Net Quick Assets. Target = $475,816 (5 months operating expenses) 12 Month Average Monthly Operating Expenses = $95,163
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1 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 Net Quick Assets Target = $475,816 (5 months operating expenses) 12 Month Average Monthly Operating Expenses = $95,163 Current Assets Current Liabilities Current Net FINANCIAL DASHBOARD Through June 30, 2018 Net Quick Assets Jun 17 = $576,532 Jul 17 = $589,906 Aug 17 = $616,157 Sep 17 = $630,350 Oct 17 = $655,717 Nov 17 = $660,566 Dec 17 = $657,057 Jan 18 = $681,968 Feb 18 = $671,581 Mar 18 = $674,057 Apr 18 = $673,207 May 18 = $683,785 Jun 18 = $685,253 NET QUICK ASSETS are the highly liquid assets held by the agency, including cash, marketable securities and accounts receivable. Net quick assets (NQA) are calculated as current assets (cash + marketable securities + prepaid assets + accounts receivable) minus current liabilities of payables and deferred revenue. The target has been revised to 5 months of operating expenses (TJPDC costs minus pass-through and project contractual expenses), based on a rolling twelve-month average. The Commission has earmarked excess NQA above the target as the Capital Reserve Fund. TJPDC had 7.20 months of operating expenses at the end of the month. The rolling twelve-month average operating expenses changes only slightly from month to month, increasing from to $94,453 in May to $95,163 in June. The 3-month average of expenses is $97,683. Actual operating expenses for June were $94,952. Funds available for the Capital Reserve Fund are $209,437 (Actual NQA minus target NQA). $600,000 $500,000 $400,000 $300,000 $100,000 Unrestricted Cash on Hand Target = $380,653 (4 months operating expenses) Concern Area = <$190,327 (2 months operating expenses) UNRESTRICTED CASH ON HAND consists of funds held in checking and money market accounts immediately available to TJPDC for expenses. Cash does not include pass-through deposits in transit. Total cash minus notes payable minus deferred revenue = Unrestricted Cash on Hand. Months of Unrestricted Cash divides unrestricted cash on hand by the agency s average monthly operating expenses to give the number of months of operation without any additional cash received. The end of month level of Unrestricted Cash on Hand of $451,069 represents 4.74 months of operating expenses.
2 $250,000 $150,000 $100,000 $50,000 -$50,000 Revenue Less Expenses Goal = $4,166 ($50,000 annually) Concern Area = 3 consecutive negative months Rev Exp Pass Thru Exp Total Exp Net Change FINANCIAL DASHBOARD Through June 30, 2018 Monthly Net Revenue Jun 17 = $24,392 Jul 17 = $9,520 Aug 17 = $23,413 Sep 17 = $13,250 Oct 17 = $22,812 Nov 17 = $3,488 Dec 17 = ($1,569) Jan 18 = $7,975 Feb 18 = $2,225 Mar 18 = $2,238 Apr 18 = ($704) May 18 = $10,579 Jun 18 = $7,830 NET REVENUE is the surplus or shortfall resulting from monthly revenues minus expenses. The Operating Budget adopted in March 2018 projects a surplus of $83,785 for the year. There was surplus for June of $7,830. The resulting year-to-date surplus is $101,245. Additional funds out of projects of about $64,000 will carry forward to FY19. NOTES 1. Target is a reasonable expectation that the TJPDC may reach this level to achieve our long range financial goals. A plan will be developed showing how these target goals are expected to be achieved through daily financial management practices. 2. Concern is a level where staff will immediately identify causes of the change in financial position, whether this is a special one-time circumstance caused by a financial action or whether a trend is emerging caused by one of more operational or financial circumstances and prepare a plan of action to correct or reverse the trend. 3. Back up documentation and details of this Financial Dashboard can be found in the monthly financial statements of balance sheet, income statement and cash position statement supplied to the TJPDC Commissioners. 4. The average monthly operating expense is a rolling twelve-month average of operating expenses (TJPDC costs minus pass-through and project contractual expenses). 5. TJPDC achieved its FY17 goal of exceeding $500,000 in Net Quick Assets before the end of the year. The Commission has earmarked some of TJPDC s reserves for a building or capital fund, tied to Net Quick Assets.
