Central Oregon Intergovernmental Council BOARD AGENDA

Transcription

1 Central Oregon Intergovernmental Council BOARD AGENDA Central Oregon Intergovernmental Council, Thursday, August 4, 2016, at 5:30 p.m., City of Redmond Public Works Department. 1. Call to Order and Introductions 2. Public Comment 3. Consent Agenda (A) a. Approval of Board Minutes of June 2, 2016 (A) Attachment A b. Financial Report, June 2016 (A) Attachment B c. Staff Report, July 2016 (A) Attachment C d. Cascades East Transit Monthly Management Report and (A) Attachment D Cascades East Ride Center Monthly Management Report, June Administrative a. Approve COIC Budget Policy (A) Attachment E Joe Checketts, Staff Accountant 6. Program Updates a. Capacity Fund Request FoodCorps Program (A) Attachment F Kiley Rucker Clamons, Program Coordinator b. Approve CET Route Changes Route 11 & 12 (A) Attachment G Jackson Lester, Senior Transit Planner c. ORS 190 Strategy Updates Attachment H Karen Friend, Interim Executive Director & Transportation Manager d. Capacity Fund Request ORS 190 Political Consultant (A) Attachment I Karen Friend, Interim Executive Director & Transportation Manager e. CET Bus Advertising Revenue Services RFP Attachment J Judy Watts, Outreach and Engagement Administrator f. Workforce Programs Update Ann Delach, E&T Adult Programs Manager Kevin Bradley, E&T Youth Programs Manager 7. Executive Director Recruitment Update 8. Executive Director Report 9. Other Business/Announcements Attachment K 10. Adjourn 334 NE Hawthorne Ave, Bend, OR (541) Fax: (541) Office Locations: Bend, Klamath Falls, Lakeview, La Pine, Madras, Prineville, Redmond

2 Attachment A Central Oregon Intergovernmental Council Minutes for June 2, 2016 City of Redmond Public Works Department 243 E. Antler Ave Redmond COIC Board Members: Alan Unger, Deschutes County; Wayne Fording, Jefferson County; Sally Russell, City of Bend; Bill Montgomery, City of Madras; Ken Mulenex, City of La Pine; Jay Patrick, City of Redmond; David Asson, City of Sisters; Lonny Macy, Confederated Tribes of Warm Springs; Jim Wilson, Appointed member. Guests: James Hutchings and Ed Steele, Cascades East Transit Drivers; Ronnie Burnett, Paratransit Services. COIC Staff: Scott Aycock, Economic Development Manager; Kevin Bradley, Youth Programs Manager; Bill Caram, Fiscal and Administrative Services Manager; Joe Checketts, Staff Accountant; Ann Delach, Adult Programs Manager; Jane Foote, Human Resources Manager; Marty Hopper, CET Operations Manager; Ray Law, CET Operations Assistant/Trainer; Jim MacKinnon, Loan Department Manager; Drew Orr, Transportation Business Administrator; Laura Skundrick, Executive Assistant; Andrew Spreadborough, Executive Director; Judy Watts, Outreach and Engagement Administrator. Introductions Vice Chair Unger called the meeting to order at 5:41 pm and introductions were made. Public Comment None. Consent Agenda Ms. Russell moved to approve the consent agenda. a. Approval of Executive Committee Minutes of May 5, 2016 b. Approval of Board Minutes of May 5, 2016 c. Financial Report, April 2016 d. Staff Reports, May 2016 e. Cascades East Transit & Cascades East Ride Center and Monthly Management Report, April 2016 Commissioner Fording seconded. Motion carried unanimously. Presentation Recognize Cascades East Transit Drivers of the Year Ms. Friend introduced the staff members who developed the drivers of the year program to recognize and appreciate hard working staff. Mr. Law listed criteria for the award, explaining that Mr. Hutchings on the Bend system and Mr. Steele on Community Connector both finished first in their respective fields. Ms. Friend added there are a total of 60 drivers eligible for these awards. Mr. Burnett introduced Mr. Hutchings, a great performer for CET who s been with the system since He provides great service and is always willing to help new drivers and dispatch when needed. He s developed great relationships with his passengers, is a pleasure to work with, and was accident-free during 2015 and 11 of his 13 years of service. Mr. Burnett thanked Mr. Hutchings for his services, and Mr. Hutchings expressed his love for his job and the people and clients he works with. Mr. Hopper introduced Mr. Steele, who s been with CET since the beginning of the rural service, for 6.5 years. Passengers on Mr. Steele s routes had nothing but compliments, appreciating his care for passengers, safe driving and especially his skills during the winter months when conditions are tough. Mr. Hopper thanked Mr. Steele for all of his hard work. Mr. Spreadborough presented Mr. Hutchings and Mr. Steele with plaques for excellent and dedicated customer service, and thanked them for their work. Administrative Review Outcomes of East Cascades Workforce Investment Board (ECWIB) COIC Minutes June 2, 2016 Page 1 of 4

3 Attachment A Mr. Spreadborough explained COIC had responded to ECWIB s RFPs for both the Youth and Adult/Dislocated Worker programs in both Central and South-Central Oregon. He stated COIC was successful in all four program areas. This serves as a testament to the great staff at COIC and very strong track record of success. Ms. Delach reiterated the proposal showcased the great work COIC staff does year after year. Vice Chair Unger agreed, stating COIC s impressive state-wide statistics are unrivaled, and continuity within the programs is also positive. Resolution #277 and #278 Approval of General Funds Supplemental Budget and Appropriations for FY Resolution #279 and #280 Adoption of Annual Budget and Appropriations for FY Mr. Caram stated that the COIC Budget Committee recommended approval of the proposed FY supplemental budget as well as upcoming FY budget. After explanation and discussion of Resolutions # , the following motions were made: Resolution #277 Adopting the Supplemental Budget BE IT RESOLVED, that the Board of Directors of the Central Oregon Intergovernmental Council hereby adopts the supplemental budget proposed by the Budget Officer of Central Oregon Intergovernmental Council for the fiscal year in the amount of $23,079,338 in general funds and $2,349,792 in special funds at the regular meeting of the Board on June 2, BE IT FINALLY RESOLVED, that the chair of the Board files this Resolution with the Oregon Department of Revenue on or before July 15, Resolution #278 Making Supplemental Appropriations BE IT RESOLVED, that the amounts for the fiscal year beginning July 1, 2015, and for the purposes shown below are hereby appropriated as follows: General Funds Personal Services $9,352,510 Materials and Services 9,936,364 Capital Outlay 2,121,113 Transfers and Contingency 1,529,427 Debt Service 139,923 Funds Total $23,079,338 Special Funds EDA Revolving Loan Fund, Round #1 $192,301 EDA Revolving Loan Fund, Round #2 271,762 EDA Revolving Loan Fund, Round #3 406,206 Intermediary Relending Program 1,006,850 Local Job Creation 50,160 Hawthorne Building Funds 196,141 Antler-Bear Creek Building Funds 226,372 Special Funds Total $2,349,792 BE IT FINALLY RESOLVED, that the chair of the Board files this Resolution with the Oregon Department of Revenue on or before July 15, Mr. Asson moved to approve Resolutions #277 and #278 as presented, Mr. Wilson seconded. Motion carries unanimously. Resolution #279 Adopting the Budget BE IT RESOLVED, that the Board of Directors of the Central Oregon Intergovernmental Council hereby adopts the annual budget approved by the Budget Committee of the Central Oregon Intergovernmental Council for the fiscal year in the amount of $23,742,796 in general funds and $2,094,462 in special funds at the regular meeting of the Board on June 2, BE IT FINALLY RESOLVED, that the chair of the Board files this Resolution with the Oregon Department of Revenue on or before July 15, COIC Minutes June 2, 2016 Page 2 of 4

4 Attachment A Resolution #280 Making Appropriations BE IT RESOLVED, that the amounts for the fiscal year beginning July 1, 2016, and for the purposes shown below are hereby appropriated as follows: General Fund Personal Services $9,800,792 Materials and Services 8,702,980 Capital Outlay 3,521,814 Operating Contingencies 1,577,287 Debt Service 139,924 Fund Total $23,742,796 Special Funds EDA Revolving Loan Fund, Round #1 $246,926 EDA Revolving Loan Fund, Round #2 129,078 EDA Revolving Loan Fund, Round #3 295,571 Intermediary Relending Program 861,659 Local Job Creation 60,041 Hawthorne Building Funds 220,778 Antler-Bear Creek Building Funds 280,409 Special Funds Total $2,094,462 BE IT FINALLY RESOLVED, that the chair of the Board files this Resolution with the Oregon Department of Revenue on or before July 15, Mr. Asson moved to approve Resolutions #279 and #280 as presented, Ms. Russell seconded. Motion carries unanimously. Program Items Request for Endorsement of Legislative Concept for CET Regional Governance Mr. Spreadborough introduced this concept as part of a long term goal for a dedicated stable funding source for CET and provided an update on the process, explaining COIC is currently seeking the Board s re-endorsement of a proposed legislative concept that would provide the tools for COIC to pursue voter-approved funding for CET in one or more communities. Mr. Aycock reviewed possible approaches to establishing a dedicated funding source. He detailed how the proposed legislative change would allow COIC to retain the regional system, would provide economies of scale, and would ensure cities and counties remain the governing body for the transit system as they are now. Conversely, he explained the other option to develop a separate transportation district in Central Oregon would fragment the transit system and create a new transit government entity. Mr. Aycock described several changes made to the proposed concept based on feedback received, then asked for questions or discussion. Mr. Montgomery requested COIC staff visit Madras City Council to explain the proposal. Mr. Aycock assured the Board the expectation is to visit each city and county to provide information and materials. Mr. Wilson asked if achieving change to ORS 190 will pose as difficult as during the last legislative session. Mr. Aycock said that the feedback provided by legislators has proven useful for refinement of the concept. Additionally, the 2017 session may provide opportunities for transportation policy work due to the high legislative priority being placed on a statewide transportation bill. The Board decided not to vote on the proposal at this meeting. Vice Chair Unger stated COIC will provide updates at future meetings and then will vote after having received more information. Ms. Russell noted that the strength in the current transit system is the connectivity between the Bend system and other communities rather than having segregated systems. Retaining that would be a huge benefit as a result of this proposal. Mr. Spreadborough agreed that integrated regional system is what is unique about the CET system as compared to elsewhere in the state. Executive Director Report COIC Minutes June 2, 2016 Page 3 of 4

