2018 PROPOSED BUDGET DEPARTMENT PRESENTATIONS. August 21, 2017
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1 2018 PROPOSED BUDGET DEPARTMENT PRESENTATIONS August 21, 2017
2 2018 BUDGET PRESENTATION Legislative Department Proposed Budget Page 36 2
3 DEPARTMENT SUMMARY $ Change % Change Staff - Full Time Equivalency (FTE) % Expenditures: Personnel $ 138,087 $ 138,087 $ - 0.0% Purchased Services 379, ,017 25, % Supplies/Non-Capital Equipment 13,870 13, % Miscellaneous 122, ,000 15, % Contingency 100, , % Total Expenditures $ 752,974 $ 792,974 $ 40, % 3
4 DIVISION SUMMARY Division/Program(s) $ Change % Change City Council $ 747,887 $ 787,887 $ 40, % Boards & Authorities 5,087 5, % Total Expenditures $ 752,974 $ 792,974 $ 40, % 4
5 ISSUES AND KEY INITIATIVES Maintain/Increase Level of Service Professional Service increase for lobbyist and attorney services - $25k Sponsorship increase to expand community support - $5k 5
6 2018 BUDGET PRESENTATION City Manager Department Proposed Budget Page 44 6
7 DEPARTMENT SUMMARY $ Change % Change Staff - Full Time Equivalency (FTE) % Expenditures: Personnel $ 653,244 $ 680,578 $ 27, % Purchased Services 581, ,225 (287,942) -49.5% Supplies/Non-Capital Equipment 74,286 69,247 (5,039) -6.8% Capital Outlay % Miscellaneous 42,900 32,900 (10,000) -23.3% Total Expenditures $ 1,351,597 $ 1,075,950 $ (275,647) -20.4% 7
8 DIVISION SUMMARY Division/Program(s) $ Change % Change Administration/Operations $ 332,189 $ 336,539 $ 4, % Public Communications 407, ,956 (80,436) -19.7% Economic Development 612, ,455 (199,561) -32.6% Total Expenditures $ 1,351,597 $ 1,075,950 $ (275,647) -20.4% 8
9 ISSUES AND KEY INITIATIVES Maintain/Increase Level of Service Administration Division Professional services $5k 9
10 ISSUES AND KEY INITIATIVES Maintain/Increase Level of Service Public Communications Division Live Streaming equipment (switcher) - $7.6k Transmission equipment - $5k Marketing videos - $15k 10
11 ISSUES AND KEY INITIATIVES Maintain/Increase Level of Service Economic Development Division Wayfinding program - $13k EPA Assessment Grant - $70k $35k Hazardous grant $35k Petroleum grant 11
12 2018 BUDGET PRESENTATION City Clerk Department Proposed Budget Page 52 12
13 DEPARTMENT SUMMARY $ Change % Change Staff - Full Time Equivalency (FTE) % Expenditures: Personnel $ 271,708 $ 280,695 $ 8, % Purchased Services 62,120 71,745 9, % Supplies/Non-Capital Equipment 25,800 16,000 (9,800) -38.0% Miscellaneous 825 1, % Total Expenditures $ 360,453 $ 369,440 $ 8, % 13
14 DIVISION SUMMARY Division/Program(s) $ Change % Change Administration/Operations $ 360,453 $ 369,440 $ 8, % Total Expenditures $ 360,453 $ 369,440 $ 8, % 14
15 ISSUES AND KEY INITIATIVES Maintain/Increase Level of Service Enhance and promote City Clerk services Manage resources and improve operational efficiencies for licensing, permitting, and passport programs 15
16 2018 BUDGET PRESENTATION Management Services Department Proposed Budget Page 58 16
17 DEPARTMENT SUMMARY $ Change % Change Staff - Full Time Equivalency (FTE) % Expenditures: Personnel $ 1,262,891 $ 1,272,710 $ 9, % Purchased Services 577, ,922 50, % Supplies/Non-Capital Equipment 190, ,060 (1,002) -0.5% Miscellaneous 95,885 7,050 (88,835) -92.6% Total Expenditures $ 2,126,212 $ 2,096,742 $ (29,470) -1.4% 17
18 DIVISION SUMMARY Division/Program(s) $ Change % Change Municipal Court $ 517, ,124 $ 5, % Human Resources 1,045,100 1,090,311 45, % Community Engagement 472, ,207 10, % VALE 91, (90,900) -99.9% Total $ 2,126,212 $ 2,096,742 $ (29,470) -1.4% 18
19 ISSUES AND KEY INITIATIVES Maintain/Increase Level of Service Human Resources 2018 Increase to Property/Liability Insurance - $9.7k Provides for an approximate increase of 3% Record Keeping Fees for Retirement Plan - $50k 19
20 ISSUES AND KEY INITIATIVES Maintain/Increase Level of Service Municipal Court Personnel - $6.3k Provides for an additional (.15 fte - 6 hours/week) Community Service Coordinator to assist with the juvenile community service program, as the number of cases has increased. VALE Reduced to $0 The Board voted to suspend VALE for
