City Council Report 915 I Street, 1 st Floor Sacramento, CA

Transcription

1 City Council Report 915 I Street, 1 st Floor Sacramento, CA File ID: April 24, 2018 Consent Item 04 Title: Approval of Revisions to the Sacramento Employment and Training Agency (SETA) Operating Budget, Fiscal Year (FY) 2017/18 Location: Citywide Recommendation: Pass a Resolution approving the FY2017/18 Sacramento Employment and Training Agency (SETA) Revised Operating Budget in the amount of $84.1 million. Contact: Dawn Holm, Interim Director, (916) , Department of Finance; Loretta Su, Fiscal Chief, (916) , Sacramento Employment and Training Agency Presenter: None Attachments: 1-Description/Analysis 2-Resolution 3-Revised Budget SETA Susana Alcala Wood, City Attorney Mindy Cuppy, City Clerk John Colville, City Treasurer Howard Chan, City Manager Page 1 of 13

2 File ID: Consent Item 04 Description/Analysis Issue Detail: In 1978, the City of Sacramento and the County of Sacramento executed a Joint Exercise of Powers Agreement (JPA) establishing the Sacramento Employment and Training Agency (SETA). Pursuant to Paragraph 21 of the JPA, the budget process requires the SETA Governing Board, namely, the Sacramento City Council and County of Sacramento Board of Supervisors, to approve the revised budget and submit it to the signatories of the JPA for final approval. As approved by the SETA Governing Board, SETA s original budget for FY2017/18 totaled $83,857,233. The revised operating budget of $84,116,507 includes: 1. Changes to grants and allocations received after the final budget was approved; 2. Under-spending in Personnel and Fringe Benefit costs for the Head Start Program; 3. Changes in anticipated revenues and expenses from the Early Head Start-Child Care Partnership Program (EHS-CCP) of $125,032 and Workforce Development grants of $134,242; 4. Increased funds of $668,279 allocated to the Fixed Assets category for a modular classroom, playground equipment, and IT Network equipment; 5. Anticipated revenue from EHS-CCP in the amount of $125,032; and 6. Decreased expenses in Salaries and Benefits of $507,501 and Service and Supplies of $35,746. The revised budget was presented and approved before the Governing Board of the Sacramento Employment and Training Agency on April 5, Policy Considerations: SETA has been an effective force in connecting people to jobs, business owners to quality employees, education and nutrition to children, and assistance to more than 45,000 customers annually. Economic Impacts: None. Environmental Considerations: This action is not a project that is subject to CEQA as it is an administrative activity and relates to government fiscal activities that do not involve any commitment to any specific project that may result in a potentially significant physical impact on the environment (CEQA Guidelines 15378(b)(2) and (b)(4)). City of Sacramento April 24, 2018 powered by Legistar Page 2 of 13

3 File ID: Consent Item 04 Sustainability: Not applicable. Commission/Committee Action: Not applicable. Rationale for Recommendation: City Council approval is required in accordance with the JPA which requires review and approval by the signatories to the JPA before the revised budget is considered final and authorized. Financial Considerations: SETA s FY2017/18 revised operating budget of $84,116,507 is financed by federal grants ($78,802,539), state grants ($4,862,644), and other contracts and miscellaneous revenues ($451,324). Approval of SETA s budget will have no fiscal impact on the City s General Fund. Local Business Enterprise (LBE): Not applicable. City of Sacramento April 24, 2018 powered by Legistar Page 3 of 13

4 RESOLUTION NO. APPROVAL OF REVISIONS TO THE SACRAMENTO EMPLOYMENT AND TRAINING AGENCY (SETA) FISCAL YEAR (FY) 2017/18 BUDGET BACKGROUND Adopted by the Sacramento City Council A. All necessary estimates of revenues, expenditures, and reserves for the FY2017/18 were prepared and filed, the final budget was adopted and printed, and hearings thereon were noticed and held as required by Chapter 1 of Division 3, Title 2 of the Government Code (29000 et seq.); and B. All proceedings required by law have been duly had and regularly taken concerning the adoption of the final budget for the Sacramento Employment and Training Agency ( SETA ) for the fiscal year commencing July 1, 2017, and ending June 30, 2018 and adopted by the SETA Governing Board (the Board ) on August 3, 2017, (the Budget ); and C. On, revisions of, deductions from, and increases or additions to the Budget have been proposed in writing and filed with the Board. BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS: SECTION 1: The amounts set forth in the attached Exhibit A for expenditures, revenues, reserves, and interfund transfers are the adopted Revised Budget for the Sacramento Employment and Training Agency for FY2017/18. SECTION 2: The Department of Finance, Auditor-Controller, is hereby authorized and directed to transfer funds and adjust the reserve accounts in the amounts as shown in the revised budget adopted herewith. SECTION 3: The Sacramento City Council approves the FY2017/18 Revised Budget for the Sacramento Employment and Training Agency. SECTION 4: Exhibit A is part of this resolution. Exhibit A SETA Budget Page 4 of 13

