Board of Directors Report Melissa Lappin, Community Manager 4 (503) Key Dates

Transcription

1 MCL Board Report Report for September 2014 Turner Northwest 2 Modern Confectionery Lofts Community Management 3 Board of Directors Report Melissa Lappin, Community Manager 4 (503) HOA@c21turner.com 6 Key Dates 7 Next Board Meeting TBD Insurance Expiry 11/27/14 8 Annual Meeting 05/01/14 Insurance Agent CAU 9 Reserve Study Updated 01/31/14 FHA Expiry N/A 10 Reserve Study Provider Regenesis RE Agency Expiry 12/28/14 11 Budget Preparation 02/01/14 Corp Division Expiry 10/06/14 12 Budget Meeting 02/01/14 Fiscal Year 4/1-3/31 13 Management Task List 14 Change elevator and garage codes - Kevin Landscape Improvements $1,000 approved 15 Schiller needs to redo some areas Insurance Quotes 16 Window replacement requirements post to website Window replacement requirements post to website 18 Budget approval tabled until reserve study updated 19 Recurring Maintenance Task List Capitol Improvements Fire Alarm Quarterly Test 06/01/14 21 De-winterize / Green Letter 04/01/15 22 Back Flow Testing 05/01/14 23 Fire Extinguisher Service 06/01/14 24 Winterization / Blue Letter 11/01/14 25 Gutter Cleaning N/A 26 Roof Moss Cleaning N/A 27 Window Washing TBD 28 Dryer Vent Cleaning TBD 29 De-Icing Plan TBD 30 Board of Directors 3 Persons / 3 Year terms, staggered 31 Kevin Bullock, Chairperson kevbull1@yahoo.com Eric Meier, Secretary ermeier@me.com Gayle Veber, Treasurer gveber@veber.com Term 34 Mail Checks: 35 Gayle Veber 36 Veber Partners NW 11th Ave 38 Portland, OR The Board of Directors is responsible for scheduling all meetings. Board meetings require proper notice to homeowners, per the bylaws or ORS.100 Please provide management with at least 30 days notice for a representative to attend. Association Secretary to keep the minutes and provide to management to post on website and deliver to homeowers Exported on October 24, :25:53 AM PDT Page 1 of 1

2 11:32 AM Modern Confectionery Lofts Condominiums 10/24/14 Income Statement Detail Cash Basis September 2014 Type Date Name Memo Paid Amount Balance Interest Deposit 9/30/2014 Interest Total Interest Monthly Dues Unit 1 Invoice 9/3/ Veber, Gayle & Carol Monthly Dues Total Unit Unit 2 Invoice 9/30/ Bullock, Kevin J. Monthly Dues Total Unit Unit 3 Invoice 9/1/ Thomas, Roxanne Monthly Dues Invoice 9/5/ Thomas, Roxanne Monthly Dues Total Unit Unit 4 Invoice 9/3/ Hollister, John & Deborah Monthly Dues Invoice 9/3/ Hollister, John & Deborah Monthly Dues Total Unit Unit 5 Invoice 9/9/ Meier, Eric Dues:Unit 5 Dues Total Unit Unit 6 Invoice 9/1/ Michaels, Rodney & Jo... Monthly Dues Total Unit Unit 7 Invoice 9/5/ Rathurn-Ellis, Regina Total Unit Total Monthly Dues 4, , OPERATING EXPENSES ADMINISTRATIVE Bank Charge Check 9/4/2014 Service Charge Total Bank Charge Insurance Deposit 9/16/2014 Deposit 1, , Total Insurance 1, , Licence/Permits/Taxes OR Real Estate Agency Bill 9/15/2014 Real Estate Agency Total OR Real Estate Agency Total Licence/Permits/Taxes Management Bill 9/15/2014 *Turner Properties Managem Total Management Postage and Mailing Bill 9/15/2014 *Turner Properties Managem Total Postage and Mailing Total ADMINISTRATIVE Page 1

