Central Oregon Intergovernmental Council BOARD AGENDA

Transcription

1 Central Oregon Intergovernmental Council BOARD AGENDA Central Oregon Intergovernmental Council, Thursday, February 4, 2016, at 5:30 p.m., City of Redmond Public Works Department 1. Call to Order and Introductions 2. Public Comment 3. Consent Agenda (A) a. Approval of Executive Committee Minutes of November 13, 2015 (A) Attachment A b. Approval of Executive Committee Minutes of December 3, 2015 (A) Attachment B c. Approval of Board Minutes of December 3, 2015 (A) Attachment C d. December year to date 2015 Financials (A) Attachment D e. Staff Reports, January 2016 (A) Attachment E f. Cascades East Transit Monthly Management Report, December 2015 (A) Attachment F g. EEO Program Update (A) Attachment G 4. Election of 2016 COIC Officers (A) Attachment H Jason Carr, Chair 5. Presentations a. Presentation of FY COIC Audit Stuart Katter, Kerkoch, Katter and Nelson, CPA ***The full audit is posted on the website*** 6. COIC Annual Report and Goal-Setting a. COIC Annual Report Review 2015 Outcomes and Accomplishments Handouts Staff Roundtable b. Approve COIC 2016 Goals (A) Attachment I Andrew Spreadborough, Executive Director 7. Administrative a. Capacity Fund Request Regional City-County Priorities (A) Attachment J Andrew Spreadborough, Executive Director b. Appoint Budget Officer, Budget Calendar and Budget Committee Members (A) Attachment K Bill Caram, Fiscal and Administrative Services Manager 8. Executive Director Report 9. Other Business/Announcements N 10. Adjourn 334 NE Hawthorne Ave, Bend, OR (541) Fax: (541) Office Locations: Bend, Klamath Falls, Lakeview, La Pine, Madras, Prineville, Redmond

2 Attachment A Executive Committee of Central Oregon Intergovernmental Council Minutes for November 13, 2015 COIC Hawthorne Station 334 NE Hawthorne Avenue Bend Executive Committee Members: Jason Carr, City of Prineville On the phone: Wayne Fording, Jefferson County; Mike McCabe, Crook County. COIC Staff: Scott Aycock, Community and Economic Development Department Manager; Bill Caram, Fiscal and Administrative Services Manager; Karen Friend, Transportation Manager; Laura Skundrick, Executive Assistant; Andrew Spreadborough, Executive Director. Call to order Chair Carr called the COIC Executive Committee meeting to order 2:25pm. 1. Review CET Redmond Hub Draft Project Scope and Budget Mr. Spreadborough provided an overview of the proposed CET Redmond Hub project and location of the targeted property for development. He outlined the regional impact of the project in providing mobility access to employment centers, educational services, healthcare, shopping, etc. He and Mr. Aycock noted other known projects applying for the ConnectOregon grant program and how the Central Station project aligns with and/or compares to other projects. Mr. Spreadborough outlined secured local and state match funds for the project. A minimum of $4.5 million in ConnectOregon funds will be allocated to projects located within ODOT Region 4, and Mr. Spreadborough reiterated the importance of collaborating and supporting projects around the central Oregon region as a whole. Chair Carr recognizes the various funding opportunities available and is comfortable with this project. Chair Carr asked how the specific location for Central Station was selected. Mr. Spreadborough summarized the process to identify available properties, noting City of Redmond suggested this location based on COIC s minimum requirements and a review of available properties. Reasons this property is attractive include its easy access to Highway 97, little traffic on the street, ingress and egress capabilities making transit loop easy, size of property, and bicycle and pedestrian connectivity. The location of the property is also attractive, given its proximity to downtown, to affordable housing and retail destinations. It is also central enough to further develop as a hub for a future fixed route system in Redmond. The property s current zoning allows for the proposed use. Chair Carr asked if there is a plan for a Redmond Airport bus stop. Mr. Spreadborough mentioned that has been discussed, and a proposed Community Connector bus stop would serve COCC and WorkSource Redmond in the airport vicinity. However, the stop wouldn t be designed to serve the airport specifically due to the fact that airline arrival/departure times do not match up well with CET hours of operation. As part of a larger project, COIC is looking to identify more connector stop opportunities that work around the region and enhance the system as a whole. Mr. Aycock specified several opportunities for added stops around the region. COIC Executive Committee Minutes November 13, 2015 Page 1 of 2

3 Attachment A Mr. Spreadborough summarized that in moving forward with this process, COIC is requesting action from the Executive Committee to allow the submission of a purchase offer for this property, which is located at 777 SW Kalama Ave., Redmond. 2. Review Proposed Redmond Hub Property Transaction At 2:43pm, Chair Carr noted the meeting will now go into executive session, to allow deliberation regarding the negotiation of a real property transaction, as allowed per ORS (2)(e). At 2:51pm, Chair Carr closed the executive session and returned to regular meeting. 3. Consider Authorization of Executive Director to Negotiate for the Purchase of Real Property for the Siting of a Redmond CET Hub (Action) Judge McCabe moved to approve the proposed offer for the property. Commissioner Fording seconded. Motion carried unanimously. Commissioner Fording inquired how to move forward with negotiation if the desired property comes back with a counter offer. He suggested giving Mr. Spreadborough the authority to negotiate. Mr. Spreadborough noted he would be comfortable negotiating the property up to the asking price, and would ask the Executive Committee to establish some parameters they are comfortable with. Commissioner Fording moved to approve the authorization of Mr. Spreadborough to negotiate the property transaction up to the asking price. Judge McCabe seconded. Motion carries unanimously. 4. Adjourn Chair Carr adjourned the meeting at 2:56 pm. COIC Executive Committee Minutes November 13, 2015 Page 2 of 2

4 Attachment B COIC Executive Committee Minutes December 3, 2015 Page 1 of 2 Executive Committee of Central Oregon Intergovernmental Council Minutes for December 3, 2015 City of Redmond Public Works Department 243 E. Antler Ave., Redmond Executive Committee: Alan Unger, Deschutes County; Wayne Fording, Jefferson County; Ken Mulenex, City of La Pine; Jason Carr, City of Prineville; Lonny Macy, Confederated Tribes of Warm Springs. COIC Staff: Scott Aycock, Community and Economic Development Department Manager; Laura Skundrick, Executive Assistant; Andrew Spreadborough, Executive Director. Call to order: Chair Carr called the COIC executive Committee meeting to order at 4:06pm. COIC Board Business Mr. Spreadborough reviewed the 2016 meeting calendar and COIC requirements of the annual election of a chair, vice chair, and executive committee. He explained Chair Carr is eligible for one more term as Chair, as the bylaws allow chairs and vice chairs to serve three consecutive terms. The executive committee members discussed options and the election process. Mr. Spreadborough said that all appointed membership terms expire on 12/31. Current appointed members are interested in serving another two year term with the exception of Tim Casey, whose time commitments have led him to choose to leave the COIC board. Counties are responsible for re-appointments, so those are currently in process. Commissioner Unger asked if Mr. Kirkbride should continue as a representative of Crook County, since he now lives in Deschutes County. Mr. Spreadborough said that his preference would be to move Mr. Kirkbride to a Deschutes County appointed position. Chair Carr suggested Jeff Papke as a potential Crook County appointed member, and offered to discuss the opportunity with him. The Executive Committee was in agreement that Mr. Papke would be a good fit, and voiced support for Mr. Carr reaching out to Mr. Papke. Mr. Spreadborough mentioned the February Board meeting will focus on reviewing COIC s 2015 accomplishments and goals for He proposed encouraging alternates to attend along with Board members, providing them an opportunity to see the overall picture of COIC and gain a base knowledge of the organization. Commissioner Fording noted this is a great idea, albeit there may be some other meeting conflicts for alternates. Additional items for the meeting would include voting Board seats for Chair and Vice Chair, as well as distributing Board binders. An item on the 2016 priority list is a city/county administrator meeting. The purpose of the event is to join regional groups in a forum setting to discuss priority projects where collaboration can occur or where cities and counties can share services for greater efficiencies. Status Update on ConnectOregon Central Station Project Mr. Spreadborough provided an update on the status of the Central Station property acquisition. He summarized the negotiations process and outcomes, including a verbal agreement on the property purchase. He reminded the executive committee that the agreement is structured such that COIC can walk away from the purchase if the ConnectOregon grant is not awarded. COIC Outreach to Cities and Counties Mr. Spreadborough said that with the strategic plan focus on strengthening COIC s relationship with local governments, he has made attending city and county meetings a priority. He summarized meetings attended during the present quarter, and noted an interest in meeting with the county commissions/court in the first quarter of Commissioners Fording and Unger both agreed they would welcome that idea, and program updates could be helpful. Commissioner Fording stated an interest in updating the commissioners on the status of the ORS 190 legislative concept. Identify Agenda Items for Upcoming Board Meetings

5 Attachment B Mr. Spreadborough reviewed the draft agenda items for the February board meeting. Chair Carr mentioned the COIC Board s previous discussions regarding a possible letter of support to the East Cascades Workforce Investment Board (ECWIB), and asked for a status update. Mr. Spreadborough provided an ECWIB update. Commissioner Unger noted the Board has now selected their Executive Director, Heather Ficht. Adjourn: Chair Carr adjourned the meeting at 5:00PM. COIC Executive Committee Minutes December 3, 2015 Page 2 of 2

