unenforceable due to inconsistency with the laws of Minnesota or the federal government, all other terms or conditions contained herein shall remain in full force and effect. 18. GOVERNING LAW. This agreement shall be bound by the laws of the State of Minnesota. Joseph Frederick Johnson Date: CITY OF WINSTED By: Steve Stotko, Its Mayor By: Deborah R. Boelter, Its City Clerk-Treasurer Date: Date: 4

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9 Memo To: From: Winsted City Council Brad Martens, City Administrator CC: Meeting Date: December 4, 2012 Re: Assessment Policy Assessment Deferment On November 20, 2012, the City Council held a Public Hearing on the assessment for the Westgate Improvement project. At that meeting, a resident requested clarification on the possibility of deferring the assessment as stated in letters sent to affected properties. Specifically, the letter included the paragraph below: Under Minn. Stat to , the City Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older or retired by virtue of a permanent and total disability for whom it would be a hardship to make the payments. However, the City has not established any deferment procedure pursuant to those Sections. The request for clarification was referred to Jake Saulsbury, City Engineer, at that meeting who stated that the City s existing Assessment Policy does not include an option for a deferment. He further stated that the paragraph was included due to a State Statute requirement. The City Council directed staff to look into the issue and bring it to the Council at the December 4, 2012 Work Session. Staff has found that the decision to allow deferments rests entirely with the City Council. If the Council wishes to allow for deferments, the Assessment Policy must be amended accordingly. Example language from the City of Waconia, Minnesota is attached to this memo. According to the 2010 Census just over 15% of the residents within the City of Winsted are 65 years of age or older. A deferment policy would apply to those individuals and also persons retired by virtue of a permanent and total disability. Attachment: 1) City of Waconia Deferred Payment Special Assessment Policy

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15 CITY COUNCIL MEETING AGENDA December 4, :00 P.M. City Council Chambers Winsted City Hall Mission Statement The City of Winsted will provide services and resources for its citizens and businesses that promote opportunities for a high quality of life, while sustaining a hometown atmosphere. 1) MAYOR CALL THE MEETING TO ORDER a) Pledge of Allegiance 2) CONSENT AGENDA Items listed below are considered routine and non-controversial by the City. There will be no separate discussion of these items unless requested by a Council Member, staff or citizen. If removed, the item will be discussed at the end of the regular agenda. a) Minutes City Council Work Session November 20, 2012 b) 2013 Property and Casualty Insurance Renewal Contract: Liability Insurance Coverage Waiver Form Authorize the City of Winsted to not waive the monetary limits on municipal tort liability established by Minnesota State Statutes for the 2013 Property and Casualty insurance contract. c) 2013 Property and Casualty Insurance Renewal Contract: No-Fault Sewer Back-Up Insurance Coverage * Authorize the City of Winsted not to purchase No-Fault Sewer Back-Up insurance coverage for the 2013 Property and Casualty insurance contract. d) 2013 Property and Casualty Insurance Renewal Contract: Medical Payment Insurance Coverage * Authorize the City of Winsted not to purchase medical payment coverage for the 2013 Property and Casualty insurance contract. e) 2013 Property and Casualty Insurance Renewal Contract: Excess Liability Insurance * Authorize the City of Winsted to purchase $1,000,000 in excess liability coverage for the 2013 Property and Casualty insurance contract.

16 f) Janitorial Contract Notice of Termination Accept a notice of termination from Kim Brandenburg of her Janitorial Contract with the City of Winsted effective November 18, g) 3.2% Off Sale Malt Liquor License Casey s General Store * Approve a 3.2% Off Sale Malt Liquor License for Casey s General Store, th Street North, from December 1, 2012 through June 30, h) Flagship Bank of Winsted Pledged Securities Approve the Pledged Securities that Flagship Bank of Winsted has purchased for the City of Winsted for the month of November, i) Claims Approve the claims list for December 4, ) PUBLIC HEARINGS a) Truth-in-Taxation 2013 Tax Levy b) Mayor and City Council Salary Ordinance Consider a motion to adopt Ordinance O amending Chapter One, Section Three of the Municipal Code of the City of Winsted concerning Mayor and City Council salaries. 4) OLD BUSINESS a) Campbell Field Improvement Request Winsted Wildcats Consider a motion to allocate $40,000 towards the Campbell Field Improvement Request and direct staff to work towards its completion. 5) NEW BUSINESS a) Cooperative Agreement Luce Line State Trail Consider a motion to approve of entering into a cooperative agreement with the Minnesota Department of Natural Resources and appropriating $100,000 for Luce Line State Trail improvements. b) Airport Consultant Solicitation Consider a motion to direct staff to begin the airport consultant selection process for the Winsted Municipal Airport. c) Lawn Service Agreement Mathews Lawn Service Consider a motion to approve a contract with Mathews Lawn Service for the City s lawn care needs in the amount of $17,999 per year for years 2013, 2014, and

17 d) Resolution R Public Works Appointments Consider a motion to adopt Resolution R approving appointments following the reorganization of the Public Works Department. e) Schedule Public Hearing Permitting Annexation by Ordinance Schedule a Public Hearing for Tuesday, January 15, 2013 at 6:00 p.m. to consider an Ordinance of the City of Winsted, Minnesota annexing land located in Winsted Township, McLeod County, Minnesota pursuant to Minnesota Statutes subdivision 2(3), permitting annexation by ordinance. 6) DEPARTMENT REPORT a) Winsted Volunteer Fire Department* 7) ORGANIZATION REPORT 8) OPEN FORUM Open Forum provides residents with the opportunity to address an issue that is not on the agenda with the City Council. The City Council will not take official action on items discussed during Open Forum, except to refer items to staff for future report or follow through. If you wish to address the City Council please state your name, address and topic that you wish to discuss. Speakers will be limited to five (5) minutes to discuss an issue and the Mayor will limit discussion on any one topic to ten (10) minutes. 9) ANNOUNCEMENTS 10) ADJOURN * Denotes no supporting information included in the packet. Winsted City Hall st St. N. Winsted, MN ~ The Council Chambers are located in the south end of the lower level of Winsted City Hall ~ 3

