VPA Quarterly Howgozit

Transcription

1 VPA Quarterly Howgozit Second Quarter July December 2010 Metric Assessments of Key Operating Areas If you re not keeping score, you re just practicing..vince Lombardi

2 2 nd Quarter Update 2011 Metrics to assess how we re doing Identify areas that need training, better guidance or process changes Continuous Process Improvement, mission accomplishment and institutional effectiveness Provide the data assessment for Program Review at year s end Evaluate division level performance, where possible bean counter vs. functional area insight YOUR assessment should be discussed Key Areas: Classified Staffing new restrictions on backfill hiring! Finance/Budget Update and metric review Facilities and Support Services

3 Classified Staffing Levels (less Child Development Center) Year-to-Date 31 Dec % 91% 94% 91% 93% 95% 89% 91% 93% 95% 96% 100% 90% 80% % % % 40% 50 30% 0 20% _2Q Authorized FTE Filled FTE % Filled Positions

4 Classified Hiring Year-to-Date 31 Dec Freeze Pending? 0 Application Deadline Hiring Decision FY/07 FY/08 FY/09 FY/10 FY/11 1st Qtr FY/10 2nd Qtr

5 Classified New Hires Orientation Eligible to Attend Attended Feb-07 Feb-08 Jan-09 Jan-10 Overall Program Quality Good Feb-07 Feb-08 Jan-09 Jan-10

6 Classified Evaluations Year-to-Date 31 Dec 2010 Division / Unit FY 2010 Evals on Time* # Evals Due FY 11 / 1st Quarter # Evals Due FY 11 / 2nd Quarter # Evals Due FY 11 / 3rd Quarter # Evals Due FY 11 / 4th Quarter Number Percentage President 50% PIO 100% PRIE 100% IT 44% % CCR 100% VPA 100% Business Office 83% Operations 86% % Bookstore 100% % City Café 0% VPI 100% Davis Center 100% Downtown & W. Sac 100% % AVP- Rick Ida 100% % AT 27% % BSS 89% % Business 100% % LRC 100% % SAH 78% 2 0 0% AVP- Julia Jolly 100% % HFA 0% % L&L 100% % MSE 100% % P.E., Health & Athletics 100% % VPSS 100% Counseling & Student Success 71% % Matric. & Student Development 29% % Student Services & Enrollment 68% % *On Time= Close-Out + 25 days %= green 70-89%= yellow 69% or below= red Evals on Time*

7 Administrative Services Workshops December 10 Workshop Topics Budget update Financial Services Facilities Master Plan Fantasy Football Picks Other topics?? Q & A 10 Next Workshop April 14, Sep- 06 Mar- 07 Aug- 07 Dec- 07 May- 08 Dec- 08 Apr- 09 Number of Attendees Dec- 09 Apr- 10 Dec- 10 Your suggestions? Budget Update Paperwork processing

8 Mid-Year Budget Review 14 Feb 2011 State budget situation: serious ($25B) with unknowns changes NOT likely for (including PDF funds) : $400 M cut to CCC : if NO tax support possible $500M additional cut Carryover Paradox Part of SCC strategy.working well. but, Builds visible carryover (~$1.3M + unallocated reserves) Categorical programs reduced same level expected for future District backfill strategy in place ($1.4M this year) Continued careful management of funds imperative Will need to address carryover in our planning Reduce numbers by end of 2012 academic year

9 Governor s Proposal Los Rios CCD Impact Apportionment reduction to base: $17.6M Growth Funding: + $4.8M Net Change: $12.8M Previous budget plan accounted for $8.7M reduction to general purpose funds Net impact to consider: $4.1M Additional factors to consider: Salary & benefit increases Operational cost increases Multi-year outlook for rolling budget plan District Reserves

