HIDDEN LAKE Home Owners Association. ANNUAL MEETING June 9, 2011

Transcription

1 ANNUAL MEETING June 9, 2011

2 MEETING AGENDA June 9, ) Roll Call and Certifying of Proxies 2) Proof of Notice 3) Reading and Approval of: a) Last Annual Members Minutes (June 10, 2010) 4) Speaker from Sherriff s Office (Neighborhood Watch) Deputy Elizabeth Brady 5) Officers Reports a) Treasurer Presentation of Budget b) Secretary c) President 6) Committee Reports a) Audit / Financial Review b) Maintenance / Grounds / Lake c) Recreation / Block Captain d) Document Review e) Architectural Committee. f) Neighborhood Watch Committee 7) Discussion and Voting on the Motions a) Transferring of (Rollover any excess operating funds) 8) Election of Board Members a) Interested candidates to date 1) Bob Griffiths 2) Jerry Kozlowski 3) Sue Hughes 9) Unfinished Business 10) New Business a) Selection of committee and chair for updating deed restrictions and by-laws 11) General Discussion by Members 12) Adjournment MEETING WILL FOLLOW FOR NEWLY ELECTED BOARD FOR ELECTION OF OFFICERS, APPOINTMENT OF NEW COMMITTEE CHAIRS AND ADOPTION OF NEW BUDGET.

3 1)Roll Call and Certifying of Proxies

4 2)Proof of Notice HIDDEN LAKE

5 3)Reading and Approval of: a)last Annual Members Minutes (June 10, 2010)

6 4)Speaker from Sherriff s Office (Neighborhood Watch)

7 5)Officers Reports a)treasurer Presentation of Budget b)secretary c)president

8 Expenditures/Budget Approved Budget Delinquencies Reserve Status Treasurer Report June 9, 2011 Where the funds are

9 Treasurer Report June 9, 2011 Expenditures/Budget

10 Expense Detail vs. Annual Budget - Fiscal Year 2010/2011 Est. Est. % Est. ITEM DESCRIPTION BUDGET June Year-end Spent Balance 1. ADMINISTRATION 1.1 DIRECTORIES % INSURANCE 4, , % LEGAL FEES/REGIST. 2, , % OFFICE SUPPLIES % POSTAGE % COPY PRINTING % (45.93) 1.7 TAXES % (29.88) 1.8 STORAGE CENTER % 3.56 WEBSITE (119.94) 1.9 MEETING ROOM TOTAL ADMINISTRATION 7, , % MAINTENANCE 2.1 LAWN CUTTING 10, , % 1, LAKE SERVICE 1, , % IRRIGATION SYS. 1, , % LANDSCAPING 1, , , % (3,814.43) 2.7 PLAY/PARK REP % ELECTRICAL MAINT % (483.02) TOTAL MAINTENANCE 16, , , % (2,289.48) 3. UTILITIES 3.1 ELECTRICITY 2, , % WATER % (320.46) TOTAL UTILITIES 3, , % (293.24) 4. SOCIAL/RECREATION % (108.98) 5. PUBLICITY % TOTAL BEFORE RESERVES 27, , , % (2,127.59) 6. RESERVES WALL/ENTRANCES 1, , PLGND EQUIP 500-2, LAKE MAINT , IRRIGATION SYS , TENNIS COURTS 1,000 7, GENERAL RSVE , TOTAL RESERVES 3, , % 14, TOTALS F/Y 10/11 $31, , , Est. Bank Balance at 6/30/11 $ 15, Reserves $ 14, General fund Carry over $ 1, Park tree removal 950 Erosion maint. (Est.) 2,050 Total landscaping 3,000 Note 1-Does not include FY11/12 income (assessments) or expense (Insurance)