18 City of Winsted City Council Work Session Lewis Room Tuesday, November 20, :00 p.m. Present: Staff Present: Mayor Steve Stotko Council Member Tom Ollig Council Member Bonnie Quast Council Member Dave Mochinski Council Member George Schulenberg Brad Martens, City Administrator Deborah R. Boelter, City Clerk-Treasurer I. Call to Order Mayor Stotko called the meeting to order at 5:00 p.m. II Water Budget Mr. Martens presented the proposed 2013 Water Budget. Mr. Martens stated that the proposed 2013 Water Budget includes a proposed two percent (2%) increase in water rates. In the past, the City Council has approved an annual five percent (5%) increase. Mr. Martens recommended a smaller increase in water rates in the year 2013 to allow for a larger increase in sewer rates due to the condition of the Sewer Fund. Mr. Martens stated that the average homeowner uses approximately 40,000 gallons of water per year and a two percent (2%) increase would result in about a $0.35 per month increase. He continued by stating that the largest user of water in the City of Winsted would have about a $14 per month increase. Proposed Water Rates: Approved in Year 2012 Proposed in Year 2013 Water Minimum (per Month) $5.53 $5.64 Water Rate per 1,000 Gallons $3.06 $3.12 Minnesota State Test Fee (per Month) $0.60 $0.60 Repair/Maintenance Fee (per Month) $2.00 per connection $2.00 per connection III Sewer Budget Mr. Martens presented the proposed 2013 Sewer Budget. Mr. Martens stated that the proposed 2013 Sewer Budget includes a proposed eight percent (8%) increase in sewer rates. In the past the City Council has approved an annual five percent (5%) increase. Mr. Martens recommended a larger increase in sewer rates in the year 2013 to help increase the Sewer Fund which has not been performing as needed to fund future purchases and/or improvements. Mr. Martens stated that the average homeowner uses approximately 40,000 gallons of water per year and since the sewer charges are based on water usage, an eight percent (8%) increase would result in about a $2.40 per month increase to their sewer rate. He continued by stating that the largest user of water in the City of Winsted would have about $130 per month increase to their sewer rate. 1

19 Proposed Sewer Rates: Approved in Year 2012 Proposed in Year 2013 Sewer Minimum (per Month) $5.72 $6.18 Sewer Rates per 1,000 Gallons $7.23 $7.81 Council Member Ollig asked who the largest user of water is in the City of Winsted. Mr. Martens stated that the largest user is Saint Mary s Care Center. The City Council discussed the proposed increase to water and sewer rates in the year Council Member Mochinski asked for an update on the Leachate Project. Mr. Martens stated that he met with Mr. Greg Stang, People Service, Incorporated, about Waste Management depositing leachate at the City of Winsted s Wastewater Treatment Plant (WWTP), and he is less favorable about the Project. He continued by stating the Mr. Stang has some concerns about the increased ammonia levels, phosphorus levels and the strain on the ultraviolet treatment equipment at the WWTP. Mr. Martens stated that he and Mr. Stang are going to be meeting with representatives from Waste Management to discuss the depositing of leachate at the City s WWTP. He continued by stating that he is uncertain about the future of the Project. He and Mr. Stang are working towards a resolution with Waste Management and the possibility of them depositing leachate at the WWTP. Mr. Martens stated the he has not budgeted any revenue from the depositing of leachate at the WWTP in the proposed 2013 Sewer Budget; so, any additional revenue from leachate would be a bonus. Council Member Mochinski asked if there were any other opportunities for additional revenue for the Sewer Fund. Mr. Martens stated there are no other opportunities at this time. Council Member Mochinski stated that if there are no other options for additional revenue in the Sewer Fund, the City will have to evaluate the Sewer Fund s expenditures to help keep cost down. Council Member Mochinski asked what year the City will have to update the WWTP. Mr. Martens stated approximately the year Mr. Martens stated that he plans to attend a work with the City of Winsted s Minnesota State Legislators during the upcoming Legislative Session to address the required updates to the City s WWTP. He continued by stating that there are only a few cities in the State of Minnesota that have their WWTP discharging into a lake and are required to make the mandatory updates to discharge into a creek instead of a lake. Mr. Martens stated that he would like to obtain special legislation to help fund the updates to the WWTP. The City Council directed Mr. Martens to increase the year 2013 water and sewer rates as he has proposed. IV General Fund Budget Update Mr. Martens stated that on October 16, 2012, the City Council discussed the year 2013 General Fund Budget with updated Tax Rate information supplied by McLeod County which showed an initial Tax Rate of % which is a.345% decrease from the year Mr. Martens stated that at the October 16, 2012 Work Session, the City Council further discussed the year 2013 General Fund Budget and directed staff to do the following: Decrease the City s contribution towards the employee s health insurance. Begin the process to decrease City Council compensation for meeting attendance. Attempt to find other ways to decrease the Tax Rate of the City of Winsted. Mr. Martens presented a list compiled by staff showing possible budget amendments for the City Council to review. Mr. Martens also presented a chart showing the amount of additional revenue or decreased expenditures the City must have in order to reduce the Tax Rate by different percentages. Mr. Martens continued by stating that the aforementioned changes implemented above result in a 2

