2018 Approved General Government Operating Budget. Assembly. Assembly. Assembly Counsel. Clerk. Ombudsman. Elections ASM - 1

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1 Counsel Clerk Ombudsman lections ASM - 1

2 epartment ANCHOAG ASSMBLY escription The Anchorage is an eleven-member body, elected by the voters of the Municipality that serves as the legislative body of the municipal government. The is responsible for setting municipal policy through the enactment of laws (ordinances) and the adoption of resolutions. ach member is elected by district and serves a three-year term. The derives its powers from the 1975 Anchorage Home ule Charter and operates under the Anchorage Municipal Code, the Anchorage Municipal Code of egulations, and the Constitution of the State of Alaska and its laws. The Anchorage epartment has three divisions: The, including Counsel; the Municipal Clerk; and the Ombudsman. ivision Services: nacts all municipal laws and sets policies; stablishes annual mill levies; Appropriates annual and revised funding levels for all municipal departments including the Anchorage School istrict; Approves contracts over $500,000 awarded through the competitive bid process and contracts for services over $100,000, and sole source contracts over $30,000; Confirms all appointments to municipal boards and commissions, and other executive level staff; Certifies municipal elections; valuates the overall efficiency and effectiveness of municipal operations; and Listens to the concerns and suggestions of citizens of the Municipality of Anchorage. ASSMBLY COUNSL escription The Office of the Counsel provides legal advice to the and its individual members. Counsel ivision Services Attends the regular and special meetings of the and committee meetings upon request; Assists members with drafting ordinances, resolutions, memoranda, and other working documents; conducts research and provides opinions regarding legal issues in legislative, administrative, and quasi-judicial matters; Assists the Municipal Clerk as directed by the Chair of the ; provides training to the Board of thics; and serves as counsel to the Board of Adjustment. MUNICIPAL CLK escription The Municipal Clerk serves as a liaison between the Anchorage, the Municipal Administration, and the public, linking the community with its local government. The duties of the Municipal Clerk's Office include (1) supporting the Anchorage and ASM - 2

3 Boards, Commissions, and Committees; (2) conducting fair elections; (3) processing business licenses and coordinating review of liquor and marijuana licenses; and (4) accurately managing the records created as a function of the Clerk s Office, including agendas, minutes, approved ordinances and resolutions, and other documents. Municipal Clerk ivision Services Provides administrative and logistical support to the, as well as to the Board of thics, the Board of Adjustment, the Board of qualization, and the Salaries and moluments Commission; Publishes the agenda and compiles the minutes of the all meetings; ecords all meetings and worksessions; Provides public notice as required by law; Manages records, including safeguarding and disseminating records for the, the Administration or the public. Serves as custodian of the municipal seal and maintains and administers oaths of office for municipal officials. Conducts municipal elections, including managing and updating the elections database, updating election materials; reviewing and verifying candidate qualifications; securing agreements with polling locations; updating election results and reporting results on election day; provides administrative and logistical support to the lection Commission to conduct the public canvass and report to the on certification of the election. Processes business licenses and coordinates review of liquor and marijuana licenses, supporting public safety and land use policies as adopted by the. Provides budgetary and program assistance to the by conducting and facilitating policy, program, and operations research, developing legislation, and providing analyses of municipal budgetary/financial issues. Serves as a liaison between the, the Administration, and the public, assisting the public to navigate and follow the actions of local government. OMBUSMAN escription The Ombudsman's Office was established in addition to other remedies or rights of appeal, as an independent, impartial municipal office, readily available to the public and responsible to the. The Ombudsman s Office is empowered to investigate the acts of municipal agencies and Anchorage School istrict, and to recommend appropriate changes toward the goals of safeguarding the rights of persons and of promoting higher standards of competency, efficiency, and equity in the provision of municipal services. Ombudsman ivision Services Provides independent, impartial services to investigate the acts of municipal government. ASM - 3