5 Attachment A Mr. Spreadborough mentioned an opportunity for COIC to help WEBCO, a county-formed intergovernmental organization with a focus on behavioral health and early learning, education and wellness. Mr. Spreadborough has worked with WEBCO s leadership to determine if COIC can support the organization through providing administrative, budget and other support. More information will follow at subsequent meetings. Mr. Spreadborough read aloud an from Mt. Bachelor leadership, expressing appreciation to Ms. Friend and her staff for the Mt. Bachelor services provided by Cascades East Transit, and for the successful partnership that has developed. Mr. Spreadborough ended the meeting by informing the Board he has informed the COIC executive committee that he will be resigning as COIC Executive Director to pursue new opportunities, and thanked the Board for their support over the years. Board members expressed their gratitude toward Mr. Spreadborough for his work and successful programs he s helped build during his time at COIC. Other Business/Announcements Adjourn As there was no further business to discuss, Vice Chair Unger adjourned the meeting at 6:41pm. COIC Minutes June 2, 2016 Page 4 of 4

6 Attachment B CENTRAL OREGON PAGE 1 INTERGOVERNMENTAL COUNCIL FISCAL YEAR Jun-16 GENERAL FUND RESOURCES BOARD APPROVED PRORATED YEAR TO DATE BUDGET BUDGET REVENUE $ BUDGET % BUDGET (Beginning Balance) FY % 6/30/2016 YTD YTD Net Working Capital 1,508,598 1,613, , % Job Training Reserves $310,346 Transportation $563,517 Ec. Dev. Planning $52,960 Ec. Dev. Loans $395,003 Charges for Services EDA Round 1 Fund 15,218 15,218 14,184 (1,034) 93.20% EDA Round 2 Fund 34,997 34,997 31,949 (3,048) 91.29% EDA Round 3 Fund 41,635 41,635 33,314 (8,321) 80.01% Local Job Creation Fund 3,133 3,133 2,970 (163) 94.79% Or. Business Development Corp. 204, , ,952 (29,028) 85.84% USDA/Intermediary Relending RLF 67,612 67,612 62,408 (5,204) 92.30% Grants/Contracts With Other Agencies State Government DHS 3,454,857 3,454,857 3,042,300 (412,557) 88.06% Pacific Source CCO Contract 3,084,640 3,084,640 2,772,413 (312,227) 89.88% OR Department of Transportation 3,067,169 3,067,169 2,053,857 (1,013,312) 66.96% OR Dept of Forestry 5,000 5,000 3,301 (1,699) 66.02% Oregon Youth Conservation Corp 29,571 29,571 15,724 (13,847) 53.17% Local Government Deschutes County 628, , ,608 (47,736) 92.40% Jefferson County 162, , ,310 15, % Crook County 224, , ,407 (8,860) 96.05% City of Bend 1,790,477 1,790,477 1,646,959 (143,518) 91.98% Other Local Government 877, , ,895 (25,910) 97.05% School District Income 1,800,000 1,800,000 1,625,531 (174,469) 90.31% Federal Government EDA 75,000 75,000 78,501 3, % US Dept of Agriculture 228, , ,501 (94,711) 58.50% US Dept of Transportation 1,548,326 1,548,326 1,133,937 (414,389) 73.24% ECWIB/COWC WIOA - Adult 1B 594, , ,021 (28,040) 95.28% WIOA - Youth 1B 645, , ,038 (120,766) 81.30% WIOA - Dislocated Worker 1,063,952 1,063, ,035 (231,917) 78.20% Meyer Memorial Trust 208, , ,386 (34,677) 83.33% Ford Family Foundation 16,608 No Budget No Budget Central Oregon Council on Aging 190, , ,000 (15,000) 92.11% High Desert Food & Farm Alliance 10,000 10,000 0 (10,000) 0.00% Nature Conservancy 12,000 12,000 0 (12,000) 0.00% LLI 2,000 2,000 0 PAC (646) 0.00% COFSF Foundation 55,469 55,469 0 (55,469) 0.00% Use of Money & Fees Interest on Investments 20,830 20,830 19,428 (1,402) 93.27% Other Misc. Job Training/Project Income 120, ,000 24,747 (95,253) 20.62% Charges for Services* 275, ,806 *1 283,462 7, % Misc. Transportation (336) 0.00% Bus Fares 831, ,775 1,183, , % Rent Income 196, , ,027 (0) % TOTAL RESOURCES 23,079,338 23,079,338 20,261,419 (2,817,919) 87.79%

7 Attachment B CENTRAL OREGON PAGE 2 INTERGOVERNMENTAL COUNCIL GENERAL FUND EXPENDITURES FISCAL YEAR BOARD APPROVED PRORATED YEAR TO DATE BUDGET BUDGET EXPENDITURES $ BUDGET % BUDGET FY % 6/30/2016 YTD YTD Personal Services Executive Director 112, , ,233 (2,056) 98.17% Senior Management Team Deputy Director 104, , ,050 5, % Loan Manager 101, , ,537 (1,431) 98.60% Community & Econ Dev Manager 77,712 77,712 79,704 1, % Program Managers - E & T 254, , ,828 (51,018) 79.98% Fiscal & Administrative Manager 84,021 84,021 83,978 (43) 99.95% Human Resources Manager 66,323 66,323 69,090 2, % Program Facilitators Program Administrators - E.D. 107, , , % Program Administrators - Transportation 224, , ,791 24, % Loan Officer 77,712 77,712 76,903 (809) 98.96% Program Staff Employment Counselor 1,253,550 1,253,550 1,124,380 (129,170) 89.70% Staff Accountant 45,388 45,388 46, % Accounting Coordinator 69,542 69,542 72,223 2, % Human Resource Coordinator 60,162 60,162 60, % Executive Assistant 42,576 42,576 43,681 1, % Classroom Instructor - Lead 122, , ,443 (4,733) 96.13% Classroom Instructor 481, , ,399 16, % Classroom Aide 18,068 18,068 17,618 (450) 97.51% Program Planner - E&T 61,516 61,516 64,111 2, % Program Coordinators - E&T 130, , ,799 4, % Program Coordinator - ED 22,581 No Budget No Budget Program Coordinator - Transit 0 No Budget No Budget Volunteer Coordinator - Transit 39,568 39,568 27,745 (11,823) 70.12% Outreach and Engagement Coordinator 58,933 58,933 58,111 (822) 98.61% Technical Support IT Support 45,159 45,159 40,685 (4,474) 90.09% Program Assistant - E&T 147, , ,444 8, % Program Assistant - CED 258, , ,334 (89,760) 65.22% Operations Assistant--Transit 150, , ,966 (38,762) 74.28% Payroll Specialist 38,229 38,229 41,185 2, % Loan Servicing Clerk 25,293 25,293 25, % Network Administrator 53,928 53,928 55,348 1, % Support Customer Service Reps 649, , ,926 13, % Drivers 597, , ,849 (11,040) 98.15% Vehicle Washers 127, , ,236 (8,822) 93.06% Clerical Receptionist 48,388 48,388 40,216 (8,172) 83.11% Bus Mechanic 40,298 40,298 46,386 6, % Temporary Summer Crew Leaders 11,540 11,540 11,176 (364) 96.84% ***SUB-TOTAL*** 5,788,204 5,788,204 5,543,023 (245,181) 95.76% Merit Increases COLA Increases 0 0 Vacation Buyout/Longevity/O.T. Expense 0 0 Payroll Expense Medical/Life/Dental Insurance & LTD 2,019,100 2,019,100 1,964,176 (54,924) 97.28% Public Employes Retirement 853, , ,810 (39,866) 95.33% F. I. C. A. 407, , ,706 (1,161) 99.72% Workers Compensation 145, , ,253 (42,778) 70.50% Unemployment Insurance 138, , ,717 (9,914) 92.85% TOTAL PERSONAL SERVICES 9,352,509 9,352,509 8,958,684 (393,825) 95.79%

8 Attachment B PAGE 3 CENTRAL OREGON GENERAL FUND EXPENDITURES INTERGOVERNMENTAL COUNCIL FISCAL YEAR BOARD APPROVED PRORATED YEAR TO DATE BUDGET BUDGET EXPENDITURES $ BUDGET % BUDGET FY % 6/30/2016 YTD YTD Materials and Services Rent 579, , , % Telephone 125, , ,520 3, % Utilities/Janitorial 247, , ,891 (9,610) 96.12% Supplies/Printing School District/ Crews 14,972 14,972 17,887 2, % General Supplies 276, , ,294 (18,445) 93.34% Furnishings & Equipment 166, , ,903 (18,023) 89.20% Printing 33,088 33,088 26,650 (6,438) 80.54% Postage 16,088 16,088 14,415 (1,673) 89.60% Subscriptions 3,246 3,246 2,513 (733) 77.43% Fees/Dues 304, , ,114 (35,062) 88.47% Advertising 5,495 5,495 5,336 (159) 97.10% Office Equipment Lease Expense 9,829 9,829 9,472 (357) 96.37% Repair and Maintenance Office Equipment 10,455 10,455 9,588 (867) 91.71% Vehicles 551, , ,132 (375,653) 31.92% Other 30,651 30,651 21,920 (8,731) 71.52% Insurance 133, , ,341 (15,913) 88.06% Services Legal 25,064 25,064 22,905 (2,159) 91.39% Auditing 37,901 37,901 25,794 (12,107) 68.06% Security Services 47,559 47,559 49,258 1, % Consulting Computer Network 51,044 51,044 0 (51,044) 0.00% Telephone Systems 4,773 4,773 5, % Contracting 5,652,679 5,652,679 4,591,977 (1,060,702) 81.24% Pass Through 92,298 92,298 81,145 (11,153) 87.92% Drug Testing 4,885 4,885 3,679 (1,206) 75.31% Other (129) 0.00% Training/Travel Operational 99,616 99, ,506 8, % Staff Training/Education 8,187 8,187 11,550 3, % Employee Bus Pass 12,121 12,121 11,018 (1,103) 90.90% Crew Travel 28,436 28,436 11,860 (16,576) 41.71% Fuel Expense - Transportation 604, , ,298 (278,020) 53.99% Board Operations 0 0 No Budget No Budget Cost of Goods Sold Hawthorne Market 88,189 88,189 79,763 (8,426) 90.45% ***SUB-TOTAL*** 9,266,712 9,266,712 7,353,813 (1,912,899) 79.36% Job Training/Services Client WIOA 555, , ,684 (19,135) 96.56% School Districts/Crews 77,000 77,000 36,830 (40,170) 47.83% DHS 36,832 36,832 34,078 (2,754) 92.52% TOTAL MATERIALS AND SERVICES 9,936,363 9,936,363 7,961,405 (1,974,958) 80.12%