10 Projected Revenue Reductions Budget Forecast Cumulative General Purpose (Apportionment) Reduction* $ 8,690,000 $ 8,690,000 $ 8,690,000 $ 8,690,000 $ 34,760,000 Categorical Reduction (excluding ARRA) 12,257,000 12,257,000 12,257,000 12,257,000 49,028,000 Total Apportionment / Categorical Reductions 20,947,000 20,947,000 20,947,000 20,947,000 83,788,000 Projected Cost Increases above Salary & Benefit Cost Increases 5,850,000 9,720,000 15,860,000 22,640,000 54,070,000 Operational Increases 290, , , ,000 1,440,000 Total Cost Increases 6,140,000 10,070,000 16,260,000 23,040,000 55,510,000 Total Revenue Reductions and Cost Increases $ 27,087,000 $ 31,017,000 $ 37,207,000 $ 43,987,000 $ 139,298,000 Projected Resources Uncommited On-going funds from $ 3,770,000 $ 3,770,000 $ 3,770,000 $ 3,770,000 $ 15,080,000 OTO Resources - Net 4,115,000 6,411,000 4,820,000 4,820,000 20,166,000 Total Resources 7,885,000 10,181,000 8,590,000 8,590,000 35,246,000 Potential Savings Reduce Sections - 30 FTEF ; 90 FTEF & Contract Instruction Savings 1,440,000 4,511,000 4,511,000 4,511,000 14,973,000 Savings from Unfilled Positions (Faculty, Classified, and Administrative) 1,805,000 1,380,000 1,270, ,000 5,430,000 Operational reduction of 10% (non-fixed costs) 1,000,000 1,000,000 1,000,000 1,000,000 4,000,000 Categorical Discretionary Reduction - Maintain Operational (40% of S&B) 12,257,000 9,635,000 9,635,000 9,635,000 41,162,000 Employee Out of Pocket for Medical Premium Increases 2,700,000 2,870,000 4,870,000 7,030,000 17,470,000 Total Savings 19,202,000 19,396,000 21,286,000 23,151,000 83,035,000 Total Resources and Savings $ 27,087,000 $ 29,577,000 $ 29,876,000 $ 31,741,000 $ 118,281,000 Shortfall funded from District Reserves $ 0 $ 1,440,000 $ 7,331,000 $ 12,246,000 $ 21,017,000 Total Resources, Savings and Reserves $ 27,087,000 $ 31,017,000 $ 37,207,000 $ 43,987,000 $ 139,298,000

11 Proposed Adjustments Classified/management salary savings-- ~$300K for SCC annually Offsets will be needed: Summer school, CDC loss, Financial Aid overpayments CDF allocation reduction (additional 5%) Additional section reductions 2-2 ½ % Staff development funding (budget impact) Slow replacement hiring holds already placed on some positions Faculty Hires 34 down to ~4 Locally fund pop-ups Only works $400M reduction problem

12 Mid-Year Update Source of Funds Source of Funds Jan 11, 2010 Memo Funding Mid Year Update Change College Discretionary Fund (CDF) 2,303,820 2,303, PDF OTO (214,139/PDF) 74, ,070 32,931 Instructionally Related (IR) 170, ,000 0 Out of State Tuition 63,300 63, PDF (180,643) 60,643 90,322 29,679 SIEF & LM (70,824/PDF) 25,064 35,412 10,348 State Lottery Funds 223, ,730 0 Non-Instructional Equipment 60,342 60, PDF (229,730) 77, ,865 37,135 Partnership for Excellence (PFE) 290, , ,886 Subtotal 3,349,689 3,564, ,979 Other Funding Categorical Integration 296, ,381 54,381 Capital Outlay/Bookstore 100, ,000 0 Carryover 50, ,773 77, Unallocated ($270,975) 90, ,488 44,513 Budget Committee Reserve Subtotal 536, , ,667 Total Funds Available 3,886,664 4,278, ,646

13 Commitments Base Budget Allocations Selected augmentation only Planned Mid-Year Change Commitments CDF bases 1,706,319 1,714,366 8,047 Instructionally Related (IR) bases 170, ,400 4,400 Lottery bases 140, ,500 3,500 Subtotal 2,016,319 2,032,267 15,948 CDF and Lottery at -20%; IR at -15%

