CSV Import Instructions

Transcription

1 CSV Import Instructions The CSV Import utility allows a user to import model data from a prepared CSV excel file into the Foresight software. Unlike other import functions in Foresight, you will not create row match rules. This download uses the names of the accounts in your chart. If the utility cannot find the matching account by name, it does not import that row of data. Foresight Model Preparation 1. Back-up support package before beginning the process under Manage Database Connections - Select Close after back-up is completed

2 2. Create budget or forecast in Edit Forecast / Budgets - Select current Base Forecast - Insert New Item

3 - Complete Steps Select Clone - In Clone From: select down arrow and pick Base Forecast 2 Type in name of budget/policy (i.e Budget) 3 Leave the Dates alone 4 Choose Time Period set that will take you through end of budget year If you are updated through Sept, recommend 15 months (3 months remainder of current year plus 12 months budget year) 5 Choose Default Rate Environment (recommend Flat Rates) 6 Select Done model will create budget forecast/policy

4 3. Select Update Account Assumptions - Select newly created budget forecast -Walk the chart and make sure all the accounts you want to import data in are set to the following: - Method Enter Values - Method Options Balances or Originations for balance sheet accounts - Method Options Balances for Income Expense accounts - Uncheck Use same values for all forecast periods - Accounts cannot have a formula on it

5 Data File Preparation As a starting point we recommend: - Run a forecast balance sheet and income statement in Foresight and save to CSV format as a worksheet for budget preparation - This file must be in a CSV format - 1 st column MUST BE the exact name of the account in Foresight Optional - Remove all headers, footers, sub-totals and categories as they are not used in this process and will cause an Object reference not set to an instance of an object error message. The data does still populate. - 2nd column must start with first month of forecast - focus on the beginning of the year budget balances - IMPORTANT - if you do not want to enter balances in the month s prior to the Budget start date or any month in budget year you must enter zero values the cell cannot be left blank. You can also delete the lines from the file that you will not be importing Income Statement Optional you can either delete or leave in the loan and investment Income accounts along with deposits and borrowings int/div expense. These are system controlled balances. Model will not overwrite these amounts. Sample Income Statement CSV Enter Values Income/Expense Budget Forecast Start Mo. Statement of Income Oct-14 Nov-14 Dec-14 Jan-15 Feb-15 Mar-15 Apr-15 Origination Fees ATM Fees Credit Card Fees Salaries Benefits

6 Balance Sheet Note for balance sheet accounts if you are going to use different target methods to populate balances (i.e. originations, balances), then you have to create separate CSV files. - Run a balance sheet to CSV file - Open file in excel - Select File, Save As (CSV (Comma delimited) (*.csv) and name file (i.e. Originations 2015.csv) - Input originations in the appropriate accounts and months - Delete accounts that are using other target methods - Delete all sub-totals if you like - Select File, Save, Yes - Select File, Close, No - Open original balance sheet CSV file - Input ending balances on appropriate accounts -Delete accounts using originations - Delete accounts that are using other target methods - Delete all sub-totals if you like - Select File, Save As (CSV (Comma delimited) (*.csv) and name file (i.e. Balance Targets 2015.csv) - Select File, Close, No Sample Balance Sheet CSV Enter Values - Balances Forecast Budget Start Mo. Statement of Condition Oct-14 Nov-14 Dec-14 Jan-15 Feb-15 Mar-15 Apr-15 New Vehicle Loans Signature Loans Visa Loans Sample Balance Sheet CSV Enter Values - Originations Forecast Budget Start Mo. Statement of Condition Oct-14 Nov-14 Dec-14 Jan-15 Feb-15 Mar-15 Apr-15 Home Equity Loans Fixed Rate Mtg Loans Heloc Prime

7 Using the Import Select Load Recent History from All Tasks Clicking on the link will take you to the Load Recent History screen and you will click on the link Import CSV File:

8 You will then get the following screen: Below are the general descriptions for each option: Import File: Browse to the file location of your prepared CSV file History/Forecast: Choose the forecast/policy you want to import the data into Start of Import: Indicate the starting period of this budget/policy ***Special Note model will not let you select a forecast period beyond first month of forecast Balance Type: Choose appropriate balance type to import, Amortized Cost for the Balance Sheet or Income/Expense for the Income Statement. Ignore Header Lines: Optional Ignore Footer Lines: Optional Import Type: Choose either Balance Sheet or Income Statement

9 Select the Start button to run the import When import is done it will say Finished at the top of screen

10 Screen Image of Balance Sheet Balances Import Import File: Browse to the file location of your prepared CSV file History/Forecast: 2015 Budget (or the name of your budget) Start of Import: Nov-2014 ***Special Note model will not let you select a forecast period beyond first month of forecast Balance Type: Amortized Cost Ignore Header Lines: Optional Ignore Footer Lines: Optional Import Type: Balance Sheet Select the Start button to run the import When import is done it will say Finished at the top of the screen

11 Screen Image of Balance Sheet Originations Import Import File: Browse to the file location of your prepared CSV file History/Forecast: 2015 Budget (or the name of your budget) Start of Import: Nov-2014 ***Special Note model will not let you select a forecast period beyond first month of forecast Balance Type: Originations Ignore Header Lines: Optional Ignore Footer Lines: Optional Import Type: Balance Sheet Select the Start button to run the import When import is done it will say Finished at the top of the screen

12 Screen Image of Income/Expense Import Import File: Browse to the file location of your prepared CSV file History/Forecast: 2015 Budget (or the name of the your budget) Start of Import: Nov-2014 ***Special Note model will not let you select a forecast period beyond first month of forecast Balance Type: IncomeExpense Ignore Header Lines: Optional Ignore Footer Lines: Optional Import Type: Income Statement Select the Start button to run the import When import is done it will say Finished at the top of the screen

13 Go to Update Account Assumptions, select the Forecast/Policy you loaded data to and verify the balances. This can also be done by running a forecast balance sheet or income statement. Should you need to make corrections to the CSV file, simply do that in excel, save the file again and repeat the import process. The balances will be replaced every time you import.