9 Attachment B PAGE 4 CENTRAL OREGON GENERAL FUND EXPENDITURES INTERGOVERNMENTAL COUNCIL FISCAL YEAR BOARD APPROVED PRORATED YEAR TO DATE BUDGET BUDGET EXPENDITURES $ BUDGET % BUDGET FY % 6/30/2016 YTD YTD Capital Outlay Equipment Computer 72,229 19, % Software % Furnishings & Equipment 111, ,174 64,885 (46,289) 58.36% Vehicles 1,937,710 1,937,710 1,858,880 (78,830) 95.93% Leasehold Improve / Real Prop. 0 19,650 No Budget No Budget Proceeds from Sale of Capital 0-2,650 No Budget No Budget TOTAL CAPITAL OUTLAY 2,121,113 2,121,113 1,960,532 (160,581) 92.43% Debt Service Principal 87,549 87,549 50,454 (37,095) 57.63% Interest 52,374 52,374 51,437 (937) 98.21% TOTAL DEBT SERVICE 139, , ,891 (38,032) 72.82% EXPENDITURES BEFORE CONTINGENCY 21,549,908 21,549,908 18,982,512 (2,567,396) 88.09% Transferred to Other Funds Operating Contingency 1,529,427 1,529,427 0 (1,529,427) 0.00% TOTAL TRANSFERS & CONTINGENCY 1,529,427 1,529,427 0 (1,529,427) 0.00% Unappropriated Ending Balance TOTAL GENERAL FUND EXPENDITURES 23,079,335 23,079,335 18,982,512 (4,096,823) 82.25%

10 Attachment B Actual to Budget Variance Notations / Explanations PAGE 5 GENERAL FUND RESOURCES LINE ITEM Notation For the Fiscal Period Ending 6/30/2016 Explanation Charges for Services *1 Revenue from the new CCO program for our brokered medical rides was budgeted here but is now being tracked on its own budget line "PacificSource CCO Contract".

11 Attachment B CENTRAL OREGON PAGE 6 INTERGOVERNMENTAL COUNCIL GENERAL FUND EXPENDITURES FOR THE PERIOD ENDING 6/30/2016 BY CATEGORY FISCAL YEAR TOTAL PRORATED CASH CASH CASH CASH BUDGET BUDGET EXPENSES EXPENSES EXPENSES EXPENSES FY % 6/30/2016 JOB TRNG. EC.DEV. TRANSIT Personal Services Salaries 5,788,204 5,788,204 5,543,023 2,604, ,047 2,442,786 Fringe Benefits 3,564,305 3,564,305 3,415,662 1,528, ,448 1,630,482 TOTAL PERSONAL SERVICES 9,352,509 9,352,509 8,958,684 4,132, ,494 4,073,268 Materials and Services Office Support 1,463,868 1,463,868 1,425, ,958 77, ,212 Fees/Advertising 319, , ,450 88,388 17, ,946 Repairs and Maintenance 592, , ,640 20,438 3, ,172 Insurance 133, , ,341 23,254 3,446 90,641 Professional Services 5,916,332 5,916,332 4,779,925 39, ,788 4,590,421 Travel/Training (Bus Fuel) 752, , ,232 93,621 11, ,403 COGS Market 88,189 88,189 79, ,763 Client Services 669, , , , TOTAL MATERIALS AND SERVICES 9,936,363 9,936,363 7,961,405 1,596, ,880 6,102,558 Capital Outlay Equipment Computer 72,229 72,229 19, ,767 Software Furnishings & Equipment 111, ,174 64, ,885 Vehicles 1,937,710 1,937,710 1,858, ,858,880 Leasehold Improve / Real Prop , ,650 Proceeds from Sale of Capital 0 0 (2,650) 0 0 (2,650) TOTAL CAPITAL OUTLAY 2,121,113 2,121,113 1,960, ,960,532 Debt Service Principal 87,549 87,549 50, Interest 52,374 52,374 51, TOTAL DEBT SERVICE 139, , , Transferred to Other Funds Operating Contingency 1,529,427 1,529, TOTAL TRANSFERS & CONTINGENCY 1,529,427 1,529, Unappropriated Ending Balance TOTAL SUMMARY 23,079,335 23,079,335 18,982,512 5,729,889 1,014,374 12,136,358

12 Attachment B CENTRAL OREGON PAGE 7 INTERGOVERNMENTAL COUNCIL SUPPLEMENTAL REPORT FISCAL YEAR ECONOMIC DEVELOPMENT ACTIVITIES BOARD APPROVED PRORATED YEAR TO DATE BUDGET BUDGET ACTUAL $ BUDGET % BUDGET ***RESOURCES*** FY % 6/30/2016 YTD YTD Beginning Fund Balance 447, , , % Charges for Services Revolving Loan Funds Program Income EDA Round 1 Fund 20,517 20,517 14,184 (6,333) 69.13% EDA Round 2 Fund 32,066 32,066 31,949 (117) 99.64% EDA Round 3 Fund 41,635 41,635 33,314 (8,321) 80.01% Local Job Creation Fund 3,133 3,133 2,970 (163) 94.79% OR Business Development Corp. 212, , ,952 (36,122) 82.97% USDA/Intermediary Relending RLF 58,150 58,150 62,408 4, % Contracts with Other Agencies Deschutes County 15,823 15,823 13,321 (2,502) 84.19% Jefferson County 26,513 26,513 30,031 3, % Crook County 6,682 6,682 34,563 27, % City of Bend 37,306 37,306 66,390 29, % Other Local Government 14,346 14,346 11,547 (2,799) 80.49% Grants from Other Agencies Federal Government EDA 75,000 75,000 78,501 3, % US Dept of Agriculture 228, ,212 57,250 (170,962) 25.09% Federal Emergency Management Agency 0 0 No Budget No Budget State of Oregon Department of Transportation 82,704 82,704 16,750 (65,954) 20.25% Oregon AGORA 0 0 No Budget No Budget Oregon Dept of Land Conservstion & Dev No Budget No Budget Oregon Department of Forestry 5,000 5,000 2,318 (2,682) 46.37% Oregon Department of Energy 0 0 No Budget No Budget No Budget No Budget No Budget No Budget Meyer Memorial Trust 64,000 64, , , % Ford Family Foundation 16,608 No Budget No Budget Misc. 11,532 11, , , % High Desert Food & Farm Allicance 10,000 10,000 0 (10,000) 0.00% PAC (646) 0.00% Nature Conservancy 5,000 5,000 0 (5,000) 0.00% LLI 2,000 2,000 0 (2,000) 0.00% Use of Money & Fees Interest on Investments 3,085 3,085 5,373 2, % Cascade East Transit Match 0 37,083 No Budget No Budget Bend MPO Local Vision 0 0 No Budget No Budget TOTAL CURRENT FISCAL YEAR 955, ,424 1,016,531 61, % TOTAL RESOURCES 1,403,386 1,403,386 1,462,665 59, % ***EXPENDITURES*** Personal Services 752, , , % Materials & Services 203, , ,880 58, % Debt Service No Budget No Budget Capital Outlay No Budget No Budget TOTAL PERSONAL, MATERIALS & SERVICES, CAPITAL OUTLAY 955, ,340 1,014,374 59, % Operating Contingency 451, ,085 0 (451,085) 0.00% TOTAL EXPENDITURES 1,406,425 1,406,425 1,014,374 (392,051) 72.12%

13 Attachment B CENTRAL OREGON PAGE 8 INTERGOVERNMENTAL COUNCIL SUPPLEMENTAL REPORT FISCAL YEAR TRANSPORTATION ACTIVITIES BOARD APPROVED PRORATED YEAR TO DATE BUDGET BUDGET ACTUAL $ BUDGET % BUDGET ***RESOURCES*** FY % 6/30/2016 YTD YTD Beginning Fund Balance 563, , , % Grants/Contracts with Other Agencies State of Oregon Department of Human Services 955, ,213 1,853, , % Department of Transportation 2,984,465 2,984,465 2,037,108 (947,357) 68.26% County and Local Government Deschutes County 368, , , , % Jefferson County 78,000 78, ,279 70, % Crook County 115, , ,844 65, % City of Bend 1,417,205 1,417,205 1,580, , % Other Local Government 672, , , , % Federal Government FTA 8,999 US Dept of Transportation 1,334,587 1,334,587 1,124,938 (209,649) 84.29% Central Oregon Council on Aging 60,000 60, , , % Use of Money & Fees Interest on Investments 4,547 4,547 10,309 5, % Pacific Source CCO 2,772,413 No Budget No Budget Misc. Transportation (336) 0.00% Bus Fares 831, ,775 1,183, , % Charges for Services 3,113,846 3,113,846 94,729 (3,019,117) 3.04% TOTAL CURRENT FISCAL YEAR 11,935,754 11,935,754 12,577, , % TOTAL RESOURCES 12,499,271 12,499,271 13,433, , % ***EXPENDITURES*** Personal Services 3,825,274 3,825,274 4,073, , % Materials & Services 6,038,191 6,038,191 6,102,558 64, % Capital Outlay 2,021,808 2,021,808 1,960,532 (61,276) 96.97% TOTAL PERSONAL, MATERIALS & SERVICES, CAPITAL OUTLAY 11,885,273 11,885,273 12,136, , % Operating Contingency 637, ,788 0 (637,788) 0.00% TOTAL EXPENDITURES 12,523,061 12,523,061 12,136,358 (386,703) 96.91%