14 Commitments Student Allocations Planned Mid-Year Change Students Student Access Cards 3,000 3,000 0 International Student Center 30,000 30,000 0 Financial Aid Overpayments/R2T4 50, , ,000 Bus Rent-Field Trips/Athletic Travel 65,000 35,000 (30,000) Post Season Competition 60,000 40,000 (20,000) Event Security 8,000 3,000 (5,000) Subtotal 216, , ,000 FA overpayments could be $600K this year.. Team effort required to get a handle on Financial Aid overpayments Continued emphasis on faculty roster management

15 Commitments Summary of Proposed Allocations for Planned Mid-Year Change Total Commitments 3,589,420 3,785, ,948 Total Funds Available 3,886,664 4,278, ,646 Balance of Funds Available 297, , ,698 Budget Committee Allocation 200, , ,000 Future Year Allocation 97, ,942 95,698 Balance between allocation areas To Plan Conservative approach to work carryover paradox but still carry funds to future years

16 College Discretionary Fund (CDF) Burn Rate Year-to-Date 31 Dec 2010 Division / Unit Appropriations Expenditures Percentage Burn Rate Indicator* Division Burn Rate President 39,377 15,779 40% 50% PIO 7,890 4,193 53% 40% PRIE 16,894 9,789 58% 75% IT 22,120 13,344 60% 55% CCR 7,317 1,396 19% 56% VPA 12,368 1,616 13% 40% Operations 261, ,974 55% 50% VPI 24,556 4,341 18% 35% West Sacramento Ctr 27,953 13,961 50% 45% Davis Center 24,898 6,547 26% 50% AVP- Rick Ida 20,396 1,836 9% 50% AT 112,346 41,981 37% 30% Business 21,389 3,253 15% 50% LRC 172,093 80,839 47% 25% Allied Health 27,736 8,883 32% 50% Science 69,958 22,391 32% 50% BSS 35,748 6,632 19% 50% AVP- Julia Jolly 12,210 2,240 18% 50% MSE 28,906 10,974 38% 40% HFA 77,792 27,163 35% 55% L&L 25,042 4,686 19% 35% P.E., Health & Athletics 111,388 92,132 83% 50% VPS 5,665 3,430 61% 50% AVP 8, % 25% Counseling & Student Success 39,499 14,861 38% 50% Matric. & Student Development - Matric Office 68,651 12,554 18% 35% Matric. & Student Development - Cultural Awareness 11, % 30% Matric. & Student Development - Campus Life 9,446 2,260 24% 50% Matric. & Student Development - RISE % 50% Matric. & Student Development - Voter Registration 7,528 2,933 39% 50% Admissions & Records 50,144 31,687 63% 50% Financial Aid 10,499 3,411 32% 50% *Expected burn rate varies by division +/- 5% = Green > 5% and < 10% = Yellow > 10% = Red < - 5% = Blue

17 Expenditure Comparison Year-to-Date 31 Dec 2010 Travel Classified Temp Student Help Budget Year Fund 11 Fund 12 Fund 11 Fund 12 Fund 11 Fund 12 Total % Change ,038 37, , , , , , ,126 62, , , , , ,788 Increase/(Decrease) from Prior Year 2,912-24,328 50,859-24,164-13,040-54,719-62,480-8%

18 Expenditure Comparison 3 rd Qtr 1 July March 2010 Travel Classified Temp Student Help Budget Year Fund 11 Fund 12 Fund 11 Fund 12 Fund 11 Fund 12 Total % Change ,763 87, , , , ,143 1,190, , , , , , ,779 1,751,891 Increase/(Decrease) (120,655) (80,814) (45,156) (101,218) (59,224) (154,636) (561,704) -32%

