Personnel and Resources Committee

Transcription

1 LONDON BOROUGH OF CAMDEN WILLIAM ELLIS SCHOOL Minutes f a meeting f the Persnnel and Resurces Cmmittee held at the Schl n Wednesday 4 May 2016 at 5.00pm Membership Richard Ault - Chair IA Fina Millar IA Omar Harmn IA Paul Tiffen IA Vernn King IA Sam White Head Teacher IA Pandra Kay-Kreizman IA Jnny Wlf IA Huw Meyrick A Staff in attendance Mandy Seeburn Directr f Operatin (frm item 12) IA Debbie Smith Finance Manager IA Clerk t the Cmmittee Elaine Peers IA IA In Attendance, A Aplgies received, N nt in attendance, n aplgies received 1. Welcme, intrductins and aplgies fr absence Gvernrs were welcmed t the meeting. Elaine Peers was welcmed as the new clerk t the cmmittee. 2. Declaratin f interests There were n declaratins f interests. 3. LaSWAP The Headteacher prvided an update n issues relating t LaSWAP nting that: Cncern ver student numbers remained with n expectatin that student numbers wuld be better that the previus year. A large percentage f internal students were likely t meet criteria fr sixth frm places in institutins with high entry requirements and therefre internal recruitment t LaSWAP was likely t be limited. William Ellis Schl had nw taken respnsibility fr Talacre students and it was agreed that WES wuld nt need t redistribute a share f the net incme t the ther schls this year. The Headteacher had received a cmmitment that WES

2 wuld nt be left financially unsupprted if recruitment was pr in subsequent years. This new arrangement wuld be kept under review fr 2 years. Talacre had recruited well this year but the attendance f Talacre students at GCSE English and maths lessns must imprve (it is nw a requirement that all pst-16 students withut C r abve in English f maths cntinue t be taught and sit examinatins in these subjects). The Schl has been ntified that it will lse funding this year due t nncmpliance with regulatins relating t delivery f English and Maths curses t Talacre students in 2014/15 academic year. The Schl has made a business case t the Educatin Funding Agency n the basis that it was cmpliant with the criteria in peratin at the time. The utcme f the business case is awaited. WES had previusly bught int an arrangement t share an Examinatins Officer with Parliament Hill Schl. Parliament Hill has subsequently restructured their admin arrangements s that this resurce is n lnger available t WES. Temprary arrangements have been put in place but a permanent slutin will be required in future and this is likely t prve mre expensive. WES cntributin t LaSWAP admin budget is expected t be 19k. 4. Budget Papers: A draft Year End 2015/16 budget and a 3 year budget frecast were circulated prir t the meeting. Debrah Smith prvided an intrductin t discussin n the item nting that: Draft Year End 2015/16 An in year underspend f 86,733 was anticipated. When cmbined with the carried frward amunt frm the previus year, this wuld prvide an amunt f 661,413 t carry frward int 2016/17. Fllwing the settlement f leases the Schl are nw lking at a new cntract fr phtcpiers and printers. This is discussed further at item Year Budget Frecast Sftware prvided by Camden Cuncil has been used t mdel the 3 year budget frecasts presented t the Cmmittee. They are als based n histrical spend, current staffing structure and adjusted dwn capitatin. Having anticipated future financial challenges, the Schl had made budget adjustments in previus financial years t build the surplus currently available. An verspend is anticipated in years 2 and 3, even when taking int accunt the current carry frward amunt. Key discussin pints In the cntext f the budget, Gvernrs nted the discussin frm item 3 in respect f sixth frm student numbers, the pssible funding clawback frm the EFA and the redistributin arrangements fr Talacre incme. Future changes t the schl funding frmula are nt yet knwn and have therefre nt been applied t the budget frecasts. The key factrs cntributing t the frecast verspend are: 2