14 Attachment B CENTRAL OREGON SUPPLEMENTAL REPORT PAGE 9 INTERGOVERNMENTAL COUNCIL FISCAL YEAR JOB TRAINING ACTIVITIES BOARD APPROVED PRORATED YEAR TO DATE RESOURCES BUDGET BUDGET ACTUAL $ BUDGET % BUDGET FY % 6/30/2016 YTD YTD ***RESOURCES*** Beginning Fund Balance 310, , % Contracts with Other Agencies State Government DHS 1,394,182 1,394,182 1,189,238 (204,944) 85.30% School District Income 1,475,000 1,475,000 1,625, , % Oregon Youth & Conservation Corp 29,571 29,571 15,724 (13,847) 53.17% ECWIB WIOA - Adult 1B 855, , ,021 (289,502) 66.16% WIOA - Youth 1B 803, , ,038 (278,933) 65.31% WIOA - Dislocated Worker 1,307,036 1,307, ,035 (475,001) 63.66% Use of Money & Fees Interest on Investments 2,540 2,540 3,745 1, % Other Program Income Misc. Income/Projects 120, , ,998 (19,002) 84.16% TOTAL CURRENT FISCAL YEAR 5,987,823 5,987,823 4,858,329 (1,129,494) 81.14% TOTAL RESOURCES 6,298,169 6,298,169 5,169,272 (1,128,897) 82.08% ***EXPENDITURES*** Personal Services 4,511,112 4,511,112 4,132,922 (378,190) 91.62% Materials & Services 1,474,170 1,474,170 1,596, , % Capital Outlay No Budget No Budget Debt Service % TOTAL PERSONAL, MATERIALS & SERVICES, CAPITAL OUTLAY 5,985,282 5,985,282 5,729,889 (255,393) 95.73% Operating Contingency 312, ,886 0 (312,886) 0.00% TOTAL EXPENDITURES 6,298,168 6,298,168 5,729,889 (568,279) 90.98%

15 Attachment B CENTRAL OREGON INTERGOVERNMENTAL COUNCIL FISCAL YEAR Appendix C PAGE 10 SPECIAL REVENUE FUNDS BOARD APPROVED YEAR TO DATE BUDGET ACTUAL $ BUDGET % BUDGET FY /30/2016 YTD YTD Beginning Cash 1,532, ,574, , % Resources Revolving loan collections 191, , (30,993) 83.83% Principal write-off No Budget No Budget Loan Packaging/Servicing 11, , (2,203) 81.08% Interest on revolving loans 185, , (6,575) 96.46% Interest on investments 5, , (1,669) 70.12% Total Resources 1,927, ,927, (146) 100.0% Requirements Contract Services 155, , (10,677) 93.13% Project Advances No Budget No Budget Business loans 700, , (202,500) 71.07% Interest on COIC Loans 12, , (1,061) 91.65% Principal Repayment 96, , (167) 99.83% Operating contingency 962, (962,596) 0.00% Total Requirements 1,927, , (1,177,000) 38.93% Ending Cash $0.00 $1,176, No Budget No Budget

16 Attachment B CENTRAL OREGON INTERGOVERNMENTAL COUNCIL ECONOMIC DEVELOPMENT JURISDICTIONAL DUES ACTIVITY Capacity Fund Balance as of June 30, 2016 Page 11 PRIOR YEAR CARRY FORWARD 0.67 CURRENT YEAR CONTRIBUTIONS Deschutes County 13, Jefferson County 3, Crook County 2, City of Culver City of Prineville 2, City of La Pine City of Metolius City of Sisters City of Madras 1, City of Redmond 6, City of Bend 19, TOTAL FY15-16 CONTRIBUTIONS 50, TOTAL FUNDS AVAILABLE FY , BOARD MTG FY15-16 EXPENDITURES NOTES DATE APPRVD Solid Woods Projects $10, /05/2015 Oregon Transportation Forum Membershi $2, /03/2015 Local Food/Farm-to-School Grant $6, /03/2015 City-County Administrator Forum $10, /04/2016 Wild Horse Plan $5, /03/2016 EDA Planning Grant and Agora $10, /07/2016 TOTAL FY15-16 EXPENDITURES 43, PROJECTED FUND BALANCE AT YEAR END 6, CAPACITY FUND CONSIDERATIONS The proposed project is appropriate for COIC The project falls within the scope of the COIC purpose statements The project is of regional significance OTHER CRITERIA Creates economies of scale Leverages additional resources Supports regional coordination

17 Attachment B CENTRAL OREGON INTERGOVERNMENTAL COUNCIL FISCAL YEAR PAGE 12 BUILDING FUNDS BOARD APPROVED PRORATED YEAR TO DATE BUDGET BUDGET ACTUAL $ BUDGET % BUDGET FY % 6/30/2016 YTD YTD Beginning Cash $214, $167, (46,650) 78.25% Resources Rental Income 196, , , % Total Resources 410, , , (46,650) 88.64% Debt Service Principal Payments 87, , , (4,267) 95.13% Interest Expense 52, , , (937) 98.21% Operating Contingency 139, , (139,923) 0.00% Total Debt Service 279, , , (145,127) 48.14% Ending Cash $130, $130, $229, ,477 $1.75

18 CENTRAL OREGON INTERGOVERNMENTAL COUNCIL FUND TO DATE JULY 1, 2015 JUNE 30, 2016 Attachment B PORTFOLIO STATEMENT COIC ROUND #1 7/1/2015 SOURCES USES 6/30/2016 BEGINNING OF FUNDS: OF FUNDS: ENDING BALANCE 6/30/2016 6/30/2016 BALANCE CASH AVAILABLE 134, Prior Year Interest Receivable 1, Prior Year Fees Receivable 0.00 Principal Repayment 39, Repayment Interest 18, Penalty/Loan Fees Income Invested Interest Income Charges for Services 15, Notes Transferred From Other Funds Notes Transferred To Other Funds Loans Advanced 134, , , , /1/2015 6/30/2016 NOTES RECEIVABLE Beginning Principal Principal Ending Interest Fees/ Balance Advances Repayment Balance Payments Penalties Electrical Mechanics, Inc. dba Waddell EM 1, , LOHA Investments dba Marshall's Auto 18, , , , Jay T's Hair Parlor 25, , , , Primal Cuts Meat Market, LLC 62, , , , Cascade Rack, LLC 132, , , , Vintage Cottage 30, , , , TOTAL 270, , , , /1/2015 6/30/2016 RECEIVABLES Beginning Ending Balance Increases Decreases Write Off Balance Interest 1, , Late & Loan Fees TOTAL 1, , PORTFOLIO BALANCE 405, , Loans Approved Not Disbursed: 0.00 Loan Portfolio Reports meeting.xlsx

19 CENTRAL OREGON INTERGOVERNMENTAL COUNCIL FUND TO DATE JULY 1, 2015 JUNE 30, 2016 Attachment B PORTFOLIO STATEMENT COIC ROUND #2 7/1/2015 SOURCES USES 6/30/2016 BEGINNING OF FUNDS: OF FUNDS: ENDING BALANCE 6/30/2016 6/30/2016 BALANCE CASH AVAILABLE 202, Prior Year Interest Receivable 1, Prior Year Fees Receivable Principal Repayment 31, Repayment Interest 39, Penalty/Loan Fees Income 3, Invested Interest Income Charges for Services 34, Notes Transferred From Other Funds Notes Transferred To Other Funds Loans Advanced 200, , , , , /1/2015 6/30/2016 NOTES RECEIVABLE Beginning Principal Principal Ending Interest Fees/ Balance Advances Repayment Balance Payments Penalties Barnes dba Gone Fishing 27, , , , Anthony & Trina Baker 31, , , , ILA Grace dba Dana Signs 103, , , , Concept Retail Syncopation, Inc 44, , , , Campbell Algar Enterprises 97, , , , Peaks Investment Group, LLC 102, , , , Birdie's Café, LLC 56, , , , David Flier 200, , , , , TOTAL 464, , , , , , /1/2015 6/30/2016 RECEIVABLES Beginning Ending Balance Increases Decreases Write Off Balance Interest 1, , Late Fees TOTAL 1, , PORTFOLIO BALANCE 668, , Loans Approved Not Disbursed: 0.00 Loan Portfolio Reports meeting.xlsx

20 CENTRAL OREGON INTERGOVERNMENTAL COUNCIL FUND TO DATE JULY 1, 2015 JUNE 30, 2016 Attachment B PORTFOLIO STATEMENT COIC ROUND #3 7/1/2015 SOURCES USES 6/30/2016 BEGINNING OF FUNDS: OF FUNDS: ENDING BALANCE 6/30/2016 6/30/2016 BALANCE CASH AVAILABLE 312, Prior Year Interest Receivable 1, Prior Year Fees Receivable 0.00 Principal Repayment 23, Repayment Interest 43, Penalty/Loan Fees Income 3, Invested Interest Income 1, Charges for Services 37, Notes Transferred From Other Funds Notes Transferred To Other Funds Loans Advanced 150, , , , , /1/2015 6/30/2016 NOTES RECEIVABLE Beginning Principal Principal Ending Interest Fees/ Balance Advances Repayment Balance Payments Penalties Strictly Organic Coffee Co. 102, , , , R.E.G. Properties, LLC 160, , , , Shawn Heather Armstrong/Panacea 246, , , , Primal Cuts Meat Market II 40, , , , The Meat Market 150, , , , , TOTAL 550, , , , , , /1/2015 6/30/2016 RECEIVABLES Beginning Ending Balance Increases Decreases Write Off Balance Interest 1, , Late Fees TOTAL 1, , PORTFOLIO BALANCE 864, , Loans Approved Not Disbursed: 0.00 Loan Portfolio Reports meeting.xlsx

21 CENTRAL OREGON INTERGOVERNMENTAL COUNCIL FUND TO DATE JULY 1, 2015 JUNE 30, 2016 Attachment B PORTFOLIO STATEMENT INTERMEDIARY RELENDING PROGRAM 7/1/2015 SOURCES USES 6/30/2016 BEGINNING OF FUNDS: OF FUNDS: ENDING BALANCE 6/30/2016 6/30/2016 BALANCE CASH AVAILABLE 881, Prior Year Interest Receivable 3, Prior Year Fees Receivable 0.00 Principal Repayment 55, Repayment Interest 75, Penalty/Loan Fees Income 2, Invested Interest Income 1, Charges for Services 69, Rural Development 109, Notes Transferred To Other Funds Interest Expense Loans Advanced 147, TOTAL CASH 881, , , , /1/2015 6/30/2016 NOTES RECEIVABLE Beginning Principal Principal Ending Interest Fees/ Balance Advances Repayment Balance Payments Penalties RG Remanufacturing/Robt Goss 100, , , , Iron King. Inc. & Vito Bartolotta 23, , , , Suttle Lake Resort & Marina 87, , Syncopation/Concept Retail 145, , , , Madras Point/Triple L Pizza 213, , , , Shawn Heather Armstrong /Panacea 245, , , , Kerry & Sue Fuller 135, , , , Jamie & Angel Roscoe Cowboy Dinner Tre 195, , , , Sean S & Onya K Remer 47, , , Asla Auto Parts, Inc 100, , , , TOTAL 1,146, , , ,238, , , /1/2015 6/30/2016 Beginning Ending Balance Increases Decreases Write Off Balance RECEIVABLES Interest 3, , Late Fees TOTAL 3, , PAYABLES Rural Development Principal 1,291, , ,194, Rural Development Interest 4, , , , TOTAL 1,295, , , ,197, PORTFOLIO BALANCE 736, , Loans Approved Not Disbursed: 0.00 Loan Portfolio Reports meeting.xlsx

