2016 Board of Commissioners Balanced Scorecard Indicators, targets and scores -- As of December 31, 2016
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1 Financial Stakeholder 2016 Board of Commissioners Balanced Scorecard Indicators, targets and scores -- As of December 31, 2016 Key Indicator Basis Target YTD Status Comments S1 - Sustain Our Public Partnership Board attendance at stakeholder, advocacy or special interest group meetings vs. planned attendance Reporter: Congdon Commissioner Blue Books (tracked by Clerk of Board) Target: 75 attendance at assigned groups Attendance at quarterly Mid-C commissioners/managers meeting F1 - Maintain Strong Financial Stewardship Quarterly operating and financial review presented by management. Board checks for adherence to budgets, long-range plans, guidelines, principles, policies, and acceptable risk levels. Commissioner Blue Books (tracked by Clerk of Board) Target: 75 attendance at all meetings Reporter: Bergren Quarterly update provided by District management within 45 days after quarter end or as soon thereafter as scheduling allows Target: 4 quarterly presentations by management completed on time with satisfactory content *2015 4th Finance & Energy Resource updates provided Feb 2 and 16th, 2016 *2016 1st Finance and Energy Resource updates provided May 2 and 16th, 2016 *2016 2nd Finance and Energy Resource updates provided August 15, 2016 *2016 3rd Finance & Energy Resource updates provided November 7, 2016 Generation & Transmission, Utility Services and Fiber operating updates - ongoing G1 - Ensure Effective Execution Reporter: Smith Quarterly review of Board balanced scorecard status. Each Quarterly review of objectives & indicator results by Commissioner gives an update on the status of their Reporter. assigned objectives. Target: 4 quarterly reviews Annual review of policies: internal controls, communications, regulatory compliance, enterprise risk management, network line extension and financial, etc. Annual review of key District policies (reviewed through normal course of business) Target: 100 review of key board policies ongoing th reviewed Jan 18, st reviewed April 18, nd reviewed July 18th rd reviewed October 17, th scheduled January 16, 2017 *High Density Load Meetings, Jan 4,5,12,18th February 1, March 21, June 6, *Community Forum Feb 3, Public Hearing Feb 16th. *Fiber Rates presented on Sept 20, 2016 *Annual Investment & Banking policy update Nov 7, 2016 *Annual Utility fees and charges update Nov 21, 2016 Semi-annual evaluation of General Manager performance including communications of Board expectations. Semi-annual review of General Manager along with communication of Board expectations. Target: 2 reviews 2 2 YE Review completed Jan 19th 2016 Mid-year review completed July 18, 2016 Page _4th_BOC Targets-Scores
2 Internal 2016 Board of Commissioners Balanced Scorecard Indicators, targets and scores -- As of December 31, 2016 Key Indicator Basis Target YTD Status Comments Annual evaluation of General Counsel performance including communications of Board expectations. Annual review of General Counsel along with communication of Board expectations. Target: 1 review Annual review was performed on August 1, 2016 G2 - Approve Strategy & Business Planning Annual review and revision, if needed, of Board Balanced Scorecard to provide foundation for the strategic goal setting process. Annual strategic planning goals reviewed and set Reporter: Bolz Annual review/revision of Board Balanced Scorecard Target: 1 comprehensive review session Reviewed at January 19, 2016 workshop Annual review of strategic planning goals in preparation to support managements annual budget process. Target: 1 session Annual update reviewed with General Manager in January Annual District budget review and adoption Annual budget adoption as presented by District management. Target: Adoption by year end. Budget Adopted December 5, 2016 Reporter: Arseneault Board coverage in key regional/national association meetings (WPUDA, APPA, NWPPA, ENW) Target: 60 for WPUDA for 3 7 meetings Commissioner Blue Books (tracked by Clerk of Board). Attendance at regularly scheduled meetings Target: 100 for APPA for 1 2 meetings Target: 100 for NWPPA for 1 2 meetings Target: 100 for ENW for 1 4 quarterly mtg Commissioner Blue Books (tracked by Clerk of Board). Target: 90 attendance G4 - Ensure Compliance Board appoints 2 members to participate in audit committee (President, VP, and Secretary as alternate) Annual internal audit committee report & annual update from Internal Auditor Reporter: Smith Annually board appoints 2 members to participate in audit committee. (Pres. & VP, Secretary Alternate) Target: 2 board members appointed Annual internal audit committee report reviewed & receive audit committee annual update from Internal Auditor Target: 1 Annual review Completed Jan 4, 2016 Completed Feb 1, 2016 Page _4th_BOC Targets-Scores