19 White Paper Usage Year-to-Date 31 Dec 2010 Description Dept ID Budget Total Cost Balance Percentage Spent Admissions & Records SC.VS.ADMR $1,200 $480 $ % Allied Health SC.VI.ALHT $5,000 $2,880 $2, % AVP Student Services SC.VS.AVPS $180 $0 $ % Behavioral & Social Sciences SC.VI.BVSS $3,000 $930 $2, % Building & Grounds SC.VA.BLDG $1,800 $180 $1, % Business SC.VI.BUSN $2,000 $840 $1, % College & Community Relations SC.CP.CCRO $240 $60 $ % Counseling Center SC.VS.COUN $3,000 $0 $3, % Davis Center SC.VI.DAVS $2,330 $1,050 $1, % Financial Aid Office SC.VS.FAOF $1,000 $690 $ % Humanities & Fine Arts SC.VI.HFAD $3,000 $1,080 $1, % Language and Literature SC.VI.LLIT $3,000 $1,710 $1, % Learning Resource Center SC.VI.LRNC $1,500 $60 $1, % Math, Statistics & Engineering SC.VI.MSED $3,000 $1,740 $1, % Matric, Student Dev SC.VS.MSDO $1,110 $420 $ % Microcomputer Service SC.CP.MICR $360 $0 $ % Physical Ed & Athletics SC.VI.PEAT $1,815 $840 $ % Planning, Research & Dev SC.CP.PRDO $240 $0 $ % President's Office SC.CP.OFFC $180 $150 $ % Public Info Office SC.CP.PIOF $60 $0 $ % RISE SC.VS.RISE $250 $0 $ % Staff Development SC.VI.STAF $360 $0 $ % Technology SC.VI.TECH $2,000 $570 $1, % VP Administration Office SC.VA.OFFC $780 $150 $ % VP Instruction Office SC.VI.OFFC $800 $0 $ % VP Student Svcs Office SC.VS.OFFC $180 $0 $ % West Sac Center SC.VI.WSAC $2,330 $720 $1, % Division Burn Rate < 50% = Green >50% and < 55% = Yellow > 55% = Red

20 Instructionally-Related Fund (IR) Burn Rate Year-to-Date 31 Dec 2010 Division/Unit 2011 Approp. Prior Year Carryover 2011 Total Budget Expenditures Percentage Division Burn Rate Counseling 6, , % 15% Davis Center % 0% Campus Development 2,000 2,942 4, % 0% Financial Aid % 25% Humanities & Fine Arts 31,834 5,274 37,108 5,446 15% 20% Language & Literature 16,407 2,155 18, % 20% Math Science Engineering % 25% Multicultural Activities 23, ,753 2,416 10% 20% P.E., Health, & Athletics 76, ,395 21,779 29% 25% Student Development 11,696 1,557 13, % 25% West Sacramento Center % 40% Burn Rate Indicator* Totals 170,000 12, ,936 31,295 17% 18% +/- 5% = Green +/- 10% = Yellow +/- > 10% = Red

21 Lottery Burn Rate Year-to-Date 31 Dec 2010 Division Appropriations Expenditures Percentage Burn Rate Indicator* Division Burn Rate AT 37,208 6,753 18% 30% BSS 6, % 50% HFA 31,273 18,267 58% 40% IT 3,207 2,500 78% 100% L & L % 50% MSE % 50% P.E., Health & Athletics 77,000 53,276 69% 50% Science 61,694 32,272 52% 100% West Sacramento Ctr 1, % 50% *Expected burn rate varies by division +/- 5% = Green > 5% and < 10% = Yellow > 10% = Red < - 5% = Blue

22 Special Activities Fund Burn Rate As of 12/31/10 Unit Appropriations Expenditures Percentage President 14,500 6,019 42% Vice President Administration 7, % Vice President Instruction 15,000 3,273 22% Vice President Student Services 18,000 4,349 24% TOTAL 55,000 13,641 25%