22 CENTRAL OREGON INTERGOVERNMENTAL COUNCIL FUND TO DATE JULY 1, 2015 JUNE 30, 2016 Attachment B PORTFOLIO STATEMENT COIC LOCAL JOB CREATION 7/1/2015 SOURCES USES 6/30/2016 BEGINNING OF FUNDS: OF FUNDS: ENDING BALANCE 6/30/2016 6/30/2016 BALANCE CASH AVAILABLE 35, Prior Year Interest Receivable Prior Year Fees Receivable Principal Repayment 10, Repayment Interest 2, Penalty/Loan Fees Income Invested Interest Income Charges for Services 3, Transfers to IRP Notes Transferred To Other Funds Loans Advanced COIC Intermodal Cntr 35, , , , /1/2015 6/30/2016 NOTES RECEIVABLE Beginning Principal Principal Ending Interest Fees/ Balance Advances Repayment Balance Payments Penalties COIC Intermodal Center 79, , , , TOTAL 79, , , , /1/2015 6/30/2016 RECEIVABLES Beginning Ending Balance Increases Decreases Write Off Balance Interest Late Fees TOTAL PAYABLES IRP Commitment TOTAL PORTFOLIO BALANCE 114, , Loan Portfolio Reports meeting.xlsx

23 Attachment B CENTRAL OREGON INTERGOVERNMENTAL COUNCIL COUNTY REVOLVING LOAN FUND REPORT COUNTY: JEFFERSON AS OF: JUNE 30, 2016 NOTES RECEIVABLE: INTEREST LATE FEES CURRENT PAID PAID ORIGINAL PRINCIPAL CONTRACT CONTRACT BORROWER LOAN AMOUNT BALANCE TO DATE TO DATE ACTIVE LOANS: DAVID C. ALLEN, LLC, Attorney at Law 17, , BRICKHOUSE GROUP, LLC 210, , , , CHARLIE's PIZZA (HOHONSHELT) 45, , , MADRAS JEFFERSON CHAMBER 73, , MADRAS JEFFERSON CHAMBER 9, , PRECISION APPLICATIONS, LLC 60, , , THOMAS FORD 108, , , WOLFE TRUCKING 100, , , PAID LOANS (inactive): DOWNING CONSTRUCTION 31, , GREAT EARTH FOODS 40, , HACKMAN 80, , LOGAN INTERNATIONAL 96, , MADRAS ENTERPRISES 350, , , MADRAS MOTORS 145, , TDH, LLC MADRAS MTRS dba MILLER 190, , OLIVER, D. C. 10, , PHIL'S HARDWARE ( P. DALE) 125, , , SIMPSON 50, , STAGE STOP CAFÉ, LLC 50, , , STAGE STOP CAFÉ loan w/o 26, TOTALS 1,765, , , , CASH: CURRENT CASH BALANCE 507, LESS: LOANS APPROVED, NOT DISBURSED BORROWER AMOUNT TOTAL FUNDS COMMITTED 0.00 CURRENT CASH AVAILABLE FOR LENDING 507, Loan Portfolio Reports meeting.xlsx

24 Attachment C Staff Report July 2016 I. Administration II. Community and Economic Development III. Employment and Training IV. Transportation I. Administration ODOT Indirect Rate Our Cost Allocation Plan and Indirect Rate have been once again approved by ODOT. IT Department We have hired a new Network Administrator Roy Hall. We are very excited to have him on board. We are embarking on a large network upgrade. The upgrade will lead to a more secure, dependable, and efficient network. CAFR COIC has once again earned the Certificate of Achievement for Excellence in Financial Reporting (CAFR) for the 17 th consecutive year. II. Community and Economic Development/Loans Loan Department Our SBA Certified Development Company board of directors approved an SBA 504 loan for Viper Northwest, an Albany business that custom manufactures precision machined metal and plastic parts and assemblies for various companies.the $4.9 million project ($1.9 million SBA 504 portion) will allow Viper to purchase and renovate a building to accommodate revenue growth. This project was done through our contractor, Mid- Willamette Valley Council of Governments. The SBA Portland District Office recently informed us that a small Oregon Certified Development Company (CDC) is dropping out of the SBA 504 program. The servicing portfolio will be placed with four Oregon CDCs, including our CDC -- Oregon Business Development Corporation. We expect to receive loans totaling $4 million, which will equate to approximately $23,000/year in servicing revenue. The new revenue is welcomed, since it will help replace revenue lost due to recent loan payoffs. Staff members are reviewing projects including the purchase and renovation of a motel in Salem, construction of a multi-sport facility in Lake Oswego, purchase of a building for a Bend manufacturer, an equipment and working capital loan for small manufacturer to be located in Sisters, and the purchase of a building and equipment for a small brew pub in Redmond. Regional Planning Crook County Natural Hazard Mitigation Plan COIC and Crook County applied for and were rewarded funding through FEMA and the Oregon Office of Emergency Management to update the Crook County Natural Hazard Mitigation Plan (NHMP), which identifies and prioritizes potential actions that would reduce vulnerability to natural hazards. This plan satisfies the requirements of FEMA to ensure that Oregon and respective counties are eligible to receive hazard mitigation and disaster assistance funds from the federal government. COIC will complete a thorough review and revision of the current NHMP and will work with an established local committee to perform the following: planning process; hazard identification and risk assessment; and mitigation strategies. Transportation Planning and Transit Transit Outreach CET served on the planning committee and participated in Bend 2030 s Bend Livability Project, a multiple-day event including film, art, demonstration projects, and a conference open to the public to discuss the livability of our community. CET led a session along with RPTAC Chair Richard Ross and Deschutes County Commissioner Tammy Baney on dedicated funding for transit. We received great feedback and had a productive discussion with attendees of our session. 1

25 Attachment C During June and July outreach was also conducted with COVO s Stand Down event and Commute Options 25 th Birthday Party. Presentations were made to Abilitree s Transit Training class and to the Central Oregon Association of Realtors. CED was recently awarded a $12,000 grant from the Association of Oregon Counties to conduct a media buy and implement rider trainings to promote the Community Connector expansion for human services and health related public transportation needs. The Cascades East Transit Regional Public Transit Advisory Committee met in La Pine earlier in July to discuss transit service and priorities in La Pine. Economic Development Activities Central Oregon Biomass Cluster Market Development In June, TSS Consultants presented the Central Oregon Biomass Supply Availability report to the Central Oregon Biomass Team. The report examined biomass feedstock from forest residuals, rangeland restoration residuals, urban wood waste, hazardous fuels, and forest products manufacturing residuals in Crook, Deschutes, and Jefferson counties. The results of the analysis suggest that there are 181,683 bone-dry tons per year of biomass economically available in the region. The Central Oregon Biomass Team will use this information for establishing baseline conditions for the biomass market development strategic plan. Farm to School Crook County, Redmond, and Sisters School Districts have partnered with COIC and OSU-Extension in Warm Springs on a two year USDA grant funded Farm to School project. The project aims to increase student access and knowledge regarding Oregon-raised/grown food, as well as improve garden and nutrition education. As part of the project, COIC applied and was selected to be one of three new FoodCorps Service Sites in the state of Oregon. FoodCorps is a national program dedicated to working with communities to connect children to healthy food in schools and is modeled after AmericCorps. As a Service Site, COIC will host their first Service Member starting in September for the school year. Natural Resource Activities The Ochoco Forest Restoration Collaborative (OFRC) The Ochoco Forest Restoration Collaborative (OFRC) received a $20,000 award from the Title II RAC funds to support their collaborative restoration efforts on the Ochoco National Forest. Collaborative member John Jackson represented OFRC in its successful bid for funding at the RAC meeting in June. The OFRC s Dry Forest Restoration Subcommittee continues to review the best available science as it develops draft recommendations for dry forest restoration. These agreements will be applicable to roughly 60% of the Ochoco National Forest and will support increased efficiency in NEPA planning. OFRC has benefited in this process from presentations from Forest Ecologist Kerry Kemp of The Nature Conservancy and renowned researcher Dr. Jerry Franklin of Oregon State University. The Deschutes Collaborative Forest Project (DCFP) The Deschutes Collaborative Forest Project (DCFP) received a $20,000 award from the Title II RAC funds. This funding will support DCFP s collaborative restoration work within the Collaborative Forest Landscape Restoration (CFLR) area on the Deschutes National Forest. 2