20 reduction of $14,137, meaning that a Tax Rate reduction of 1.1% is currently possible without any additional budget amendments. The City Council discussed and directed Mr. Martens to present the year 2013 General Fund Budget with the aforementioned changes that were implemented and resulted in a reduction of $14,137, and the possibility of a 1.1% reduction in the City s overall Tax Rate. V. Mayor and City Council Salary Ordinance Mr. Martens stated that on October 16, 2012, the City Council directed staff to begin the process to decrease City Council compensation for meeting attendance by amending the Mayor and City Council Salary Ordinance to not compensate the Council for Work Session attendance. Mr. Martens stated that the current Ordinance reads as follows: Salaries. Commencing with the month of January, 1999, the base salary of the Mayor of the City of Winsted is fixed at $ per month, and the base salary of each Council Member is fixed at $ per month, in addition to which the Mayor and Council members shall be paid the sum of $25.00 for each special meeting attended in excess of two regular meetings each month. Mr. Martens asked the City Council what the meaning of a meeting is as it relates to Work Sessions and attendance at other meetings such as business visits. The City Council discussed what the definition of a meeting is. They agreed that the Work Sessions held on the same day as the Regular City Council meetings is not considered a special meeting and they should not be paid an additional $25.00 per meeting for attending them. Mr. Martens gave some examples of what area cities pay for their City Council salaries. Mr. Martens stated that Council Member Schulenberg has asked not to be paid for the special meetings he has attended. He asked if a line should be added to the Ordinance stating, City Council members may choose not to be paid for special meetings if they wish. VI. Other a) 171 McLeod Avenue West Abatement of House Mr. Martens gave an update on the abatement of the house at 171 McLeod Avenue West. He continued by stating that the property owner continues to ask for an extension to remove personal belongings from the house. The City Council discussed and directed Mr. Martens to continue with the abatement process immediately. b) Luce Line State Trail McLeod County Board of Commissioners Meeting Mr. Martens stated that this morning, November 20, 2012, the McLeod County Board of Commissioners voted four (4) to one (1) in favor of funding $500,000 towards the improvements to the Luce Line State Trail, contingent on the City of Hutchinson, Minnesota and City of Winsted, Minnesota passing their own Resolutions of Support. He continued by stating that he will be presenting a Resolution of Support to the City Council at their December 4, 2012 Regular City Council meeting. c) Public Works Department Maintenance Supervisor Interview Council Member Schulenberg complimented Mr. Dave Meyer on the admirable job he did in his interview for the Public Works Department Maintenance Supervisor position. d) Reuben Roos Property for Industrial Park Mayor Stotko stated that in the past, City staff and Council Members have approached 3

21 either Mr. Rueben Roos and/or a representative for his estate regarding the sale of his property east and north of the existing Industrial Park. He asked if any of the City staff or Council Members have told Mr. Roos that they would name the Industrial Park after his name. Mayor Stotko recommended that in any future discussions the City has with Mr. Roos and/or the representative of his estate, that the City suggests that the property be named after Mr. Roos. The City Council discussed and directed Mr. Martens to prepare a letter to the representative of Mr. Roos estate and inquire about the sale of his property, and state in the letter that any future development of the property would be named in honor of Mr. Roos. VII. Adjourn Council Member Quast motioned to adjourn the meeting. Council Member Mochinski seconded the motion. Motion carried 5-0. The meeting was adjourned at 5:35 p.m. Steve Stotko Mayor City of Winsted ATTEST: Deborah R. Boelter, MCMC City Clerk-Treasurer City of Winsted 4

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25 CITY OF WINSTED *Check Summary Register 11/30/12 10:27 AM Page 1 November CBW Name Check Date Check Amt Paid Chk# E TASC/Flex Systems 11/19/2012 $ Flex Spending Deduction - P.P. Paid Chk# E IRS-FEDERAL WITHHOLDING 11/19/2012 $2, Federal Withholding - P.P. #24 Paid Chk# E IRS-FICA 11/19/2012 $2, Medicare/S.S. - P.P. #24 Paid Chk# E PERA 11/19/2012 $3, Retirement Contribution - P.P. Paid Chk# E MN DEPARTMENT OF REVENUE 11/19/2012 $ State Withholding - P.P. #24 Total Checks $8, FILTER: None

26 CITY OF WINSTED *Check Summary Register 11/30/12 10:28 AM Page 1 November CBW Name Check Date Check Amt Paid Chk# Cafferty, Jolynn 11/19/2012 $18.87 Paid Chk# Dickhausen, Daniel P 11/19/2012 $18.87 Paid Chk# Ebensperger, Marvin 11/19/2012 $18.87 Paid Chk# Fasching, Max 11/19/2012 $18.87 Paid Chk# Guggemos, Michael 11/19/2012 $18.87 Paid Chk# Henrich, Michael J 11/19/2012 $1, Paid Chk# Meyer, David C 11/19/2012 $1, Paid Chk# Schlechter, John H. 11/19/2012 $1, Total Checks $4, FILTER: None