3 Enablers 2016 Board of Commissioners Balanced Scorecard Indicators, targets and scores -- As of December 31, 2016 Key Indicator Basis Target YTD Status Comments E1 - Evaluate Governance Positions Annual review/revision of Board Governance policy manual and the Code of Ethics Reporter: Bergren Annual review / revision of Board Governance policies Target: 1 annual review Completed Jan 19, 2016 Annual review of Group agreement Annual review of Board performance Annual review Target : 1 Annual review Annual review of Board performance. Target: 1 annual review Completed Jan 19, To be completed by year-end 2016 E2 - Continuously Improve board Member Skills Development of annual training plan and budget Review and update annual training program for newly elected board members Reporter: Bolz Annually review and update training plan to be used for budget preparation. Target: 1 annual review of plan Annually review and update training program for newly elected board members. Target: 1 annual review of program Budget set at workshop on August 23, 2016 Training Plan in progress Completed, training starts January 9, 2017 Page _4th_BOC Targets-Scores
4 15 80 BOARD of COMMISSIONERS Scorecard Matrix Assignment Key: Delegate Alternate Date Ann Dennis Randy Carnan Garry Attend # Mtg Actual Target S1 - Tri Commission Regional Stakeholder Meetings 1st quarter 3/ nd quarter No Meeting 0 #DIV/0! 75 3rd quarter 8/ th quarter 12/13 1 P Total by Commissioner: Jan by Commissioner: S1 - Mid-C Commissioner / Manager Meeting January No Meeting 60 April 4/ September 9/ no meeting 3rd Total Commissioner: by by Commissioner: th_BOC_tracking : S1_only 1/13/2017
5 BOARD of COMMISSIONERS Assignment Key: Delegate Scorecard Alternate Matrix Attend # Mtg Date Ann Dennis Randy Carnan Garry Committees: Board: Smith Government Affairs: Arseneault Education: Bolz Telecom: Bergren Energy: Smith Water: Congdon Communications: Bergren WPUDA - Jan Jan M WPUDA - Feb Feb 1 WPUDA - Mar Mar B B WPUDA - Apr April 1 WPUDA - May no meeting WPUDA - June no meeting WPUDA - July Jul 1 WPUDA - Sept Sept WPUDA - Water Sept WPUDA - Nov Nov 1 WPUDA - Dec Dec 0 0 #DIV/0! 60 Actual Target Total by Commissioner: APPA - Leg Rally 3/ APPA - Annual Conf 6/ APPA - Policy Makers 7/ ENW - Jan 1/ ENW - Mar 3/ ENW - April 4/ ENW - Oct 10/ NWPPA - Board meeting 3/ NWPPA - Education Committee 3/ NWPPA - Annual Conference 5/ NWPPA - Board meeting 9/ NWPPA - Board meeting 10/ Attendance at Regularly Scheduled meetings *"P" is not counted, "M" and B" are counted. Board Meeting 1/4 1 1/18 1 2/ 1 P 2/16 1 3/7 P B P 3/ /4 1 4/18 1 5/2 1 5/16 B 0 #DIV/0! 90 6/6 1 6/ /5 1 7/18 1 8/ 8/15 1 9/7 P 9/20 P /3 1 4th_BOC_tracking : G3_only 1/13/2017
6 BOARD of COMMISSIONERS Assignment Key: Delegate Scorecard Alternate Matrix Attend # Mtg Actual Target Date Ann Dennis Randy Carnan Garry 10/ /7 1 11/2 P 1 12/5 1 P 1 12/19 1 P Total by Commissioner: by Commissioner: *INFORMATIONAL ONLY - NOT TO BE REPORTED ON THE QUARTERLY REPORT* Attendance at Special meetings (workshops, subcommittees, and other open public meetings). Rate Info - Leavenworth 1/4 1 Rate Info - Chelan 1/5 1 Rate Info - HQ 1/12 1 Workshop 1/19 1 Audit committee 1/26 HDL - HQ 2/3 1 Lake Chelan Watershed 2/10 1 Lake Chelan Boat Club 2/16 st quarter Peshastin Comm meeting 2/1 Governor Discussion - Alcoa 2/26 Peshastin Watershed 3/ 1 Chamber Banquet 3/3 1 Audit Committee 3/22 1 Lake Chelan Watershed 3/22 1 Whispering Ridge Public 3/22 1 Strategy Parnters 1 year & Board Workshop 4/2 Regional Water Community 4/27 1 B 1 Chelan Substation Community 5/24 1 P 1 Regional Water Rights Community 5/25 1 2nd quarter 2016 Audit Committee 6/28 Community 6/28 1 P 1 Retiree Luncheon 7/2 Board Workshop 8/23 1 Chelan Substation Community 8/24 1 3rd quarter Lady of the Lake 9/8 1 Audit committee 9/27 Alcoa special meeting 10/20 1 WPUDA 10/12 1 Leavenworth Substation Community 11/2 1 4th quarter Special meeting - 12th District Delegation 12/12 B1-B4 special board meeting 12/ Attendance Key: Business Leave B Personal Leave P Medical Leave M 4th_BOC_tracking : G3_only 1/13/2017
2016 Board of Commissioners Balanced Scorecard Indicators, targets and scores -- As of June 30, 2016
Financial Stakeholder 2016 Board of Commissioners Balanced Scorecard Indicators, targets and scores -- As of June 30, 2016 Key Indicator Basis Target YTD Status Comments S1 - Sustain Our Public Partnership
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