and Engineering Municipal Manager Project Management and Engineering ROW Land Acquisition Watershed Management Buildings Project Management
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1 Project Management and Engineering Municipal Manager Project Management and Engineering Planning & Permit Center Building Support Project Technical Support ROW Land Acquisition Project Admin Support Geotechnical Survey Watershed Management Parks and Trails Project Management Survey Buildings Project Management Roads & Drainage Project Management Program and Development Private Development
2 / General Government Operating Budget Project Management & Engineering Howard C. Holtan, Municipal Engineer Project Management & Engineering manages public works projects including roads, drainage facilities, trails, parks, and buildings. This department includes the following divisions: Description Administration Project Technical Support provides inhouse design for capital improvement projects (CIP) Geotechnical Survey conducts subsurface investigations for CIP Survey provides survey services for Municipal agencies RightofWay Land Acquisition acquires easements for Municipal construction projects Watershed Management provides watershed mapping, survey and planning Planning & Permit Center Building Support funds PBX system for Permit Center Program & Development works with neighborhoods to develop capital project programs, and provides special assessment district creation and accounting Buildings Project Management manages Municipal buildings projects Project Administrative Support provides project cost tracking Parks and Trails Project Management manages parks and trails projects Roads & Drainage Project Management administers public works projects Private Development administers subdivision agreements Highlights Digitized flood insurance rate maps for improved and consistent data management. Implemented monthly billings for private development subdivision agreements, covering all plan reviews, roads and drainages, water and other utility installation and any other infrastructure put into place in a new subdivision to meet Municipal Code requirements. Obtained over 58 million in State grant funding for priority Municipal transportation projects. Prepared for future transportation projects by acquiring rightsofway and managing design and utility work, with expenditures totaling 10 million. Managed construction of over 40 capital improvement projects valued over 60 million. Operational Goals Strive for 100 percent recovery of all revenues and thirdparty billings owed to the Municipality. Integrate best known management practices with current Municipal practices in watershed management. Leverage grants and other funds to accomplish best management practices meeting community needs and regulatory requirements concerning watershed management. Review and approve grading and drainage plans for all commercial, subdivision and site condo development plans within the Municipality. Develop and implement an enhanced public involvement process in the design of transportation projects within the community. 22 1
3 Financial Summary Administration 453, , ,040 Project Technical Support 669, , ,990 Geotechnical Survey 273, , ,990 Survey 202, , ,930 RightofWay Land Acquisition 223, , ,700 Watershed Management 1,257,060 1,316,180 1,366,800 Buildings Project Management 126, , ,760 Program & Development 362, ,670 Project Admin Support 675, , ,500 Parks and Trails Project Management 261, , ,440 Roads & Drainage Project Management 1,471,200 1,575,670 1,706,890 Private Development 381, , ,560 Operating Cost 5,996,580 6,871,480 7,349,270 Add Debt Service Direct Organization Cost 5,996,580 6,871,480 7,349,270 Charges From/(To) Others (4,082,650) (4,523,850) (4,827,570) Function Cost 1,913,930 2,347,630 2,521,700 Less Program Revenues 1,095,390 1,386,560 1,386,560 Net Program Cost 818, ,070 1,135,140 Personnel Summary FullTime Employees PartTime Employees Temporary Employees Total Employees Resource Costs by Category 5,404,920 6,135,080 6,643,650 75,200 75,410 75,410 * 793, , ,480 Depreciation & Amortization 9,340 9,340 6,273,710 7,179,090 7,656,880 Less Vacancy Factor (277,130) (307,610) (307,610) Add Debt Service Total Direct Organization Cost 5,996,580 6,871,480 7,349,270 * Travel for this department included in the category / General Government Operating Budget Project Management & Engineering Description Resource Plan 3,250 2,500 2,
4 / General Government Operating Plan Project Management & Engineering Reconciliation From Budget to / Budget Direct Costs Positions FT PT T Budget 5,996, OneTime Requirements None Transfers (To)/From Other Agencies Community Relations Specialist from OMB Department 88,850 1 Debt Service Changes Not Applicable Changes in Existing Programs for Salary and benefits adjustments 376,070 Continuation Level for 6,461, Transfers (To)/ From Other Agencies None Program/Funding Changes Vacancy factor adjustment (30,480) Civil Engineer III for subdivision project inspection support 154,500 1 Upgrade an Engineer position and add Engineer Tech position 152,750 1 CAD Technician to support design engineers 82,740 1 Professional services 50,470 Budget Changes in Existing Programs for Salary and benefits adjustments 508,570 Procurement savings (30,780) Budget 6,871, ,349,
