RFP: Port Alberni Floating Drydock Business Plan

Transcription

1 RFP: Prt Alberni Flating Drydck Business Plan Issued: May 16, 2018 Respnses Due: July 3, 2018 Prt Alberni Prt Authrity In partnership with the City f Prt Alberni and Canadian Maritime Engineering

2 1. Table f Cntents 1. Table f Cntents Intrductin Prpsed Timelines Definitins Vendrs Questins Cnflict f Interest Vendr Expenses Pricing Purpse f the Prject Objective f the Prject Deliverables Fees and Payment Terms Cntracting Manager Prpsal Evaluatin Criteria Selectin Methds Vendr Respnse Guidelines Team Cmpetence & Resurces Methdlgy Fees And Expenses Submissin Infrmatin Reservatin f Rights and Vendr s License Grant N Further Cntract r Liability Arising frm RFP Prcess... 9 Appendix 1 Prject Summary Appendix 2 BC Ferries Letter f Supprt Page 2 f 11

3 2. Intrductin The Prt Alberni Prt Authrity, in partnership with the City f Prt Alberni and Canadian Maritime Engineering, invites qualified prfessinals t submit a prpsal fr the abve titled Request fr Prpsal (RFP). Only prpsals received electrnically n later than nn PDT Tuesday July 3, 2018 will be cnsidered. The electrnic cpy is t be sent t the attentin f PAPA by as nted in clause 13. Late prpsals will nt be accepted. 3. Prpsed Timelines RFP Release May 16, 2018 Expressin f Intent t Respnd May 30, 2018 Deadline fr Questins June 20, 2018 Prpsal Submissin Date July 3, 2018 Meetings with Shrt-Listed Vendrs (if required) July 9-12, 2018 Bid Ntificatin Date July 18, 2018 Prject Kick Off July 23, 2018 Prject Cmpletin Date Octber 15, Definitins "PAPA" means Prt Alberni Prt Authrity "Request fr Prpsal (RFP)" means this dcument including any attached appendices. "Cntracting Manager" means the persn identified in clause 13 f this RFP. "Vendr" means an rganizatin respnding t this RFP. "Prpsal" means a Vendr's respnse t this RFP and includes all f the Vendr's attachments and presentatin materials. Page 3 f 11

4 "Services" means the duties, tasks, and respnsibilities as described in this RFP. 5. Vendrs Questins All questins regarding this RFP must be directed in writing t PAPA (specifically its Cntracting Manager). Enquiries and respnses may be recrded and may be distributed t all Vendrs. The Vendr is asked t ntify the Cntracting Manager in writing f any ambiguity, divergence, errr, missin, versight, r cntradictin in this RFP discvered by the Vendr and request whatever clarificatin is required t prepare the Vendr's Prpsal. In rder fr the Cntracting Manager t effectively cnsider and respnd t end r questins r cncerns abut any terms, cnditins r requirements f this RFP, including the standard terms and cnditins, such questins r cncerns must be cmmunicated in writing t the Cntracting Manager by June 20, Questins received after this time will be answered if, in the pinin f the Cntracting Manager, time permits. 6. Cnflict f Interest Vendrs must fully disclse, in writing, t the Cntracting Manager n r befre the clsing date f this RFP, the circumstances f any pssible cnflict f interest r what culd be perceived as a pssible cnflict f interest if the Vendr cntracted with PAPA under this RFP. PAPA may reject any Prpsal where, in its sle discretin and pinin, the Vendr is r culd be perceived t be in a cnflict f interest. 7. Vendr Expenses The Vendr is respnsible fr all csts f preparing and presenting its Prpsal. 8. Pricing All Prpsals must be issued in Canadian dllars. 9. Purpse f the Prject With the gal f advancing pprtunities fr smart grwth in the regin, we require a Vendr with a strng backgrund in marine industry business planning t evaluate the feasibility f and supprt the creatin f a business plan fr a prpsed flating drydck within the Alberni Harbur and the bundaries f the City f Prt Alberni. The expected utcme f this prject is t prvide strategic guidance and directin t the Prt Alberni Prt Authrity, the City f Prt Alberni and Canadian Maritime Engineering in the develpment and peratin f a flating drydck. Page 4 f 11

