City of Mercer Island CITY S FINANCIAL CHALLENGES: HOUSTON, WE HAVE A PROBLEM
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1 City of Mercer Island CITY S FINANCIAL CHALLENGES: HOUSTON, WE HAVE A PROBLEM Presented by: Julie Underwood, City Manager Chip Corder, Assistant City Manager/Finance Director Presented to: Community Advisory Group Date: April 2, 2018
2 Agenda Operating budget balancing options Review sub-group recommendation (Bob Harper) Review Mar 25 CAG meeting (Jason Baumgarten) Discuss implementing cost control/operational effectiveness mechanisms (Julie Underwood) Review 5 options (Chip Corder) Which options do you support? (Jenny Brailey) Potential cost saving/revenue options Review 3 options (Chip Corder) Which options do you support? (Jenny Brailey)
3 Agenda Capital funding needs/options Review CAG role (Julie Underwood) Review sample listing of projects & 3 funding options (Chip Corder) Which options do you support? (Jenny Brailey) CAG report preparation Identify author(s) for majority recommendation Identify author(s) for minority recommendation, if needed Review timeline Closing remarks by CAG members & City Manager
4 Balancing Operating Budget Review sub-group recommendation (Bob Harper) Q&A
5 Balancing Operating Budget Review Mar 25 CAG meeting (Jason Baumgarten) Q&A
6 Balancing Operating Budget Implementing cost control/operational effectiveness mechanisms (Julie Underwood) Will recommend that the Council fund a departmental effectiveness study each biennium in the off-budget year DSG in 2019 Public Works underwent such a study in 2016 Helped secure Council support to fund an enterprise asset management system ( implementation) The studies will focus on key services/programs within a department, evaluating their relevance and usefulness and looking for opportunities for cost savings/containment and service delivery improvements per industry best practices
7 Balancing Operating Budget Option #1 Levy lid lift only (6 years) Reflects smoothed annual funding need + 5% annual growth Assumes following: Combine Beautification Fund with General Fund No other new revenue sources Annual levy lid lift cost ($1.20M AV home) $331 $348 $365 $383 $402 $422
8 Balancing Operating Budget Option #2 Smaller levy lid lift (6 years) + other revenues Reflects smoothed annual funding need + 5% annual growth Assumes following: Combine Beautification Fund with General Fund Make temporary 8.0% utility tax on City s utilities permanent Increase B&O tax rate from 0.10% to 0.15% Annual levy lid lift cost ($1.20M AV home) $254 $267 $280 $294 $309 $324
9 Balancing Operating Budget Option #3 Smaller levy lid lift (6 years) + other revenues + Thrift Shop expansion project Reflects smoothed annual funding need + 5% annual growth Assumes following: Combine Beautification Fund with General Fund Make temporary 8.0% utility tax on City s utilities permanent Increase B&O tax rate from 0.10% to 0.15% Issue bonds to fund Thrift Shop expansion project in order to grow sales to eliminate $400K annual funding from General Fund Annual levy lid lift cost ($1.20M AV home) $290 $302 $315 $328 $342 $356
10 Balancing Operating Budget Option #4 Even smaller levy lid lift (6 years) + other revenues Reflects smoothed annual funding need + 5% annual growth Assumes following: Combine Beautification Fund with General Fund Make temporary 8.0% utility tax on City s utilities permanent Increase B&O tax rate from 0.10% to 0.15% Increase REET rate from 0.5% to 1.0% (City sales tax rate must be reduced from 1.0% to 0.5%) Annual levy lid lift cost ($1.20M AV home) $178 $187 $196 $206 $216 $227
11 Balancing Operating Budget Option #5 No levy lid lift (6 years) + other revenues + expenditure reductions Reflects smoothed annual funding need + 5% annual growth Assumes following: Combine Beautification Fund with General Fund Make temporary 8.0% utility tax on City s utilities permanent Increase B&O tax rate from 0.10% to 0.15% Increase REET rate from 0.5% to 1.0% Make ongoing expenditure cuts each year to balance the budget $721K -$898K -$970K -$1.05M -$1.13M
12 Balancing Operating Budget Which options do you support? Option Other Revenues Levy Lid Lift Cost in Levy lid lift only None $ Smaller levy lid lift + other revenues Make 8% utility tax permanent Increase B&O tax rate 3. Smaller levy lid lift + other revenues + Thrift Shop expansion 4. Even smaller levy lid lift + other revenues 5. No levy lid lift + other revenues + expenditure cuts Make 8% utility tax permanent Increase B&O tax rate Make 8% utility tax permanent Increase B&O tax rate Implement 0.5% REET option Make 8% utility tax permanent Increase B&O tax rate Implement 0.5% REET option $254 $290 $178 $0
13 Potential Cost Saving/Revenue Options Explore contracting out marine patrol services to King County Sheriff s Office Explore contracting out fire/ems services to Bellevue or Eastside Fire & Rescue Explore de-annexing from King County Library System to help bridge funding gap
14 Potential Cost Saving/Revenue Options Option #1 Explore contracting out marine patrol services to King County Sheriff s Office 2018 budget = $510K Offset by $211K in revenues 2018 net cost = $299K Also, City receives in-kind police & fire services from Bellevue, which are >$299K KC Sheriff s Office is currently stretched too thin with responsibility for all lakes, rivers, and the portion of Puget Sound in King County
15 Potential Cost Saving/Revenue Options Option #2 Explore contracting out fire/ems services to City of Bellevue or Eastside Fire & Rescue (EF&R) Estimated potential cost savings is <$200K Bellevue: Overtime savings related to training & fire prevention EF&R: Elimination of Fire Chief Downsides/challenges: Loss of management and cost control Would need to negotiate with fire union Contracting with EF&R would result in Bellevue charging for mutual aid responses to Mercer Island EF&R cost allocation formula: 85% AV + 15% calls for service EF&R administration costs = 21% of budget vs. 10% for MI Fire Dept
16 Potential Cost Saving/Revenue Options Option #3 Explore de-annexing from King County Library System to help bridge funding gap Island residents will pay $5.48M in property taxes to KCLS in 2018 Levy allocation formula is based on AV Estimated timeline is months to: Research alternative service delivery options Engage the public Place 2 measures on the ballot: 1) de-annexing from KCLS, and 2) funding library services & building Contract with new service provider & issue debt for library building
17 Potential Cost Saving/Revenue Options Which options do you support? Option 1. Explore contracting out marine patrol services to King County Sheriff s Office. 2. Explore contracting out fire/ems services to City of Bellevue or Eastside Fire & Rescue. 3. Explore de-annexing from King County Library System to help bridge funding gap.