4 Municipality of Anchorage General Government Operating Budget Sections JB P B LV INGA BA WA JOH NS S LMO KLAT T OL KLATT HUFFMAN UPP HU FFMAN W Y S HW OL UPP AMOUN A Chugiak/agle iver HILLSI O'MALLY HILLSI O'MALLY ABBOTT BICH 100TH AV W KLATT PATTSON ABBOTT LAK OTIS PKY 88TH AV C VICTO W 100TH AV LMO 84TH AV V BL W IMON BLV SPUC C LO OL SWA HWY LMO AC TIC ON OWL ING 68TH AV AC TIC IM Section4 W 88T H AV KING NOT HWOO MINN SO TA AWB Y 36TH AV TUO BLV ASPBY JW L LAK SAN LAK JO HPU OTIS TUO HW Y BAXT BLV MINN SO TA 36TH AV POTT JB NOTHN LIGHTS BLV S WA ASPBY Section5 LAK O H O K K BAGAW PKWY LIGHT S BLV Section3 KINCAI LN BONIFAC PKWY AV 15TH PO M A LA MULOON AV C FIW W NOTHN TUPIN 5TH GAMBLL 9TH AV A I L Section1 GLNN HW Y V O LO PO OCAN OCK Section2 HW Y AMOUN S Section6 B IT C K CLAK'S V OY L S T L S OB G VI A WO B I C H G L A C I B O W YL N T A OL H O M S L S T P H N S A H WO WA V S IL P BL V S BIC HWO O LO O P B I C H T S K Y V I Y Y SUN AV IK A OP O T HW L O A T HW O A WK WA L N C B I AYH J S IL W S B C H A MB GOLN VIW V IS BL V K N IK OS PU A T AB Girdwood S H IM S H IL L C NN HW Y T AC L N AL M AL AV K C N A G L JA M IV LO OP I SK AO W COON YL IN A OL ALY S K A U GL S U N B IV A HW Y AL BG AV MA V C O W G L Section2 OL A F FFAV Section6 VFW B A ONO A GL IV L N AG L IV IFTWO O BAY M IT HIL AN WA TM O UN TA I N AT S O O SP Y GO L AV HIL AN ASM - 4 Map prepared by: GIS Services Information Technology September 2012

5 epartment Summary evised irect Cost by ivision ASM 1,090,561 1,119,141 1,096,228 (2.05%) ASM Municipal Clerk 3,290,029 2,232,393 2,449, % ASM Ombudsman 284, , ,151 (4.34%) irect Cost Total 4,665,068 3,624,538 3,806, % Charges by/to Other epartments 1,231, , , % Function Cost Total 5,896,112 4,345,938 4,686, % Program Generated evenue (47,458) (66,300) (66,300) - Net Cost Total 5,848,653 4,279,638 4,620, % irect Cost by Category Salaries and Benefits 2,031,621 2,261,257 2,170,595 (4.01%) Supplies 43,801 12,304 11,722 (4.73%) Travel 24,670 36,523 28,040 (23.23%) Contractual/OtherServices 2,534,358 1,314,454 1,596, % ebt Service quipment, Furnishings 30, irect Cost Total 4,665,068 3,624,538 3,806, % Position Summary as Budgeted Full-Time (3.85%) Part-Time Position Total (3.70%) ASM - 5

6 econciliation from evised Budget to Budget Positions irect Costs FT PT Seas/T evised Budget 3,624, One-Time equirements - Counsel - emove Proposed S Version - ON-TIM - Professional services funding to continue contract with ZCo. Consulting to provide independent third-party review of the SAP project through June 30,. (48,000) Changes in xisting Programs/Funding for - Salary and benefits adjustments 27, Continuation Level 3,604, Proposed Budget Changes - Pause cost-of-living increase for xecutive employees (18,779) Clerk - liminate one (1) full-time Administrative Assistant position, duties will be (84,797) (1) - - absorbed by remaining staff. - educe non-labor including travel, professional services, and legal services (66,881) S Version Budget Changes - Vote-by-Mail printing and mailing of ballots 300, Municipal audit 5% annual increase 28, Sign language interpreter for Counsel 45, Budget 3,806, ASM - 6

7 ivision Summary ASM (Fund Center # , ) evised irect Cost by Category Salaries and Benefits 636, , ,829 (0.51%) Supplies 1,772 2,722 2,722 - Travel 15,266 24,790 19,790 (20.17%) Contractual/Other Services 435, , ,887 (3.98%) quipment, Furnishings 1, Manageable irect Cost Total 1,090,561 1,119,141 1,096,228 (2.05%) ebt Service Non-Manageable irect Cost Total irect Cost Total 1,090,561 1,119,141 1,096,228 - Charges by/to Other epartments 776, , , % Function Cost Total 1,867,037 1,770,808 1,841, % Net Cost Total 1,867,037 1,770,808 1,841, % Position Summary as Budgeted Full-Time Position Total ASM - 7

8 irect Cost by Category Net Cost ivision etail ASM (Fund Center # , ) evised Salaries and Benefits 636, , ,829 (0.51%) Supplies 1,772 2,722 2,722 - Travel 15,266 24,790 19,790 (20.17%) Contractual/Other Services 435, , ,887 (3.98%) quipment, Furnishings 1, Manageable irect Cost Total 1,090,561 1,119,141 1,096,228 (2.05%) ebt Service Non-Manageable irect Cost Total irect Cost Total 1,090,561 1,119,141 1,096,228 (2.05%) Charges by/to Other epartments 776, , , % irect Cost Total 1,090,561 1,119,141 1,096,228 (2.05%) Charges by/to Other epartments Total 776, , , % Net Cost Total 1,867,037 1,770,808 1,841, % Position etail as Budgeted evised evised Full Time Part Time Full Time Part Time Full Time Part Time Assistant Chairman Counsel Member Position etail as Budgeted Total ASM - 8