6 Attachment C Central Oregon Intergovernmental Council Minutes for December 3, 2015 City of Redmond Public Works Department 243 E. Antler Ave Redmond COIC Board Members: Alan Unger, Deschutes County; Wayne Fording, Jefferson County; Jason Carr, City of Prineville; Ken Mulenex, City of La Pine; Bill Reynolds, City of Metolius; David Asson, City of Sisters; Jay Patrick, City of Redmond; Sally Russell, City of Bend; Lonny Macy, Confederated Tribes of Warm Springs; Bill Montgomery, City of Madras; Jim Wilson and David Dona, Appointed Members. Guests: No public guests. COIC Staff: Bill Caram, Fiscal and Administrative Services Manager; Scott Aycock, Community and Economic Development Manager; Kevin Bradley, Youth Programs Manager; Jane Foote, Human Resources Manager; Joe Checketts, Staff Accountant; Karen Friend, Transportation Manager; Dustin Molieri, IT Systems Administrator; Josh Lagalo, Youth Program Coordinator; Lisa Kyle, Loan Officer; Jim MacKinnon, Loan Manager; Ann Delach, Adult Programs Manager; Laura Skundrick, Executive Assistant; Andrew Spreadborough, Executive Director. Introductions Chair Carr called the meeting to order at 5:31pm and introductions were made. Public Comment No public comment. Consent Agenda Ms. Russell moved to approve the consent agenda. a. Approval of Board Minutes of November 5, 2015 b. Financial Report, October 2015 c. Staff Report, November 2015 d. Cascades East Transit & Cascades East Rider Center Monthly Management Report, October 2015 Mr. Wilson seconded. Motion carried unanimously. Administrative Public Meeting Policy Legal Review Mr. Spreadborough said that COIC s Public Meeting Policy was approved by the COIC board at November s meeting subject to legal review to ensure compliance with state law. Subsequent follow up with COIC s legal advisor verified the policy is in compliance with no changes necessary. No further action required from the Board. Approve IRP Loan S&S Auto Parts Ms. Kyle provided background on a proposed loan to Asla Auto Parts, DBA S&S. COIC provided owners Scott and Susan Asla with a start-up SBA loan in 2011for real estate and working capital. The Asla s would now like to refinance the SBA loan and several business credit cards. Total financing requested is $580,000, with Mid Oregon Credit Union funding $480,000, requesting that COIC fund the $100,000 balance with COIC IRP loan. The Loan Committee met and recommended approval. Commissioner Unger noted COIC s relationship with the credit union has been a good and supportive one and asked Ms. Kyle to elaborate on those types of relationships. She explained that many banks in the area reach out to COIC when they aren t comfortable providing the loan on their own. She said that there is mutual trust between the groups. Mr. Wilson moved to approve the loan application as presented, Mr. Reynolds seconded. Mr. Mulenex abstains. Motion carries. Approve Resolution #275 COIC joining PERS State and Local Government Rate Pool Mr. Caram explained that public entities in Oregon have an option of entering into the PERS State and Local Government Rate Pool. COIC is not currently a member of that pool, but he is recommending that COIC join in He explained that the annual PERS cost savings beginning in 2017 are attractive, and the pool provides protection from significant rate COIC Minutes December 3, 2015 Page 1 of 4

7 Attachment C increases from employer-specific demographic changes. Mr. Spreadborough added this option provides a significant short term benefit. Mr. Caram explained one downside is that potential savings are the result of COIC being better funded than the others in the pool. So for 20 years COIC would receive the benefit of lower rates, but after 20 years COIC will be in the same shape as the rest of the pool likely with a higher Unfunded Actuarial Liability (UAL). The other main point to take into consideration is that this is a permanent decision once the employer enters the PERS pool, the employer cannot opt out. Commissioner Unger suggested that joining the pool is the right thing to do to keep PERS costs lower. Mr. Dona added that a lot can happen in 20 years, and overall rates may be improved by then. It is prudent to take advantage of this opportunity now. Mr. Caram explained that if COIC wants to enter the pool for the biennium, the resolution is required to be Board approved by December 31, Commissioner Unger moved to approve Resolution #275 for COIC to join the PERS State and Local Government Rate Pool. Mr. Wilson seconded, motion carries unanimously. COIC Goal-Setting for 2016 Mr. Spreadborough reviewed a draft list of COIC 2016 goals generated by staff through review of the strategic plan, administration goals and program goals. He asked board members review and provide input. The approved list of goals would provide a measuring tool for success within the upcoming year, and help to establish priorities for staff. He said that the intent would be for the board to approve organizational goals in February. Mr. Spreadborough then provided a summary of each draft goal. He asked for Board members to share their perspective, asking for questions or suggestions, and for members to rank their top priorities. Mr. Patrick mentioned that goals may change in the upcoming year depending on how work load changes and various opportunities, so it would seem hard to prioritize now. Mr. Spreadborough agreed that is a challenge that COIC faces and that goals may change for many reasons throughout the year. However, planning still needs to take place and the organization should have goals to work toward. Chair Carr suggested that items listed pertaining to internal staff, the Board may not need to be involved in those decisions. Additionally, it is difficult to discern between various Transportation items that seem intertwined based on this information. Mr. Mulenex and Ms. Russell agreed, it would be difficult to rank goals that are all interrelated in ways Board may not understand, and the breadth of each is so diverse. Mr. Montgomery asked for a staff lead to be identified, along with a more detailed summary of each goal. Mr. Spreadborough said that his is the first attempt at organizational goal setting, so the board s feedback is very valuable and provides clarity. He said that he will take the board s comments and input and create a revised goal list for action in February. Program Items CET Central Station Project Overview Mr. Aycock provided a brief overview of the Redmond CET Central Station project concept, which would provide longterm home for CET in Redmond. The exact location has been identified and a conceptual site plan completed, including a draft design of restrooms, shelters and bike storage. COIC requested approximately $1 million in ConnectOregonVI grant funds. Mr. Spreadborough and Mr. Aycock added that COIC has received great support from the City of Redmond, the Oregon Community Foundation and the Regional Solutions Advisory Committee. Mr. Asson asked for details about the sources of match funding. Mr. Aycock answered that the minimum grant-required match would be $472,144.05, and COIC has secured $530,000. This funding include COIC s internal match at $220,000, as well as contributions from Regional Solutions at $200,000, City of Redmond at $90,000, and Oregon Community Foundation at $20,000. The awarding of ConnectOregon grants will occur in August of Oregon Transportation Forum (OTF) Membership - Capacity Fund Request Mr. Spreadborough explained the purpose of the capacity fund, as COIC s only source of flexible funding for projects. He then provided an overview of available funds. Mr. Spreadborough requested a capacity fund allocation to cover costs for a two-year Oregon Transportation Forum membership for COIC. The OTF is a private, nonprofit membership organization that encourages full development, maintenance and integration of all transportation modes, for the safe and efficient movement of people and products. Over the next two years, the OTF s primary function will be to develop a state transportation bill proposal for the 2017 session. COIC Minutes December 3, 2015 Page 2 of 4

8 Attachment C The $2,000 request would fund a 2 year membership and staff and travel time to meetings. COIC would receive tremendous benefit from this membership, including the opportunity to be involved in the state transportation bill proposal development process, with a focus on communicating priories for small urban and rural transit providers. The membership would provide an opportunity to network with those influential in the Oregon transportation system and legislative process, as well as the opportunity to build support for the ORS 190 legislative modification and concept. Lastly, COIC would able to articulate city and county priorities and provide information back to cities and counties about progress. COIC sees great value in this membership. Commissioner Unger supports this membership and believes it is a great idea to network and develop relationships and strengthen them, with this group. Mr. Asson moved to approve the capacity fund allocation. Mr. Patrick seconded. Motion carried unanimously. Local Food/Farm-to-School Grant Capacity Fund Request Mr. Spreadborough noted COIC is working to get the Federal Indirect Rate in place to ensure COIC s costs can be fully allocated to federal funding sources. In the interim, there are funders that restrict the amount of indirect or overhead costs that can be charged to grants for those without a federally approved indirect rate. COIC recently secured a local agriculture farm-to-school grant from the USDA, but the funder has limited the amount of overhead costs that can be charged. Therefore, he requested the use of capacity funds to cover the remaining gap. Mr. Aycock explained that COIC has received two USDA grants totaling $198,900. These grants support work to increase local food production and consumption. With leveraged matching funds, the combined total project costs are $266,650. Big picture benefits include keeping more money local, deceasing imports and the added health benefits of locally produced food. The capacity fund request is for $6,000 to cover indirect costs not paid for by USDA. The first of two grants is Farm-to-School which funds work with schools across the region to improve knowledge and capacity to access locally sourced food. This work will benefit three school districts, 20 schools and over 12,000 students and parents. The second is a Local Food Promotion Program grant that supports the local food system and farmers. The project will set up a virtual marketplace matching suppliers with buyers. This work will benefit farmers, ranchers, wholesale buyers and consumers in general. Currently, there are farms that would like to expand but need help establishing a supply and demand procurement system. That system doesn t currently exist, so this is work toward that. Mr. Mulenex asked if the Bend-La Pine school district has been invited to participate. Mr. Aycock explained that the Bend La Pine school district has a strong local food sourcing program in place, so they chose not to participate in this project. Chair Carr added that Ben- La Pine school district s use of local food demonstrates how this approach can work for other districts. Mr. Aycock also noted he d like to add Culver School District to the list. Mr. Dona stressed the importance of achieving federal approval of an indirect rate, and Mr. Spreadborough acknowledged that is a very high goal for COIC. Mr. Mulenex moved to approve the $6,000 capacity fund request. Mr. Byrd seconded. Motion carries unanimously. Youth Program Outcomes Mr. Lagalo provided an overview of COIC s youth education and training program, which is centered on six accredited alternate high school locations that serve approximately 800 students a year. COIC has strong partnerships with local high schools, who refer students to COIC s programs. Students are primarily at-risk and struggle in traditional settings. COIC offers a variety of services, including credit recovery, skill assessments, GED training and testing, and work crew programs. These programs teach students how to be a successful employee in the future, with emphasis on values such as attendance, punctuality, initiative, teamwork, leadership, ability to follow directions, pride in a job well done, and work ethic. Funded by the Workforce Investment and Opportunity Act (WIOA), other services offered include business-based work experience trainings and summer work crews. Mr. Lagalo summarized outcomes: 831 youth served, 698 high school credits earned, 70 GEDs and 49 high school diplomas. He then provided several examples of students who have excelled in these programs and have since graduated or been hired as a full time employee through the work experience program. Commissioner Unger noted these outcomes are impressive, and suggested sharing these positive stories with as many groups as possible. Mr. Lagalo noted that COIC s youth program works through leveraging WIOA funding, school funding and project income. COIC Minutes December 3, 2015 Page 3 of 4