26 Attachment C DCFP members have hosted a series of monitoring field trips to view forest projects prior to the implementation of restoration treatments. These field trips have engaged DCFP members and FS staff in conversations about how the Collaborative s recommendations are being interpreted during the implementation process, thus building trust and creating enhanced understanding of challenges related to implementing projects on the ground. Wild Horse Working GroupThe Wild Horse Working Group has identified a list of topics for group discussion and consensus-building. A small group of representative stakeholders have begun to meet to develop draft recommendations for each item on this list. They will bring their draft recommendations to the full group of interested stakeholders for discussion and refinement. The Central Oregon Forest Stewardship Foundation The Central Oregon Forest Stewardship Foundation (COFSF) has secured a wide range of presenters to participate in the Central and Eastern Oregon Implementation Efficiencies Workshop it is planning for November 1-3 at Eagle Crest Resort in Redmond, OR. This regional conference will engage collaborative members, Forest Service staff and timber industry representatives from across Eastern and Central Oregon in peer-to-peer learning and information exchanges related to innovative technologies and approaches being used in the region to reduce the costs of forest restoration work. The planning committee includes members of the Deschutes and Ochoco forest collaborative groups. III. Employment and Training R10 - Woodgrain Millwork National Emergency Grant (NEG)/Trade Act Certification We received notification in June that the Woodgrain Mill workers have been certified as Trade Act eligible! This provides a lifetime training benefit to the workers who were laid off when the roof collapsed due to snow load in November, 2014, as well as to the group who were laid off when the plant closed in the summer of Central Trade Act Unit representatives visited Prineville in July to conduct Trade Act Information Sessions in our Prineville WorkSource Office. Going forward, Trade Act will pay for any approved training programs the former Woodgrain workers attend, and COIC will use our National Emergency Grant funds to provide wrap-around services to help cover training-related expenses that Trade Act may not be able to cover. R10/R11 Job Driven NEG and Dislocated Worker Training (DWT) NEG We have wrapped up service under the DWT NEG, but the ECWIB has worked with the State to extend the JD NEG an additional quarter, which will allow us to continue to enroll eligible customers and sponsor occupational training and OJT contracts through September 30 th. Back-to-Work Oregon III The State has issued another round of BTWO money, to be used for On-the-Job (OJT) training opportunities. These OJTs must be matched with OJTs from another funding source, so our total goal is 56 OJTs 28 through BTWO funding, and 28 through our other funding sources. This grant ends 6/30/17. All BTWO-funded OJTs must be in place by 12/31/16, and all match OJTs must be in place by 3/15/17. OJTs are very popular with employers, and this third round of funding has been eagerly received. R11 GED Preparation for Out of School Youth The Klamath Falls COIC office now offers GED preparation to the Out of School Youth population. The first students began testing the second week of July and we anticipate two GED completions by the end of the month! This is a great additional service to youth in the community! R11 Technology One of the WSO Standards is to take advantage of technology to help our customers. WorkSource Klamath is part of a pilot using Facebook to connect with the public. As the pilot continues, we have had an increase to 16,300 impressions, meaning we have been viewed, liked, shared, or made some sort of viewership impression on social media feeds. This is significant growth in our social media impact since last report! We also have seen significant increase in followers talking about us, page posts, active interactions, and in number of followers. We have also seen an increase in the General Marketing value by nearly 30%. This is rather significant marketing outreach into the social media community. This pilot is being specifically implemented by OED staff. 3

27 4 Attachment C R11 Local Leadership Team (LLT) Local Leadership Team (LLT) members from COIC, Voc Rehab, and KCC representatives are proposing a retreat for all Southern Sub-region LLT members. We have asked for ECWIB support in the form of facilitators and updates. The SAT (Strategic Alignment Team) feels this is a great idea, and are thinking about rolling this idea out to the other LLTs throughout the ECWIB region. Employment Outlook Oregon s 4.8% June unemployment rate remains below the national 4.9% rate. Crook, Jefferson, and Klamath Counties unemployment rates continue to be some of the highest in the state. According to the latest figures from the Oregon Employment Department, Crook County s seasonally adjusted June unemployment rate was 6.8%, Jefferson County was at 6.4%, and Klamath County s unemployment rate for June was 6.5%. As of June 22nd, WorkSource Klamath had 278 open jobs posted and the COIC office in Lakeview was recruiting for 10 open positions listed in their office. The Employment Department lists 1,254 open positions in Central Oregon, up 6% from last month at this time. (Our OJT programs are particularly appealing to employers who are right now struggling to fill openings, and who are willing to consider hiring someone less skilled, knowing that half of the trainee s wages will be reimbursed for the agreed-upon training period!) Youth, South Central Region Our summer program is in full swing down in Lake & Klamath Counties. We have three crews running out of Lakeview funded by the Winema National Forest, Oregon Youth Conservation Corp and WIOA. In total 17 youth are employed for 8 weeks working on Natural Resource projects on Federal Lands. In Christmas Valley we have 1 crew with 5 youth funded by the Bureau of Land Management working out on the Dunes installing barricades to discourage ATV youth in sensitive areas. This crew is also scheduled for 8 weeks of work. In Klamath Falls we received a grant through our local ECWIB to serve foster care youth in private and/or public employment. We currently have 4 youth working in a variety of positions throughout the community. Youth, Central Region In conjunction with the Ochoco and Descutes National Forest and the Heart of Oregon Corps we have 18 crews working in all counties. COIC is employing 15 youth and crew leaders through this cooperative agreement. Additionally we are also serving foster care youth in the tri-county area this summer with the same ECWIB funds mentioned before. We currently have 6 of those youth working in a variety of private/public employment opportunities. IV. Transportation For June, 8,939 rides were brokered, a slight increase over the previous month. CERC processed travel reimbursements for an additional 2,726 rides. CERC has less than 1% of rides denied for capacity reasons, with all of the capacity denials being same day rides. 19% of the rides were provided by volunteers. 15% of the rides were shared, and 466 riders were provided bus passes. Utilization increased slightly to 2.22%. In June, 2016, volunteers provided 1,895 rides, 1,703 rides for the Medicaid program, and 55 rides for the RideMatch program and 137 for the Veterans program. The pilot programs that funded the RideMatch volunteer ride and the Veterans transportation program ended June 30. Staff is working with partners to identify other potential funding sources and determining the appropriate level of services. CET Bend, fixed route experienced an overall 5.3% increase in ridership. All Routes show increased ridership except Route 4. Route 10/11 ridership is up 112% over the previous year Route 11 ridership. Route 7 was set up and expected to pull rides from Route 5 and 6. Combining Route 5, 6, and 7 against Routes 5 and 6 for the previous year, ridership is up 16%. The new Route 7 is the 3 rd highest ridership of the Bend fixed routes. Demand response ridership is up 7.8%. The increase in demand response represents increases in Redmond, Bend, and La Pine. Rides in all of the rural communities are trending positively. Contracts for funding for the Bend stop construction are executed. Construction bidding is complete and contracts have been executed. Staff received a notice to proceed from the City of Bend and has executed a notice to proceed with the contractor. Pre construction work is being conducted currently and construction also begins this week. The schedule

28 Attachment C plans for project completion by the end of September, Staff is working on ROW agreements with 7 additional property owners to finalize the bus pad construction. Staff also is working on identifying high demand stops for future shelter or bench installation. CET has received and put into service all of the buses now that were previously ordered and reported on. Staff has completed the procurement for 4 low floor transit style buses for the Bend fixed route. Those will be ordered soon, but won t be received for approximately one year. COIC also received grants for an additional 2 dial-a-ride buses and will be working on the order of those. The Redmond transit hub project placed 2 nd in the State in the Connect VI process. Jeff Monson represented Central Oregon in the process with the support of Commissioners Unger and McCabe. This project will allow the development of a permanent transit hub in Redmond. The first phase will include bus pullouts, shelters, bike racks, a public restroom, parking, lighting and security. The lot allows for a second phase of development when additional dollars are secured for a building that would include a lobby and restrooms. The Regional Solutions Committee recommended state funding to support the Transformational Transportation system; $738,000 was awarded this biennium to support capital construction elements of the project. Staff met with cities in the region to finalize the project elements. Project elements include park and ride amenities in Redmond and La Pine, purchase of a low floor bus and enhanced bus stops in Bend. The Regional Solutions Fund was leveraged to apply for Connect Oregon funds for the Redmond transit hub and park and ride facility. Additional funding commitments were made by Oregon Community Foundation and City of Redmond Urban Renewal. The RST has successfully leveraged the $738k transformational transportation funds with COIC s Connect VI and Enhance projects. The Regional Solutions investment has been a catalyst and influenced the CETs larger plan for Regional Shuttle Stops via Enhance, Redmond Transit Hub via Connect Oregon. This investment also catalyzed the vision for a proposed La Pine Transit Center. All said and done, the RSTs $738K could be linked to have leveraged about $3M in transit projects. Staff will be working with the City of LaPine and ODOT on the development of a vision for the LaPine transit center project. Staff have now received the necessary quotes to move forward on the selection of a real time app to be utilized by riders to determine the location and arrival time of their bus. Staff will be making a vendor selection in the next week and moving into the development and implementation phase. The goal is to have the app working by the Fall of

29 Attachment D Cascades East Transit Monthly Management Report June 2016 Ridership Demand Response 8,441 Demand Response Rides Fixed Route Rides Comm. Conctr Rides Recreation Service Rides Bend Fixed Route 30,549 Bend 3,666 Rt 1 South 3rd St 5,794 Redmond/Bend 1,859 Mountain Service 0 Community Connector 5,460 Redmond 3,083 Rt 2 Brookswood 3,235 Prnvll/Redmond 772 Lava Butte 6,813 Recreation Service 8,499 La Pine 631 Rt 3 Newport 3,310 La Pine/Bend 673 Ride the River 1,686 Deviated Service 554 Madras 491 Rt 4 N. 3rd St 5,641 Madras/Redmond 932 Total Rides 8,499 Total Rides 53,503 Prineville 558 Rt 5 Wells Acres 2,903 Sisters/Redmond 636 % Change N/A % Change over last June 10.3% Sisters 12 Rt 6 Bear Creek 2,699 Wrm Spgs/Madras 417 June-15 6,870 Total Rides 8,441 RT 7 Greenwood 4,445 Clvr/Metlius/Madras 171 % Change 7.8% RT 10 Colorado 841 Total Rides 5,460 Dial A Ride Trip Purpose Elderly/Disabled Rides Rt 11 Galveston 1,252 % Change 14.3% (Redmond, June '16) Demand Response 6,550 June-15 7,832 RT 12 COCC/OSU 429 Work 56.3% Bend Fixed Route 10,789 Total Rides 30,549 June-15 4,776 Medical 17.6% Community Connector 1,820 Deviated Service Rides % Change 5.3% Other 12.2% Recreation Service 0 Madras 180 School 2.3% Deviated Service 240 Warm Springs 374 June-15 29,019 Shopping 7.3% Total Rides 19,399 Total Rides 554 Senior/Meal Center 4.4% Total 100% Service Delivery & Performance Data Bend DAR Rural DAR Fixed Route Comm. Conctr Deviated Service Ride the River Lava Butte Warm Springs Shuttle Total Revenue Hours , ,250 Revenue Miles 11,768 12,062 39,664 28, ,705 98,704 Rides/Hour Miles/Ride Service Days Safety & Security Customer Service Complaints & Compliments Weekdays 22 Incidents 0 CET Calls Received 4,760 Driver Complaints 24 Saturdays (Bend only) 4 Non-Prev Accdnts. 1 Car hit our parked bus CET ADA Denials 0 Call Center/Dispatch 2 Sundays (Bend DAR only) 4 Prev. Accidents 2 1) Driver clipped car-tail swing 2) Driver hit passing car with the bike rack Program/General Compl. 9 Maj. Holidays w/ "Sat." Service 0 Injuries 0 Total Complaints 35 Maj. Holidays w/ Full Service 0 Total Compliments 6 Maj. Holidays no Service 0 Cumulative Operations Financial Data (May '16 Fiscal YTD ) Bend DAR Rural DAR Fixed Route Comm. Conctr Mtn. Service Ride the River Lava Butte Warm Springs Total Fixed Contract Cost (hours) $63,522 $0 $164,255 $0 $0 $0 $0 $0 $227,777 COIC Admin Cost (hours) $29,834 $117,094 $77,143 $89,789 $28,006 $337 $4,312 $14,433 $360,948 Driver Cost (hours) $352,077 $414,061 $910,394 $317,509 $82,724 $19,748 $16,964 $66,009 $2,179,486 Other Ops Wages & Benefits $184,784 $216,864 $477,811 $166,295 $38,245 $1,913 $3,229 $10,782 $1,099,924 Fuel Cost (miles) $39,920 $32,467 $109,447 $63,416 $12,464 $2,327 $3,391 $11,700 $275,131 Vehicle Maint. Cost (miles) $53,834 $31,333 $147,594 $61,200 $27,834 $2,576 $2,993 $5,170 $332,533 Outreach & Marketing $0 $11,756 $49,999 $9,015 $0 $0 $0 $0 $70,770 Other Cost (hours) $70,369 $87,227 $181,959 $66,887 $6,924 $4,103 $6,847 $7,493 $431,809 Total Cost $794,340 $910,803 $2,118,602 $774,110 $196,196 $31,004 $37,736 $115,587 $4,978,377 Farebox Revenue $62,159 $71,371 $184,327 $242,561 $30,809 $64,336 $39,282 $3,702 $698,547 Operating Cost/Ride $19.25 $16.06 $6.40 $9.47 $4.12 $1.70 $0.92 $23.66 $8.01 Outreach Cost/Ride $0.00 $0.21 $0.15 $0.11 $0.00 $0.00 $0.00 $0.00 $0.12 Operating Cost/Revenue Hour $72.26 $77.13 $72.77 $85.60 $42.40 $59.74 $73.91 $53.39 $72.35 Outreach Cost/Revenue Hour $0.00 $1.01 $1.76 $1.01 $0.00 $0.00 $0.00 $0.00 $1.04 % Farebox Recovery (ops) 7.8% 7.9% 8.9% 31.7% 15.7% 207.5% 104.1% 3.2% 14.2%

