Campus Budget & Funding Basics
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1 Campus Budget & Funding Basics CALIFORNIA STATE UNIVERSITY, CHICO March 2018
2 Campus Budget & Funding Basics 2 What funding sources are available? How are funds allocated? Who do I call for help or additional information?
3 State Budget Cycle 3 July-Oct November January February May June CSU budget planning Trustees adopt CSU budget request to be submitted to the Governor Governor s Budget submitted to Legislature Legislative Analyst s budget analysis released Governor s May Revision State Budget Adopted CSU Budget Finalized
4 State Budget Allocation Process Amounts State of California - $183 Billion Governor s January Budget May Revise Final June Budget Higher Education - $15.4 Billion 8.4% of State Budget California State University - $3.4 Billion 22.2% of Higher Education Budget CSU, Chico - $115 Million 3.4% of CSU Campus Budgets FY 07/08 $120M
5 State Budget Allocation Process Amounts Amounts State of California - $129 Billion Governor s January Budget May Revise Final June Budget State of California - $183 Billion Governor s January Budget May Revise Final June Budget Higher Education - $11.1 Billion 8.6% of State Budget Higher Education - $15.4 Billion 8.4% of State Budget California State University - $2.2 Billion 19.5% of Higher Education Budget California State University - $3.4 Billion 22.2% of Higher Education Budget CSU, Chico - $83.3 Million 3.7% of CSU Campus Budgets CSU, Chico - $115 Million 3.4% of CSU Campus Budgets FY 07/08 $120M
6 University Funding Sources 6 State Funds Auxiliary Funds General Operating Fund State Support Tuition Fees CCF, SLF, MBA, Student Health Other Funds IRA Lottery Self-Support Housing RCE Parking AS RF UF
7 General Operating Fund General Operating Fund - $211M General Operating Fund - $223M State Support Tuition Fees & Other Fee Revenues
8 Budgeted Revenues $223M 8 Other Fees & Revenue $13,343,092 6% 2017/18 Tuition Fees $93,884,750 42% State Support Allocation $115,826,232 52%
9 CSU, Chico Operating Budget / /18 State Support Allocation 108,499, ,826,232 Tuition Fees 89,664,000 93,884,750 Other Fees & Revenue 13,171,235 13,343,092 Total Budgeted Revenues 211,334, ,054,074 $11.7M Centrally Managed Allocations 41,010,049 42,858,131 Division Allocations 170,324, ,195,943 Total Budgeted Allocations 211,334, ,054,074
10 Allocation of New Operating Funds 10 15,375 Res & 500 Non-Res Total FTES Estimate 15, /17 Retirement 1,412, /18 Health & Dental 139, /18 Compensation (3.5% & SSI Faculty & 2% Staff as of 6/30) 5,567,000 Central, Mandatory Costs Tuition Fee Discount (SUG) Adjust 1,467,000 Campus Financial Aid & Workstudy Adjustment (12,643) Other Campus Revenue Adjustments 193,000 Graduation Initiative ,916,000 Enrollment Growth (53 Resident FTES) 46,750 Other Campus Revenue Adjustments (8,500) Special Allocation Incremental Allocation Total New Funding 11,719,607
11 Graduation Initiative $2.9 M 11 Tenure-Track Faculty Hiring Increasing Professional Advising Staff High Impact Practices: Improve Student Outcomes Increased Graduation Rates Reduced Time to Degree AA $2.2M SA $700K B&F $-0- More Faculty More Classes More Student Support UA $-0- BASE
12 CSU, Chico Operating Budget / /18 State Support Allocation 108,499, ,826,232 Tuition Fees 89,664,000 93,884,750 Other Fees & Revenue 13,171,235 13,343,092 Total Budgeted Revenues 211,334, ,054,074 Centrally Managed Allocations 41,010,049 42,858,131 Division Allocations 170,324, ,195,943 Total Budgeted Allocations 211,334, ,054,074
13 CSU, Chico Budget Allocation Process 13 HYBRID ALLOCATION MODEL Centralized Mandatory costs are funded first: compensation, benefits, financial aid, utilities, insurance Incremental Allocation of remaining funds to each division as a percentage of their permanent base CHICO S BUDGET MODEL FOR OVER 18 YEARS Campus Budget Plans available online at
14 Campus Budget Allocation Process 14 General Operating Fund - $223 Million STATE SUPPORT TUITION & OTHER FEES Centrally Managed - $43 Million Financial Aid, Utilities, Risk Pool, Enterprise, Reserves, Health, CCF, SLF, etc. Division Allocations - $180 Million President, Provost, Business & Finance, Student Affairs, & Univ Advancement 17/18 Amounts
15 Centrally Managed Allocations $43M 15 Reserves $1.2M Enterprise Systems $2.0M 2017/18 Health, CCF, SLF, MBA $6.1M Other Misc. $0.1M Insurance $2.7M Utilities $5.9M Financial Aid $24.8M
16 Division Allocations $180M 16 Student Affairs $17.0M 9% University Advancement $5.3M 3% President's Office $1.2M 1% 2017/18 Business & Finance $27.2M 15% Academic Affiars $129.6M 72%