5 10. Objective f the Prject The brad, lng term bjective f this prject is t create a sustainable marine industrial sectr strategy and actin plans fr grwth f the ship building, repair and maintenance sectr t supprt lng term, diversified grwth in the Prt Alberni area. The intent f this business plan is t: Achieve a reliable, effective assessment f the lng term financial and peratinal viability f a flating drydck at Prt Alberni Achieve a cmprehensive prject assessment dcument, which can be reliably used in investment attractin initiatives Validate effective internal alignment f financial resurces Supprt ur understanding f key funding pprtunities and drivers (federal, prvincial, pensin and investment funds, etc.) Understand linkage and create alignment with strategies f key stakehlders including, but nt limited t: Gvernment f Canada Prvince f British Clumbia BC Ferries Canadian Navy Canadian Cast Guard Cmmercial fishing fleet pcket-sized cruise vessels Private yachts Other Marine Vessels Other industry and infrastructure prjects fr which the flating drydck peratinal capacities may be cmpatible Define pprtunities t leverage supprt frm internatinal trade ffices (BC r CDN) Supprt develpment f sectr wrk plans 11. Deliverables The cntents f the Prt Alberni Flating Drydck Business Plan are expected t include but may nt be limited t: An assessment f the current drydck capacity in BC and the US Pacific Nrthwest and infrmatin abut any knwn prpsed new drydck facilities Page 5 f 11

6 Identificatin f wait times fr vessels t access these facilities, an indicatin f timelines fr any advanced reservatins that may currently be accepted r cnsidered; and the number f mnths r years they are bked fr at present. In effect, what is the current capacity supply and market demand cnditins measured by time? An assessment f any drydck market segment r sectr that may nt be well-served An assessment f the size f the flating drydck prpsed fr Prt Alberni Develpment f high level SWOT analysis fr attractin f drydck business An assessment f the manufacture, maintenance and repair requirements f Specific Majr Ptential Custmers including but nt limited t BC Ferries, the Canadian Navy, the Canadian Cast Guard, small cruise ship lines, the cmmercial fishing fleet, private yachts and bats as well as bats and barges serving the frest and il and gas industries An assessment f the manufacture, maintenance and repair requirements f specific knwn r generally envisined industrial prjects fr which the capacity and peratinal capabilities f the flating drydck may be cmpatible An assessment f the pssibility f extending the market catchment area int the US Pacific Nrthwest and Asia A review f trends in this service sectr An evaluatin f the Prpsed Site fr the drydck Optins and Recmmendatins fr a Business and Gvernance Mdel Financial Analysis including an identificatin f the prbable capital and perating csts fr the prpsed flating drydck, an assessment f the likelihd that it will prduce a Return n Investment and the prbable ecnmic impact Key Planning Cnsideratins and Decisins fr the drydck Sectr Strategies and Gals including, but nt limited t, Business Develpment activity priritizatin, recmmended activity fr lead generatin and pprtunities fr alignment with stakehlder strategies, 12. Fees and Payment Terms Prpsals are t be prepared based n a fixed fee methdlgy. The Vendr agrees t invice PAPA prmptly at cmpletin f the Services as described in this cntract. If the Vendr prefers t invice based n prgress t cmpletin, please prvide infrmatin n expected schedule f expenses as part f the prpsal. Page 6 f 11

