VANCOUVER POLICE DEPARTMENT

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1 VANCOUVER POLICE DEPARTMENT REPORT TO THE VANCOUVER POLICE BOARD REPORT DATE: March 4, 2016 BOARD MEETING DATE: AprilU, 2016 BOARD REPORT # 1604F04 Regular TO: Vancouver Police Board FROM: DCC Steve Rai, Cmdg. Support Services Division SUBJECT: 2015 Year End Variance Report RECOMMENDATION: THAT, the Vancouver Police Board receives the variance report for the year ending December 31, 2015 for information. SUMMARY: Subject to audit, for the year ended December 31, 2015, the VPD was under budget by 1.1%, or $2,888,603. This is the eleventh year the VPD has finished within budget. Recoveries were higher than budgeted primarily due to increased recoveries of various costs from external agencies and policing special events. Offsetting this were higher costs for overtime, uniforms and equipment, as well as reserve transfers. POLICY/BACKGROUND: The Board has directed that management provide a variance report on a quarterly basis. This report provides the operating results for the year ending December 31,2015. Please note that the City has not completed the 2015 financial statement audit, so further adjustments may occur before the results are finalised. This report is intended as a management report, and as such, the following adjustments have been made to improve readability. These adjustments have no net effect and all net to $0.

2 1 2 3 Account Salaries Salaries - Uniformed Secondment Overtime Recoveries Secondment Overtime Cost Cost Recoveries Traffic Authority Casual Salaries 2 Debit 101,; 300,655, ,219,1, Credit 101,; 300,655,-,219, This salary adjustment is necessary because the system-generated monthly salary accrual combines both sworn and civilian salaries in one line. Management has had discussions with City Accounting staff to rectify this issue, but it remains outstanding. 2. The secondment overtime adjustment is made as VPD management has no control over the overtime worked by seconded members, which is fully reimbursed by the seconding agency. By removing the seconded overtime from the report, the reported overtime is only the overtime that is within the control ofvpd management. 3. Traffic Authority members are casual employees who are called out for specific events, much of which is recoverable. The purpose of the Traffic Authority adjustment is to net out the casual salaries paid for Traffic Authority members when the cost is being recovered, thus giving a more accurate representation of the VPD's casual salary expenditures. DISCUSSION: The 2015 annual budget was $257,590,018. Below are the 2015 year-end results: Recoveries Expenses Salaries & Benefits Other Expenses 'Net Position Actual ($20,787,417) 222,619,058 52,869, ,488,832 $254,701,415 Budget ($16,000,910) 223,559,409 50,031, ,590,928 $257,590,018 Variance $4,786, ,351 (2,838,255) (1,897,904) $2,888,603 Percent 29.9% 0.4% -5.7% -0.7% 1.1% Recoveries Recoveries were better than budget primarily due to increased recoveries of various costs from external agencies and policing special events. Additionally, there were also increased Secondment recoveries, increased Grants & Donations, increased recoveries from other levels of government, as well as increased fees related to an increased volume of services in the Information Management Section and selling training seats to other agencies. Salaries and Benefits Payroll costs were 0.4% or $940,351 under budget for the year. This includes the following:

3 Sworn Salaries Sworn Overtime Overtime Recoveries Court Overtime Statutory Holidays Liquor Callouts Civilian Staffing Benefits $ (1, 015, 787,854 5,368,769 1,080,132 24,486, ,331,871 38,287,187 $222 Actual Budget Variance,303,543 $143,646,645 $1,343,102,320,070 7,235,428 (4,084,642) 058) 0 1,265,910 5,367,728,619, ,200 25,275, ,686,331 39,873,078 $223,559,409 1,015, ,056 (1,041) (184,932) 788,859 (645,540) 1,585,891 $940,351 Sworn salaries were under budget due to higher retirements, members not incrementing through the ranks as fast as anticipated, and increased WCB leave. Net sworn overtime was over budget due to callouts to meet minimums in Operations and in response to events in the community, as well as policing special events. Liquor callouts (Lima) were over budget due to additional callouts being deployed in Gastown to control disorder in that area on weekend evenings. Although there was funding for liquor callouts in the Granville Entertainment District, the VPD has not been funded for additional resources to patrol Gastown on weekend evenings. Civilian staffing, which includes the salary costs for the Community Safety officers (CSO), was lower than budget due to reduced availability of CSOs and delays in civilian hiring related to the Resource Allocation Review early in the year. Benefits were lower due to the rate increases being lower than budgeted. Other Expenses Other Expenses were over budget by 5.7%, or $2,838,255 at the end of the year, as follows: Fleet Operations Building Maintenance Legal Criminal Investigations Telephones Uniforms And Equipment Travel & Training Community Police Centres Other Operating Costs Reserve Transfers Cost Allocations $8 Actual Budget Variance,283, , ,917 2,875, ,913 6,237,547 2,050, ,126 7,488,236 $29,292, ,961 22,780,380 $52,869,774 $8,536, , ,500 2,854, ,750 5,350,309 1,530,002 1,032,349 7,320,101 $27,931,489 (680,300) 22,780,330 $50,031,519 $252,868 (294,392) 168,583 (21,184) 49,837 (887,238) (520,507) 59,223 (168,135) ($1,360,944) (1,477,261) (50) ($2,838,255)