5 S E T A REVISED BUDGET Page 5 of 13

6 SCHEDULE OF CHANGES - ORIGINAL TO REVISED Revised Program Original Changes Budget Children & Family Services Department $ 61,719,964 $ 125,032 $ 61,844,996 Head Start (HS) 45,652,716-45,652,716 Early Head Start (EHS) 9,336,653-9,336,653 Early Head Start CCP (EHS) 1,548, ,032 1,673,181 California Dept. of Education (CDE) 3,697,446-3,697,446 Child & Adult Care Food Program (CACFP) 1,485,000-1,485,000 Workforce Development Department $ 22,137,269 $ 134,242 $ 22,271,511 Workforce Innovation and Opportunity Act (WIOA) * 14,578, ,000 14,721,706 CalWORKs One-Stop Share of Cost 1,072,640-1,072,640 Community Services Block Grant (CSBG) 1,735,627-1,735,627 Refugee Social Services (RSS) 2,269,755-2,269,755 Targeted Assistance for Refugees (TA) 855, ,261 Youth Career Pathway Trust 225,935 (48,758) 177,177 State Clean Energy (Prop 39) 403, ,821 SMUD 106, ,134 Ticket-to-Work 50,000-50,000 AARP Foundation 50+ 4,088 40,000 44,088 Los Rios Strong Workforce 251, ,102 ETP Youth Program 584, ,200 * See Schedule A Total $ 83,857,233 $ 259,274 $ 84,116,507 Page 6 of 13

7 SCHEDULE OF APPROPRIATIONS Services Fixed SETA Subcontracts Fringe and Assets Operated or Total Program Salaries Benefits Supplies Equipment Costs Scholarships Budget Children & Family Services Department $ 17,488,312 $ 9,520,723 $ 7,430,111 $ 1,494,533 $ 35,933,679 $ 25,911,317 $ 61,844,996 Head Start (HS) 12,460,167 6,870,148 5,203,715 1,269,501 25,803,531 19,849,185 45,652,716 Early Head Start (EHS) 2,441,639 1,335, ,378-4,384,765 4,951,888 9,336,653 Early Head Start CCP (EHS) 244,332 33,657 59, , ,937 1,110,244 1,673,181 California Dept. of Education (CDE) 2,012,688 1,100, ,817-3,697,446-3,697,446 Child & Adult Care Food Program (CACFP) 329, , ,285-1,485,000-1,485,000 Workforce Development Department $ 6,423,509 $ 3,146,915 $ 1,921,888 $ 35,746 $ 11,528,058 $ 10,743,453 $ 22,271,511 Workforce Innovation and Opportunity Act (WIOA) * 4,292,769 2,102,807 1,299,717 31,691 7,726,984 6,994,722 14,721,706 CalWORKS One-Stop Share of Cost 458, , , , ,985 1,072,640 Community Services Block Grant (CSBG) 521, , ,945 2, , ,757 1,735,627 Refugee Social Services (RSS) 436, , ,922 1, ,192 1,483,563 2,269,755 Targeted Assistance for Refugees (TA) 208, ,948 64, , , ,261 State Clean Energy (Prop 39) 88,364 43,298 27, , , ,821 SMUD 25,352 12,423 7,859-45,634 60, ,134 Youth Career Pathways Trust 117,687 56,490 3, , ,177 Ticket To Work 27,778 13,611 8,611-50,000-50,000 AARP ,271 13,113 6,704-44,088-44,088 Los Rios Strong Workforce 139,501 68,356 43, , ,102 ETP Youth Program 83,222 40,779 25, , , ,200 * See Schedule A Total $ 23,911,821 $ 12,667,638 $ 9,351,999 $ 1,530,279 $ 47,461,737 $ 36,654,770 $ 84,116,507 Page 7 of 13

8 SCHEDULE A - WIOA GRANTS Services Fixed SETA Subcontracts Fringe and Assets Operated or Total Program Salaries Benefits Supplies Equipment Costs Scholarships Budget Adult $ 2,616,444 1,282, ,415 $ 22,682 $ 4,709,599 $ 1,776,853 $ 6,486,452 Youth 863, , ,671 4,878 1,553,508 2,450,927 4,004,435 Dislocated Workers 120,408 59,000 33,195 4, , , ,018 Rapid Response 207, ,555 64, , ,059 NEG Sector Partnership , ,373 Storm NDWG 104,837 51,370 32, , , ,867 VEAP 84,940 41,621 26, , , ,333 DEI 19,723 9,664 6,114-35,501 61,379 96,880 ELL Navigator Pilot 46,296 22,685 14,352-83, , ,333 SlingShot 7,958 3,900 2,467-14, , ,923 DEA Accelerator 93,336 45,734 28, , , ,750 WIOA Regional Implementation Grant 63,512 31,121 19, , , ,283 WIOA Regional Organizer Grant 65,000 31,200 20, ,000 26, ,000 Total Current Grants $ 4,292,769 $ 2,102,807 $ 1,299,717 $ 31,691 $ 7,726,984 $ 6,994,722 $ 14,721,706 Page 8 of 13