18 Capital Funding Needs/Options Review CAG role (Julie Underwood)
19 Capital Funding Needs/Options Sample Listing of Projects Public Buildings: Unfunded Capital Project Maintenance Building Renovation/Expansion ($3.0M in one-time funding is available for this project) 2018 Cost $5,710,000 Thrift Shop Renovation/Expansion $2,720,000 Sports Fields: Island Crest Park South Field Improvements (Turf & Lights) $3,077,000 Synthetic Turf Field & Ballfield Backstop Safety Upgrades $1,078,000 Waterfront/Beaches: Luther Burbank Park Swim Beach $1,163,000 Groveland Beach Improvements $1,050,000 Roadside Shoulders/Sidewalks/Trails: Island Crest Way Sidewalk Improvements (SE 53 rd to SE 62 nd ) $1,680,000 Complete Mercer Way Shoulders $1,575,000
20 Capital Funding Needs/Options Sample Listing of Projects Unfunded Capital Project 2018 Cost Roadside Shoulders/Sidewalks/Trails (cont d): Safe Routes to School (86 th Ave SE) $945,000 Town Center: Sidewalk & ADA Improvements $1,995,000 Crossing Improvements $525,000 Arts & Recreation: Luther Burbank Park Amphitheater $1,030,000 Skate Park Redevelopment $492,000 Community Center Multi-Purpose/Art Room $263,000 Open Spaces: Vegetation Management $504,000 Public Safety: Self-Contained Breathing Apparatus $279,000
21 Capital Funding Needs/Options Option #1 Capital levy lid lift (9 years) Assumes following: No bonds issued ( pay as you go financing of capital projects) Fixed amount of funding each year (no annual increase) 3 sub-options: $100/yr for 9 years would fund $9.9M in capital projects* $125/yr for 9 years would fund $12.4M in capital projects* $150/yr for 9 years would fund $14.9M in capital projects* * Based on $1.20M AV home, which is median AV on Mercer Island in 2018.
22 Capital Funding Needs/Options Option #2 Bond levy (20 years) Assumes following: Bonds are issued (60% voter approval required) Fixed amount of funding each year (no annual increase), which is dedicated to paying the debt service (principal & interest) 3 sub-options: $65/yr for 20 years would fund $10.0M in capital projects* $82/yr for 20 years would fund $12.5M in capital projects* $98/yr for 20 years would fund $15.0M in capital projects* * Based on $1.20M AV home, which is median AV on Mercer Island in 2018.
23 Capital Funding Needs/Options Option #3 Postpone capital levy lid lift or bond levy until 2021 The Fire Station levy lid lift expires at the end of 2021
24 Capital Funding Needs/Options Which options do you support? Option 1. Capital levy lid lift (9 years; no bonds issued) 2. Bond levy (20 years; 60% voter approval required) 3. No levy (wait until Fire Station levy lid lift expires in 2021) Sub-Option a) $100/yr would fund $9.9M in capital projects b) $125/yr would fund $12.4M in capital projects c) $150/yr would fund $14.9M in capital projects a) $65/yr would fund $10.0M in capital projects b) $82/yr would fund $12.5M in capital projects c) $98/yr would fund $15.0M in capital projects N/A
25 CAG Report Preparation Identify author(s) for majority recommendation Jenny/staff will help Identify author(s) for minority recommendation, if needed Timeline First draft of report due by 4/16 CAG comments due by 4/20 Second draft of report due by 4/24 CAG comments due by 4/27 Final report due by 4/30
26 Closing Remarks CAG member thoughts & feedback Round robin Participation is optional City Manager thoughts & appreciation
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