3 the underspend carried frward will be limited in year 2 and wiped ut by year 3 the increase in staffing csts (whilst maintaining the same staffing numbers) the reductin in the S251 schl blck funding arising frm a reductin in the minimum funding guarantee. Further cnsultatin setting ut the prpsed funding frmula changes is expected in the summer term. Gvernrs agreed that it wuld nt be pssible t make the savings required in year 2 f the 3 year frecast withut cnsidering staffing reductins. Gvernrs needed t plan fr what they knew nw and early discussin was required n this. The Headteacher nted that he had attended a lcal authrity meeting t plan fr reductins arising frm changes t the funding frmula. He had tld staff that the financial challenges wuld becme mre difficult frm 2016/17 but he wuld need t highlight the issues further. An increase in schl rll t 130 fr 2017 has nt been factred in t the budget frecasts. The Schl wuld need t recruit the additinal number f students. Reslved: T apprve the budget subject t any adjustments required in respect f the Talacre redistributin invice and the EFA clawback. Actin: Planning t be undertaken in the Autumn Term 2016/17 when mre infrmatin will be available n the prpsed funding frmula and the schl will knw sixth frm numbers. 5 Safeguarding Nted that the Chair f the Gverning Bdy has reviewed the Single Central Recrd. 6. Data and Retentin Schedule Papers: A draft Data and Retentin Schedule was circulated prir t the meeting Key pints discussed: The schedule had been surced frm the Infrmatin Management Tlkit fr Schls prvided by the Infrmatin Recrds Management Sciety. The Finance Officer has previusly wrked with a versin f this dcument. The schedule is usefully divided int sectins cvering management f the schl, HR, financial, prperty and pupil management. Gvernrs recgnised that the multiple lcatins f electrnic infrmatin represents a challenge and nted that there is n current schl plicy n the retentin f . Agreed that this shuld be a future agenda item. Reslved: Gvernrs reslved t adpt the Data and Retentin Schedule Actin: The retentin f t be cnsidered at a future meeting f the Cmmittee. 3

4 7. & 8. FOI Publicatin Scheme and Plicy and Infrmatin Request Plicy Papers: A draft FOI Publicatin Scheme and Plicy and a draft Infrmatin Request Plicy were circulated prir t the meeting. These tw papers need t be read in cnjunctin with each ther and were discussed as a single agenda item. Key pints discussed: The plicies are based n Camden mdels The Gverning Bdy is respnsible fr maintenance f the publicatin scheme and the plicies shuld be reviewed every 3 years. The Schl is currently reviewing what is available n the website. A gvernr nted that FOI schemes in anther sectr had inadvertently resulted in a transparency fraud issue in respect f prcurement and cntracts. He agreed t prvide NHS guidance if this was nt available frm Camden. Nted that any FOI requests shuld be reprted t the Cmmittee. Reslved: Gvernrs reslved t adpt the FOI Publicatin Scheme and Plicy and the Infrmatin Request Plicy. 9. Future agenda items (ther than standing items) Additinal items suggested included: Staffing structure in respect f the actin at item 4. The Headteacher t cnfirm any plicies requiring review. Dates fr Autumn meetings 10. Minutes f the previus meeting t be agreed as a crrect recrd Draft minutes f the previus meeting held n 25 th circulated. Nvember 2015 were previusly Reslved: t agree the minutes as a true and accurate recrd f the meeting. 11. Matters arising (nt cvered elsewhere in the agenda) / update f actins frm the previus minutes. Building issues The Chair prvided and update n building issues nting that: an issue remained with cmpletin the new frnt steps Camden Investment Prgramme: 4

5 the building csts are increasing with the delays and the budget envelpe t cmplete the full prgramme f wrks is nw shrt. The Chair cnfirmed that the extensin, drama studi and fd technlgy rm remained in the building prgramme and are vital, bth fr efficiency, and fr attracting pupils t the Schl. prject management had imprved and the cntractrs were n schedule. Suggested changes t the prgramme are nt expected t slw dwn the prject r present any issues with planning. funding has been released t refurbish the staff tilets ver the summer hlidays and sixth frm tilets will include disabled access. 12. A.O.B Papers: A Printing Prpsal frm Charterhuse Vice and Data was circulated prir t the meeting. Mandy Seeburn jined the meeting fr a discussin n the printing prpsal frm Charterhuse. Key pints discussed: Tw qutes had been received: frm Camden direct and frm Charterhuse The annual cst fr printing is expected t be 50k based n current usage. Nted that the Charterhuse prpsal ffered a better service, better mnitring and mre equipment. They had als prvided gd references. The initial prpsal frm Charterhuse had been mre expensive than the Camden qute but in subsequent discussins, Charterhuse had agreed t match the Gvernment framewrk charges applied by Camden. All cnsumables are included in the Charterhuse qute with the exceptin f paper. The Schl is prpsing t purchase the equipment n a 3 year finance lease (althugh the machines may last lnger). The preference is t accept the Charterhuse qute but t make the financial arrangement thrugh Camden. The schl is aiming t phase ut desk tp printers where apprpriate. It is intended t dispse f current phtcpiers thrugh a charity. A request was made fr the Mill t be cnsidered when dispsing f current equipment. Gvernrs were pleased t have had sight f the prpsal and were happy t supprt the Schl s chice. 13. Date and time f future meetings 15 June 2016 at 5.00pm Signed: Chair 5

6 Dated: 6