9 SCHEDULE OF FIXED ASSETS Description G/L Account Amount Funding Source Vehicle Replacement $ 35,000 Head Start Basic Vehicle Replacement ,000 Head Start Basic Vehicle Replacement ,000 Head Start Basic Modular Unit (Hopkins Park) ,000 Carryover from Head Start Basic & Duration Modular Unit Add-on for 1 EHS-CCP Classroom (Hopkins Park) ,032 EHS-CCP & Program Improvement Supplemental funds - new Parking Lot (Hopkins Park) ,000 Head Start Basic new Play Yard (Hopkins Park) ,000 EHS-CCP new Play Structure Replacement (New Center on MLK Blvd.) ,000 Head Start Basic new Spot Vision Screener (2) ,000 Head Start Basic new OAE Hearing Screener (2) ,000 Head Start Basic new Audio Video Equipment ,247 Head Start Basic & WIOA - new Hewlett-Packard Enterprise SimpliVity Platform ,000 Head Start Basic 17-18, WIOA, CSBG & Refugee - new Total Fixed Asset Purchases $ 1,530,279 Page 9 of 13

10 SCHEDULE OF OUT-OF-STATE TRAVEL Destination Number of Attendee Costs ChildPlus Scramble, Las Vegas, NV 7 $ 14,000 WIPFLI Annual Conference, Las Vegas, NV 1 2,500 National Association of Workforce Boards, Washington DC 3 7,500 Total Out-of-State Travel $ 24,000 Page 10 of 13

11 SCHEDULE OF APPROPRIATIONS BY LINE ITEM FUND 095A FUND CENTER Revised EXPENDITURES Budget REGULAR EMPLOYEES $ 22,324, SICK/DISABILITY LEAVE 963, SALARIES & WAGES - EXTRA HELP 239, COMMITTEE MEMBERS 6, TIME/ONE HALF OT 70, ALLOWANCES/REIMBURSEMENTS 307,306 Total Labor 23,911, RETIREMENT 6,353, RETIREMENT HEALTH SAVINGS 155, OASDHI 1,793, GROUP INS 2,143, DENTAL INSURANCE 1,130, WORK COMP INS 876, SUI INS 190, HEALTH CARE - RETIREES 23,968 Total Fringes 12,667, ADVERTISING 24, PERIODICAL/SUBSCRIPT 15, BUS/CONFERENCE EXP 24, ED/TRAINING SVC 418, ED/TRAINING SUPPLIES 421, TUITION REIMBURSEMENT 42, PAC/PC ACTIVITIES 46, EMP TRANSPORTATION/MILEAGE 133, INS-BONDS/GEN PROP 244, MEMBERSHIP DUES 28, OFFICE SUPPLIES 200, PRINTING SVC 30, BLDG MAINT SVC 146, BLDG MAINT SUP/MAT 6, RENTS/LEASES/RL PROP 3,372, CONST SVC/SUP 24, PLAYGROUND EQUIPMENT/SUPPLIES 139, PERMIT CHARGES 17, ELECTRICITY 362, TELEPHONE SVC 118, AUTO MAINT SVC 33, CELLPHONE/PAGER 32, FUEL/LUBRICANTS 21, OFFICE EQ MAINT SVC 30, INVENTORIABLE EQ 93, RENT/LEASE EQ 148, UNIFORM ALLOWANCE 46, CUSTODIAL SVC 320, CUSTODIAL SUP 75, FOOD/CATERING SUP 918, KITCHEN SUP 190, MEDICAL SVC 14, ACCOUNTING SVC 132, TEMPORARY SERVICES 439, TEMP SVC IN LIEU (SUBSTITUE) 124, LEGAL SVC 219, SECURITY SVC 177,122 Page 11 of 13