9 Attachment C East Cascades Workforce Investment Board (ECWIB) Update Mr. Spreadborough explained that the ECWIB is currently working to meet deadlines for various planning and administrative work items. COIC will work to adapt as things change, and the new ECWIB Executive Director has expressed interest in meeting with COIC to learn more about current services and future plans. Mr. Patrick suggested that the COIC board may want to communicate COIC s strengths and track record to the ECWIB director and board. Mr. Spreadborough responded that such a letter may be useful and appropriate to send in the future. Executive Director Report Mr. Spreadborough reviewed the 2016 COIC board meeting schedule, which remains consistent with previous years. February 4 will be the first meeting of 2016; the agenda will include a review of accomplishments from 2015, approval of 2016 goals, and distribute Board binders. Board alternates are encouraged to attend, allowing them the opportunity to learn more about COIC s accomplishments and goals. Other Business/Announcements None. Adjourn Chair Carr adjourned the meeting at 7:14. COIC Minutes December 3, 2015 Page 4 of 4

10 Attachment D CENTRAL OREGON PAGE 1 INTERGOVERNMENTAL COUNCIL FISCAL YEAR Dec-15 GENERAL FUND RESOURCES BOARD APPROVED PRORATED YEAR TO DATE BUDGET BUDGET REVENUE $ BUDGET % BUDGET (Beginning Balance) FY % 12/31/2015 YTD YTD Net Working Capital 1,321,825 1,613, , % Job Training Reserves $310,346 Transportation $563,517 Ec. Dev. Planning $52,960 Ec. Dev. Loans $395,003 Charges for Services EDA Round 1 Fund 20,517 10,259 7,694 (2,564) 75.00% EDA Round 2 Fund 32,066 16,033 16, % EDA Round 3 Fund 41,635 20,818 17,503 (3,314) 84.08% Local Job Creation Fund 3,133 1,567 1, % Or. Business Development Corp. 212, ,037 95,871 (10,166) 90.41% USDA/Intermediary Relending RLF 58,150 29,075 33,661 4, % Grants/Contracts With Other Agencies State Government DHS 2,349,395 1,174,698 1,720, , % Pacific Source CCO Contract 822,612 No Budget No Budget OR Department of Transportation 3,067,169 1,533, ,866 (872,718) 43.09% OR Dept of Forestry 5,000 2, (1,517) 39.31% Oregon Youth Conservation Corp 29,571 14,786 15, % Local Government Deschutes County 384, , , , % Jefferson County 104,513 52, ,934 82, % Crook County 121,682 60, , , % City of Bend 1,454, , , , % Other Local Government 686, , , , % School District Income 1,475, , ,593 (244,907) 66.79% Federal Government EDA 75,000 37,500 22,251 (15,249) 59.34% US Dept of Agriculture 228, ,106 70,976 (43,130) 62.20% US Dept of Transportation 1,334, , ,029 (29,265) 95.61% ECWIB/COWC WIOA - Adult 1B 855, ,762 49,649 (378,113) 11.61% WIOA - Youth 1B 803, , ,353 (123,632) 69.24% WIOA - Dislocated Worker 1,307, , ,177 (444,341) 32.01% Meyer Memorial Trust 64,000 32,000 33,386 1, % Central Oregon Council on Aging 60,000 30, , , % High Desert Food & Farm Alliance 10,000 5,000 0 (5,000) 0.00% Nature Conservancy 5,000 2,500 0 (2,500) 0.00% LLI 2,000 1,000 0 PAC (323) 0.00% COFSF Foundation 11,532 5,766 0 (5,766) 0.00% Use of Money & Fees Interest on Investments 10,172 5,086 9,704 4, % Other Misc. Job Training/Project Income 136,964 68,482 14,660 (53,822) 21.41% Charges for Services* 3,113,846 1,556,923 *1 152,972 (1,403,951) 9.83% Misc. Transportation (168) 0.00% Bus Fares 831, , ,666 95, % Rent Income 196,027 98,014 98,013 (0) % TOTAL RESOURCES 20,413,815 10,206,908 10,159,198 (47,710) 99.53%

11 Attachment D CENTRAL OREGON PAGE 2 INTERGOVERNMENTAL COUNCIL GENERAL FUND EXPENDITURES FISCAL YEAR BOARD APPROVED PRORATED YEAR TO DATE BUDGET BUDGET EXPENDITURES $ BUDGET % BUDGET FY % 12/31/2015 YTD YTD Personal Services Executive Director 112,289 56,145 52,490 (3,655) 93.49% Senior Management Team Deputy Director 104,564 52,282 55,306 3, % Loan Manager 101,968 50,984 49,471 (1,513) 97.03% Community & Econ Dev Manager 77,712 38,856 37,956 (900) 97.68% Program Managers - E & T 254, , ,141 (21,282) 83.30% Fiscal & Administrative Manager 84,021 42,011 41,684 (327) 99.22% Human Resources Manager 66,323 33,162 33, % Program Facilitators Program Administrators - E.D. 95,347 47,674 53,841 6, % Program Administrators - Transportation 224, , ,261 (2,060) 98.17% Loan Officer 77,712 38,856 39, % Program Staff Employment Counselor 1,253, , ,893 (61,882) 90.13% Staff Accountant 41,334 20,667 22,520 1, % Accounting Coordinator 69,542 34,771 36,359 1, % Human Resource Coordinator 60,162 30,081 30, % Executive Assistant 42,576 21,288 20,976 (312) 98.53% Classroom Instructor - Lead 122,176 61,088 55,823 (5,265) 91.38% Classroom Instructor 481, , ,431 (54,210) 77.47% Classroom Aide 14,494 7,247 7, % Program Planner - E&T 61,516 30,758 31, % Program Coordinators - E&T 130,447 65,224 65, % Program Coordinator - ED 2,452 No Budget No Budget Program Coordinator - Transit 3,106 No Budget No Budget Volunteer Coordinator - Transit 39,568 19,784 20, % Outreach and Engagement Coordinator 58,933 29,467 28,825 (641) 97.82% Technical Support IT Support 45,159 22,580 23, % Program Assistant - E&T 147,225 73,613 76,073 2, % Program Assistant - CED 132,755 66,378 78,831 12, % Operations Assistant--Transit 150,728 75,364 51,072 (24,292) 67.77% Payroll Specialist 38,229 19,115 19, % Loan Servicing Clerk 25,293 12,647 12,383 (264) 97.91% Network Administrator 53,928 26,964 27, % Support Customer Service Reps 578, , ,876 19, % Drivers 529, , ,351 11, % Vehicle Washers 127,058 63,529 63,019 (510) 99.20% Clerical Receptionist 48,388 24,194 16,398 (7,796) 67.78% Bus Mechanic 34,794 17,397 21,455 4, % Temporary Summer Crew Leaders 11,540 5,770 8,028 2, % ***SUB-TOTAL*** 5,497,500 2,748,750 2,639,475 (109,275) 96.02% Merit Increases COLA Increases 0 0 Vacation Buyout/Longevity/O.T. Expense 0 0 Payroll Expense Medical/Life/Dental Insurance & LTD 2,019,100 1,009, ,016 (72,534) 92.82% Public Employes Retirement 853, , ,123 (28,715) 93.27% F. I. C. A. 407, , ,860 (9,073) 95.55% Workers Compensation 145,031 72,516 50,305 (22,210) 69.37% Unemployment Insurance 138,631 69,316 52,659 (16,657) 75.97% TOTAL PERSONAL SERVICES 9,061,805 4,530,903 4,272,439 (258,463) 94.30%