21 2018 BUDGET PRESENTATION Technology Department Proposed Budget Page 70 21
22 DEPARTMENT SUMMARY $ Change % Change Staff - Full Time Equivalency (FTE) % Expenditures: Personnel $ 673,436 $ 689,058 $ 15, % Purchased Services 262, ,300 33, % Supplies/Non-Capital Equipment 142, ,600 (13,600) -9.6% Capital Outlay 48,000 46,000 (2,000) -4.2% Miscellaneous 1,000 1, % Total Expenditures $ 1,127,336 $ 1,160,958 $ 33, % 22
23 DIVISION SUMMARY Division/Program(s) $ Change % Change Administration/Operations $ 1,127,336 $ 1,160,958 $ 33, % Total $ 1,127,336 $ 1,160,958 $ 33, % 23
24 ISSUES AND KEY INITIATIVES Maintain/Increase Level of Service Comcast fiber network - $20K to replace I-Net fiber between buildings Three server replacements - $46K Implementation of a Citizen Relationship Management System (CRM) to replace CitizenServe budget neutral 24
25 2018 BUDGET PRESENTATION Finance Department Proposed Budget Page 78 25
26 DEPARTMENT SUMMARY $ Change % Change Staff - Full Time Equivalency (FTE) % Expenditures: Personnel $ 921,832 $ 956,888 $ 35, % Purchased Services 321, ,250 19, % Supplies/Non-Capital Equipment 5,250 5, % Miscellaneous 1,400 1, % Total Expenditures $ 1,249,932 $ 1,304,988 $ 55, % 26
27 DIVISION SUMMARY Division/Program(s) $ Change % Change Administration/Operations $ 887,302 $ 940,817 $ 53, % Utility Billing 362,630 $ 364,171 1, % Total $ 1,249,932 $ 1,304,988 $ 55, % 27
28 ISSUES AND KEY INITIATIVES Maintain/Increase Level of Service Cost of service increase to credit card processing fees - $20k Capital financing plan Review of financial policy documents 28
29 2018 BUDGET PRESENTATION Planning & Development Department Proposed Budget Page 88 29
30 DEPARTMENT SUMMARY $ Change % Change Staff - Full Time Equivalency (FTE) % Expenditures: Personnel $ 995,265 $ 973,419 $ (21,846) -2.2% Purchased Services 600, ,730 (133,970) -22.3% Supplies/Non-Capital Equipment 20,600 19,613 (987) -4.8% Capital Outlay 35,000 - (35,000) % Miscellaneous 2,500 3, % Total Expenditures $ 1,654,065 $ 1,463,232 $ (190,833) -11.5% 30
31 DIVISION SUMMARY Division/Program(s) $ Change % Change Administration $ 149,684 $ 155,604 $ 5, % Operations 933, ,534 (156,950) -16.8% Neighborhood Services 570, ,094 (39,803) -7.0% Total $ 1,654,065 $ 1,463,232 $ (190,833) -11.5% 31
32 ISSUES AND KEY INITIATIVES Long Range Projects Zoning Code Update Sustainability Audit & Workplan Implement Programing HEAL/Sustainability Neighborhood / Community Outreach Bike Ped CIP Implementation Civic Campus 32
33 ISSUES AND KEY INITIATIVES Development / Redevelopment Karl s Farm Marketplace 112 th Ave Station 33
34 ISSUES AND KEY INITIATIVES Neighborhood Services CRM Implementation Phase out Citizen Serve Improve operational efficiencies Work with Planning Division on Community Engagement 34
35 2018 BUDGET PRESENTATION Parks, Recreation, & Culture Department Proposed Budget Page 96 35
36 DEPARTMENT SUMMARY $ Change % Change Staff - Full Time Equivalency (FTE) % Expenditures: Personnel $ 3,125,488 $ 3,232,580 $ 107, % Purchased Services 356, ,616 10, % Supplies/Non-Capital Equipment 528, ,636 (36,545) -6.9% Capital Outlay 3,348,242 2,983,000 (365,242) -10.9% Miscellaneous 5,529 5,304 (225) -4.1% Total Expenditures $ 7,364,231 $ 7,080,136 $ (284,095) -3.9% 36
37 DIVISION SUMMARY Division/Program(s) $ Change % Change Park Operations $ 1,611,402 $ 1,589,800 $ (21,602) -1.3% Recreation Operations 2,404,587 2,519, , % Capital Improvement Projects 3,348,242 2,971,000 (377,242) -11.3% Total $ 7,364,231 $ 7,080,136 $ (284,095) -3.9% 37
38 ISSUES AND KEY INITIATIVES Maintain/Increase Level of Service Establish a replacement program for wellused, aging pedal boats - $6K Replace the theatre sound console and the Clear Com system to continue to improve sound quality, minimize disruption of shows and increase customer service level $17K 38