23 Categorical Program Burn Rate Year-to-Date 31 Dec 2010 Categorical Project Grant OPR Appropriations Expenditures Percentage Burn Rate Indicator* Division Burn Rate DOL GreenForce Initiative 340A AT 339,531 98,202 29% 16% Basic Skills x AVPI 255,903 51,271 20% 50% Basic Skills x AVPI 176, % 50% Regional Cons VTEA IB 334A AVPI 11,715 4,614 39% 50% VTEA 316x AVPI 1,016, ,617 39% 50% Local Tech Prep 329A SSE 34, % 50% Matriculation 597C SSE 686, ,144 46% 50% Child Development Coordinator Agmt 331E BSS 6, % 0% CA Early Childhood Mentor Program 332D BSS % 0% ARRA-SETA-HS Career Pathways 365C BSS 37,608 9,464 25% 100% TANF Child Dev Careers Program 381M BSS 16,700 2,962 18% 50% CAHSEE Prep Year 3 454R LR 42,243 42, % 100% MESA/CCP 589A MSE 686, ,144 46% 50% MESA/CCP Extension 589D MSE 25,523 25, % 100% Natl Science Fdn - STEM Scholarship 390M MSE 10,015 8,765 88% 50% ARRA - Dental Hygiene 370H SAH 250, ,652 41% 50% Health Occup Prep & Ed (HOPE) Yr 2 462B SAH 64,054 42,574 66% 67% Health Occup Prep & Ed (HOPE) Yr 3 462A SAH 275, ,351 50% 50% Nursing Retention Yr 2 453H SAH 43,023 35,845 83% 67% Responsive Training Fund 450X SAH 365, ,633 68% 100% BOG BFAP 438A SSE 847, ,766 54% 50% BOG BFAP Extension 438B SSE 59,291 59, % 100% CalWORKs 592x SSE 382, ,369 63% 50% CARE 411A SSE 156,285 15,636 10% 28% CARE Extension 411D SSE 2,684 2, % 100% DSPS 428A/B/H SSE 953, ,091 52% 50% DSPS Extension 428D/E/I SSE 11,722 11, % 100% EOPS 408A/B SSE 942, ,332 64% 37% EOPS Extension 408E SSE 21,978 21, % 100% TANF 590A SSE 85, % 50% WorkAbility 381F SSE 211, ,047 48% 50% ARRA - Workability 381H SSE 26,862 10,195 38% 100% *Expected burn rate varies by division +/- 5% = Green > 5% and < 10% = Yellow > 10% = Red < - 5% = Blue

24 Categorical Program Burn Rate Year-to-Date 31 Dec 2010 Categorical OPR Appropriations Expenditures Percentage Burn Rate Indicator* Division Burn Rate Basic Skills AVPI 255,903 51,271 20% 50% VTEA AVPI 1,016, ,617 39% 50% CalWORKs/TANF SSE 467, ,437 52% 50% DSPS SSE 953, ,091 52% 50% Matriculation SSE 686, ,144 46% 50% BOG BFAP SSE 847, ,766 54% 50% CARE SSE 156,285 15,636 10% 28% EOPS SSE 942, ,332 64% 37% *Expected burn rate varies by division +/- 5% = Green > 5% and < 10% = Yellow > 10% = Red < - 5% = Blue

25 Absence Reports Year to Date 31 Dec 2010 Division Submit'd 1st Qtr Late 2nd Qtr Late 3rd Qtr Late 4th Qtr Late Late Rate President % PIO % PRIE % IT % CCR % President Totals % VPA % Bookstore % Business Office % Café % Operations % VPA Totals % VPI % Davis Center % West Sacramento % AVP- Rick Ida % AT % BVSS % Business % LRC % SAH % AVP- Julia Jolly % HFA % L&L % MSE % P.E., Health & Athletics % VPI Totals % VPSS % AVP % Student Services & Enrollment % Counseling & Student Success % Matriculation & Student Developme % VPSS Totals % Late Indicator* TOTALS 1, % *Expected error rate =0% +/- 5% = Green +/- 10% = Yellow +/- > 10% = Red