7 13. Cntracting Manager Fr the purpses f the prvisins f infrmatin surrunding this cntract r the administratin f the cntract, the representative f PAPA is: David McCrmick, MBA Directr, Public Relatins and Business Develpment Prt Alberni Prt Authrity dmccrmick@alberniprt.ca Prpsal Evaluatin Criteria 14.1 Selectin Methds When an alternative is prpsed regarding any specific requirement, it will be evaluated t ensure that the desired results will be achieved. Vendrs shuld be aware that certain mandatry requirements have been set ut in the terms f reference (scpe, methdlgy, and deliverables) and submissin infrmatin. Prpsals that fail t prvide these requirements may nt be evaluated Vendr Respnse Guidelines The fllwing infrmatin shuld be prvided in each prpsal and may be utilized in evaluating each prpsal submitted: 14.3 Team Cmpetence & Resurces Describe the capability (technical expertise) f the resurces prpsed t meet the requirements described in the terms f reference. The prpsal must include a summary f the firm and/r prpsed prject team knwledge, skills and past experience, with a descriptin indicating hw, and in what ways the prpsed resurces satisfies the needs, bjectives, timelines and deliverables identified in the RFP. Include related experience f the firm, including the past three similar jbs that have b e e n cmpleted with the cmpany name, cntact persn and phne number that PAPA may cntact fr a reference Methdlgy Clearly articulate the prcess, qualitative and quantitative methdlgy t be used, prpsed wrk plan schedule, and timeline fr deliverables in rder t achieve the bjectives and deliverables f the RFP. The methdlgy shuld als include cnsultatins and timely reprting t PAPA. Page 7 f 11

8 14.5 Fees And Expenses The prpsal is t be fr a fixed fee. Hwever, we request an estimated itemizatin f csts by majr wrk plan tasks: Per diem rates Travel, if required Additinal expenses Prices must be stated in in Canadian funds PAPA will pay the gds and services tax (GST); hwever, d nt include GST in yur prpsed pricing. 15. Submissin Infrmatin Prpsals must be received befre nn PST, Tuesday July 3 rd, 2018 by: David McCrmick, MBA Directr, Public Relatins and Business Develpment Prt Alberni Prt Authrity dmccrmick@alberniprt.ca Prpsals received after the exact time and date nted abve will nt be cnsidered. After the clsing, the identity and addresses f the vendrs may be psted. Prpsals may nt be cnsidered that: d nt indicate the request fr prpsals title, clsing date, vendrs name, n the prpsal; r is delivered t any address ther than that prvided abve. Prpsals must be transmitted by as nted abve. Transmitted prpsals will be accepted under the fllwing cnditins: The prpsal is received befre the submissin deadline at the e- mail address prvided abve; 16. Reservatin f Rights and Vendr s License Grant PAPA reserves the right: T nt cnsider, r t reject, any r all prpsals in whle r in part fr any reasn whatsever in its sle and abslute discretin; T accept any prpsal in whle r in part, even if it des nt cmply with the terms f this RFP; Page 8 f 11

9 T shrt list vendrs, and require a presentatin by the vendrs shrtlisted and/r the prvisin f additinal infrmatin by such shrt-listed vendrs; T, at any time, add, delete r mdify this RFP and t have the vendrs advise PAPA f the effect f such changes n their prpsal and/r have the vendrs resubmit their prpsals in light f same; T negtiate at any time with any ne r mre f the vendrs t the exclusin f the ther vendrs; and T nt prceed, fr any reasn, with this RFP r the prject cntemplated in this RFP. By submitting its Prpsal fr cnsideratin, the Vendr will thereby agree t all f the fllwing: Grant t PAPA a nn-exclusive, perpetual, fully-paid, irrevcable license t implement, use, reprduce, mdify, display, distribute, transmit, prepare derivative wrks f and t therwise fully explit, withut limitatin, any and all f the cntent f Vendr's Prpsal including withut limitatin, all f the creative cntent, ideas, cncepts and apprached as well as all cpyright therein; Such licence shall extend t any ther vendr r any ther third party that PAPA may engage t use and implement such cntent; PAPA shall have n bligatin t prvide any credit r therwise attribute t the Vendr r anyne else any such cntent as may be implemented and/r used by PAPA; The Vendr represents and warrants t PAPA that such cntent is the riginal wrk f the Vendr and its use by PAPA as cntemplated will nt infringe n any rights f any third party; and All f the rights and licenses granted herein and the exercise f all such rights and licenses by PAPA and the ther vendrs and such ther third parties, as described herein, are granted and may be exercised: (i) withut any bligatin t accunt t the Vendr r t therwise pay any cnsideratin t the Vendr; and (ii) withut having t have accepted r shrtlisted Vendr's Prpsal. 17. N Further Cntract r Liability Arising frm RFP Prcess By submitting a Prpsal, the Vendr agrees and acknwledges that: Nthing in this RFP nr the submissin f the Prpsal nr the review and cnsideratin f the Prpsal by PAPA nr will any cmmunicatin between the parties in relatin t the RFP r the Prpsal perate t bligate any Page 9 f 11