39 2018 BUDGET PRESENTATION Police Department Proposed Budget Page
40 DEPARTMENT SUMMARY $ Change % Change Staff - Full Time Equivalency (FTE) % Expenditures: Personnel $ 8,282,151 $ 8,525,310 $ 243, % Purchased Services 1,120,375 1,120, % Supplies/Non-Capital Equipment 380, ,969 (40,431) -10.6% Capital Outlay 28, , , % Miscellaneous 2,300 2, % Total Expenditures $ 9,813,226 $ 10,232,954 $ 419, % 40
41 DIVISION SUMMARY Division/Program(s) $ Change % Change Administration $ 1,692,088 $ 1,709,287 $ 17, % Support Operations 2,704,758 2,689,846 (14,912) -0.6% Patrol Division 5,213,390 5,636, , % Animal Control 202, ,416 (5,574) -2.7% Total $ 9,813,226 $ 10,232,954 $ 419, % 41
42 ISSUES AND KEY INITIATIVES Maintain/Increase Level of Service Position Re-class Police Records Specialist Lead (2) - $4.7k Vehicle Replacement Investigations - $35k Patrol - $210k Victim Services Radios $14k 42
43 ISSUES AND KEY INITIATIVES Maintain/Increase Level of Service Apply fundamental concepts of Community Oriented Policing to reduce crime rates Complete property-evidence inventory and audit, and reconcile any issues Continue development of Emergency Management Operations 43
44 ISSUES AND KEY INITIATIVES Maintain/Increase Level of Service Implementation and training of new Records Management System Prepare processes to relocate police equipment, assets and property to the new Justice Center 44
45 2018 BUDGET PRESENTATION Public Works Department Proposed Budget Page
46 DEPARTMENT SUMMARY $ Change % Change Staff - Full Time Equivalency (FTE) % Expenditures: Personnel $ 5,782,395 $ 6,192,707 $ 410, % Purchased Services 1,939,950 2,066, , % Supplies/Non-Capital Equipment 3,388,411 3,112,305 (276,106) -8.1% Capital Outlay 37,440,988 22,966,308 (14,474,680) -38.7% Miscellaneous 32,250 37,750 5, % Total Expenditures $ 48,583,994 $ 34,375,720 $ (14,208,274) -29.2% 46
47 DIVISION SUMMARY Division/Program(s) $ Change % Change Administration/Operations $ 424,739 $ 419,959 $ (4,780) -1.1% Facilities 431, ,140 25, % Fleet 507, ,115 (29,214) -5.8% Streets 820,091 1,106, , % Engineering 1,757,391 1,698,730 (58,661) -3.3% Water Operations 1,275,263 1,328,486 53, % Lab Operations 546, ,465 21, % Electrical & Mechanical 631, , % Distribution & Collection 1,173,396 1,471, , % Water Resources Operations 2,988,825 1,798,427 (1,190,398) -39.8% Wastewater Operations 1,776,355 2,090, , % Industrial Pre-Treatment 91, ,725 21, % Stormwater Operations 118, ,443 1, % Sanitation Operations 1,662,792 1,526,407 (136,385) -8.2% Capital Improvement Projects 34,378,988 20,568,308 (13,810,680) -40.2% Total $ 48,583,994 $ 34,375,720 $ (14,208,274) -29.2% 47
48 ISSUES AND KEY INITIATIVES Maintain/Increase Level of Service Streets Division increase operating supplies for street sign materials - $16k Street Division capital equipment request for street sign equipment - $58k Street Division capital equipment request for replacement patch truck - $210k 48
49 ISSUES AND KEY INITIATIVES Maintain/Increase Level of Service Distribution & Collection Division capital equipment request for replacement dump truck - $275k; and portable grinder pump for sewer bypass operations - $25k 49
50 ISSUES AND KEY INITIATIVES Maintain/Increase Level of Service Water Resources Division decrease in operating due to moving legal services to another account ($250k) 50
51 ISSUES AND KEY INITIATIVES Maintain/Increase Level of Service Wastewater Operations Division increase in personnel due expansion of wastewater treatment plant, Headworks project - $145k; increase in capital equipment - $142k 51
52 ISSUES AND KEY INITIATIVES Maintain/Increase Level of Service Industrial Pretreatment Division one-time increase in technical services for laboratory analysis of samples collected from industrial/commercial locations throughout the City - $26k 52
53 2018 PROPOSED BUDGET FUTURE MEETINGS September 18 Budget Review (if necessary) September 25 Public Hearing October 23 Budget Adoption 53
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