12 SCHEDULE OF APPROPRIATIONS BY LINE ITEM FUND 095A FUND CENTER Revised EXPENDITURES Budget PUBLIC RELATIONS 25, OTHER PROF SVC 57, INVESTIGATIVE EXP (PHYSICAL EXAMS) 39, DATA PROCESSING SUP 1, SOFTWARE 303, RECREATIONAL SUP 10, OTHER OP EXP SUP 1, OTHER OP EXP SVC 5, SYSTEM DEV SVC 13, ALARM SERVICES 8, GS PURCHASING SVC 21, TRANSPORTATION SVCS/FIELD TRIPS 26,046 Total Services & Supplies 9,351, SUB-CONTRACT/OJT/WAGES 119, SUB-CONTRACT/WEX/WAGES 83, PARTICIPANT TUITION PAYMENTS 316, SUB-CONTRACT/ADMIN 2,174, SUB-CONTRACT/PROGRAM-GENERAL 28,376, WIOA SUB-CONTRACT YOUTH IS SERVICES 272, WIOA SUB-CONTRACT YOUTH OS SERVICES 141, PARTICIPANT TUITION PAYMENTS 613, WIOA SUB-CONTRACT YOUTH US SERVICES 7, WIOA SUB-CONTRACT SWTC SERVICES 451, CSBG SUB-CONTRACT FSS SERVICES 327, EHS-CCP SUBSIDY REIMBURSEMENT 19, CSBG SUB-CONTRACT SN SERVICES 496, SUB-CONTRACT SA/CO/D SERVICES 132, SUB-CONTRACT ES SERVICES 530, SUB-CONTRACT OJT SERVICES 1,488, SUB-CONTRACT VESL/ES SERVICES 1,083, SUB-CONTRACT SA/CO SERVICES 20,735 Total Sub-Contract 36,654, BUILDING (MODULAR UNIT) 850, IMPROVEMENT (PARKING LOT) 150, EQUIPMENT-GOV'T 530,247 Total Fixed Assets 1,530,279 TOTAL EXPENDITURES $ 84,116,507 REVENUE STATE AID OTHER MI $ 4,862, FED AID-MISC PROG 77,317, FOOD NUTRITION 1,485, MISC INCOME 451,324 TOTAL REVENUE $ 84,116,507 Page 12 of 13

13 095A SACRAMENTO EMPLOYMENT AND TRAINING AGENCY SACRAMENTO EMPLOYMENT & TRAINING AGENCY FINANCING REQUIREMENTS SUMMARY SCHEDULE APPROPRIATIONS BY OBJECT OF EXPENDITURE MEANS OF FINANCING THE BUDGET REQUIREMENTS OBJECT 10 - SALARIES AND EMPLOYEE BENEFITS $36,579,459 ESTIMATED REVENUE $84,116,507 OBJECT 20 - SERVICE AND SUPPLIES 9,351,999 RESERVES TO BE DECREASED OBJECT 30 - OTHER FINANCING USES GENERAL RESERVE DECREASE 0 LOAN AND LEASE REPAYMENTS ENCUMBRANCE DECREASE 0 INTEREST AND PRINCIPLE 0 OTHER RESERVE DECREASE 0 TAXES/LICENSES/ASSESSMENTS TOTAL RESERVES TO BE DECREASED 0 JUDGMENTS/DAMAGES 0 FUND BALANCE AVAILABLE DECREASE 0 OTHER FINANCING USES 36,654,770 ESTIMATED LONG TERM LOAN PROCEEDS 0 TOTAL OBJECT 30 - OTHER FINANCING USES 36,654,770 TOTAL AVAILABLE FINANCING $84,116,507 OBJECT 40 - FIXED ASSETS OBJECT 41 - LAND FUND EQUITY SCHEDULE ADJUSTED OBJECT 42 - STRUCTURES AND IMPROVEMENT 1,000,032 EST BALANCE FUND OBJECT 43 - EQUIPMENT (469,785) AS OF 6/30/17 INCREASES DECREASES BALANCE TOTAL OBJECT 40 - FIXED ASSETS 530,247 RESERVES $ 151, $ 151,500 OBJECT 50 - FUND TRANSFERS OUT 0 GENERAL OBJECT 50 - FUND TRANSFERS IN 0 ENCUMBRANCE OBJECT 60 - INTRAFUND TRANSFERS IN OR OUT 0 OTHER OBJECT 79 - APPROPRIATIONS FOR CONTINGENCIES 0 FUND BALANCE AVAILABLE 1,079, ,079,602 OBJECT 80 - OTHER COMMODITIES TOTALS $ 1,231, $ 1,231,102 PROVISIONS FOR RESERVE INCREASES GENERAL RESERVES 0 APPROPRIATINS LIMIT OTHER RESERVES 0 APPROPRIATIONS SUBJECT TO LIMIT TOTAL BUDGET REQUIREMENT $ 83,116,475 OVER/UNDER LIMIT TOTAL DIFFERENCE 0 SECTION OF ARTICLE 1 OF CHAPTER 1 OF TITLE 3 OF THE GOVERNMENT CODE READS: IN THE FINAL BUDGET THE BUDGETARY REQUIREMENTS MUST EQUAL THE AVAILABLE FINANCING Page 13 of 13