Approved TLIA Board Meeting Minutes March 13, 2017

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1 Present: Approved TLIA Board Meeting Minutes March 13, 2017 Board Members: Steve Burgoon, Randall Cross, Linda Kuna, Mary Magro, Kathy Pattengale, John Yancey, and Randy Young Apologies: Tom Kubala and Mike Mitchell Committee Representation: Pat Covek - Grounds Beautification & Tennis Andy Hay Lake; Rain Garden Project Member Representation: Jack Johnson Guests: None Call to 7:04 PM President s Report Randy Young TLCF Grant Update: Randy Young met with TLCF regarding the monies that the foundation has previously granted to TLIA. It has been determined that it is allowable for the foundation to give TLA money, but that taxes must be paid on these funds. Randy has asked for an accounting of all of the money distributed thus far. All future grant money requests will have to go through the Board, and if approved, TLIA will need to pay taxes on any grant money received. Dues update: There are 24 households delinquent as of the March 1 deadline. Seven properties are two years in arrears. If they don t respond by April 1, they will be sent to the attorney for collection. Business Reports Review and Approve February Board Meeting Minutes Randy Young Motion to approve: Steve Burgoon Second: Randall Cross All in favor Joint Financial Report Linda Kuna and Mary Magro Approximately $82,495 dollars was collected this month. Bills were paid for newsletter costs, for the Com Ed bill, and for tree removal. 1

2 Tower Lakes Improvement Association Budget vs. Actuals: Budget - FY17 P&L November October 2017 Income Total February Actual YTD Actual Budget over Budget Collection of past due accounts % of Budget Dues Income 57, , , , % Late Fees Charged Services , , Silt Removal Deposit 24, , , Unapplied Cash Payment Income Uncategorized Income 1, , Total Income $82, $191, $169, $21, % Gross Profit $82, $191, $169, $21, % Expenses Administration , , % Beach/Lifeguards , , % Community Relations , , % Grounds Beautification 1, , , % Grounds General , , % Grounds Maintenance , , % Insurance 2, , , % Lake , , % Lawn Maintenance 4, , , % Legal 2, , % Park Maintenance , % Records & Archives 1, , % Social Committee 1, , % Tennis Committee , , % Tree Removal and Maintenance 1, , , , % Website 1, , % Youth Committee 1, , % Total Expenses $2, $19, $135, $116, % Net Operating Income $80, $172, $33, $138, % Other Income Interest Income Total Other Income $0.00 $0.04 $0.00 $0.04 Net Other Income $0.00 $0.04 $0.00 $0.04 Net Income $80, $172, $33, $138, % February Total Capital Tennis Courts

3 Approved TLIA Board Meeting Minutes March 13, 2017 Committee reports Beach Mary Magro Eleven lifeguards have submitted applications, including three new applicants. Interviews will be sent up in the next few weeks. Additional lifeguards will be hired to fill in when regular guards are unable to work. Guards who were able to work more consistently last year will be given priority in terms of shifts. Communications Cass Young The committee published the newsletter, sent out various blasts, and updated the website this month. Events Bob Nash No report Grounds General John Yancey Trees were removed/trimmed and debris was cleaned up after the 50 mile an hour winds we sustained recently. Linda Kuna asked how trees are being treated for invasive species such as the emerald ash borer. John Yancey reported that Dutch elm disease is making a comeback. TLIA will strive to match what the Village is doing to address these invasive pests. Money must be budgeted so it is readily available for dealing with tree damage/disease. These funds could either be put under capital or made a line item in our budget. Arbor Day efforts will be coordinated with the Village Tree Commission. TLIA will plant trees in five or six locations at a cost of approximately $2,000. The cost of the seed and erosion control blanket on the gazebo bluff is $1, Stewardship costs are $1,800. Grounds General does not have sufficient funds to complete both of these projects at this time. Motion by Mary Magro: TLIA will pay for seed erosion out of capital funds Randall Cross: second All in favor Spring cleanup will be May 6. Mark Shircel will be in charge of coordinating work on the islands and at the East Lake Shore & Warwick boat landing. The North Lake Shore Drive Boat Landing has some rotting timbers that need to be addressed for since they are a 3