27 CITY OF WINSTED *Check Summary Register 11/30/12 10:39 AM Page 1 November CBW Name Check Date Check Amt Paid Chk# McLeod County Attorney 11/19/2012 $40.20 Winsted Police Department-Forf Paid Chk# Department of Finance 11/19/2012 $20.10 Winsted Police Department-Forf Paid Chk# MVTL Laboratories, Inc. 11/20/2012 $34.00 Water Testing Paid Chk# G & K Services 11/20/2012 $ PW-Uniforms Paid Chk# Sweeper Services 11/20/2012 $1, PW-Street Sweeper Repair Paid Chk# WMCA 11/20/2012 $80.00 IIMC Region VI Athenian Dialog Paid Chk# ICMA Retirement Corporation 11/20/2012 $ Retire. Contrib.-Clerk/P.P. #2 Paid Chk# Citizens State Bank of Waverly 11/20/2012 $ H.S.A. Contribution-P.P. #24 Paid Chk# TowMaster 11/20/2012 $1, PW-Vehicle Repair Paid Chk# Nuss Truck & Equipment 11/20/2012 $69.90 PW-Vehicle Repair Supplies Paid Chk# Laura Kosek 11/20/2012 $ FD-Janitorial Contract Paid Chk# People Service, Inc. 11/20/2012 $10, WWTF-Monthly Service Fee Paid Chk# Medica 11/20/2012 $4, Health Ins.-Employer Paid Paid Chk# Todd Fleischacker 11/26/2012 $37.51 Winsted Summer Festival-Repair Paid Chk# CR Electric, Inc. 11/26/2012 $1, FD- Paid Chk# Ft. Dearborn Life Ins. Co. 11/27/2012 $ STD/LTD/Life Insurance Premium Paid Chk# E Bi-Weekly ACH 11/5/2012 $10, Paid Chk# E Bi-Weekly ACH 11/19/2012 $11, Total Checks $42, FILTER: None

28 CITY OF WINSTED *Check Summary Register 11/30/12 10:40 AM Page 1 December CBW Name Check Date Check Amt Paid Chk# nd & Main Properties 12/4/2012 $ Monthly Library Rent-December, Paid Chk# Business Forms and Accounting 12/4/2012 $ Water and Sewer Billing-Remind Paid Chk# C.O.P. Shop, LLC 12/4/2012 $1, PD-Radio Set-Up in Squad Paid Chk# Center Point Energy 12/4/2012 $ Utilities-Gas Paid Chk# CR Electric, Inc. 12/4/2012 $ City Hall-Repair Credit Card R Paid Chk# Craig Brose Stump Chipping 12/4/2012 $ PW-Grind Stumps Paid Chk# Francis J. Eggert 12/4/2012 $1, Legal Fees Paid Chk# G & K Services 12/4/2012 $63.60 PW-Uniforms Paid Chk# HJ Marketing & Media Services 12/4/2012 $1, Nov., 2012 UB Insert Paid Chk# Lakeside Equipment Corporation 12/4/2012 $6, Sewer-Repair Supplies Paid Chk# Jim Lammers 12/4/2012 $ PD-Uniform Allowance/Nov., 201 Paid Chk# MN Department of Health 12/4/2012 $1, Comm.Wat.SupplyServ.Conn.Fee-1 Paid Chk# Northland Trust Services, Inc. 12/4/2012 $349, Interest-G.O. Equipment Certif Paid Chk# Bonnie Quast 12/4/2012 $23.31 Mileage Reimbursement-McLeod C Paid Chk# Mary Quast 12/4/2012 $ Janitorial Contract-Weeks 11/1 Paid Chk# Total Compliance Solutions, 12/4/2012 $74.00 Random Personnel Drug Testing Paid Chk# Xcel Energy 12/4/2012 $4, Elec. Ut.-Lift Stations Total Checks $369, FILTER: None

29 Public Hearing Truth-in-Taxation 2013 Budget and Levy

30 2013 Budget Process May July August 7 th August 21 st September 4 th City Council outlines goals & priorities for the budget and levy Staff prepares draft budget which includes City Council goals & priorities City Council work session to review draft 2013 budget City Council Work session to review revised 2013 budget City certifies preliminary levy to McLeod County

31 2013 Budget Process Cont. October October 16 th November 20 th December 4 th December 18 th City receives updated property values/tax capacity information from McLeod County City reviews budget with updated data from McLeod County at Work Session City reviews preliminary budget at Work Session, prior to Truth-in-Taxation hearing Truth-in-Taxation Hearing City Council adopts the 2013 budget and levy

32 Definitions Revenue: Expenditure: General Levy Debt Levy Money received by the City from taxes, fees charges for services, permits, fines, etc. Money spent towards the operation of City Government (services, supplies, repairs, improvements, salaries, utilities, etc.) Property tax dollars needed to fund the operations of the City otherwise known as the General Fund: Council, Commissions, Administration, Public Works, Police, Fire, Parks, Library, Building Inspections, Legal, Engineering (Revenue Expenditures = General Levy) Property tax dollars needed to pay for the debt of the City.

33 Property Tax Levy General Levy + Debt Levy = Property Tax Levy

34 2013 General Fund Revenues

35 General Fund Revenue Budgeted 2012 Projected 2012 Budgeted General Government $1,480,917 $1,486,784 $1,510,554 $47,000 increase in General Levy dedicated to future pavement projects Public Safety $42,450 $46,461 $43, Public Works $15,000 $29,700 $18, Parks $5, $8, $5,400 TOTAL Revenue $1,543,867 $1,571,895 $1,577,604