4 Fleet operations were lower than budget due to lower fuel costs. Building maintenance costs were higher than budget due primarily to required security upgrades at VPD facilities. Legal expenses were under budget as fewer legal matters arose throughout the year. Uniforms and Equipment costs were over budget primarily due to the replacement of crucial police equipment and increased costs for firearms and ammunition. Since the Travel & Training budget was reduced in 2009, it continues to be a challenge. As such, Travel & Training costs were over budget once again for the year. Reserve Transfers show an unfavourable variance at year end due to unspent carry forward projects, and the Lima reserve transfer not being necessary. Furthermore, a VPD recruiting reserve was created to help buffer against attrition risk and uncertainty. 3. Community Safety Proaram Included in the above results are Community Safety program costs of approximately $1,760,491, which is within the allotted budget of $2,171,767 for CONCLUSION: The VPD was under budget for 2015 by $2,888,603 or 1.1 %. This is the eleventh consecutive year the VPD has finished the year within budget. Author: Jason Rude Telephone: _Date: March 4, 2016 Submitting Executive Member: Nancy Eng (signature) v Date: March 4,2016

5 APPENDIX 1 VANCOUVER POLICE DEPARTMENT STATEMENT OF RECOVERIES AND EXPENSES FOR THE YEAR ENDING December 31, 2015 RECOVERIES Actual Budget Variance % Federal Government Provincial Government Secondments Other Local Governments Fees Grants & Donations Unclaimed Cash Other Recoveries TOTAL RECOVERIES ($574,211) ($339,100) $235,111 (215,716) (120,000) 95,716 (11,958,792) (11,228,020) 730,772 (554,660) (138,700) 415,960 (1,955,302) (1,171,200) 784,102 (803,163) (180,200) 622,963 (99,331) (200,000) (100,669) (4,626,242) (2,623,690) 2,002,552 ($20,787,417) ($16,000,910) $4,786, % Page 1 of 2

6 APPENDIX 1 VANCOUVER POLICE DEPARTMENT STATEMENT OF RECOVERIES AND EXPENSES FOR THE YEAR ENDING December 31, 2015 EXPENSES Actual Budget Variance % PAYROLL Sworn Salaries $142,303,543 $143,646,645 $1,343,102 Sworn Overtime 11,320,070 7,235,428 (4,084,642) Overtime Recoveries (1,015,058) 0 1,015,058 Sworn Overtime Court Statutory Holidays Liquor Callouts Civilian Salaries Casual & Temp Salaries Civilian Overtime Benefits 787,854 1,265, ,056 5,368,769 5,367,728 (1,041) 1,080, ,200 (184,932) 159,845, ,410,911 (1,434,399) -0.9% 19,987,106 20,666, ,324 4,107,837 4,365, , , ,840 (147,778) 24,486,561 25,275, , % 38,287,187 39,873,078 1,585, % TOTAL PAYROLL 222,619, ,559, , % Fleet Operations And Maintenance 8,283,598 8,536, ,868 Building Maintenance 660, ,630 (294,392) Legal 313, , ,583 Criminal Investigation Fund 2,875,566 2,854,382 (21,184) Telephones 409, ,750 49,837 Uniforms And Equipment 6,237,547 5,350,309 (887,238) Travel & Training 2,050,509 1,530,002 (520,507) Community Police Centres 973,126 1,032,349 59,223 Other Operating Costs 7,488,236 7,320,101 (168,135) 29,292,433 27,931,489 (1,360,944) -4.9% TOTAL OPERATING COSTS 251,911, ,490,898 (420,593) -0.2% Reserve Transfers 796,961 (680,300) (1,477,261) TOTAL EXPENSES, before allocations 252,708, ,810,598 (1,897,854) -0.8% NET POSITION, before allocations 231,921, ,809,688 2,888, % Cost Allocations 22,780,380 22,780,330 (50) TOTAL NET POSITION $254,701,415 $257,590,018 $2,888, % Page 2 of 2

Toronto Police Service 2008 Operating Budget Variance Report Period Ending September 30, 2008

STAFF REPORT ACTION REQUIRED Toronto Police Service 2008 Operating Budget Variance Report Period Ending September 30, 2008 Date: January 6, 2009 To: From: Executive Committee, City of Toronto Pam McConnell,