4 safety issue. Access to the adjacent strip of land needs to be addressed by the Village since it belongs to them. Stone needs to be replenished on some of the pathways. The path to the bridge can be completed this year. The committee is looking at possibly using different material and will incorporate additional work on the paths into a future spring cleanup day. The North Lake path will be done at a later time. John Yancey will solicit estimates. Timbers for parking at the main parking lot need to be replaced. Concrete, rubber, or other options will be considered.. The committee is still considering using the house on 59 for storing equipment, depending on dryness and security. Lockers could be purchased to store equipment within the house. Randy Young will contact Dave Parro regarding this option. Grounds/Beautification Pat Covek shared information about the upcoming Garden Club Meeting and seminar at Kathy Covek s house. Hugh Davis of Willoway will give a presentation about waking your garden up in early spring. Trees will be planted in memory of Amy Landa and Sue Shelly this spring. Lake Tom Kubala The warm weather and early ice out on the lakes has necessitated some early monitoring of the lake conditions. North Lake and Davlin s Pond had quite a bit of algae present. This was closely watched to determine if early treatments were needed. The arrival of colder weather killed off most of the growth and no treatments were made. The situation will continue to be monitored. The geese are beginning to pair up, with couples reported near North Lake and Cypress Pond. Fran Steffen is organizing plans to get out and look for the nesting sites. Andy Hay has applied for the permits and they are expected in March. Nick Adams and Tom Kubala are on the agenda of the Illinois Lake Management Association (ILMA) to present TLIA s silt removal program during at their Crystal Lake meetings on March 30/31. Member Services Randall Cross Randall Cross continues to get feedback from committees about the survey. He wants to make sure the survey is comprehensive and hopes it will serve as a way to educate people about TLIA amenities. There will be some type of incentive for those who participate in the survey, which should be coming out sometime in the next month. Randall is also looking at other options for our website provider. 4

5 Approved TLIA Board Meeting Minutes March 13, 2017 Rain Garden Andy Hay Andy Hay is working with the Lake County Department of Natural Resources to finalize the details of the Wetland Development Plan and is still waiting on signoff of the stormwater section, which should be complete in the next two weeks. Approval for the various stages of the planning process has been slow. The dry winter months would have been the optimal time to begin work, but work will begin as soon as possible and should be on track for July 4. This delay in the process has also delayed TLIA getting the $10,000 grant from Lake County, which will be dispensed as soon as work is begun. Uniform signage has gone up at the project site, which is mandatory by ILEPA. These signs will be reused at the next site. One potential setback for the project is that Nancy Schumm, our consultant, will be leaving the project. If need be there are funds available to hire another consultant to help with the quarterly reports. Andy will be getting volunteers to help select the plants and coordinate education and community events about the project in conjunction with ENCAP. Well-attended events help to offset our in-kind contribution hours. An update about the project will be shared at Spring Cleanup Day during lunch. Tennis Pat Covek Tennis pros are in the process of being hired and will be paid by individuals who are taking lessons beginning this season. There is a possibility that pickleball lessons will be offered as well. The port-a-potty needs to be removed from the tennis courts. The committee is till getting bids on landscaping around the courts and will submit them to the Board at the next meeting. Youth No report Old Business Dues: see above New Business Corridor Plan Steve Burgoon Steve Burgoon recently attended a meeting about the corridor long-term plan for the Fox River, similar to what was done by the Chicago Metropolitan Agency for Planning (CMAP) for our watershed. The same group is creating the corridor plan. Steve will send a survey link about the plan to TLIA members so that TLIA can have input on this initiative. 5

6 Public Comments None Adjourn: 8:43 p.m. Motion: Mary Magro Second: Randall Cross All in favor Respectfully submitted, Kathy Pattengale 6