36 2013 General Fund Expenditures

37 General Fund Expenditures Budgeted 2012 Projected 2012 Budgeted Mayor/Council 56,965 49,650 52, Administration 213, ,876 $209, Assessor 12,100 12,100 $12, Legal Council 23,400 22,000 $22, Engineering 16,000 10,000 $12, General Government 355, ,093 $389, Planning Commission 11,280 11,280 $11, Public Safety 334, ,400 $343, Fire Protection 99,990 99,990 $99, Building Inspection 12,850 13,250 $21, Public Works 357, ,045 $350, Street Improvement Project 8, Parks 43,000 49,125 $43, Libraries 9,900 9,750 $9,700 Decrease in Elections, increase in conference, training $47,000 increase in Capital Improvement Plan dedicated to Future pavement improvements. Increase for succession planning Rental Housing Permits Dues Decrease in Seal Coating TOTAL Expenditures $1,546,467$1,516,559 $1,577,604

38 General Fund History Approved 2010 Approved 2011 Approved 2012 Preliminary 2013 Updated 2013 Revenues $1,389,876 $1,557,681 $1,543,867 $1,589,163 $1,577,604 Expenditures $1,395,465 $1,356,422 $1546,467 $1,575,078 $1,577,604 Final 2010 Final 2011 Final 2012 Preliminary 2013 Updated 2013 General Levy $732,724 $747,379 $744,379 $791,379 $777,182

39 Property Tax Levy Certified Sept. 4, 2012 $791,379 (General Levy) + Debt Levy = Property Tax Levy Updated $777,182 (General Levy) + Debt Levy = Property Tax Levy

40 2013 Debt Levy Debt Levy Amount 06 Public Works $55,000 (paid off in 2027) 07 City Hall $156,000 (paid off in 2036) 08 Equipment Certificate $29,250 (paid off in 2017) 08 City Hall $40,000 (paid off in 2027) 12 Westgate Project $46,000 (paid off in 2027) Total $326,250

41 Property Tax Levy Certified Sept. 4, 2012 $791,379 (General Levy) + $326,250 (Debt Levy) = $1,117,629 (Property Tax Levy) Updated $777,182 (General Levy) + $326,250 (Debt Levy) = $1,103,432 (Property Tax Levy)

42 Property Tax Levy History Final Final Final Preliminary Updated Levy General $732,724 $747,379 $744,379 $791,379 $777,182 Debt $356,250 $370,250 $373,250 $326,250 $326,250 Total $1,088,974 1,117,629 $1,117,629 $1,117,629 $1,103,432 Note: Updated 2013 Property Tax Levy is 2% increase from 2009

43 Proposed Property Tax Levy Levy Final 2012 Updated 2013 Change General $ 744,379 $ 777,182 +$32,803 Debt $373,250 $326,250 -$47,000 Total $1,117,629 $1,103,432 -$14, %

44 Tax Rate History Final Final Final Preliminary Updated Tax Levy Taxable Market Value $1,088,974 $1,117,629 $1,117,629 $1,117,629 $1,103,432 $148,575,000 $135,891,300 $104,889,300 $117,255,000 $117,255,000 Local Tax Capacity $1,630,398 $1,504,889 $1,223,149 $1,233,412 $1,233,412 Tax Rate % % % % %

45 Tax Rate Effects - Residential Property Value 2012 Tax Rate % Preliminary 2013 Tax Rate % Updated 2013 Tax Rate % Change from 2012 $76,000 $ $ $ $6.82 $150,000 $1, $1, $1, $18.89 $250,000 $2, $2, $2,047,94 -$35.19 $350,000 $3, $3, $2, $51.50

46 Tax Rate Effects Commercial/Industrial Property Value 2012 Tax Rate % Preliminary 2013 Tax Rate % Updated 2013 Tax Rate % Change from 2012 $100,000 $1, $1, $1, $22.42 $250,000 $3, $3, $3, $63.58 $500,000 $8, $8, $8, $ $1,000,000 $17, $16, $16, $ $2,500,000 $43, $43, $42, $ $5,000,000 $87, $87, $86, $1,484.78

47 2013 Budget Process Cont. December 4 th December 18 th Truth-in-Taxation Hearing City Council adopts the 2013 budget and levy Council action: Hold the 2013 Truth-in-Taxation Public Hearing

48 Meeting Date: December 4, 2012 Submitted By: Brad Martens, City Administrator City Council Request Subject: Public Hearing Mayor and City Council Salary Ordinance BACKGROUND: On October 16, 2012, the City Council directed staff to begin the process to decrease City Council compensation for meeting attendance by amending the Mayor and City Council Salary Ordinance to not compensate the Council for Work Session attendance. Attached to this City Council Request is an amended Ordinance in which language is amended to not compensate the City Council for Work Session attendance when Work Sessions take place immediately prior or post City Council meetings. Additionally, at the request of a Council Member, a section has been added stating that At the request of the Mayor or City Council Member, payment for special meeting attendance may be waived by written request. The City Council should hold a Public Hearing and consider adopting the Ordinance amendments. FINANCIAL/BUDGET: The Ordinance amendment would decrease compensation by the City Council and decrease the expenditures of the City by $3,000 annually. OPTIONS: 1) Adopt Ordinance O amending Chapter One, Section Three of the Municipal Code of the City of Winsted concerning Mayor and City Council salaries. 2) Other. RECOMMENDATION: N/A COUNCIL ACTION: Consider a motion to adopt Ordinance O amending Chapter One, Section Three of the Municipal Code of the City of Winsted concerning Mayor and City Council salaries. ATTACHMENTS: 1) Ordinance O-12-12