5 / General Government Operating Budget Project Management & Engineering Administration Division The Administration Division provides overall management of Project Management & Engineering and funds maintenance of PBX communications system and other building support needs for the Planning and Permit Center Building. 332, , ,520 55,650 55,650 55,650 65,630 71,130 48, , , ,040 Administration Division Total Services/Program Components Administration Planning & Permit Building Support funds maintenance of the PBX communications system used by the Planning and Permit Center building Division Total 434, , ,080 19,460 24,960 24, , , ,
6 / General Government Operating Budget Project Management & Engineering Project Technical Support Division The Project Technical Support Division provides project quality control review, technical support and inhouse design for Capital Improvement Program (CIP) projects and technical support for the Private Development Division. 665, , ,930 4,360 4,360 1,220 7,840 7, , , ,990 Project Technical Support Division Total
7 / General Government Operating Budget Project Management & Engineering Geotechnical Survey Division The Geotechnical Survey Division provides geotechnical and environmental subsurface investigations for Municipal capital improvement projects and maintains the Municipal geological library. 260,080 11,000 2, , , , ,810 11,000 11,000 2,580 (820) 305,990 Geotechnical Survey Division Total
8 / General Government Operating Budget Project Management & Engineering Survey Division The Survey Division reviews plats and construction plans for survey accuracy and provides survey support to Municipal agencies. 200,720 1, , , , ,130 1,800 1, ,930 Survey Division Total
9 / General Government Operating Budget Project Management & Engineering RightofWay Land Acquisition Division The RightofWay Land Acquisition Division acquires easements for the construction of parks, trails, buildings and roads; and facilitates condemnation actions for Project Management & Engineering and other agencies when requested. 221,610 2, , , , ,600 2,100 2, ,700 RightofWay Land Acquisition Division Total
10 / General Government Operating Budget Project Management & Engineering Watershed Management Division The Watershed Management Division performs watershed mapping, survey and planning; administers the National Pollution Discharge Elimination System (NPDES); and manages the Flood Insurance Program for the Municipality. 560,310 2, ,800 1,257,060 1,316, , ,230 2,950 2, , ,620 1,366,800 Watershed Management Division Total
11 / General Government Operating Budget Project Management & Engineering Buildings Project Management Support Division The Buildings Project Management Support Division provides management of projects involving Municipal buildings. 126, , , , , ,760 Buildings Project Management Division Total
12 / General Government Operating Budget Project Management & Engineering Program and Development Division The Program and Development Division develops a capital program meeting the community s transportation needs with the focus on road, pedestrian, trail, safety, traffic, and drainage improvements. Community and agency involvement are a priority. This division also manages special assessment district creation and accounting. 362, , , ,000 69,200 1,500 1, ,670 Program and Development 3 3 Division Total
13 / General Government Operating Budget Project Management & Engineering Project Administration Support Division The Project Administration Support Division tracks project costs and schedules, and prepares grant and bond accounting information. 655,960 4,820 15, , , , ,790 4,530 4,530 60,180 60, ,500 Project Admin Support Division Total
14 / General Government Operating Budget Project Management & Engineering Parks and Trails Project Management Division The Parks and Trails Project Management Division provides project management of parks and trails projects. 259,480 1, , , , ,900 1,540 1, ,440 Parks and Trails Project Management Division Total
15 / General Government Operating Budget Project Management & Engineering Roads & Drainage Project Management Division The Roads & Drainage Project Management Division provides management, inspection, and construction administration of public works projects. 1,467,190 1,571,660 1,702, ,230 3,230 3,230 1,471,200 1,575,670 1,706,890 Roads & Drainage Project Management Division Total
16 / General Government Operating Budget Project Management & Engineering Private Development Division The Private Development Division ensures implementation of quality development of subdivisions in accordance with standards mandated by land use, development, and regulations and administers subdivision agreements to assure acceptable design and inspection of public improvements. 378,590 2, , , , ,620 47,940 47, ,560 Private Development Division Total
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Mayor Sava,9~nd Me~ybers of Halifax Regional Council. Proposed 2016/17 Finance & ICT Budget and Business Plan
HALIF1~)C P.O. Box 1749 Halifax, Nova Scotia B3J 3A5 Canada REVISED Jan 14/16 (Slide 15 only) Item No. 6 (I) Committee of the Whole January 13, 2016 TO: Mayor Sava,9~nd Me~ybers of Halifax Regional Council