26 Intents Year to Date 31 Dec 2010 Division Submit'd 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr Error Rate President % PIO % PRIE % IT % CCR % President Totals % VPA % Business Office % Operations % VPA Totals % VPI % Davis Center % West Sacramento % AVP- Rick Ida % AT % BVSS % Business % LRC % SAH % AVP- Julia Jolly % HFA % L&L % MSE % P.E., Health & Athletics % AVP- Jim Comins % VPI Totals % VPSS % Student Services & Enrollment % Counseling & Student Success % Matriculation & Student Dev % VPSS Totals % Error Rate Indicator* TOTALS % *Expected error rate = 0% +/- 5% = Green +/- 10% = Yellow +/- > 10% = Red

27 Travel Authorizations Year to Date 31 Dec 2010 Division Submit'd 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr Error Rate President % PIO % PRIE % IT % CCR % President Totals % VPA % Business Office % Operations % VPA Totals % VPI % Davis Center % West Sacramento % AVP- Rick Ida % AT % BVSS % Business % LRC % SAH % AVP- Julia Jolly % HFA % L&L % MSE % P.E., Health & Athletics % AVP- Jim Comins % VPI Totals % VPSS % AVP % Student Services & Enrollment % Counseling & Student Success % Matriculation & Student Dev % VPSS Totals % Error Rate Indicator* TOTALS % *Expected error rate = 0% +/- 5% = Green +/- 10% = Yellow +/- > 10% = Red

28 Budget Entries Year to Date 31 Dec 2010 Division Submitted 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr Error Rate President % PIO % PRIE % IT % CCR % President Totals % VPA % Business Office % Operations % VPA Totals % VPI % Davis Center % West Sacramento % AVP- Rick Ida % AT % BVSS % Business % LRC % SAH % AVP- Julia Jolly % HFA % L&L % MSE % P.E., Health & Athletics % AVP- Jim Comins % VPI Totals % VPSS % AVP % Student Services & Enrollment % Counseling & Student Success % Matriculation & Student Devel % VPSS Totals % Error Rate Indicator *Expected error rate = 0% +/- 5% = Green +/- 10% = Yellow +/- > 10% = Red TOTALS %

29 Requisitions Year to Date 31 Dec 2010 Division Submit'd 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr Error Rate President % PIO % PRIE % IT % CCR % President Totals % VPA % Business Office % Operations % VPA Totals % VPI % Davis Center % West Sacramento % AVP- Rick Ida % AT % BVSS % Business % LRC % SAH % AVP- Julia Jolly % HFA % L&L % MSE % P.E., Health & Athletics % AVP- Jim Comins % VPI Totals % VPSS % AVP % Student Services & Enrollment % Counseling & Student Success % Matriculation & Student Dev % VPSS Totals % Error Rate Indicator* TOTALS % *Expected error rate = 0% +/- 5% = Green +/- 10% = Yellow +/- > 10% = Red

30 College Totals Year to Date 31 Dec 2010 Procedure Submitted 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr Error Rate Error Rate Indicator Absence Reports 1, % Budget Entries % Intents % Requisitions % Travel Authorizations % Average all categories 11%

31 Textbook Requisitions Year-to-Date Dec 2010 Division Number of Sections Received 12/20/10 Completed Advanced Technology % Behavioral and Social Science % Business % Counseling % Humanities and Fine Arts % Language and Literature % Learning Resources % Math and Engineering % PE, Health & Athletics % Science and Allied Health % Total Textbook Requistions % % = Green 70-90% = Yellow 0-70% = Red

32 SCC Waste Diversion Report Year-to-Date 12/31/ % % 80.0% Tons % Goal % 50.0% 40.0% % % 10.0% 0.0 Jan-10 Feb-10 Mar-10 Apr-10 May-10 Jun-10 Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10 Mixed Recycle Green Waste Trash % Diversion 0.0%