12 Attachment D PAGE 3 CENTRAL OREGON GENERAL FUND EXPENDITURES INTERGOVERNMENTAL COUNCIL FISCAL YEAR BOARD APPROVED PRORATED YEAR TO DATE BUDGET BUDGET EXPENDITURES $ BUDGET % BUDGET FY % 12/31/2015 YTD YTD Materials and Services Rent 579, , ,155 (3,693) 98.73% Telephone 125,612 62,806 60,041 (2,765) 95.60% Utilities/Janitorial 247, , ,644 (14,107) 88.60% Supplies/Printing School District/ Crews 4,076 2,038 4,110 2, % General Supplies 129,619 64, ,403 40, % Furnishings & Equipment 38,146 19,073 22,876 3, % Printing 21,451 10,726 11, % Postage 13,268 6,634 7, % Subscriptions 3,246 1,623 1, % Fees/Dues 163,272 81,636 65,560 (16,076) 80.31% Advertising 3,003 1,502 1,442 (60) 96.03% Office Equipment Lease Expense 7,721 3,861 4, % Repair and Maintenance Office Equipment 10,455 5,228 4,218 (1,009) 80.69% Vehicles 551, ,893 90,807 (185,086) 32.91% Other 30,651 15,326 7,741 (7,584) 50.51% Insurance 133,254 66,627 57,471 (9,156) 86.26% Services Legal 18,895 9,448 8,800 (647) 93.15% Auditing 37,901 18,951 12,897 (6,054) 68.06% Security Services 47,559 23,780 24, % Consulting Computer Network 51,044 25,522 0 (25,522) 0.00% Telephone Systems 3,746 1,873 1,846 (28) 98.53% Contracting 4,067,188 2,033,594 1,722,247 (311,347) 84.69% Pass Through 54,805 27,403 7,908 (19,495) 28.86% Drug Testing 4,885 2,443 1,720 (723) 70.42% Other (65) 0.00% Training/Travel Operational 99,616 49,808 50, % Staff Training/Education 8,187 4,094 3,307 (787) 80.77% Employee Bus Pass 12,121 6,061 5,546 (515) 91.51% Crew Travel 28,436 14,218 6,659 (7,559) 46.83% Fuel Expense - Transportation 604, , ,400 (129,759) 57.06% Board Operations 0 0 No Budget No Budget Cost of Goods Sold Hawthorne Market 69,046 34,523 41,366 6, % ***SUB-TOTAL*** 7,170,632 3,585,316 2,899,777 (685,539) 80.88% Job Training/Services Client WIOA 439, , ,444 (15,466) 92.97% School Districts/Crews 77,000 38,500 9,271 (29,229) 24.08% DHS 28,000 14,000 15,022 1, % TOTAL MATERIALS AND SERVICES 7,715,452 3,857,726 3,128,514 (729,212) 81.10%

13 Attachment D PAGE 4 CENTRAL OREGON GENERAL FUND EXPENDITURES INTERGOVERNMENTAL COUNCIL FISCAL YEAR BOARD APPROVED PRORATED YEAR TO DATE BUDGET BUDGET EXPENDITURES $ BUDGET % BUDGET FY % 12/31/2015 YTD YTD Capital Outlay Equipment Computer 72,229 19, % Software % Furnishings & Equipment 111,174 55,587 0 (55,587) 0.00% Vehicles 1,838, ,203 40,698 (878,505) 4.43% Leasehold Improve / Real Prop. 0 0 No Budget No Budget Proceeds from Sale of Capital 0-2,650 No Budget No Budget TOTAL CAPITAL OUTLAY 2,021,808 1,010,904 57,815 (953,090) 5.72% Debt Service Principal 87,549 43,775 24,901 (18,873) 56.89% Interest 52,374 26,187 26, % TOTAL DEBT SERVICE 139,923 69,962 51,652 (18,309) 73.83% EXPENDITURES BEFORE CONTINGENCY 18,938,988 9,469,494 7,510,420 (1,959,074) 79.31% Transferred to Other Funds Operating Contingency 1,457, ,932 0 (728,932) 0.00% TOTAL TRANSFERS & CONTINGENCY 1,457, ,932 0 (728,932) 0.00% Unappropriated Ending Balance TOTAL GENERAL FUND EXPENDITURES 20,396,851 10,198,426 7,510,420 (2,688,005) 73.64%

14 Attachment D Actual to Budget Variance Notations / Explanations PAGE 5 GENERAL FUND RESOURCES LINE ITEM Notation For the Fiscal Period Ending 12/31/2015 Explanation Charges for Services *1 Revenue from the new CCO program for our brokered medical rides was budgeted here but is now being tracked on its own budget line "PacificSource CCO Contract".

15 Attachment D CENTRAL OREGON PAGE 6 INTERGOVERNMENTAL COUNCIL GENERAL FUND EXPENDITURES FOR THE PERIOD ENDING 12/31/2015 BY CATEGORY FISCAL YEAR TOTAL PRORATED CASH CASH CASH CASH BUDGET BUDGET EXPENSES EXPENSES EXPENSES EXPENSES FY % 12/31/2015 JOB TRNG. EC.DEV. TRANSIT Personal Services Salaries 5,497,500 2,748,750 2,639,475 1,237, ,093 1,171,377 Fringe Benefits 3,564,305 1,782,153 1,632, , , ,491 TOTAL PERSONAL SERVICES 9,061,805 4,530,903 4,272,439 1,964, ,381 1,960,868 Materials and Services Office Support 1,162, , , ,879 33, ,079 Fees/Advertising 173,996 86,998 67,002 20,987 4,237 41,778 Repairs and Maintenance 592, , ,766 6,666 1,479 94,621 Insurance 133,254 66,627 57,471 10,761 1,521 45,189 Professional Services 4,286,152 2,143,076 1,779,830 11,595 38,351 1,729,884 Travel/Training (Bus Fuel) 752, , ,386 44,640 4, ,187 COGS Market 69,046 34,523 41, ,366 Client Services 544, , , , TOTAL MATERIALS AND SERVICES 7,715,452 3,857,726 3,128, ,265 84,145 2,396,104 Capital Outlay Equipment Computer 72,229 36,115 19, ,767 Software Furnishings & Equipment 111,174 55, Vehicles 1,838, ,203 40, ,698 Leasehold Improve / Real Prop Proceeds from Sale of Capital 0 0 (2,650) 0 0 (2,650) TOTAL CAPITAL OUTLAY 2,021,808 1,010,904 57, ,815 Debt Service Principal 87,549 43,775 24, Interest 52,374 26,187 26, TOTAL DEBT SERVICE 139,923 69,962 51, Transferred to Other Funds Operating Contingency 1,457, , TOTAL TRANSFERS & CONTINGENCY 1,457, , Unappropriated Ending Balance TOTAL SUMMARY 20,396,851 10,198,426 7,510,420 2,612, ,526 4,414,787

16 Attachment D CENTRAL OREGON PAGE 7 INTERGOVERNMENTAL COUNCIL SUPPLEMENTAL REPORT FISCAL YEAR ECONOMIC DEVELOPMENT ACTIVITIES BOARD APPROVED PRORATED YEAR TO DATE BUDGET BUDGET ACTUAL $ BUDGET % BUDGET ***RESOURCES*** FY % 12/31/2015 YTD YTD Beginning Fund Balance 447, , , % Charges for Services Revolving Loan Funds Program Income EDA Round 1 Fund 20,517 10,259 7,694 (2,564) 75.00% EDA Round 2 Fund 32,066 16,033 16, % EDA Round 3 Fund 41,635 20,818 17,503 (3,314) 84.08% Local Job Creation Fund 3,133 1,567 1, % OR Business Development Corp. 212, ,037 95,871 (10,166) 90.41% USDA/Intermediary Relending RLF 58,150 29,075 33,661 4, % Contracts with Other Agencies Deschutes County 15,823 7,912 13,321 5, % Jefferson County 26,513 13,257 25,906 12, % Crook County 6,682 3,341 34,563 31, % City of Bend 37,306 18,653 42,134 23, % Other Local Government 14,346 7,173 11,547 4, % Grants from Other Agencies Federal Government EDA 75,000 37,500 22,251 (15,249) 59.34% US Dept of Agriculture 228, ,106 28,159 (85,947) 24.68% Federal Emergency Management Agency 0 0 No Budget No Budget State of Oregon Department of Transportation 82,704 41,352 8,391 (32,961) 20.29% Oregon AGORA 0 0 No Budget No Budget Oregon Dept of Land Conservstion & Dev No Budget No Budget Oregon Department of Forestry 5,000 2,500 0 (2,500) 0.00% Oregon Department of Energy 0 0 No Budget No Budget No Budget No Budget No Budget No Budget Meyer Memorial Trust 64,000 32,000 33,386 1, % COFSF Foundation 11,532 5,766 66,090 60, % High Desert Food & Farm Allicance 10,000 5,000 0 (5,000) 0.00% PAC (323) 0.00% Nature Conservancy 5,000 2,500 0 (2,500) 0.00% LLI 2,000 1,000 0 (1,000) 0.00% Use of Money & Fees Interest on Investments 3,085 1,543 2,684 1, % Cascade East Transit Match 0 38,780 No Budget No Budget Bend MPO Local Vision 0 0 No Budget No Budget TOTAL CURRENT FISCAL YEAR 955, , ,696 22, % TOTAL RESOURCES 1,403, , , , % ***EXPENDITURES*** Personal Services 752, , ,381 (28,744) 92.36% Materials & Services 203, ,545 84,145 (17,400) 82.86% Debt Service No Budget No Budget Capital Outlay No Budget No Budget TOTAL PERSONAL, MATERIALS & SERVICES, CAPITAL OUTLAY 955, , ,526 (46,144) 90.34% Operating Contingency 451, ,543 0 (225,543) 0.00% TOTAL EXPENDITURES 1,406, , ,526 (271,686) 61.36%