11 Treasurer Report June 9, Approved Budget

12 Approved Budget - 11/12 10/11 10/11 11/12 ITEM DESCRIPTION BUDGET Est. Actual Approved Budget 1. ADMINISTRATION 1.1 DIRECTORIES INSURANCE 4,000 3,714 3, LEGAL FEES/REGIST. 2,000 1,634 2, OFFICE SUPPLIES POSTAGE COPY PRINTING TAXES STORAGE CENTER WEBSITE MEETING ROOM TOTAL ADMINISTRATION 7,585 7,053 7, MAINTENANCE 2.1 LAWN CUTTING 10,800 9,138 11, LAKE SERVICE 1,824 1,824 1, IRRIGATION SYS. 1,200 1,047 1, LANDSCAPING 1,500 5,314 2, PLAY/PARK REP ELECTRICAL TOTAL MAINTENANCE 16,124 18,413 17, UTILITIES 3.1 ELECTRICITY 2,700 2,673 2, WATER TOTAL UTILITIES 3,300 3,593 3, SOCIAL/RECREATION PUBLICITY TOTAL BEFORE RESERVES 27,709 29,837 29, RESERVES Add'l Expended 6.1 WALL/ENTRANCES 1, , PLAYGROUND EQUIP LAKE MAINT IRRIGATION SYS TENNIS COURTS 1,000 7,100 1, GENERAL RSVE TOTAL RESERVES 3,500 8,060 3,000 TOTALS 31,209 37,897 32,669 $ $ Source of funds $ Total 32,680

13 Delinquencies Treasurer Report June 9, 2011

14 Past Due Assessments at 6/9/2011 No. of residence with unpaid Assessments 6 Assessments 08/09 assessments $ $ /10 assessments $ $ /11 assessments $ $ 1, Total assessments past due $ 1, Penalties & interest in addition to above All six delinquencies have been in the hands of HLHOA Attorneys (Bush-Ross) and legal actions have commenced with considerable legal fees being incurred for which the resident is liable

15 Reserve Status Treasurer Report June 9, 2011

16 Reserve Status Deed Used Estimated Estimated Restriction Reserve in Balance Budget Balance Maximum Balance Category 10/11 6/30/11 11/12 6/30/12 Note 1 To Fund Wall/Entrances 960 4,040 1,500 5,540 10,000 4,460 Playground Equip. 2,000-2,000 2,000 - Lake Maint. 3,000-3,000 3,000 - Irrigation System 1, ,000 2,000 - Tennis Courts 7, ,000 1,900 15,000 13,100 General Reserves 3,000 3,000 3,000 - Total Reserves $ 8,060 $ 14,440 $ 3,000 $ 17,440 $ 35,000 $17,560 Footnotes - Note 2 1 Reference By-law Article XI, Section 3 (c). 2 Assumes no utilization in 2011/12.

17 Treasurer Report June 9, 2011 Where the funds are

18 Bank Balances as of 6/9/2011 Fifth Third Bank APY Interest Account Type Date Amount Term Rate Cert. of Deposit 5/31/11 $ 10, Months 0.40% Money Market $ 12,910 >.1% Checking A/C $ 2,249 Total Funds at 6/9/2011 $ 25,159 MM $ will be moved to CD(s) at most favorable rates & terms by month-end June/July as assessments are received. The insurance for the 11/12 year will be due and payable by 6/30/11. This is 11/12 expense and therefore not reflected in 10/11 expenses.

19 Treasurer Report June 9, 2011 Any questions? - brgriffiths@tampabay.rr.com Call

20 Secretary Report June 9, 2011

21 President Report June 9, 2011

22 6)Committee Reports a)audit / Financial Review b)maintenance / Grounds / Lake c)recreation / Block Captain d)document Review e)architectural Committee. f)neighborhood Watch Committee

23 7)Discussion and Voting on the Motions a)transferring of (Rollover any excess operating funds)

24 8)Election of Board Members a)interested candidates to date 1)Bob Griffiths 2)Jerry Kozlowski 3)Sue Hughes

25 9)Unfinished Business

26 10)New Business a) Selection of committee and chair for updating deed restrictions and by-laws

27 11)General Discussion by Members

28 12)Adjournment HIDDEN LAKE