30 Attachment D Cascades East Ride Center Your Transportation Specialist June 2016 Monthly Management Report Total Calls Received 6,492 Ride Policy Denials-Total 72 Number Calls Abandoned 234 TR Policy Denials - Total 71 Percent Abandoned 3.6% Denial-Noncovered Service 18 Total Outgoing Calls 7,162 Denial-Other Ride Resources 0 Average Incoming Calls Per Day Denial-Not Eligible 43 Average Outgoing Calls Per Day Denial-Not Closest Provider 2 Denial-Unable to Verify Appointment 40 Average Wait Time (minutes) :25 TR Ride Provided by CERC or Oth Ride 0 TR Not Requested Timely 34 Total Medicaid Rides Provided 8,939 Ineligible TR Request 4 Other Ambulatory 5,657 Miscellaneous 2 Volunteer Ambulatory-Cent OR 1,703 Total Ambulatory Rides 7,360 Capacity Denials -Total by Area 12 Wheelchair 1,057 Deschutes Co 7 Stretcher 53 Crook Co 0 Secured 3 Jefferson Co 5 Fixed Route Bus 466 North Klamath 0 Travel Reimbursement Ride Payments 2,726 Capacity Denials -Total by Reason 12 % of Ambulatory Rides Provided by Volunteers 23.1% Same Day Ride Request 12 Under 48 Hours Ride Request 0 Shared Rides 1,337 No Provider Available 0 After Hours Rides 478 Unable to Accommodate Equip/Need 0 Cancellations 2,218 Other 0 No-Shows 259 Total Trips Scheduled 13,032 Medicaid Rides by County Provider Complaints 46 Crook County 985 Brokerage Complaints 9 Deschutes County 6,871 Medical Transportation Prog Complaints 6 Jefferson County 921 Travel Reimbursement Complaints 1 North Klamath 114 Out of Area 48 Eligible Clients 60,813 Total 8,939 Unduplicated Clients Served - Ride Req't 1,350 % of All Elgible Using NEMT Services 2.22% Other Programs RideMatch Rides 55 Veterans Program Rides 137 DHS Special Pay Rides 4

31 Attachment E CENTRAL OREGON INTERGOVERNMENTAL COUNCIL POLICY POLICY TITLE: Budget Policy POLICY NUMBER: A11 EFFECTIVE DATE: Proposed 8/4/16 REVISION DATE: Purpose: To define the budget process, including a definition of a balanced budget. Applicable Legal Standard ORS The budget process is conducted under the applicable provisions of State Law ORS A Budget Committee, comprised of the three appointed County Commissioners serving on the COIC Board and three citizen appointments representative of the services provided by COIC, oversee the Budget process. The Executive Committee shall make all Budget Committee citizen appointments. Each year, a budget schedule shall be developed by staff and submitted to the Board for approval. The Budget Committee shall approve a Budget document for the consideration of the Board. The Board shall be responsible for adoption of the Budget. COIC is subject to budget provisions of Oregon Revised Statutes Sections to The COIC Board adopts appropriations on a budgetary basis at the legal level (personal services, materials and services, capital outlay, and transfers) for each fund. When required by budgetary law, The Board adopts a supplemental budget at the end of each fiscal year. COIC s budget is balanced when total resources equal total expenses.

32 Attachment F COIC Capacity Fund Request Farm to School Project: Grant Match and FoodCorps August Board Meeting Background Food Systems work has been a focus of the Community and Economic Development Department for the past 7 years. We have been working to improve the availability of locally grown food products to consumers, support farm businesses and grow the local agriculture economy, and address the regional issues of hunger and food insecurity. Key outcomes include a tri county 2010 Food Needs Assessment, which laid the foundation for understanding the gaps, barriers and opportunities in the food system, a Food Hub Steering Committee (2011), Food Hub Feasibility Study (2012) and Food Hub Strategic Plan (2013). CED also provides ongoing guidance and support for farmers and ranchers on topics such as food safety, market development, post harvest handling and wholesale market readiness; links food businesses, farmers, chefs and buyers to each other; enhances food production through season extender grants; and partners with the High Desert Food & Farm Alliance to improve access to and education about fresh, healthy Central Oregon products. Farm to School Expansion Prior to this year, farm to school activities have been broad in scope and include meetings with school district staff to understand current projects and challenges with their farm to school initiatives. Early in 2016, CED received a two year USDA Farm to School grant to increase the capacity and ability of school districts to procure, prepare, and serve Oregon grown and raised products, as well as support the partner school districts with their nutrition and garden education goals. The partners include Crook County, Redmond, and Sisters School Districts, as well as OSU Extension in Warm Springs. In March, CED applied for and was selected to be one of three new FoodCorps Service Sites in the state of Oregon. FoodCorps is a national program aimed to work with communities to connect kids to healthy food in schools and is hosted at the state level by the Oregon Department of Agriculture. As a Service Site, COIC will host a Service Member annually, starting in September The Service Member will greatly add capacity to improve garden and nutrition education, connect students and their families to local food, and increase student access to local foods. The USDA Farm to School grant will provide COIC with $99,289 in staff and other funding over a twoyear period and leverage $37,354 in partner services. Request The USDA Farm to School grant requires cash match and FoodCorps Service Sites are required to pay a service fee of $6,250, which leverages $40,750 in Americorps and private funding. Total request: $3,125 to match the grant and pay for half of the FoodCorps Service fee. COIC will provide $3,125 from the EDA Planning Grant for the other half.

33 Attachment G Central Oregon Intergovernmental Council 334 NE Hawthorne Ave. Bend, OR Staff Report To: COIC Board From: Jackson Lester, CET Transit Planner Date: July 26, 2016 Re: Changes to Routes 11 and 12 To better meet OSU Cascades needs, CET is modifying Routes 11 and 12. OSU Request: After the Bend Transit Expansion launched in September 2015, CET monitored the west side routes to ensure they worked properly. OSU conducted outreach and marketed routes to their student population since the new routes were launched, however students were not utilizing CET as much as anticipated. In the spring of 2016 OSU asked students to fill out a survey about their transportation habits and what improvements could be made to the transit system to meet their needs. Feedback from students included: wait times traveling from the Graduate and Research Center (GRC) to campus and syncing bus schedules with their class schedules (Route 12). In addition to some requested changes on Route 12, OSU staff requested connections from their new park and ride lot located on Simpson to the new campus. OSU staff requested that CET staff look at no cost solutions. Background: Currently Route 12 provides service from the OSU Campus and the GRC to the new OSU park and ride lot every 30 minutes. Route 10 currently provides service from the OSU park and ride lot to the OSU Campus and the GRC every hour. Route 11 is served by the same bus as Route 10 on the alternating ½ hour with Route 10, but does not currently provide service to the OSU park and ride lot. Route 11 Revision: A revision of Route 11 adding the loop down Simpson and adding a stop at the OSU park and ride lot (the old Mt. Bachelor park and ride lot) on Simpson near Columbia will allow students to take the revised Route 11 from the OSU park and ride to the GRC and the OSU campus. A bus stop already exists in this area, and also serves Routes 10 and 12. Adding this loop to Route 11 will allow service every 30 minutes instead of every hour. See attached map for more detail on Route 11. Route 12 Schedule Change: To sync Route 12 up with students schedules, the schedule has been optimized to leave the new campus closer to the half hour and top of the hour. The dwell time of the bus will be split between COCC and OSU campus. The schedule change will mean students wait less time for their bus at the new campus, and arrive close to scheduled class times. See attached schedule for more detail. Public Process: RPTAC discussed changes to Routes 11 and 12 at the July RPTAC meeting. RPTAC supports CET on meeting the needs of OSU. Several meetings were held with OSU to discuss various solutions for route modifications and agreed these changes were the most cost effective solution to meet their needs. An open house was scheduled on August 1 at Hawthorne Station. 1