10 party t enter int any further business relatinship with the ther party and, in particular, if PAPA decides t engage the Vendr in cnnectin with the subject matter f the RFP then such engagement may nly ccur pursuant t a written agreement that has been signed by bth parties and, absent such written agreement, PAPA will have n further liability r bligatin t the Vendr in cnnectin with the subject matter f the RFP; The Vendr is participating in this RFP prcess at its sle risk and expense, and PAPA will nt be liable t the Vendr fr any csts, expenses r liabilities incurred by the Vendr in any way arising in cnnectin with the Vendr's participatin; PAPA has made n representatins ther than thse expressly stated in this RFP; PAPA has the right t cancel this request fr prpsals at any time and t reissue it fr any reasn whatsever r decide nt t reissue it fr any reasn, withut incurring any liability and n vendr will have any claim against PAPA as a cnsequence; and The Prpsal and any accmpanying dcumentatin submitted by the Vendr will becme the prperty f PAPA and will nt be returned. Page 10 f 11

11 Appendix 1 Freign Direct Investment Attractin Summary Sheet A) Prject Descriptin The Prt Alberni Prt Authrity ( PAPA, ne f eighteen Canadian Prt Authrities) is wrking with an existing natinal marine vessel design, build, maintenance and service cmpany, Canadian Maritime Engineering Ltd. (CME) t facilitate the purchase, installatin and peratin f a flating dry dck in Prt Alberni, British Clumbia, Canada. The ttal prject, which wuld invlve 3 full phases includes: Phase 1: Dredging f waterlt and cnstructin f a seawall Phase 2: Pier cnstructin Phase 3: Installatin f dry dck Cnceptual Design: B) Investment Sught The prjected ttal cst f all three phases f the prpsed infrastructure is apprximately C$48 Millin. CME Limited has cmmitted t cntribute C$12 Millin. Therefre, PAPA is leading the effrts t attract the required remaining investment capital f C$36 Millin. Page 11 f 11

12 C) Sales Prjectins CME prvides a cnservative apprach t capturing ptential sales frm knwn available annual wrk in the fllwing categries t achieve prjected annual sales revenue f $37,000,000: Navy and Cast Guard: 20% f estimated $100,000,000 = $20,000,000 annual sales Vessel decmmissining: 50% f estimated $20,000,000 = $10,000,000 annual sales Wrking yard cnstructin and mdular wrks: 2% f estimated $200,000,000 = $4,000,000 Cmmercial marine fleet: 10% f estimated $20,000,000 = $2,000,000 annual sales BC Ferries: 5% f estimated $20,000,000 = $1,000,000 annual sales D) Operating Csts Prjectin Based n 25 years f experience in this sectr, CME prjects that perating csts will be 60% f sales. Therefre, given prjected sales f $37,000,000 the annual Operating Budget wuld be $22,200,000 given 40% Labur Rate ($8,800,000), 20% Materials Rate ($4,440,000), 20% Overhead Rate ($4,440,000), 10% Maintenance Rate ($2,220,000), and 10% Reserve Fund* ($2,220,000). *Reserve fund is fr extrardinary items such as prject cst ver-runs, scrap, waste, write-ffs. E) Other Partners A prject f this magnitude, purpse and lcatin enables a number f different partners t varying degrees depending n the investr(s) interest. As the prject lead which cntrls the waterlt where the infrastructure wuld be lcated, PAPA, wuld be a partner and, ptentially, manager f the prject in additin t CME. Page 12 f 11

13 Appendix 2 BC Ferries Letter f Supprt END OF RFP DOCUMENT & APPENDICES Page 13 f 11