17 Attachment D CENTRAL OREGON PAGE 8 INTERGOVERNMENTAL COUNCIL SUPPLEMENTAL REPORT FISCAL YEAR TRANSPORTATION ACTIVITIES BOARD APPROVED PRORATED YEAR TO DATE BUDGET BUDGET ACTUAL $ BUDGET % BUDGET ***RESOURCES*** FY % 12/31/2015 YTD YTD Beginning Fund Balance 563, , , % Grants/Contracts with Other Agencies State of Oregon Department of Human Services 955, ,607 1,234, , % Department of Transportation 2,984,465 1,492, ,476 (839,757) 43.72% County and Local Government Deschutes County 368, , , , % Jefferson County 78,000 39, ,029 70, % Crook County 115,000 57, ,574 90, % City of Bend 1,417, , , , % Other Local Government 672, , , , % Federal Government FTA 0 US Dept of Transportation 1,334, , ,029 (29,265) 95.61% Central Oregon Council on Aging 60,000 30, , , % Use of Money & Fees Interest on Investments 4,547 2,274 5,149 2, % Pacific Source CCO 822,612 No Budget No Budget Misc. Transportation (168) 0.00% Bus Fares 831, , ,666 95, % Charges for Services 3,113,846 1,556,923 48,102 (1,508,821) 3.09% TOTAL CURRENT FISCAL YEAR 11,935,754 5,967,877 6,357, , % TOTAL RESOURCES 12,499,271 6,249,636 7,213, , % ***EXPENDITURES*** Personal Services 3,825,274 1,912,637 1,960,868 48, % Materials & Services 6,038,191 3,019,096 2,396,104 (622,991) 79.36% Capital Outlay 2,021,808 1,010,904 57,815 (953,090) 5.72% TOTAL PERSONAL, MATERIALS & SERVICES, CAPITAL OUTLAY 11,885,273 5,942,637 4,414,787 (1,527,849) 74.29% Operating Contingency 637, ,894 0 (318,894) 0.00% TOTAL EXPENDITURES 12,523,061 6,261,531 4,414,787 (1,846,743) 70.51%

18 Attachment D CENTRAL OREGON SUPPLEMENTAL REPORT PAGE 9 INTERGOVERNMENTAL COUNCIL FISCAL YEAR JOB TRAINING ACTIVITIES BOARD APPROVED PRORATED YEAR TO DATE RESOURCES BUDGET BUDGET ACTUAL $ BUDGET % BUDGET FY % 12/31/2015 YTD YTD ***RESOURCES*** Beginning Fund Balance 310, , % Contracts with Other Agencies State Government DHS 1,394, , ,335 (211,756) 69.62% School District Income 1,475, , ,593 (244,907) 66.79% Oregon Youth & Conservation Corp 29,571 14,786 15, % The Oregon Consortium WIOA - Adult 1B 855, ,762 49,649 (378,113) 11.61% WIOA - Youth 1B 803, , ,353 (123,632) 69.24% WIOA - Dislocated Worker 1,307, , ,177 (444,341) 32.01% Use of Money & Fees Interest on Investments 2,540 1,270 1, % Other Program Income Misc. Income/Projects 120,000 60,000 57,477 (2,523) 95.80% TOTAL CURRENT FISCAL YEAR 5,987,823 2,993,912 1,590,179 (1,403,732) 53.11% TOTAL RESOURCES 6,298,169 3,149,085 1,901,123 (1,247,962) 60.37% ***EXPENDITURES*** Personal Services 4,511,112 2,255,556 1,964,190 (291,366) 87.08% Materials & Services 1,474, , ,265 (88,820) 87.95% Capital Outlay No Budget No Budget Debt Service % TOTAL PERSONAL, MATERIALS & SERVICES, CAPITAL OUTLAY 5,985,282 2,992,641 2,612,455 (380,186) 87.30% Operating Contingency 312, ,443 0 (156,443) 0.00% TOTAL EXPENDITURES 6,298,168 3,149,084 2,612,455 (536,629) 82.96%

19 Attachment D CENTRAL OREGON INTERGOVERNMENTAL COUNCIL FISCAL YEAR Appendix C PAGE 10 SPECIAL REVENUE FUNDS BOARD APPROVED YEAR TO DATE BUDGET ACTUAL $ BUDGET % BUDGET FY /31/2015 YTD YTD Beginning Cash 1,532, ,574, , % Resources Revolving loan collections 191, , (22,195) 76.84% Principal write-off No Budget No Budget Loan Packaging/Servicing 11, , , % Interest on revolving loans 185, , (12,953) 86.04% Interest on investments 5, , (858) 69.26% Total Resources 1,927, ,737, , % Requirements Contract Services 155, , (1,121) 98.56% Project Advances No Budget No Budget Business loans 700, , , % Interest on COIC Loans 12, , % Principal Repayment 96, (48,237) 0.00% Operating contingency 962, (481,298) 0.00% Total Requirements 1,927, , (433,002) 55.07% Ending Cash $0.00 $1,207, No Budget No Budget

20 Attachment D CENTRAL OREGON INTERGOVERNMENTAL COUNCIL ECONOMIC DEVELOPMENT JURISDICTIONAL DUES ACTIVITY Capacity Fund Balance as of December 31, 2015 Page 11 PRIOR YEAR CARRY FORWARD 0.67 CURRENT YEAR CONTRIBUTIONS Deschutes County 13, Jefferson County 3, Crook County 2, City of Culver City of Prineville 2, City of La Pine City of Metolius City of Sisters City of Madras 1, City of Redmond 6, City of Bend 19, TOTAL FY15-16 CONTRIBUTIONS 50, TOTAL FUNDS AVAILABLE FY , BOARD MTG FY15-16 EXPENDITURES NOTES DATE APPRVD Solid Woods Projects $10, /05/2015 Oregon Transportation Forum Membershi $2, /03/2015 Local Food/Farm-to-School Grant $6, /03/2015 TOTAL FY15-16 EXPENDITURES 18, PROJECTED FUND BALANCE AT YEAR END $32, CAPACITY FUND CONSIDERATIONS The proposed project is appropriate for COIC The project falls within the scope of the COIC purpose statements The project is of regional significance OTHER CRITERIA Creates economies of scale Leverages additional resources Supports regional coordination

21 Attachment D CENTRAL OREGON INTERGOVERNMENTAL COUNCIL FISCAL YEAR PAGE 12 BUILDING FUNDS BOARD APPROVED PRORATED YEAR TO DATE BUDGET BUDGET ACTUAL $ BUDGET % BUDGET FY % 12/31/2015 YTD YTD Beginning Cash $214, $167, (46,650) 78.25% Resources Rental Income 196, , , % Total Resources 410, , , , % Debt Service Principal Payments 87, , , (564) 98.71% Interest Expense 52, , , % Operating Contingency 139, , (69,962) 0.00% Total Debt Service 279, , , (69,962) 50.00% Ending Cash $130, $65, $195, ,567 $3.00

22 CENTRAL OREGON INTERGOVERNMENTAL COUNCIL FUND TO DATE JULY 1, 2015 DECEMBER 31, 2015 Attachment D PORTFOLIO STATEMENT COIC ROUND #1 7/1/2015 SOURCES USES 12/31/2015 BEGINNING OF FUNDS: OF FUNDS: ENDING BALANCE 12/31/ /31/2015 BALANCE CASH AVAILABLE 134, Prior Year Interest Receivable 1, Prior Year Fees Receivable 0.00 Principal Repayment 20, Repayment Interest 8, Penalty/Loan Fees Income Invested Interest Income Charges for Services 7, Notes Transferred From Other Funds Notes Transferred To Other Funds Loans Advanced 134, , , , /1/ /31/2015 NOTES RECEIVABLE Beginning Principal Principal Ending Interest Fees/ Balance Advances Repayment Balance Payments Penalties Electrical Mechanics, Inc. dba Waddell EM 1, , LOHA Investments dba Marshall's Auto 18, , Jay T's Hair Parlor 25, , , Primal Cuts Meat Market, LLC 62, , , , Cascade Rack, LLC 132, , , , Vintage Cottage 30, , , TOTAL 270, , , , /1/ /31/2015 RECEIVABLES Beginning Ending Balance Increases Decreases Write Off Balance Interest 1, , Late & Loan Fees TOTAL 1, , PORTFOLIO BALANCE 405, , Loans Approved Not Disbursed: 0.00 Loan Portfolio Reports Dec15 for board meeting.xlsx