3 Thomas Jefferson Planning District Commission 10:37 AM Consolidated Profit and Loss 07/24/18 June 2018 Accrual Basis Jun 18 Budget Jul '17 - Jun 18 YTD Budget Annual Budget Ordinary Income/Expense Income Federal Funding Source 47,315 93, ,016 1,135,104 1,135, State Funding Source 16,807 23, , , , Local Source 62,501 39, , , , Local Match Per Capita 12,839 12, , , , Interest Income 1, ,601 2,545 2,545 Total Income 140, ,229 1,705,831 2,046,168 2,046,168 Gross Profit 140, ,229 1,705,831 2,046,168 2,046,168 Expense Personnel 75,144 73, , , , Postage Expense 2, ,372 4,020 4, Subscriptions, Publications Supplies ,054 8,147 8, Audit -Legal Expenses ,735 16,500 16, Advertising 1,479 2,306 16,996 28,492 28, Meeting Expenses ,202 9,564 9, TJPDC Contractual 2,554 4,353 28,682 59,178 59, Dues ,782 9,223 9, Insurance ,611 3,300 3, Printing/Copier ,659 6,428 6, Rent Expense 7,284 7,512 86,990 90,648 90, Equipment/Data Use 1,331 2,104 25,317 25,245 25, Telephone Expense ,952 5,966 5, Travel-Vehicle 781 1,384 15,766 15,523 15, Janitorial Service ,266 10,920 10, Professional Development 0 1,296 15,509 16,052 16,052 Total Expense 94,952 97,354 1,140,892 1,196,248 1,196,248 Net Ordinary Income 45,634 71, , , ,920 Other Income/Expense Other Expense HOME Pass-Through 26,135 35, , , , Grants Contractual Services 11,669 28, , , ,785 Total Other Expense 37,804 63, , , ,135 Net Other Income (37,804) (63,845) (463,694) (766,135) (766,135) Net Income 7,830 8, ,245 83,785 83,785 Page 1
4 12:54 PM 07/24/18 Accrual Basis Thomas Jefferson Planning District Commission Balance Sheet Prev Year Comparison As of June 30, 2018 Jun 30, 18 Jun 30, 17 $ Change ASSETS Current Assets Checking/Savings 1100 Cash 470, , , Capital Reserve 209, , Total Checking/Savings 680, , , Accounts Receivable 1190 Receivable Grants 246, , , Total Accounts Receivable 246, , , Other Current Assets 1310 Prepaid Rent 1, , Prepaid Insurance 4, , Prepaid Other 6, , , Total Other Current Assets 12, , , Total Current Assets 939, , , Fixed Assets 1400 Office furniture and Equipment 111, , Server 11, , Accumulated Depreciation -117, , , Total Fixed Assets 5, , , TOTAL ASSETS 945, , , LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2100 Accounts Payable-General 20, , Total Accounts Payable 20, , Credit Cards 2155 Accounts Payable Credit Card 4, , , Total Credit Cards 4, , , Other Current Liabilities 2150 Accounts Payable Grants Accounts Payable Payroll Deferred Revenue 229, , , Total Other Current Liabilities 229, , , Total Current Liabilities 254, , , Long Term Liabilities 2200 Leave Payable 44, , Total Long Term Liabilities 44, , Total Liabilities 298, , , Equity 3000 General Operating Fund 332, , , Restricted Capital Reserve 209, , Net Investment in Fixed Assets 3, , , Net Income 101, , , Total Equity 646, , , TOTAL LIABILITIES & EQUITY 945, , , Page 1 of 1
5 Accrued Revenue by Grant or Contract For Year Ending June 30, 2018 Grant or Contract START DATE END DATE TOTAL JULY AUG SEPT OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE YEAR TO DATE PREVIOUS YEARS BUDGETED AMOUNT FOR FY19 GRANT TO DATE REMAINING MPO-FTA 07/01/17 06/30/18 93,553 11,430 17,930 6,459 8,285 7,940 7,545 5,902 5,267 4,713 9,424 6,993 1,665 93,553 93,553 0 MPO-PL 07/01/17 06/30/18 186,722 19,867 17,509 13,819 15,688 15,890 10,531 11,737 12,029 18,408 15,512 19,851 15, , ,722 0 MPO-HYDRAULIC 03/01/17 06/30/18 60,000 2,897 4,960 4,024 3,366 3,331 1,931 3,711 3,228 2,975 2,514 2,039 5,741 40,717 12,248 52,965 7,035 HOME TJPDC 07/01/17 06/30/18 45,794 3,456 4,308 3,258 3,096 4,572 4,677 4,114 5,555 7,304 2,808 2,646 45,794 45,794 0 HOME PASS-THROUGH 07/01/17 06/30/18 421,350 95,407 81,118 43,357 6,730 19,839 76,000 9,151 26, , ,737 63,613 HOUSING HPG 