3 11:32 AM Modern Confectionery Lofts Condominiums 10/24/14 Income Statement Detail Cash Basis September 2014 Type Date Name Memo Paid Amount Balance MAINTENANCE Elevator Maintenance Bill 9/5/2014 Thyssenkrupp Elevator Corp. -4, , Total Elevator Maintenance -4, , General Maintenance Bill 9/15/2014 Portland Graffiti Removal, LLC Graffiti Removal Total General Maintenance Landscape Maintenance Bill 9/15/2014 *Marshall Gardens LLC Total Landscape Maintenance Total MAINTENANCE -4, , RESERVE TRANSFERS 4500 Checking to Reserves Bill 9/15/2014 *Transfer to Reserves Total 4500 Checking to Reserves Total RESERVE TRANSFERS UTILITIES Electricity Bill 9/15/2014 *PGE Bill 9/15/2014 *PGE Total Electricity Garbage Bill 9/15/2014 *Gruetter Sanitary Service, Inc Total Garbage Telephone Bill 9/15/2014 *CenturyLink Bill 9/15/2014 *CenturyLink Total Telephone Total UTILITIES -1, , Total OPERATING EXPENSES -5, , RESERVE RECEIPTS 4800 Monthly Reserve Transfer Deposit 9/15/2014 Deposit Total 4800 Monthly Reserve Transfer *Pass-thru Checking Credit Deposit 9/17/2014 Deposit 4, , Total 4900 *Pass-thru Checking Credit 4, , *Pass-thru Reserves Debits Check 9/17/2014-4, , Total 4910 *Pass-thru Reserves Debits -4, , Total RESERVE RECEIPTS TOTAL Page 2

4 11:32 AM Modern Confectionery Lofts Condominiums 10/24/14 Profit & Loss Budget Performance Cash Basis September 2014 Sep 14 Budget Apr - Sep 14 YTD Budget Annual Bud... Ordinary Income/Expense Income Interest Monthly Dues Unit , Unit , Unit , Unit , Unit , Unit , Unit , Total Monthly Dues 4, , Special Income Total Income 4, , Expense OPERATING EXPENSES ADMINISTRATIVE Bank Charge Insurance -1, , Legal Fees Licence/Permits/Taxes OR Real Estate Agency Total Licence/Permits/Taxes Management , Postage and Mailing Total ADMINISTRATIVE , MAINTENANCE Alarm Service Quarterly Elevator Maintenance 4, , Fire System & Backflow , General Maintenance , Janitorial Service , Landscape Maintenance , Total MAINTENANCE 4, , RESERVE TRANSFERS 4500 Checking to Reserves , Total RESERVE TRANSFERS , UTILITIES Electricity , Garbage Telephone , Water & Sewer , Total UTILITIES 1, , Total OPERATING EXPENSES 5, , Total Expense 5, , Net Ordinary Income , Page 1

5 11:32 AM Modern Confectionery Lofts Condominiums 10/24/14 Profit & Loss Budget Performance Cash Basis September 2014 Sep 14 Budget Apr - Sep 14 YTD Budget Annual Bud... Other Income/Expense Other Income RESERVE RECEIPTS 4800 Monthly Reserve Transfer , *Pass-thru Checking Credit 4, , *Pass-thru Reserves Debits -4, , Total RESERVE RECEIPTS , Total Other Income , Net Other Income , Net Income , Page 2

6 11:33 AM Modern Confectionery Lofts Condominiums 10/24/14 Balance Sheet Cash Basis As of September 30, 2014 Sep 30, 14 ASSETS Current Assets Checking/Savings Reserve Account US Bank Reserves MM6717 General Reserves 41, Reserves FY , Reserves FY , Reserves FY , Reserves FY , Reserves FY , US Bank Reserves MM Other -1, Total US Bank Reserves MM , Reserve Account - Other -17, Total Reserve Account 44, US Bank Checking 3, Total Checking/Savings 47, Accounts Receivable Accounts Receivable Total Accounts Receivable Total Current Assets 46, Other Assets Building Improvement 38, Total Other Assets 38, TOTAL ASSETS 84, LIABILITIES & EQUITY Equity Opening Bal Equity 63, Retained Earnings 23, Net Income -1, Total Equity 84, TOTAL LIABILITIES & EQUITY 84, Page 1

7 11:34 AM Modern Confectionery Lofts Condominiums 10/24/14 Open Balances As of September 30, 2014 TOTAL Type Date Num Memo Due Date Aging Open Balance Page 1

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