23 CENTRAL OREGON INTERGOVERNMENTAL COUNCIL FUND TO DATE JULY 1, 2015 DECEMBER 31, 2015 Attachment D PORTFOLIO STATEMENT COIC ROUND #2 7/1/2015 SOURCES USES 12/31/2015 BEGINNING OF FUNDS: OF FUNDS: ENDING BALANCE 12/31/ /31/2015 BALANCE CASH AVAILABLE 202, Prior Year Interest Receivable 1, Prior Year Fees Receivable Principal Repayment 12, Repayment Interest 16, Penalty/Loan Fees Income 3, Invested Interest Income Charges for Services 16, Notes Transferred From Other Funds Notes Transferred To Other Funds Loans Advanced 200, , , , , /1/ /31/2015 NOTES RECEIVABLE Beginning Principal Principal Ending Interest Fees/ Balance Advances Repayment Balance Payments Penalties Barnes dba Gone Fishing 27, , Anthony & Trina Baker 31, , , , ILA Grace dba Dana Signs 103, , , , Concept Retail Syncopation, Inc 44, , , , Campbell Algar Enterprises 97, , , , Peaks Investment Group, LLC 102, , , , Birdie's Café, LLC 56, , , , David Flier 200, , , , , TOTAL 464, , , , , , /1/ /31/2015 RECEIVABLES Beginning Ending Balance Increases Decreases Write Off Balance Interest 1, , Late Fees TOTAL 1, , PORTFOLIO BALANCE 668, , Loans Approved Not Disbursed: 0.00 Loan Portfolio Reports Dec15 for board meeting.xlsx

24 CENTRAL OREGON INTERGOVERNMENTAL COUNCIL FUND TO DATE JULY 1, 2015 DECEMBER 31, 2015 Attachment D PORTFOLIO STATEMENT COIC ROUND #3 7/1/2015 SOURCES USES 12/31/2015 BEGINNING OF FUNDS: OF FUNDS: ENDING BALANCE 12/31/ /31/2015 BALANCE CASH AVAILABLE 312, Prior Year Interest Receivable 1, Prior Year Fees Receivable 0.00 Principal Repayment 9, Repayment Interest 19, Penalty/Loan Fees Income 2, Invested Interest Income Charges for Services 17, Notes Transferred From Other Funds Notes Transferred To Other Funds Loans Advanced 100, , , , , /1/ /31/2015 NOTES RECEIVABLE Beginning Principal Principal Ending Interest Fees/ Balance Advances Repayment Balance Payments Penalties Strictly Organic Coffee Co. 102, , , , R.E.G. Properties, LLC 160, , , , Shawn Heather Armstrong/Panacea 246, , , , Primal Cuts Meat Market II 40, , , , The Meat Market 100, , , , TOTAL 550, , , , , , /1/ /31/2015 RECEIVABLES Beginning Ending Balance Increases Decreases Write Off Balance Interest 1, , Late Fees TOTAL 1, , PORTFOLIO BALANCE 864, , Loans Approved Not Disbursed: 0.00 Loan Portfolio Reports Dec15 for board meeting.xlsx

25 CENTRAL OREGON INTERGOVERNMENTAL COUNCIL FUND TO DATE JULY 1, 2015 DECEMBER 31, 2015 Attachment D PORTFOLIO STATEMENT COIC LOCAL JOB CREATION 7/1/2015 SOURCES USES 12/31/2015 BEGINNING OF FUNDS: OF FUNDS: ENDING BALANCE 12/31/ /31/2015 BALANCE CASH AVAILABLE 35, Prior Year Interest Receivable Prior Year Fees Receivable Principal Repayment 5, Repayment Interest 1, Penalty/Loan Fees Income Invested Interest Income Charges for Services 1, Transfers to IRP Notes Transferred To Other Funds Loans Advanced COIC Intermodal Cntr 35, , , , /1/ /31/2015 NOTES RECEIVABLE Beginning Principal Principal Ending Interest Fees/ Balance Advances Repayment Balance Payments Penalties COIC Intermodal Center 79, , , , TOTAL 79, , , , /1/ /31/2015 RECEIVABLES Beginning Ending Balance Increases Decreases Write Off Balance Interest Late Fees TOTAL PAYABLES IRP Commitment TOTAL PORTFOLIO BALANCE 114, , Loan Portfolio Reports Dec15 for board meeting.xlsx

26 CENTRAL OREGON INTERGOVERNMENTAL COUNCIL FUND TO DATE JULY 1, 2015 DECEMBER 31, 2015 Attachment D PORTFOLIO STATEMENT INTERMEDIARY RELENDING PROGRAM 7/1/2015 SOURCES USES 12/31/2015 BEGINNING OF FUNDS: OF FUNDS: ENDING BALANCE 12/31/ /31/2015 BALANCE CASH AVAILABLE 881, Prior Year Interest Receivable 3, Prior Year Fees Receivable 0.00 Principal Repayment 26, Repayment Interest 33, Penalty/Loan Fees Income 2, Invested Interest Income Charges for Services 33, Rural Development Notes Transferred To Other Funds Interest Expense Loans Advanced 147, TOTAL CASH 881, , , , /1/ /31/2015 NOTES RECEIVABLE Beginning Principal Principal Ending Interest Fees/ Balance Advances Repayment Balance Payments Penalties RG Remanufacturing/Robt Goss 100, , , , Iron King. Inc. & Vito Bartolotta 23, , , Suttle Lake Resort & Marina 87, , Syncopation/Concept Retail 145, , , , Madras Point/Triple L Pizza 213, , , , Shawn Heather Armstrong /Panacea 245, , , , Kerry & Sue Fuller 135, , , , Jamie & Angel Roscoe Cowboy Dinner Tre 195, , , , Sean S & Onya K Remer 47, , Asla Auto Parts, Inc 100, , , TOTAL 1,146, , , ,267, , , /1/ /31/2015 Beginning Ending Balance Increases Decreases Write Off Balance RECEIVABLES Interest 3, , Late Fees TOTAL 3, , PAYABLES Rural Development Principal 1,291, ,291, Rural Development Interest 4, , , TOTAL 1,295, , ,301, PORTFOLIO BALANCE 736, , Loans Approved Not Disbursed: 0.00 Loan Portfolio Reports Dec15 for board meeting.xlsx

27 Attachment D CENTRAL OREGON INTERGOVERNMENTAL COUNCIL COUNTY REVOLVING LOAN FUND REPORT COUNTY: JEFFERSON AS OF: DECEMBER 31, 2015 NOTES RECEIVABLE: INTEREST LATE FEES CURRENT PAID PAID ORIGINAL PRINCIPAL CONTRACT CONTRACT BORROWER LOAN AMOUNT BALANCE TO DATE TO DATE ACTIVE LOANS: DAVID C. ALLEN, LLC, Attorney at Law 17, , BRICKHOUSE GROUP, LLC 210, , , , CHARLIE's PIZZA (HOHONSHELT) 45, , , MADRAS JEFFERSON CHAMBER 73, , , MADRAS JEFFERSON CHAMBER 9, , PRECISION APPLICATIONS, LLC 60, , , THOMAS FORD 108, , , WOLFE TRUCKING 100, , , PAID LOANS (inactive): DOWNING CONSTRUCTION 31, , GREAT EARTH FOODS 40, , HACKMAN 80, , LOGAN INTERNATIONAL 96, , MADRAS ENTERPRISES 350, , , MADRAS MOTORS 145, , TDH, LLC MADRAS MTRS dba MILLER 190, , OLIVER, D. C. 10, , PHIL'S HARDWARE ( P. DALE) 125, , , SIMPSON 50, , STAGE STOP CAFÉ, LLC 50, , , STAGE STOP CAFÉ loan w/o 26, TOTALS 1,765, , , , CASH: CURRENT CASH BALANCE 468, LESS: LOANS APPROVED, NOT DISBURSED BORROWER AMOUNT TOTAL FUNDS COMMITTED 0.00 CURRENT CASH AVAILABLE FOR LENDING 468, Loan Portfolio Reports Dec15 for board meeting.xlsx

28 Staff Report January 2016 Attachment E I. Administration II. Community and Economic Development III. Employment and Training IV. Transportation I. Administration Use of Reserves for WIOA Programs We have been fully reimbursed for WIOA expenses and no longer need to rely on our Reserve Fund for previous months expenditures. Smoke, Tobacco, and Vape Free Campuses have launched All of COIC s facilities are now smoke, tobacco, and vape free. The biggest change is at Hawthorne Station, where transit riders are now asked to not smoke or consume tobacco products while waiting for their bus. A-133 Audit for FY Our Annual A-133 Audit has been completed by Kerkoch Katter & Nelson LLP. Stuart Katter will be presenting his findings at the February 4 COIC board meeting. Affordable Care Act We are coming up on our first reporting deadlines of the ACA. The Fiscal and Administrative Department has been working with our benefits vendor EBMS to put together past information in the proper format and track current and new information to remain in compliance. II. Community and Economic Development/Loans Loan Department The loan department staff has fielded many calls recently (unusual for this time of year) from people asking about small business financing options. The calls have included: Tax preparation/bookkeeping service in La Grande Restaurant in Fossil Specialized school in Bend Computer/phone repair in Redmond Brewing supplies in Redmond Asphalt repair in Bend Gymnastics in Bend Used car dealer in Medford Manufacturing - location TBD - two projects Restaurant in Redmond Staff is actively looking at a new motel project in Bend, a food products company in Bend, an aquaponics company in Bend, a physical therapy business in Madras, and a hardware store in Pacific City. Also recently, staff funded the COIC IRP loan to S&S Auto Parts in La Pine. CED Administration The Community and Economic Development Department is pleased to announce the hiring of Shelby Knight as our new Program Assistant I. Shelby hails from Redmond and will be supporting CED s labor standards monitoring services, the development of the Comprehensive Economic Development Strategy, Central Oregon Area Commission on Transportation staffing, and will perform various administrative functions for the department. Shelby started on January 4 and is already demonstrating a great deal of energy and aptitude for CED s unique type of activities. Central Oregon Area Commission on Transportation (COACT) COACT had their first meeting of 2016 on January 14, The meeting was very short, including only a brief update on the Enhance/STIP and Connect OR VI processes. The meeting adjourned at 3:20 and was followed by the Governor s Transportation Vision Panel Central Oregon Regional Forum from 3:30-5:30pm. 1