33 SCC Copier Usage Jul 09 - Dec 09 vs Jul 10 - Dec 10 DEPARTMENT OPTIMAL IMPRESSIONS PER MONTH Jul-09 Aug-09 Sep-09 Oct-09 Nov-09 Dec-09 Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10 ADMISSIONS 32K 6,197 6,661 3,353 2,864 2,948 3,840 2,807 4,158 2,161 5,201 2,873 2,474 ADV TECHNOLOGY 70K 1,768 9,417 10,032 11,737 12,441 7,217 4,908 18,399 9,929 10,759 10,735 7,504 ALLIED HEALTH-NURSING 45K 22,471 10,537 20,779 25,103 16,820 11,294 16,682 19,788 34,139 22,071 24,959 15,396 ASSESMENT 45K 3,907 4, ,205 2,009 2,691 1,666 2,685 1,993 1,933 4,102 2,231 ATHLETICS-NORTH 70K 4,946 12,252 12,702 12,252 8,672 6,362 6,500 11,508 13,599 13,364 11,724 4,348 ATHLETICS-SOUTH 60K 3,317 3,520 10,067 8,112 5,566 6,002 6,079 10,998 7,754 9,856 8,936 4,496 AVPSS 32K BEHAV & SOC SCI 70K 41,814 19,866 30,889 52,372 28,356 25,440 21,658 30,621 36,730 49,872 46,703 24,895 BUSINESS DIVISION 70K 11,815 12,294 11,089 12,184 9,322 9,885 19,272 18,320 27,135 40,501 36,614 16,148 BUSINESS OFFICE 60K 1,428 2,236 1,670 3,650 2,675 2,318 1,966 1,282 1,419 1,531 1, CAMPUS POLICE 40K 2,923 2,157 2,342 2,953 2,460 1,360 2,137 1,929 1,943 2,342 2,846 1,034 CDC-FRONT OFFICE 36K 2,620 4,450 6,731 4,268 3,798 3,045 2,334 5,021 4,460 4,374 4,982 2,106 COLLEGE RELATIONS 30K COUNSELING 100K 4,297 9,596 9,796 8,216 4, ,599 20,997 21,557 19,100 16,385 8,520 DAVIS OUTREACH 110K 27,762 16,287 29,078 48,934 42,728 13,083 20,256 6,815 40,754 55,348 45,622 18,973 DISABILITY RESOURCES CTR. 110K 8,333 14,060 7,353 10,548 6,048 7,588 2,253 2,322 2,052 2,632 3,258 1,714 DOWNTOWN CTR. 45K 5,403 2,702 7,877 8,977 5,057 2, DUPLICATING ( 2 MACHINES) 1M 266, , , , , , , , , , , ,263 EOPS 75K 8,493 10,336 5,129 5,809 6,375 3,706 3,307 9,301 2,823 3,011 5,809 3,200 EWD (Inst. Related Grants) 32K FINANCIAL AID 60K 1,504 1,607 1,032 1,224 1, ,686 1,268 1,736 1, HUMANTIES & FINE ARTS 60K 25,058 24,481 43,403 57,199 36,309 22,917 27,466 36,153 38,936 50,247 41,733 19,770 LANGUAGE & LIT. DIVISION 70K 31,376 16,981 44,860 48,639 39,836 26,292 27,318 46,159 66,762 93,553 74,190 34,026 LEARNING DISABILTIY CTR. 110K 2,152 8,727 4,995 3,214 2,631 3,307 3,118 7,925 7,983 4,670 4,915 3,464 LEARNING RESOURCES 32K 1,465 2,116 3,624 4,419 3,219 3,073 2,725 6,713 6,585 10,324 8,144 3,099 MATH WORKROOM 110K 70,644 19,914 44,034 44,515 35,338 35,810 50,390 31,635 51,601 65,705 57,826 37,061 MATH/STAT/ENG 45K 6,860 4,559 17,780 17,116 13,442 14,093 8,742 11,980 23,853 29,023 28,993 13,334 ONE STOP/ CALWORKS 100K 12,547 14,041 5,633 10,645 2,364 3, ,527 3,574 3,515 4,031 3,949 OPERATIONS 40K 1,904 2,105 2,341 2,289 1,987 1,820 2,279 3,038 1,654 2,942 1,931 1,625 ORIENTATION (B&W only) 80K 6,083 4,248 4,082 4,829 6,945 2, ,069 2,436 4,490 SCC PRES. COPY RM 250K 4,694 4,776 8,167 16,605 4,366 5,280 6,797 2,803 8,944 18,203 7,437 4,681 SCIENCE & ALLIED HEALTH 110K 43,898 18,252 42,845 54,683 52,829 44,325 31,538 66,016 75, ,236 95,839 15,396 SLD 36K 1, STAFF RESOURCE CTR. (Toshiba) 60K 1, STAFF RESOURCE CTR. (Ricoh) 50K ,004 1,623 2,617 2,092 3,445 3,074 2,813 2,818 2,200 STUDENT DEV (2 MACHINES) 240K 36,676 42,364 18,038 43,179 30,354 4, STUDENT DEV (1 MACHINES) 240K ,231 18,650 5,738 10,128 7,559 3,182 VP ADMINISTRATION SERVICES 30K WEST SACRAMENTO CTR 100K 16,102 12,516 12,326 14,729 15,559 12,328 24,816 15,827 42,515 30,772 44,210 17,869 TOTAL 690, ,559 1,048,337 1,081,893 1,001, , , , ,751 1,035, , ,703 0% to 10% Over/Under Max Usage >10% Over Max Usage