07/01/17 09/30/18 9,618 1, ,013 6,444 2,038 6,444 1,136 HPG PASS-THROUGH 07/01/17 09/30/18 54,615 2,957 2,914 2,257 4,100 7,897 3,657 10,542 1,855 2,780 38,959 11,547 38,959 4,109 STATE SUPPORT TO PDC 07/01/17 06/30/18 75,971 6,330 6,331 6,331 6,331 6,331 6,331 6,331 6,331 6,331 6,331 6,331 6,331 75,971 75,971 0 CLEAN COMMUTE DAY 07/01/17 06/30/ RIDESHARE 07/01/17 06/30/18 173,917 13,209 25,624 17,133 20,073 18,260 11,384 12,174 8,400 12,182 10,660 14,535 10, , , RURAL TRANSPORTATION 07/01/17 06/30/18 58,000 4,357 4,431 6,271 5,789 3,978 8,412 9,150 9,156 2,880 1,014 2,562 58,000 58,000 0 CACF GREENWAYS GRANT 07/01/17 07/01/19 35,464 1,120 2,082 1,025 2,951 1, , ,172 22,873 12,648 22,873 GO VIRGINIA 06/13/17 12/31/17 4,947 1,726 1,239 1,982 4,947 4,947 0 CHERRY AVE 08/30/17 11/30/18 127,134 2,010 3,565 4,404 4,142 3,911 4,375 6,340 5,778 16,307 15,094 65,926 42,378 65,926 18,830 RUCKERSVILLE AREA PLAN 08/01/17 03/31/18 21,390 2,897 3,089 3,642 3,912 3,115 2,872 1,863 21,390 21,390 0 TJPDC CORPORATION 07/01/17 06/30/18 5, , ,345 5,345 0 LEGISLATIVE LIAISON 07/01/17 06/30/18 99,400 5,909 7,654 8,506 9,485 9,863 7,356 9,210 8,283 8,283 8,283 8,283 8,283 99,400 99,400 0 SOLID WASTE 07/01/17 06/30/18 10, ,715 3,791 3,791 6,709 RIVANNA RIVER CORRIDOR 07/01/17 06/30/18 15, ,994 1,496 1, ,815 5,302 1, ,000 15,000 0 RRBC 07/01/17 06/30/18 2, ,080 2,022 2, RRBC PASS-THROUGH 07/01/17 06/30/18 8, ,340 COLUMBIA- HMPG 02/29/16 09/15/18 42,000 2, ,279 2,458 1, , ,154 18,975 3,025 31,129 7,846 VDEM PASS-THROUGH 02/29/16 09/15/18 157,500 2,331 2,331 2, ,169 HAZARD MITIGATION 03/21/16 04/30/18 45, ,321 2,696 1,723 3, ,282 1, ,425 30,578 45,000 0 TJCLT 10/19/17 10/19/19 78, ,048 4,749 4,343 1, ,986 63,173 14, MEMBER PER CAPITA 07/01/17 06/30/18 154,070 12,839 12,839 12,839 12,839 12,839 12,839 12,839 12,839 12,839 12,839 12,839 12, , ,070 0 WATER STREET CENTER 07/01/17 06/30/18 8, , , ,978 8,978 0 OFFICE LEASES - RENT 07/01/17 06/30/18 8, ,400 8,400 0 OFFICE LEASES - DIRECT COSTS 07/01/17 06/30/ STANARDSVILLE TAP 04/06/15 10/01/19 25, ,561 6,585 11,146 14,354 ALBEMARLE CTY PLAN REVIEW 07/01/17 06/30/18 58,664 1,869 2,300 2,732 2,891 2,054 2,950 5,359 5,721 6,920 5,921 9,626 10,321 58,664 58,664 0 ALBEMARLE CTY FACILITATION 07/01/17 12/31/ ALB COUNTY PILOT INVENTORY 01/12/18 06/30/18 20,000 1,860 1, ,850 9,473 14,246 14,246 5,754 SHRP2 I-64 10/01/16 12/31/17 70,000 7,922 6,427 9,190 5, ,657 40,343 70,000 0 SHRP2 I-64 Pass Through 10/01/16 12/31/17 30,000 8,994 1,398 10,392 19,608 30, TH STREET TAP 11/16/16 10/01/20 56, , , ,919 7,821 38,179 15,740 2,081 5th STREET TAP Pass Through 11/16/16 10/01/20 543,880 2,303 6,000 3,586 9,079 2,223 12,558 4,591 40, ,880 40,340 59,660 BANK INTEREST 07/01/17 06/30/18 5, , ,072 1,198 1,124 5,601 5,601 0 TOTAL 2,813, , , , , , , , , , , , ,586 1,705, , ,868 1,841, ,097 Pass-through funds $290,891 Op Expenses 12 month average $95,163 Contract funds 3 month average $97,683 TJPDC Available Funds $64,207 last month $94,952 Additional carryover to FY19 $64,207
Net Quick Assets. Target = $454,424 (5 months operating expenses) 12 Month Average Monthly Operating Expenses = $90,885
$1,200,000 $1,000,000 $800,000 $600,000 $400,000 Net Quick Assets Target = $454,424 (5 months operating expenses) 12 Month Average Monthly Operating Expenses = $90,885 Current Assets Current Liabilities
More informationNet Quick Assets. Target = $510,050 (6 months operating expenses) 12 Month Average Monthly Operating Expenses = $85,008
$800,000 $600,000 $400,000 Net Quick Assets Target = $510,050 (6 months operating expenses) 12 Month Average Monthly Operating Expenses = $85,008 Current Assets Current Liabilities Current Net FINANCIAL
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