29 Attachment E The Vision Panel is an effort to develop a series of recommendations to the Governor that address transportation issues across all modes and regions of the state. Members of the Vision Panel include legislative representatives, business owners, and civic leaders from across Oregon. Under the leadership of Governor Kate Brown, members of the Vision Panel have been charged with the following tasks: 1) Assess the current conditions of Oregon s transportation system 2) Develop a long-term vision for the future of Oregon s transportation system 3) Create a series of recommendations that can be enacted in the near-term to lay the groundwork for this vision. The Panel was represented by Commissioner Tammy Baney, Panel Co-Chair; Jerry Norquist, Cycle Oregon; and Susan Papé, the Papé Group. Karmen Fore, Governor s Transportation Senior Policy Advisor, was also present and provided much of the information. After a series of presentations on the draft Transportation Vision, attendees provided a significant amount of feedback and requests to the Panel, many of which focused on improving funding for transportation and allowing greater local flexibility. Notes of the COACT meeting will be available and posted on the COACT website ( once they have been approved by COACT at their March meeting. The draft Vision Panel notes will be posted after the COACT Executive Committee meeting on February 4, Transportation Planning and Outreach In December CET organized a photo op with Discover Your Forest to document the presentation of a check for $4,898 to DYF programs. CET split the net profits from the Lava Butte shuttle to help with monument restoration. An article was also written in The Bulletin about the shuttle service. CET launched an idea scale campaign, an online tool to collect public comment. Comments are currently being gathered to help CET staff prioritize the Proposed Regional Transit Expansion, which is focused on expansion of regional Community Connector Shuttle services. Ideas will be collected through early February at cet.ideascale.com. COIC launched its Smoke, Tobacco and Vape free campus policy on January 19 th. The first few months of enforcement at Hawthorne Station will involve security educating visitors to the area about the new policy. CET presented info about Bend fixed-routes at the Orchard Neighborhood Association meeting on January 25 th. A new CET website will soon be in the works. Staff is collecting quotes from web developers and work is expected to begin in February. Comprehensive Economic Development Strategy CED staff completed a series of regional stakeholder input forums in November, and the CEDS Strategy Committee reviewed outcomes at their December 9 meeting. CED staff are currently compiling all of the feedback from the forums and the Strategy Committee into a set of draft Strategies. Themes to date include housing affordability, emergent workforce, transportation, natural resources, and community livability and attractiveness to skilled labor. The Strategy Committee will refine the Strategies and begin the development of a series of 2

30 Attachment E priority actions at their late February or early March meeting. This product will in turn be reviewed by the COIC Board at the April or May meeting. Economic Impact of Local Food on Central Oregon In order to determine when to invest in the appropriate assets and strategically support the food system sector to meet current and rising demands for local food, COIC, the High Desert Food and Farm Alliance (HDFFA), Rural Development Initiatives (RDI) and Oregon State University (OSU) are partnering on a data-driven economic impact study of local food in the tri-county region of Crook, Deschutes and Jefferson counties. This study will for the first time quantify the current economic scope of local food in the region and will provide scenarios that combine farmer identified barriers with the data on the current regional economy. The outcomes will suggest the potential job and sales benefits of expanding the local food system. This analysis will be replicable in other regions throughout Oregon and can meaningfully contribute to our statewide understanding of local food systems. The results are likely to be available in late summer and presented to local jurisdictions this fall. Central Oregon Biomass Team December marked the kick-off for the Central Oregon Biomass Team. Representatives from federal, state, and local agencies, non-profit groups, and private industry attended the inaugural meeting on December 7, COIC assembled the team to steer the Central Oregon Woody Biomass Cluster Development project, which aims to increase the market-based utilization of woody biomass from nearby forest lands, municipal waste, and post-industrial waste. In January, COIC issued a Request for Qualifications (RFQ) for a Woody Biomass Supply Analysis and assembled a subcommittee of the Central Oregon Biomass Team to select an applicant. The analysis will provide a broad overview of biomass sources in Central Oregon to support the development and expansion of biomass utilization markets, specifically biomass heat, electrical power, biochemical, and biofuels. Once the sources are defined the team will be able to identify what the barriers are for market expansion and develop strategies to overcome the obstacles. The Ochoco Forest Restoration Collaborative (OFRC) The Ochoco Forest Restoration Collaborative (OFRC) has identified dry mixed conifer forests as its next focus for collaborative consensus-building. This vegetation type is extremely common across the Ochoco National Forest, thus developing recommendations for forest treatments to improve the ecology while also creating a local economic benefit will have wide-scale applicability. Additionally OFRC is began work with the Iverson Media Group who will help the Collaborative launch its first largescale outreach effort. This work will include designing a logo, brochure, simple webpage and versatile PowerPoint presentation with the goal of increasing community awareness of the work the collaborative is doing and inviting additional local participation. The Deschutes Collaborative Forest Project (DCFP) The Deschutes Collaborative Forest Project (DCFP) was awarded a $49K grant through the State s Federal Forest Health Collaborative Project Development program. CED Outreach and Engagement Administrator took the lead on the grant application, which was ranked number one out of a long list of requests. Funding will be used to assist DCFP in undertaking its core functions, including reaching consensus on complex restoration issues, undertaking monitoring and continuing outreach efforts via development of new marketing materials. DCFP members have identified a list of priority field trips for this coming summer and established a field trip season that will include monthly trips to view forest restoration treatments mid- and post-implementation. This type of implementation monitoring assists in developing trust and verifying that the recommendations developed by the collaborative are leading to the desired conditions on the ground. Wild Horse Working Group COIC is assisting the Ochoco National Forest (ONF) in organizing and facilitating a diverse stakeholder input-process to guide the update of the ONF s Wild Horse Herd Management Plan, which was last updated in The first meeting of the Working Group was held in December. The meeting was attended by 30 diverse stakeholders interested in contributing to the plan update process, including wild horse advocates, private land owners, grazing permittees, and agency staff. 3

31 Attachment E III. Employment and Training Woodgrain Millwork National Emergency Grant (NEG) COIC is already managing a Department of Labor National Emergency Grant for the original Woodgrain workers, awarded for the period of January, 2015 through December, This funding helps provide short-term, market-driven training, along with supportive services related to seeking work for about 100 of the Woodgrain employees who aren t yet employed at a level that would replace their former wages. The Department of Labor has just granted us permission to enroll the new group of Woodgrain workers in the same National Emergency Grant that we were awarded for the original group! This is great news, as funding exists in that Grant to serve these workers. COIC staff worked on-site at Woodgrain throughout December to meet individually with workers and enroll them into the NEG, to ensure that they would have funding available to assist them once they were out of work. Job Driven NEG, Back-to-Work Oregon, DWT NEG We understand from the new ECWIB Director that the Job Driven NEG funding which was pulled back to the State in July will be shortly be returned to the Regions, along with new Back-To-Work Oregon funding and with additional Dislocated Worker Training NEG dollars. Employer Forum The East Cascades Workforce Investment Board (ECWIB) hosted an employer forum in Klamath Falls on January 7, The goal was to have local employers from a broad range of industries discuss their workforce needs specifically in Klamath and Lake Counties, and to hopefully begin the discussion of identifying at least one industry sector that the ECWIB could focus on over the next several months. Workforce partners attended the session as well but were asked by the facilitator to listen to the employers and to not offer solutions at this time. Good discussions were shared over a broad range of needs and wants, and several of the employers volunteered to continue to participate on the local level to assist the board in identifying an industry sector specific to Klamath and Lake Counties. ECWIB Strategic Planning ECWIB will be hosting a Central Oregon sub-regional strategic planning session on Thursday, February 4, at COCC in Bend. The agenda will include: Context setting - overview of workforce system in Oregon and East Cascades; Review the state s Mission, Vision and Goals for the workforce system; Development of an East Cascades Mission, Vision and Goals; Sector Strategies 101 presentation, East Cascades Industry/Sector overview; and break-outs for initial planning of follow-up sessions. The ECWIB leadership intends to have a strategic plan in place by the end of March, ECWIB RFP Process ECWIB leadership intends to release the Request for Proposal information in mid-april, with a proposal due date at some point during the week of May 23. COIC will be providing a proposal to maintain current services within our 5-county service area. IV. Transportation The transportation department is currently recruiting for 3 senior positions. We will be replacing our Medical Ride Brokerage Manager as she has announced her retirement. Fortunately for us, she has agreed to work until June full time and then part time until at least November, assuring a smooth transition. The second position is a Contracts Administrator. Our new contract with PacificSource requires more of our Medicaid contracted providers and a higher level of oversight. This position will assure provider compliance with contracts and help us attain incentive level. This position will also oversee the volunteer program. Our third position is a Senior Transportation Planner. The CET system has now grown to a place where a planner is needed. This position will assist us in assuring the system grows strategically and in concert with community needs. The engineering work on the new Bend bus stops is progressing. HWA has reported that they expect the survey work to be completed in February. In rider trends, the rural system continues to show growth, while ridership on the Bend system is showing decline. Because anecdotally, the system appears to be growing, we are now focusing our attention on data collection and assuring that rider counts are accurate. 4