49 ORDINANCE NO. O AN ORDINANCE AMENDING CHAPTER ONE, SECTION THREE OF THE MUNICIPAL CODE OF THE CITY OF WINSTED CONCERNING MAYOR AND CITY COUNCIL SALARIES. THE CITY OF WINSTED DOES HEREBY ORDAIN AS FOLLOW: SECTION 1. The Municipal Code of the City of Winsted is hereby amended by the repeal of Section and the substitution therefore of the following: SALARIES. Commencing with the month of January, 1999, the base salary of the Mayor of the City of Winsted is fixed at $ per month, and the base salary of each Council Member is fixed at $ per month, in addition to which the Mayor and Council members shall be paid the sum of $25.00 for each special meeting attended in excess of two regular scheduled City Council meetings each month and regularly scheduled Work Sessions taking place immediately prior or post City Council meetings. SECTION 2. The Municipal Code of the City of Winsted is hereby amended by the addition of Section as follows: SPECIAL MEETING PAYMENT WAIVED. At the request of the Mayor or Council Member, payment for special meeting attendance may be waived by written request. SECTION 3. OTHER TERMS. All other terms and conditions of Chapter 1 of the Municipal Code of the City of Winsted shall remain unchanged. SECTION 4. EFFECTIVE DATE OF ORDINANCE. The effective date of this Ordinance shall be after its adoption and publication, according to law. SECTION 5. REPEAL. To the extent any other Ordinance of the City of Winsted is inconsistent herewith, the same is repealed. ADOPTED BY THE MAYOR AND COUNCIL OF THE CITY OF WINSTED, MINNESOTA, THIS 4 th DAY OF DECEMBER, Attest: Steve Stotko, Mayor Deborah R. Boelter, City Clerk - Treasurer

50 Meeting Date: December 4, 2012 Submitted By: Brad Martens, City Administrator City Council Request Subject: Campbell Field Improvement Request Winsted Wildcats BACKGROUND: At the November 20, 2012 City Council meeting, the Winsted Wildcats requested the City Council to consider assisting the organization with improvements to Campbell Field. The improvements would result in an enhanced seating area on the third base line as well as improvements to the third base dugout and increased storage. The improvements would also result in a field that could better accommodate larger crowds associated with hosting tournaments according to the Winsted Wildcats. The project is estimated to cost $40,000. The Winsted Wildcats are requesting the City of Winsted to finance the project though a low or no interest loan and also to forgive $10,000 of the loan. The City Council tabled the item and directed staff to review possible financing options and to further review the project. Since that time, staff has found no Statute exists that allows the City of Winsted to loan funds to an outside organization. The City, however, could become the general contractor for the project and accept donations or a pledge for donations from an outside organization. Staff has further reviewed the project and has some additional concerns: The proposed project will move water drainage to the north and west to an area that does not daylight to the street or an existing drainage system. It is uncertain if this will cause any new drainage issues. It appears that the proposed project shows a floor drain in the dugout or storage room. It is unclear what this drain would be connected to as there is no city storm sewer in the area. It is unclear how much additional seating will be accommodated through this project. It may be wise to look at other options such as bleachers and compare additional seating options by cost. It is requested that the City Council direct staff on how to move forward. It is recommended that if the Council approves of the project, that it is directed to the Park Commission for further review. FINANCIAL/BUDGET: The request would result in an initial investment of $40,000. Possible options for funding are as follows: Approximately $10,000 exists in the City s Parks Capital Fund. Fund through the City s operating budget under Park Improvements. This fund has been depleted for 2012 and would result in the City s reserve fund making up the balance. OPTIONS: 1) Allocate $40,000 towards the Campbell Field Improvement Request and direct staff to work towards its completion. 2) Other. RECOMMENDATION: Staff is uncomfortable making a recommendation at this time due to there being a number of unanswered questions. Additionally, if the City Council directs staff to move forward with the project, the City would need to be the project manager and the City s Purchasing Policy would

51 apply. This would require an additional quote to be obtained prior to entering into a contract for the improvements. Another option would be to delay the project until the Winsted Area Chamber of Commerce applies for Local Development Organization status from the State of Minnesota and apply for revolving loan funds from the Chamber. This option, however, could take two (2) to three (3) months to complete. COUNCIL ACTION: Consider a motion to allocate $40,000 towards the Campbell Field Improvement Request and direct staff to work towards its completion. ATTACHMENTS: 1) Proposed Campbell Field Improvement

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53 Meeting Date: December 4, 2012 Submitted By: Brad Martens, City Administrator City Council Request Subject: Cooperative Agreement Luce Line State Trail BACKGROUND: In 2006 and 2009, the Winsted City Council adopted a resolution of support to pave the Luce Line State Trail from Winsted to Hutchinson and continued to Cedar Mills, through the use of State Bond proceeds. The project had previously gained momentum in the area, but ultimately failed to be included in the State Bonding Bill. Again in 2011 through April 2012, an attempt was made by the City of Winsted and the City of Hutchinson to work towards obtaining State Bond proceeds. The project was initially named in the Senate version of the State Bonding Bill but did not make final approval. On June 14, 2012, a meeting was held at the Southwest Initiative Foundation in which attendees from the City of Winsted, McLeod County, City of Hutchinson, Hutchinson Economic Development Authority, Hutchinson Chamber of Commerce, Winsted Area Chamber of Commerce, Minnesota Department of Natural Resources (DNR), and the Southwest Initiative Foundation met with Senator Newman, and Representatives Shimanski, Gruenhagen, and Urdahl. At this meeting, it was made known by the DNR that without strong support for bonding funds from local legislators, the only way to get the trail paved in the next ten (10) years would be through local investment for a significant portion of the project. It was also made known by the State Senator and State Representatives that the support did not exist. Since that meeting, a small group of individuals from Winsted, Hutchinson, and McLeod County has been meeting with the DNR to attempt to seek a commitment to fund the portion of the paving beyond the local investment to complete the project. The group has been successful in that the DNR has engineered a design for the trail improvements, has agreed to an initial commitment of $500,000 in 2013, and will continue to make the Luce Line State Trail a top funding priority for 2014 for completion if local contributions from the City of Hutchinson, City of Winsted, and McLeod County are committed in amounts of $750,000, $100,000, and $500,000 respectively. Both McLeod County and the City of Hutchinson have made their commitments to the project. The next step is for the City of Winsted to commit to a Cooperative Agreement with the DNR for funding not to exceed $100,000. The entire project is estimated at just over $3.5 million. Additionally, all future maintenance costs will be the responsibility of the DNR. It is noted that a small portion of the trail will need to continue to be connected on City of Winsted streets until a land acquisition could take place by the DNR in the future. Improved directional signage should be installed prior to the completion of the trail improvements. The paving and completion of the Luce Line State Trail would allow for multiple uses including hiking, biking, rollerblading, horseback riding, cross country skiing and snowmobiling as well as promote regional and local recreation and economic opportunities for Winsted citizens and businesses. To be clear, snowmobiles will be allowed on the trail when paved including metal traction devices or studded snowmobiles. Additionally, the improvements include a parallel horse trail as well.