9 ivision Summary ASM Municipal Clerk (Fund Center # , , , , , , ) evised irect Cost by Category Salaries and Benefits 1,120,440 1,261,675 1,182,441 (6.28%) Supplies 41,090 8,500 8,500 - Travel 8,829 8,250 8,250 - Contractual/Other Services 2,090, ,968 1,250, % quipment, Furnishings 28, Manageable irect Cost Total 3,290,029 2,232,393 2,449, % ebt Service Non-Manageable irect Cost Total irect Cost Total 3,290,029 2,232,393 2,449,330 - Charges by/to Other epartments 584, , , % Function Cost Total 3,874,136 2,440,814 2,716, % Program Generated evenue by Fund Fund Areawide General 47,458 66,300 66,300 - Program Generated evenue Total 47,458 66,300 66,300 - Net Cost Total 3,826,677 2,374,514 2,650, % Position Summary as Budgeted Full-Time (9.09%) Part-Time Position Total (9.09%) ASM - 9

10 irect Cost by Category Net Cost ivision etail ASM Municipal Clerk (Fund Center # , , , , , , ) evised Salaries and Benefits 1,120,440 1,261,675 1,182,441 (6.28%) Supplies 41,090 8,500 8,500 - Travel 8,829 8,250 8,250 - Contractual/Other Services 2,090, ,968 1,250, % quipment, Furnishings 28, Manageable irect Cost Total 3,290,029 2,232,393 2,449, % ebt Service Non-Manageable irect Cost Total irect Cost Total 3,290,029 2,232,393 2,449, % Charges by/to Other epartments 584, , , % Program Generated evenue Local Business Licenses 18,480 18,000 18, Marijuana Licensing Fees 25,000 46,200 46, Copier Fees eimbursed Cost-NonGrant Funded Appeal eceipts 2,703 1,000 1, Miscellaneous evenues Program Generated evenue Total 47,458 66,300 66,300 - irect Cost Total 3,290,029 2,232,393 2,449, % Charges by/to Other epartments Total 584, , , % Program Generated evenue Total (47,458) (66,300) (66,300) - Net Cost Total 3,826,677 2,374,514 2,650, % Position etail as Budgeted evised evised Full Time Part Time Full Time Part Time Full Time Part Time Administrative Assistant Administrative Position Agenda and ecords Assistant Budget/Prog Analyst eputy Municipal Clerk lections Supervisor Municipal Clerk Principal Office Associate Position etail as Budgeted Total ASM - 10

11 ivision Summary ASM Ombudsman (Fund Center # , ) evised irect Cost by Category Salaries and Benefits 274, , ,325 (2.91%) Supplies 939 1, (53.79%) Travel 575 3,483 - (100.00%) Contractual/Other Services 8,235 5,458 5,326 (2.42%) quipment, Furnishings Manageable irect Cost Total 284, , ,151 (4.34%) ebt Service Non-Manageable irect Cost Total irect Cost Total 284, , ,151 - Charges by/to Other epartments (129,539) (138,688) (133,140) (4.00%) Function Cost Total 154, , ,011 (4.69%) Net Cost Total 154, , ,011 (4.69%) Position Summary as Budgeted Full-Time Part-Time Position Total ASM - 11

12 irect Cost by Category Net Cost ivision etail ASM Ombudsman (Fund Center # , ) evised Salaries and Benefits 274, , ,325 (2.91%) Supplies 939 1, (53.79%) Travel 575 3,483 - (100.00%) Contractual/Other Services 8,235 5,458 5,326 (2.42%) Manageable irect Cost Total 284, , ,151 (4.34%) ebt Service Non-Manageable irect Cost Total irect Cost Total 284, , ,151 (4.34%) Charges by/to Other epartments (129,539) (138,688) (133,140) (4.00%) irect Cost Total 284, , ,151 (4.34%) Charges by/to Other epartments Total (129,539) (138,688) (133,140) (4.00%) Net Cost Total 154, , ,011 (4.69%) Position etail as Budgeted evised evised Full Time Part Time Full Time Part Time Full Time Part Time eputy Ombudsman Ombudsman Secretary To Ombudsman Position etail as Budgeted Total ASM - 12