17 Division Allocations $180M 17 Provost/Academic Affairs $129M Business & Finance $27M Student Affairs $17M Univ Advancement $5M Colleges Library Information Resources Undergraduate Ed Graduate Studies Office of Int l Ed Faculty Affairs RESP Institute Sustain Dev Academic Senate Additional Funds Consolidated Course Fees, Student Learning Fees, MBA Fees FMS Financial Services University Police HR/Payroll Environmental Health & Safety Planning, Design, & Construction Business Information Technology Risk Management Business Services Staff Council Enrollment Management Admissions, Academic, Office of the Registrar Financial Aid & Scholarship Career Center EOP Accessibility Resource Center Student Judicial Affairs Student Life & Leadership Athletics Additional Funds Student Health Services, CADEC, Counseling & Wellness Development Call Center Box Office University Public Engagement Public Affairs Alumni/Parent Relations Advancement Services 17/18 Amounts
18 Allocating Other State Funds 18 Lottery Instructionally Related Activities (IRA) Consolidated Course Fees (CCF) Student Learning Fees (SLF) *Additional Other State Funds include: Health Facilities, Financial Aid, Enterprise & Internal Service, Student Union, Capital Projects, and Misc Trust Funds
19 Other State Funds - Lottery 19 Supplemental, direct support of instructional programs Future Scholars $30K Scholarships 2017/18 Campus Allocation $1.3M Academic Affairs $1.1M Campus Based $86K Teacher Diversity Spending Guidelines Student Affairs $119K Retention
20 20 Other State Funds IRA Instructionally Related Activities Out-of-classroom activities and experiences integrally related to the formal instructional offering 2017/18 Est Fee Rev $4.3M Information & Spending Guidelines Athletics & Rec Sports $3.1M IRA Programs $1.2M
21 21 Other State Funds CCF Consolidated Course Fees Campus-Based Mandatory Fee Authorized by EO 1049 Beginning in 10/11: $26 per AY, no annual increase, no financial aid set-aside. 2017/18 Revenue Est. $455,000 Spending Guidelines College % Allocation College of Agriculture 5% $20,662 Behavioral & Social Science 5% $24,605 College of Business 7% $33,739 Communication & Education 19% $85,677 Engineering Comp Sci & Cnst Mg 18% $81,179 Humanities & Fine Arts 13% $57,825 Natural Sciences 33% $151,313 Grand Total 100% $455,000
22 22 Other State Funds SLF Student Learning Fee Campus-Based Mandatory Fee Authorized by EO 1049 Beginning in 10/11: $20 per AY, increasing $8 per AY, with 33% financial aid set-aside. Awards, Guidelines, Proposal Info $1,260,000 Revenue Estimate ($415,000) Financial Aid Set-aside 17/18 Fee $76 per AY $80,000 Prior Year Carryover ($200,000) CCF Augment $725,000 Award Amount
23 Self-Support Funds - State 23 Revenues must cover expenditures Do not receive state support Annual debt costs for infrastructure improvements: Housing - $4.3M Parking - $735K 2017/18 Projected Revenues Housing $24M Regional & Continuing Education RCE $5.4M Parking $1.4M
24 Auxiliary Organization Funds /18 Projected Revenues Separate legal entities authorized to provide essential services to CSU educational programs Fiduciary responsibility to governing boards AS $22M RF $39M UF $11M
25 Important Budget Terms 25 DEFINITION SOURCE BASE Budget for permanent base personnel and O&E expenses that recur annually. Current Year Operating Fund Budget ONETIME Funding provided for specified one-time expenses that are not recurring. Reserves/Carryover EXAMPLES Permanent Salary & Benefits Utilities/Printing/Supplies Software Maint Agreements Special Consultants Projects Equipment Replacement Capital
26 Chancellor s Office Allocated 26 One-time Funds in 2017/18 $140,000 Graduation Initiative Restructuring academic preparations in English & Math $120,000 Graduation Initiative Technology to further support data driven decision making OR Expand financial support or financial literacy programs $467,000 Graduation Initiative
27 Budget and Finance Help 27 Where does the money come from and what are the eligible uses? UNVIERSITY BUDGET OFFICE How much money does my department get? DIVISION/UNIT BUDGET CONTACT How do we spend the money? FINANCIAL SERVICES
28 Budget and Finance Help 28 How can I access the university s financial information? Insight Reporting OpenGov Financial Reporting Transparency University Funding Sources Resources Glossary of Budget Related Terms Campus Budget Plans Previous Presentations
29 Questions? 29 Thank you for attending. Presentation available on University Budget website. Jeni Kitchell AVP of Budget & Operations
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