54 The Luce Line State Trail improvements are supported by the following groups: City of Winsted City of Hutchinson City of Silver Lake City of Lester Prairie City of Glencoe McLeod County Winsted Area Chamber of Commerce Winsted Arts Council Hutchinson Chamber of Commerce Hutchinson Economic Development Authority Mid-Minnesota Development Commission Hutchinson Area Health Care Heart of Hutch Glencoe Regional Health Services Meeker Memorial Foundation Meeker, McLeod, Sibley Health Communities Leadership Team Parks and Trails Council of Minnesota Bicycle Alliance of Minnesota FINANCIAL/BUDGET: Winsted s portion of the local funding commitment is in the amount of $100,000. The funds will be required after invoices for services performed have been presented to the City. The $100,000 will be paid by using excess bond funds remaining from Fund 534, General Obligation Refunding Bond Series 2008C. OPTIONS: 1) Approve entering into a cooperative agreement with the Minnesota Department of Natural Resources and appropriating $100,000 for Luce Line State Trail improvements. 2) Other. RECOMMENDATION: Approve entering into a cooperative agreement with the Minnesota Department of Natural Resources and appropriating $100,000 for Luce Line State Trail improvements. COUNCIL ACTION: Consider a motion to approve entering into a cooperative agreement with the Minnesota Department of Natural Resources and appropriating $100,000 for Luce Line State Trail improvements. ATTACHMENTS: 1) Luce Line State Trail State Trail Development Hutchinson to Winsted Segment Cooperative Agreement between the State of Minnesota and the City of Winsted.

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59 Meeting Date: December 4, 2012 Submitted By: Brad Martens, City Administrator City Council Request Subject: Airport Consultation Solicitation BACKGROUND: The Federal Aviation Administration (FAA) requires airports receiving federal funding to go through a Request for Proposals (RFP) process every five (5) years for airport consultant services. The City of Winsted s Municipal Airport does receive federal funds and is required to take part in this process by February, The selection of an airport consultant after RFP s are received must be related to the experience and ability of the firm to assist the airport with its five (5) year Capital Improvement Plan. Hourly rates and other costs must be negotiated after a firm has been selected through the RFP process. Staff is requesting City Council approval to begin the RFP process to solicit for airport consultation services. The City is currently using services provided by Bolton and Menk, Incorporated. FINANCIAL/BUDGET: There are minimal costs required for publishing the RFP. OPTIONS: 1) Direct staff to begin the airport consultation selection process for the Winsted Municipal Airport. 2) Other. RECOMMENDATION: Direct staff to begin the airport consultation selection process for the Winsted Municipal Airport. COUNCIL ACTION: Consider a motion to direct staff to begin the airport consultation selection process for the Winsted Municipal Airport. ATTACHMENTS: 1) N/A

60 Meeting Date: December 4, 2012 Submitted By: Brad Martens, City Administrator City Council Request Subject: Lawn Service Agreement Mathews Lawn Service BACKGROUND: The City of Winsted has contracted with Mathews Lawn Service for many years for lawn care at the City s parks and building sites. Before entering into a new contract with Mathews Lawn Service, staff chose to get another quote for comparison. Proposals from Mathews Lawn Service and Hot Lawns are compared below: Mathews Lawn Service $17, Hot Lawns $37, Mathews Lawn Service is significantly less than the other proposal. Additionally, Mathews Lawn Service is proposing a three (3) year contract with no increases. FINANCIAL/BUDGET: Costs for lawn care are paid out of multiple departments. The amount proposed by Mathews Lawn Service is the same amount as OPTIONS: 1) Approve a contract with Mathews Lawn Service for the City s lawn care needs in the amount of $17, per year for years 2013, 2014, and ) Other. RECOMMENDATION: Approve a contract with Mathews Lawn Service for the City s lawn care needs in the amount of $17, per year for years 2013, 2014, and COUNCIL ACTION: Consider a motion to approve a contract with Mathews Lawn Service for the City s lawn care needs in the amount of $17, per year for years 2013, 2014, and ATTACHMENTS: 1) Mathews Lawn Service Proposal 2) Hot Lawns Proposal

