2016 Approved General Government Operating Budget. Internal Audit. Internal Audit IA - 1
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- Chester Rice
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1 Assembly Mayor IA - 1
2 Description The primary focus of is to assist the Mayor and the Municipal Assembly in ensuring that proper accountability is maintained over public funds and to improve the efficiency and effectiveness of Municipal government within the constraints of the Anchorage Municipal Code. To accomplish this, performs audits to ensure the reliability and integrity of financial records, compliance with established Municipal Policy and Procedures, accountability and protection of Municipal assets, and the achievement of program results. The responsibilities of are outlined specifically in Anchorage Municipal Code Department Services Conduct independent operational audits of Municipal operations and activities Evaluate the reliability of internal accounting administrative controls Conduct compliance audits of grants and contracts Provide findings and recommendations for improved efficiency and effectiveness of Municipal operations and processes Provide management assistance to the Administration and Assembly Assist the external auditors with the annual financial and Federal and State Single audits Conduct Sunset Audits of Boards and Commissions. In accordance with the concept of shared services, provide internal audit support to the Anchorage School District through one staff auditor fully funded by the School District Department Goals that Contribute to Achieving the Mayor s Mission: Administration Make city government more efficient, accessible, transparent, and responsive to the citizens of Anchorage Provide the Assembly and Mayor with objective information by completing the requested audits and special projects in the approved annual audit plan. Reduce expenses by providing audit staff hours to the external auditors for the annual financial and Federal and State Single audits. IA - 2
3 Department Summary 2014 Actuals Revised 2016 Approved 16 v 15 % Chg Direct Cost by Division 680, , ,921 (14.48%) Direct Cost Total 680, , ,921 (14.48%) Intragovernmental Charges Charges by/to Other Departments (575,034) (733,633) (621,839) (15.24%) Function Cost Total 105, , ,082 (10.08%) Program Generated Revenue (105,716) (125,756) (113,082) (10.08%) Net Cost Total (205.43%) Direct Cost by Category Salaries and Benefits 668, , ,504 (14.78%) Supplies 469 1,400 1,400 - Travel - 1,500 1,500 - Contractual/OtherServices 5,696 8,017 8,017 - Debt Service Equipment, Furnishings 5,998 6,500 6,500 - Direct Cost Total 680, , ,921 (14.48%) Position Summary as Budgeted Full-Time Part-Time Position Total IA - 3
4 Reconciliation from Revised Budget to 2016 Approved Budget Positions Direct Costs FT PT Seas/T Revised Budget 859, One-Time Requirements - Remove ONE TIME - Executive cashout (115,000) Changes in Existing Programs/Funding for Salary and benefits adjustments (9,468) Continuation Level 734, Proposed Budget Changes - None Approved Budget 734, IA - 4
5 Division Summary (Fund Center # ) 2014 Actuals Revised 2016 Approved 16 v 15 % Chg Direct Cost by Category Salaries and Benefits 668, , ,504 (14.78%) Supplies 469 1,400 1,400 - Travel - 1,500 1,500 - Contractual/Other Services 5,696 8,017 8,017 - Equipment, Furnishings 5,998 6,500 6,500 - Manageable Direct Cost Total 680, , ,921 (14.48%) Debt Service Non-Manageable Direct Cost Total Direct Cost Total 680, , ,921 - Intragovernmental Charges Charges by/to Other Departments (575,034) (733,633) (621,839) (15.24%) Function Cost Total 105, , ,082 (10.08%) Program Generated Revenue by Fund Fund Areawide General 105, , ,082 (10.08%) Program Generated Revenue Total 105, , ,082 (10.08%) Net Cost Total (205.43%) Position Summary as Budgeted Full-Time Part-Time Position Total IA - 5
6 Direct Cost by Category Net Cost Division Detail (Fund Center # ) 2014 Actuals Revised 2016 Approved 16 v 15 % Chg Salaries and Benefits 668, , ,504 (14.78%) Supplies 469 1,400 1,400 - Travel - 1,500 1,500 - Contractual/Other Services 5,696 8,017 8,017 - Equipment, Furnishings 5,998 6,500 6,500 - Manageable Direct Cost Total 680, , ,921 (14.48%) Debt Service Non-Manageable Direct Cost Total Intragovernmental Charges Direct Cost Total 680, , ,921 (14.48%) Charges by/to Other Departments (575,034) (733,633) (621,839) (15.24%) Program Generated Revenue Reimbursed Cost-NonGrant Funded 27, Restricted Contributions 78, , ,082 (10.08%) Program Generated Revenue Total 105, , ,082 (10.08%) Direct Cost Total 680, , ,921 (14.48%) Charges by/to Other Departments Total (575,034) (733,633) (621,839) (15.24%) Program Generated Revenue Total (105,716) (125,756) (113,082) (10.08%) Net Cost Total (205.43%) Position Detail as Budgeted 2014 Revised Revised 2016 Approved Full Time Part Time Full Time Part Time Full Time Part Time Audit Technician or Principal Auditor Staff Auditor Staff Auditor - ASD Position Detail as Budgeted Total IA - 6
7 Anchorage: Performance. Value. Results IA - 7
8 Department Anchorage: Performance. Value. Results. Mission Provide the Assembly and Mayor with objective information to ensure that a high degree of public accountability is maintained and government operations are efficient and effective. Core Services Conduct independent operational audits of Municipal operations and activities Evaluate the reliability of internal accounting administrative controls Conduct compliance audits of grants and contracts Provide findings and recommendations for improved efficiency and effectiveness of Municipal operations and processes Provide management assistance to the Administration and Assembly Assist the external auditors I the annual financial and Federal and State Single audits Accomplishment Goals Provide the Assembly and Mayor with objective information by completing the requested audits and special projects in the approved annual audit plan Reduce expenses by providing audit staff hours to the external auditors for the annual financial and Federal and State Single audits Performance Measures Progress in achieving goals will be measured by: Measure #1: The number of audit reports issued Q1 # issued Q2 Measure #2: The number of special projects completed Q1 Q2 # completed Measure #3: The number of audit findings in reports of audit with management concurrence. % management concurrence Q1 Q1 100% 100% 90% 100% 100% 100% 100% IA - 8
9 Measure #4: Total number of staff hours provided to the external auditors # of staff hours to external auditors Q1 Q IA - 9
10 PVR Measure WC: Managing Workers' Compensation Claims Reducing job-related injuries is a priority for the Administration by ensuring safe work conditions and safe practices. By instilling safe work practices we ensure not only the safety of our employees but reduce the potential for injuries and property damage to the public. The Municipality is self-insured and every injury poses a financial burden on the public and the injured worker's family. It just makes good sense to WORK SAFE. Results are tracked by monitoring monthly reports issued by the Risk Management Division. 30,000 25,000 20,000 24,287 Workers' Compensation Claims (in Dollars) 15,000 10,000 5,000 - No Claims No Claims No Claims 12/31/ /31/2014 3/31/ 6/30/ IA - 10
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