34 SCC Building Summary Year-to-Date 12/31/10 Name Year Const. Total ASF Total Remodel / New ASF Remaining ASF Rodda Hall North ,421 1,088 7, ,023 1,807 2,014 5,623 2, ,483 10,938 Rodda Hall South ,781-8,449 10,240 2,239 2,175 8,903 5, ,501 0 Lillard Hall ,319 1,125 1,214 1,200 6, , ,040 0 Mohr Hall , , ,238 18,039 0 Learning Resource Center , ,725 0 Campus Operations , , ,122 0 Buisness , ,315 1, , , ,286 9,931 Union Stadium , ,116 South Gym / Student Center , , ,967 27,502 Cafeteria ,723-14, ,723 0 North Gym , , ,179 0 Hoos Pool , , ,869 1,968 Lusk Aero Center / Bookstore , , , , Fine Arts , , ,941 0 Auditorium , , , ,429 0 Technology , , ,429 0 Cosmetology , , ,786 0 Student Services , ,025-4,025 0 Admin of Justice , ,230 3, ,975-3,975 0 Temp , Demo 0 0 Child Dev Ctr , ,729-2, ,843 4,272 Softball Storage Facility Temp , Temp Temp Temp Reprographics , ,457 0 Temp Temp , , ,666 1,383 Hughes Stadium , , ,885 0 Parking / Police Facility Davis Outreach Ctr , , ,000 0 West Sac Ctr , , ,000 0 Remodel 533,946 3,577 33,009 39,909 42,223 13,314 34,487 42,830 5,049 37,521 14, ,672 65,150 New Demo

35 Summary & Closing Thoughts Continuous Process improvement is the goal Metric data provides the feedback loop that lets us target the improvement effort Your feedback AND INSIGHT are important and welcomed Budget challenges remain Unknowns are daunting..for Management effort evident in controlling costs and working with the financial constraints BRAVO!! Building the Budget Plan Plus 2 years Utilize the Financial Resource Plan Carryover and June election are key issues Keep up the Great Work!

36 VTEA AVP Categorical Program Burn Rate Year-to-Date 31 Dec 2010 Division Budgeted Encumbered Expended Total Burn Rate Advanced Technology 151, , , , % Business 240, , , , % Behavioral and Social Sciences 43, , , % Counseling 71, , , % Learning Resources 196, , , % Matriculation and Student Development 115, , , % Science and Allied Health 98, , , % Budget Committee/Reserve 98, % Total 1,016, , , , %

37 Basic Skills AVPI Categorical Program Burn Rate Year-to-Date 31 Dec 2010 Budgeted Expended Burn Rate Writing Center 57, , % Mathematics 28, , % Language and Literature 57, , % Basic Skills Coordinator 64, , % Other Instructional Support 18, % Unallocated 29, % Total 255, , %