July Southern Illinois University Vice President for Financial Affairs th of July Holiday
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1 July Ethics Training Implementation Plan due to OEIG th of July Holiday 7 Load OTS Budgets BOT, Finance, A&D Meeting at SOM Travel Designation Report due to the Secretary of State Salary Report Due
2 August FY 09 Guidelines & Instructions for RAMP, Technical Questions & Operating and Capital Budget Request from IBHE distributed COP Holder Payments Due 15 Deadline date for proposed BOT agenda items for Sept meeting Mailing Date for BOT Agenda Matters for Sept meeting Budget Retreat (Budget Offices) SIUE 29 Preliminary FY 08 financial statements due to VPFAA for Dec. BOT meeting
3 September Holiday Registration list for ethics training period due to Ethics Officer BOT, Finance, A&D Meeting at SIUE FY 10 RAMP (Planning, Operating & Capital) FY 09 Operating & Capital Budget FY 08 Fourth Quarter Investment FY 09 Salary Increase matter Performance Report due to Dr Haller 22 Deadline date for proposed BOT agenda items for the Oct. meeting Colleges and University electronically submit Ethics Training registration lists to OEIG 23 Historical RAMP from campuses due to VPFAA Historical RAMP submissions due back to IBHE Unfunded Mandates report due to IBHE
4 October Bondholder payment due IMS Operating and Capital requests due back to IBHE 2 Mailing Date for BOT Agenda Matters for Oct meeting Mandatory tier 1 helpdesk training sessions provided by CMS/OEIG 3 MWD report due to Dr Haller Ethics training user ID list provided to campuses Operating and capital documents and Technical questions due to IBHE FY 08 Year end report due Dr Stucky FY 09 1st qtr report due from campuses to Tami Carson 16 BOT, Finance, A&D Meeting SIUC FY 09 First quarter investment report Ethics employee training begins 10 Campuses distribute ethics training notices 17 Campuses receive 1st daily ethics compliance report FY 09 first quarter report due to Dr Stucky Annual real property utilization report due to CMS Annual revenue and expenditure report due to the Gov
5 November University deadline for ethics submission 10 Final reminder notices to employees and Chancellors for completion of ethics training 11 Veteran s Day Holiday 12 Deadline date for proposed BOT agenda items for Dec meeting End of ethics training (ID s deactivated at 11:59pm) Annual sick/vacation leave status report due to Gov and GA 17 Reviewing RAMP Coding Functions Nov 17-Dec OEIG distributes final compliance reports to Ethics Officer 24 Mailing Date for BOT Agenda Matters for Dec meeting Thanksgiving Holiday 28 Thanksgiving Holiday
6 December BOT, Finance, A&D Meeting SIUC FY 08 MWD report Year-end and 1st quarter financial report 12 GOMB FY10 on-line budget submission Continuing Disclosure due to Tina 15 Proposals on tuition and fees due to President/VPFAA Course specific fee and tuition waivers report due to the Board Ethics officers submit final compliance report comments to OEIG Mail State Agency Workforce report due Jan Christmas Holiday 26 Christmas Holiday 29 Administrative Closure OEIG distributes disciplinary action letters for noncompliance employees to each institutions Chancellor/Pres 30 Administrative Closure 31 Administrative Closure
7 January New Year s Holiday 2 Administrative Closure 5 Information for Bureau of the Budget Illinois Budget Book due to VPFAA Prepare Appropriation hearing material Large student financial aid drawdown and distribution 12 FY 10 Approp bill and reapprop due to VPFAA Discussion Budget meetings with IBHE this week Bureau of the Budget Illinois Budget Book due CUPA Admin and Mid-level salary survey due Oklahoma Salary Study due Deadline date for proposed BOT agenda items for Feb meeting Travel Designation report due Dr. Martin Luther King Jr. Holiday FY 09 Mid-year budget report due from campuses to Tami Carson Statement of Economic Interests recipient list due to Mona Brown Mailing Date for BOT Agenda Matters for Feb meeting 30
8 February ISL Narratives from campuses due to VPFAA IBHE Recommendations 9 ISL forms from campuses due to VPFAA FY 09 Mid-Year Report due to Dr Stucky 12 BOT Finance, A&D committee meetings SIUC BOT report on IBHE FY10 Oper. & Cap Recommendations FY09 2nd Quarter Investment Report 13 COP Holder Payments Due 16 FY10 Planning and Budget Schedules mailed to campuses ISL s due to the State
9 March Deadline date for proposed BOT agenda items Statement of Economic Interest list due to State 2nd list Senate Appropriation hearing Deadline date for proposed BOT agenda items for April meeting Governor s Budget Recommendation 19 VPFAA mail out Economic Interest letters BOT mailing for April BOT meeting State to send Economic Interest letters to individuals Planning & Budget staff meeting FY10 budget document 30 SIUC second mid-year budget reappraisal period 31 Final year-end report to OEIG Ethics
10 April FY10 Budget document templates sent to campuses Bondholder payments due 2 BOT Finance, A&D committee meetings SIUE FY10 Mid-year Budget Report FY10 Operating and Capital Budget guidelines Four-year Tuition, Fees and Room and Board recommendation Statement of Economic Interests forms due to Mona Brown VPFAA BOT mailing for May BOT meeting 24 2nd Contingency release request date to Pres House Approp Hearing 27 FY09 3rd Quarter report due from campuses to Tami Carson
11 May Statement of Economic Interests forms due to State 4 Planning and Budget schedules from campuses due to VPFAA BOT Finance, A&D committee meetings SIUC Four-year Tuition, Fees and Room and Board 8 President sends out salary increase guidelines 11 FY09 3rd Quarter report due to Dr Stucky FY09 Purchase Requisitions due to Purchasing Deadline date for proposed BOT agenda items Telecom Service request for FY09 funds 18 Final review FY10 Operating and Budget document Physical Plant general improvement request for FY09 22 FY10 Operating Budget mailing 29 Memorial Day Deadline for FY11 Operating and Capital RAMP guidelines for salary increases, utility and library cost increases due to VPFAA FY11 RAMP Capital priorities preliminary list due to VPFAA 28 BOT mailing for June BOT meeting 29
12 June BOT Finance, A&D committee meetings SIUE FY09 Salary increase matter FY11 RAMP guidelines FY09 3rd Quarter Budget report FY10 Temporary Operating Budget (if needed) FY09 3rd Quarter Investments Report 12 External Audit Survey due 15 FY 11 RAMP Proforma tables from campuses due to VPFAA Presentation/BOT Budget Retreat Deadline date for proposed BOT agenda items Load FY09 Salary budgets 29 Auditor General Program Inventory report 30
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