34 2 Attachment G

35 Route 12: Goal - More efficient travel time between COCC and OSU Attachment G Proposed Revision for Route 12 Schedule - Change arrival/departure time to match class schedule better. Classes run for example 8:00 am - 9:20 or 10:00 am - 11:50 am College Way Mt. Ordway COCC Student - Arrive COCC Student - Depart College Way Knoll OSU Campus - Arrive OSU Campus- Depart OSU GRC Knoll College Way 7:32:00 AM 7:35:00 AM 7:39:00 AM 7:43:00 AM 7:45:00 AM 7:48:00 AM 7:50:00 AM 7:55:00 AM 7:56:00 AM 7:59:00 AM 8:02:00 AM 8:02:00 AM 8:05:00 AM 8:09:00 AM 8:13:00 AM 8:15:00 AM 8:18:00 AM 8:20:00 AM 8:25:00 AM 8:26:00 AM 8:29:00 AM 8:32:00 AM 8:32:00 AM 8:35:00 AM 8:39:00 AM 8:43:00 AM 8:45:00 AM 8:48:00 AM 8:50:00 AM 8:55:00 AM 8:56:00 AM 8:59:00 AM 9:02:00 AM 9:02:00 AM 9:05:00 AM 9:09:00 AM 9:13:00 AM 9:15:00 AM 9:18:00 AM 9:20:00 AM 9:25:00 AM 9:26:00 AM 9:29:00 AM 9:32:00 AM 9:32:00 AM 9:35:00 AM 9:39:00 AM 9:43:00 AM 9:45:00 AM 9:48:00 AM 9:50:00 AM 9:55:00 AM 9:56:00 AM 9:59:00 AM 10:02:00 AM 10:02:00 AM 10:05:00 AM 10:09:00 AM 10:13:00 AM 10:15:00 AM 10:18:00 AM 10:20:00 AM 10:25:00 AM 10:26:00 AM 10:29:00 AM 10:32:00 AM 10:32:00 AM 10:35:00 AM 10:39:00 AM 10:43:00 AM 10:45:00 AM 10:48:00 AM 10:50:00 AM 10:55:00 AM 10:56:00 AM 10:59:00 AM 11:02:00 AM 11:02:00 AM 11:05:00 AM 11:09:00 AM 11:13:00 AM 11:15:00 AM 11:18:00 AM 11:20:00 AM 11:25:00 AM 11:26:00 AM 11:29:00 AM 11:32:00 AM 11:32:00 AM 11:35:00 AM 11:39:00 AM 11:43:00 AM 11:45:00 AM 11:48:00 AM 11:50:00 AM 11:55:00 AM 11:56:00 AM 11:59:00 AM 12:02:00 PM 12:02:00 PM 12:05:00 PM 12:09:00 PM 12:13:00 PM 12:15:00 PM 12:18:00 PM 12:20:00 PM 12:25:00 PM 12:26:00 PM 12:29:00 PM 12:32:00 PM 12:32:00 PM 12:35:00 PM 12:39:00 PM 12:43:00 PM 12:45:00 PM 12:48:00 PM 12:50:00 PM 12:55:00 PM 12:56:00 PM 12:59:00 PM 1:02:00 PM 1:02:00 PM 1:05:00 PM 1:09:00 PM 1:13:00 PM 1:15:00 PM 1:18:00 PM 1:20:00 PM 1:25:00 PM 1:26:00 PM 1:29:00 PM 1:32:00 PM 1:32:00 PM 1:35:00 PM 1:39:00 PM 1:43:00 PM 1:45:00 PM 1:48:00 PM 1:50:00 PM 1:55:00 PM 1:56:00 PM 1:59:00 PM 2:02:00 PM 2:02:00 PM 2:05:00 PM 2:09:00 PM 2:13:00 PM 2:15:00 PM 2:18:00 PM 2:20:00 PM 2:25:00 PM 2:26:00 PM 2:29:00 PM 2:32:00 PM 2:32:00 PM 2:35:00 PM 2:39:00 PM 2:43:00 PM 2:45:00 PM 2:48:00 PM 2:50:00 PM 2:55:00 PM 2:56:00 PM 2:59:00 PM 3:02:00 PM 3:02:00 PM 3:05:00 PM 3:09:00 PM 3:13:00 PM 3:15:00 PM 3:18:00 PM 3:20:00 PM 3:25:00 PM 3:26:00 PM 3:29:00 PM 3:32:00 PM 3:32:00 PM 3:35:00 PM 3:39:00 PM 3:43:00 PM 3:45:00 PM 3:48:00 PM 3:50:00 PM 3:55:00 PM 3:56:00 PM 3:59:00 PM 4:02:00 PM 4:02:00 PM 4:05:00 PM 4:09:00 PM 4:13:00 PM 4:15:00 PM 4:18:00 PM 4:20:00 PM 4:25:00 PM 4:26:00 PM 4:29:00 PM 4:32:00 PM 4:32:00 PM 4:35:00 PM 4:39:00 PM 4:43:00 PM 4:45:00 PM 4:48:00 PM 4:50:00 PM 3:55:00 PM 4:56:00 PM 4:59:00 PM 5:02:00 PM 5:02:00 PM 5:05:00 PM 5:09:00 PM 5:13:00 PM 5:15:00 PM 5:18:00 PM 5:20:00 PM 5:25:00 PM 5:26:00 PM 5:29:00 PM 5:32:00 PM 5:32:00 PM 5:35:00 PM 5:39:00 PM 5:43:00 PM 5:45:00 PM 5:48:00 PM 5:50:00 PM 5:55:00 PM 5:56:00 PM 5:59:00 PM 6:02:00 PM 6:02:00 PM 6:05:00 PM 6:09:00 PM 6:13:00 PM 6:15:00 PM 6:18:00 PM 6:20:00 PM 6:25:00 PM 6:26:00 PM 6:29:00 PM 6:32:00 PM 6:32:00 PM 6:37:00 PM 6:39:00 PM 6:43:00 PM 6:45:00 PM 6:48:00 PM 6:50:00 PM 6:55:00 PM 6:56:00 PM 6:59:00 PM 7:02:00 PM 7:02:00 PM 7:05:00 PM 7:09:00 PM 7:13:00 PM 7:15:00 PM 7:18:00 PM 7:20:00 PM 7:25:00 PM 7:26:00 PM 7:29:00 PM 7:32:00 PM Proposed Change to Route 12 Schedule- Eliminate service to NW Crossing Note: This would require adding NW Crossing to Route 3 and converting Route 3 to a 45 minute headway Pros: Ridership is down on Route 3 over previous year when NW Crossing was included, so decrease in headway has not created more ridership Con: COCC would see it as a loss of service

36 Attachment H Central Oregon Intergovernmental Council 334 NE Hawthorne Ave. Bend, OR Staff Report To: COIC Board From: Karen Friend, Interim Executive Director Date: July 26, 2016 Re: CET Governance Legislative Concept Summary of Proposed ORS 190 Concept COIC proposes that the Oregon legislature approve changes to ORS within the 2017 legislative session to allow COIC as an intergovernmental organization formed under ORS 190 to propose a permanent or local option levy to voters in one or more Central Oregon communities. The concept would be structured so that communities will have the opportunity to develop dedicated transit funding while retaining the regional CET system under COIC governance. Specific components of this concept include: Certain ORS 190 organizations would be authorized to propose property tax funded operating levies for transit operations within areas served by the organization. o This authority may be limited to new or existing ORS 190 organizations that are direct recipients of federal transit operations funding. This would limit the applicability to ORS 190 organizations that have met a very high threshold of administrative and financial capacity, as judged by the Federal Transit Administration. At this time COIC would be the only ORS 190 organization in Oregon eligible to use this authority. o This legislation would grant eligible ORS 190 organizations the authorities and powers of transportation districts, as defined within ORS 267. The ORS 190 organization s board of directors would be authorized to serve as the governance body of the property tax funded system. Cities in which a voter approved operating levy is being proposed must opt in ; the ORS 190 organization cannot proceed with proposing a measure to voters in a jurisdiction without the city council and/or county board of commissioners approving or endorsing the COIC proposal through formal action or resolution. o Upon action by both the COIC board of directors and the city council(s)/board of commissioners within the proposed taxing boundaries, COIC would proceed in proposing a voter approved operating levy. The election process would mirror and align with the existing processes for establishing an operating levy within a district. Any funds collected through a voter approved operation levy must be expended within the geographic area approved through the vote, and can only be used for the purposes specified in the measure. The ORS 190 organization would have the authority to propose different rates in different communities, allowing for the tailoring of service levels and local investment to align with community needs and priorities. Requested Action Staff requests that the COIC board discuss and take action to endorse the ORS 190 legislative concept. 1

37 ORS 190 Legislative Project Political Consultant Support Attachment I Background COIC has been working on the development of a legislative fix that would allow COIC the ability to levy property tax to provide a stable local funding source for transit. COIC has now refined the legislative concept previously proposed and addressed the concerns that were identified in the previous process. Request The Transportation Department is requesting COIC Capacity Funds in the amount of $5,000. COIC will enter into an IGA with the City of Bend and the City of Bend will expand their contract for the provision of legislative representation and lobbying services for the ORS 190 legislative project. This will provide COIC with a designated representative for this project. City of Bend will be providing funding toward this project as well. The timeframe for this work will for the next legislative session. COIC Scope of Work COIC staff will be developing with the City of Bend the scope of work for this project. Benefits of the Project The final criticism of the previous effort that staff is aware of was the lack of legislative representation. Having a designated representative will address that deficiency. 1

38 Attachment J Central Oregon Intergovernmental Council 334 NE Hawthorne Ave. Bend, OR Staff Report To: COIC Board From: Judy Watts, Outreach and Engagement Administrator Date: July 26, 2016 Re: CET Advertising Follow Up Report After the Board s approval of the proposed CET Advertising Program at the April board meeting, COIC has moved forward and recently released an RFP for a third party to manage CET advertising. Goal/Purpose of Developing a CET Advertising Program: The intent of the CET advertising program is to generate new sources of revenue to support CET operations and capital costs. RFP: CET included the Board s feedback in drafting the Request for Proposal. The advertising partner will review and evaluate all advertisements prior to approval. Fifteen percent of buses will be reserved for CET and may be used for trade agreements, COIC branding, CET events, and partner promotion. Key dates RFP advertised: July 18 Proposal due date: August 19 Notice of intent to award: September 2 Contractor Selection: The evaluation committee will consist of staff members Karen Friend, Drew Orr, Judy Watts, and Laura Skundrick. COIC expects receiving competitive proposals and will evaluate based on total guaranteed revenue, qualifications and location of key staff, the proposal meeting or exceeding requested information, and references of proposer s previous clients. Staff will provide a recommendation to the Board at the September board meeting for final approval. 1

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