BUDGETARY TO BUDGETARY Budgetary chartstrings contain a fundcat of 105, 120, or 200
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1 BUDGETARY TO BUDGETARY Budgetary chartstrings contain a fundcat of 105, 120, or 200 Do Funds Roll Forward? Refer to the Closing Rules Spreadsheet: Budget.unt.edu > Resources > Documents YES NO Chartstring Changes Chartstring Remains the Same (D-Line Budget Move Only) Fund stays the Same (FROM and TO chartstrings have the same Fund) Fund Changes (FROM and TO chartstrings have different Funds) 3 Entries 1 Entry 1. Move Budget (BUDGET Journal)
2 EXAMPLE 1 Fund rolls forward. The Chartstring changes D5031 TAMS - Gen Desig Mgd DesigOp Centr Academic Su Wages D5331 TAMS - Deans Desig Mgd DesigOp Centr Academic Su Communication
3 EXAMPLE 2 Fund rolls forward. Chartstring changes D5101 COI - Gen Desig Mgd Tuition Academic Su Prof Fees D5301 Info Science Desig Mgd Instruct FFF Instruction Mater & Suppl
4 EXAMPLE 3 Fund does not roll forward. Fund remains the same; but chartstring changes D5301 Facilities Desig Mgd Tuition Instit Suppt Mater & Suppl D5251 Recycling Desig Mgd Tuition Instit Suppt Travel 1. Move Budget EXAMPLE 4 Fund does not roll forward. Fund remains the same; but chartstring changes D5301 Housing Admin Auxiliary Auxiliary Gen Auxiliary Gen Purp A Mater & Suppl D5371 Housing Admin Auxiliary Auxiliary Gen Auxiliary Printing 1. Move Budget
5 BUDGETARY TO NON BUDGETARY Budgetary chartstrings contain a fund cat of 105, 120, or 200 Non Budgetary chartstrings contain a fund cat of 202 or greater, AND do not contain a project value in the chartstring 2 Entries EXAMPLE D5301 Stud Aff Gen Desig Mgd DesigOp Centr Instit Supp Materials & Sup Div of Stud Af DesigOp Gen Dept Discret Student Serv Transfers from
6 NON BUDGETARY TO BUDGETARY Budgetary chartstrings contain a fund cat of 105, 120, or 200 Non Budgetary chartstrings contain a fund cat of 202 or greater, AND do not contain a project value in the chartstring 2 Entries 1. Record the Transfer (GL Journal) 2. Move Transfer to the Budget Line (BUDGET Journal) EXAMPLE Chemistry DesigOp Gen Dept Discr Instruction Transfers D5251 Chemistry Desig Mgd Tuition Instruction Travel 1. Record the Transfer (GL Journal) 2. Move Transfer to the Budget Line (BUDGET Journal)
7 NON BUDGETARY TO NON BUDGETARY Non Budgetary chartstrings contain a fund cat of 202 or greater, AND do not contain a project value in the chartstring 1. Record the Transfer (GL Journal) 1 Entry EXAMPLE English DesigOp Gen Unrestr Gifts Instruction Transfers To English DesigOp Gen Dept Discret Instruction Transfers From 1. Record the Transfer (GL Journal)
8 NON SPONSORED PROJECT TO NON SPONSORED PROJECT A non-sponsored project is a chartstring that contains a Project value but for which the Fund Category is not equal to 400 or 401. (Non Sponsored projects don't have a speed type.) 3 Entries EXAMPLE 8 Dept Fund Cat Fund Function Project Account Biolog Scienc DesigOp Proj Faculty Up Research Dept Fac NSP Dixon Transfers From A5000 Comp Science DesigOp Proj Faculty Up Research Dept Fac NSP Dixon Operating Exp
9 NON SPONSORED PROJECT TO BUDGETARY A non-sponsored project is a chartstring that contains a Project value but for which the Fund Category is not equal to 400 or 401. (Non Sponsored projects don't have a speed type.) Budgetary chartstrings contain a fund cat of 105, 120, or Entries EXAMPLE 9 Dept Fund Cat Fund Function Project Account Elec Eng DesigOp Proj Faculty Disc Instruction Fac NSP Acevedo Transfer From D5251 Elec Eng DesigOp Mgd DesigOp Centr Instruction Travel
10 BUDGETARY TO NON SPONSORED PROJECT 3 Entries EXAMPLE 10 Dept Fund Cat Fund Function Project Account D5350 Gen Univer E&G State Appr HEF Inst Support Repairs & Maint A5000 Facilities Gen E&G Proj State Appr HEF Op & Maint Fac Office Renov Operating Exp
11 NON SPONSORED PROJECT TO NON BUDGETARY A non-sponsored project is a chartstring that contains a Project value but for which the Fund Category is not equal to 400 or 401. (Non Sponsored projects don't have a speed type.) 2 Entries EXAMPLE 11 Dept Fund Cat Fund Function Project Account Biolog Scien DesigOp Proj F&A Recover Research Fac NSP Padilla Transfer To Biolog Scien DesigOp Gen F&A Recover Research Transfer From
12 NON BUDGETARY TO NON SPONSORED PROJECT 2 Entries 1. Record the Transfer (GL Journal) 2. Move Transfer to the Budget Line (BUDGET Journal) EXAMPLE 12 Dept Fund Cat Fund Function Project Account Biolog Scien DesigOp Gen F&A Recover Research Transfer To A5000 Biolog Scien DesigOp Proj F&A Recover Research Fac NSP Padilla Operat Exp 1. Record the Transfer (GL Journal) 2. Move Transfer to the Budget Line (BUDGET Journal)
13 How to Budget Excess Revenues On Budgetary chartstrings and on Project chartstrings, revenues in excess of the budgeted revenue amount must be "budgeted." EXAMPLE 13 Rec Sports budgets $6,000K on account but brings in $6,130K. The $130K in excess revenues should be budgeted. 1. Budget Excess Revenues (BUDGET Journal) 1 Entry Rec Sports Desig Mgd Rec Facility FFF Student Serv Rec Facil Fee D5301 Rec Sports Desig Mgd Rec Facility FFF Student Serv Materials & Supplies
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The financial position and future of the Colorado School of Mines is dependent on several variables including enrollment, research growth, changes in industry demand, and competing institutions at the
BUDGETING FOR A FUNDS. Education and General Unrestricted Operating Funds
BUDGETING FOR A FUNDS Education and General Unrestricted Operating Funds What is a budget? Why have a budget? Planning Controlling spending Identifying funding sources Good budgeting does not set priorities