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65 Meeting Date: December 4, 2012 Submitted By: Brad Martens, City Administrator City Council Request Subject: Resolution R Approving Appointments Following the Reorganization of the Public Works Department BACKGROUND: At the July 17, 2012 City Council Work Session, the City Council directed staff to begin the process to reorganize the Public Works Department. The reorganization would change the structure of the Department from two (2) Maintenance Leads and one (1) Maintenance Worker to one (1) Maintenance Supervisor and two (2) Maintenance Workers. The reasoning for the reorganization was solely to increase the efficiency of the Department. On October 16, 2012, the City Council adopted a Resolution approving the reorganization which included the following items: 1. Approving the reorganization of the Public Works Department to include one (1) Maintenance Supervisor and two (2) Maintenance Worker positions. 2. Approving the revised Job Descriptions for the positions. 3. Approving the revised Compensation Plan for the Maintenance Supervisor and Maintenance Worker positions. 4. Instructing staff to fill the positions by means of an internal posting and application process subject to City Council approval. The Maintenance Supervisor position was posted internally on October 17, 2012 with a deadline to apply by noon on Friday, November 2, One (1) application was received from Dave Meyer, Maintenance Lead, and an interview was held on November 15, 2012 by an interview panel of Council Member Mochinski, Council Member Schulenberg, and the City Administrator. After the interview, the panel unanimously recommended Dave Meyer to be appointed to the position of Maintenance Supervisor. The final step in the process is to make appointments following the reorganization. Attached to this City Council Request is a Resolution making those appointments. FINANCIAL/BUDGET: The reorganization results in adjustments to the compensation plan which will result in an increased cost to the City of approximately $500 in Savings to the City over the following four (4) years is estimated at $7,000. OPTIONS: 1) Adopt Resolution R approving appointments following the reorganization of the Public Works Department. 2) Other. RECOMMENDATION: Adopt Resolution R approving appointments following the reorganization of the Public Works Department. COUNCIL ACTION: Consider a motion to adopt Resolution R approving appointments following the reorganization of the Public Works Department.

66 ATTACHMENTS: 1) Resolution R-12-37

67 CITY OF WINSTED RESOLUTION R RESOLUTION APPROVING APPOINTMENTS FOLLOWING THE REORGANIZATION OF THE PUBLIC WORKS DEPARTMENT WHEREAS, on October 16, 2012, the City Council for the City of Winsted adopted Resolution R approving the reorganization of the Public Works Department and revised job descriptions and compensation plan for the relevant positions; and WHEREAS, the reorganization created a single Maintenance Supervisor position and two (2) Maintenance Worker positions; and WHEREAS, Resolution R also directed staff to fill the newly created positions by means of an internal posting and application process based on the Council s desire to retain current employees; and WHEREAS, staff has completed the internal posting and application process, which included an application from and an interview of one current employee for the new single Maintenance Supervisor position; and WHEREAS, staff is recommending appointment of the employee who applied for the Maintenance Supervisor position; and WHEREAS, staff now seeks Council appointment of that employee into the new position and approval of a change in job status of another affected employee. NOW, THEREFORE, BE IT RESOVLED: 1. The Council appoints Dave Meyer to the Maintenance Supervisor position at pay step 8 under the City s compensation plan v1 MDT WN

68 2. Employee Jamie Stotko s job status shall be changed from Maintenance Lead to Maintenance Worker. Mr. Stotko s wage shall be $21.92 per hour or the Maintenance Worker pay schedule, whichever is higher. 3. For purposes of vacation leave accrual under the City s Personnel Policy, Mr. Meyer s and Mr. Stotko s respective anniversary dates shall continue to be the dates that they were originally hired by the City. 4. All of the above shall take effect on January 1, Adopted this 4 th day of December, Attest: Steve Stotko, Mayor Deborah R. Boelter, City Clerk-Treasurer v1 MDT WN

69 Meeting Date: December 4, 2012 Submitted By: Brad Martens, City Administrator City Council Request Subject: Schedule Public Hearing Permitting Annexation by Ordinance BACKGROUND: At the November 20, 2012 City Council meeting, a site plan was approved for a building addition to the existing Millerbernd Manufacturing facility located at th Street South. As part of that approval, a condition was included requiring that a portion of Property I.D be annexed into the City of Winsted City limits in order to accommodate the building addition and required minimum setbacks. The City has received a petition for annexation from the property owner which is the first step in the annexation process. The next step is to hold a Public Hearing after giving a thirty (30) day notice to the township affected by the annexation and also the landowners within and contiguous to the area to be annexed. The City should schedule this Public Hearing for January 15, 2013 which will give sufficient time for the notice to take place. FINANCIAL/BUDGET: There are minimal costs related to the notification of Winsted Township and landowners contiguous to the area to be annexed by certified mail. OPTIONS: 1) Schedule a Public Hearing for Tuesday, January 15, 2013 at 6:00 p.m. to consider an Ordinance of the City of Winsted, Minnesota annexing land located in Winsted Township, McLeod County, Minnesota pursuant to Minnesota Statutes subdivision 2(3), permitting annexation by ordinance. 2) Other. RECOMMENDATION: Schedule a Public Hearing for Tuesday, January 15, 2013 at 6:00 p.m. to consider an Ordinance of the City of Winsted, Minnesota annexing land located in Winsted Township, McLeod County, Minnesota pursuant to Minnesota Statutes subdivision 2(3), permitting annexation by ordinance. COUNCIL ACTION: Consider a motion to schedule a Public Hearing for Tuesday, January 15, 2013 at 6:00 p.m. to consider an Ordinance of the City of Winsted, Minnesota annexing land located in Winsted Township, McLeod County, Minnesota pursuant to Minnesota Statutes subdivision 2(3), permitting annexation by ordinance. ATTACHMENTS: 1) Property Owner Petition to Municipality for Annexation by Ordinance

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