32 Cascades East Transit Monthly Management Report December 2015 Ridership Dial A Ride Trip Purpose Demand Response 8,449 Demand Resp. Rides Fixed Route Rides Comm. Conctr Rides (Redmond, December '15) Bend Fixed Route 26,377 Bend 3,791 Rt 1 South 3rd St 5,290 Redmond/Bend 2,157 Work 61.5% Community Connector 6,406 Redmond 2,958 Rt 2 Brookswood 3,151 Prnvll/Redmond 1,733 Medical 13.7% Mountain Service 11,641 La Pine 540 Rt 3 Newport 2,808 La Pine/Bend 610 Other 9.4% Lava Butte 0 Madras 636 Rt 4 N. 3rd St 4,772 Madras/Redmond 995 School 4.6% Ride the River 0 Prineville 486 Rt 5 Wells Acres 2,501 Sisters/Redmond 245 Shopping 5.3% Total Rides 52,873 Sisters 38 Rt 6 Bear Creek 2,221 Wrm Spgs/Madras 369 Senior/Meal Center 5.6% % Change over last December -3.4% RT 7 Greenwood 3,715 Clvr/Metlius/Madras 297 Total 100% Total Rides 8,449 RT 10 Colorado 714 Total Rides 6,406 Elderly/Disabled Rides % Change -5.3% Rt 11 Galveston 996 % Change 21.6% Demand Response 6,236 RT 12 COCC/OSU 209 Bend Fixed Route 8,276 Total Rides 26,377 Community Connector 2,146 % Change -17.7% Lava Butte 0 Ride the River 0 December-14 8,921 December-14 32,035 December-14 5,270 Total Rides 16,658 Mt. Bachelor-December-14 8,528 Service Delivery & Performance Data Bend DAR Rural DAR Fixed Route Comm. Conctr Mtn. Service Ride the River Lava Butte Warm Springs Total Revenue Hours ,209 Revenue Miles 12,558 11,052 35,240 28,654 13, , ,526 Rides/Hour Miles/Ride Service Days Safety & Security Customer Service Complaints & Compliments Weekdays 22 Incidents 0 CET Calls Received 6,417 Driver Complaints 24 Saturdays (Bend only) 4 Non-Prev Accdnts. 0 CET ADA Denials 0 Call Center/Dispatch 7 Sundays (Bend DAR only) 4 Prev. Accidents 0 Program/General Compl. 16 Maj. Holidays w/ "Sat." Service 0 Injuries 0 Total Complaints 47 Maj. Holidays w/ Full Service 0 Maj. Holidays no Service 1 Cumulative Operations Financial Data (December '15 Fiscal YTD ) Bend DAR Rural DAR Fixed Route Comm. Conctr Mtn. Service Ride the River Lava Butte Warm Springs Total Fixed Contract Cost (hours) $38,316 $0 $90,896 $0 $0 $0 $0 $0 $129,212 COIC Admin Cost (hours) $17,542 $61,303 $41,614 $49,528 $8,224 $314 $4,009 $8,372 $190,906 Driver Cost (hours) $190,878 $125,927 $452,819 $101,738 $15,397 $19,748 $16,603 $21,894 $945,003 Other Ops Wages & Benefits $103,983 $193,154 $246,679 $156,051 $19,970 $1,759 $1,922 $21,240 $744,758 Fuel Cost (miles) $27,008 $20,459 $65,609 $39,916 $3,630 $2,327 $3,391 $6,964 $169,303 Vehicle Maint. Cost (miles) $37,639 $14,394 $91,434 $28,083 $7,332 $2,576 $2,993 $2,316 $186,768 Outreach & Marketing $0 $0 $29,554 $0 $0 $0 $0 $0 $29,554 Other Cost (hours) $43,578 $50,398 $103,380 $40,717 $4,047 $3,433 $1,932 $447 $247,932 Total Cost $458,943 $465,635 $1,121,986 $416,033 $58,599 $30,156 $30,850 $61,234 $2,643,437 Farebox Revenue $38,560 $43,282 $113,313 $137,928 $9,928 $64,336 $39,282 $2,246 $448,875 Operating Cost/Ride $20.32 $15.36 $6.74 $10.82 $4.35 $1.66 $0.80 $23.72 $8.01 Outreach Cost/Ride $0.00 $0.00 $0.18 $0.00 $0.00 $0.00 $0.00 $0.00 $0.09 Operating Cost/Revenue Hour $77.19 $77.25 $77.45 $85.43 $56.35 $62.98 $62.83 $47.66 $76.33 Outreach Cost/Revenue Hour $0.00 $0.00 $2.10 $0.00 $0.00 $0.00 $0.00 $0.00 $0.86 % Farebox Recovery (ops) 8.4% 9.3% 10.4% 33.2% 16.9% 213.3% 127.3% 3.7% 17.2%

33 Attachment G Cascades East Transit EEO Program Update Background At the February 2015 Meeting, the COIC Board approved CET s first EEO Program. The program named the Fiscal and Administrative Services Manager as the EEO Officer, outlined current workforce analysis, compared it to Central Oregon s workforce as a whole, and set out goals for COIC s workforce to fully reflect the area s diversity. Goals From the approved program: To establish and maintain employment level goals pursuant to joint Federal Equal Employment Opportunity Commission, U.S. Department of Justice, Office of Federal Contract Compliance and U.S. Census Bureau, for racial minorities and women. To distribute minority and female employment proportionately throughout job classes in service within COIC/CET. To make continuous effort to eliminate artificial barriers to employment and to prevent occurrence of arbitrary discrimination practices relating to employment or access to promotion within COIC/CET. To provide an atmosphere of acceptance and understanding in which differences of race, gender, creed, religion, color, national origin, age, or sexual orientation contribute to, rather that distract from effective job relations. To eliminate physical barriers and constraints in both facilities and job composition, which work against employment of individuals with disabilities. As evidenced in Appendix B Population by Ethnicity, 7.4% of Central Oregon is Latino and/or Hispanic and only 1.6% of COIC s/cet s employees are Hispanic and/or Latino. COIC/CET will make strong efforts in this area to ensure that its employees better represent the ethnicity of the community s population. CET will engage in outreach to the Hispanic/Latino community to recruit new employees. Progress COIC and CET are working effectively on all of these goals. We are recruiting in new ways to try to attract applicants from a wider swath of Central Oregon and have been working on removing barriers. We have implemented the new EEO complaint procedure and have been communicating an atmosphere of acceptance and understanding. We believe these efforts are successful as our workforce analysis shows the gap between Central Oregon s workforce and CET s workforce narrowing in terms of diversity.

34 Attachment H Central Oregon Intergovernmental Council 334 NE Hawthorne Ave. Bend, OR Staff Report To: COIC Board From: Andrew Spreadborough, Executive Director Date: January 22, 2016 Re: COIC Officer Elections Overview: According to the COIC bylaws an election for chair and vice-chair shall be held annually at the first meeting of the Board after the new calendar year begins. Nominations for chair and vice chair are made from the floor; candidates receiving a simple majority of vote of those members present at the meeting shall be declared elected. COIC Chair and Vice Chair Roles: The chair presides at all COIC board and executive committee meetings. The chair is entitled to vote on all matters before the board and executive committee, shall speak on behalf of the board, and shall make and present to the board for confirmation appointment of board members to special committees. The chair shall sign all approved records of COIC. The vice chair shall assume the duties of the chair in the absence of the chair or in the event the chair has been vacated. Executive Committee: The 5-person executive committee is comprised of representatives from each of the three counties, along with two city councilors. The chair and vice chair are required to serve on the executive committee. No more than two executive committee members shall be from the same county (in practice this means that the two executive committee city council members must be from different counties). Executive committee duties include providing counsel and direction to the executive director regarding administrative matters, review and/or approval of financial matters, assisting the chair in the annual evaluation of the performance of the executive director, recommending to the board the hiring/firing of the executive director, and review and approval of personnel policies. The executive committee shall act on administrative matters on behalf of the board between meetings. Eligibility to Serve as COIC Officers: The chair and vice chair must be elected officials. The chair and vice chair shall not serve more than three consecutive years. Since incumbent Chair Carr and Vice Chair Unger have served two consecutive years in their roles, they are eligible for re-election in 2016.