General Fee Advisory Committee Meeting Minutes Date of the Meeting: January 27, 2017

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1 General Fee Advisory Committee Meeting Minutes Date of the Meeting: January 27, 2017 I. Call to Order Chairman Shidemantle Chairman Shidemantle called the meeting to order at 1:36pm on Friday, January 27, 2017 in SC 324. II. Roll Call Chairman Shidemantle called the roll at this time. Lindsey Shahan, Campus Activities Board - Present - Present Vinnie Cardamone, Greek Council - Present /Excused Katie Skeens, Sports Club Council Matt Hoag/Approved Proxy - Present Lauren Holler, Treasurer, SBA - Present Harinder Singh, Treasurer, SGA Malek Khawam/ Approved Proxy - Present Greg Jakubisin, Viking Expeditions - Present Arbela Capas, The Vindicator Elisabeth Weems/Approved Proxy - Present Ellen Robinson, WCSB - Present Bronte Billings, Whiskey Island - Present Dr. Shannon Greybar-Milliken, Asst. VP for Student Affairs - Present Dr. Steve Duffy, Faculty Senate Representative - Absent Stephanie McHenry, VP for Finance & Administration - Absent/EO DSL Budget Officer - Absent/EO Ron Shidemantle, Director of Student Involvement - Present/EO 15 = Voting Membership 11 = Present 4 = Absent 8 = Quorum* (*Article X-Section A-Sub Section B Quorum shall be defined as simple majority of the eligible voting members.) Lindsey Shahan has replaced Tyler Hobel (CAB), Elisabeth Janko has replaced Joel Straley (UJB), & Vinnie Cardamone has replaced Micaela Ostheimer (GC). Guests at the January Meeting included Chavilah Witt, Assistant Director of the CSI & Jillian Keller from the CSU Women s Center. III. Approval of Minutes December 2, 2016 The following motion took place at this time: MOTION A: That the CSU General Fee Advisory Committee approve the minutes from December 2, P a g e

2 MOTION: Vinnie Cardamone, Greek Council PASSES Please note that additions and corrections were requested and approved at this time prior to final minute approval. IV. Chairman s Report Chairman Shidemantle presented the agenda at this time and provided brief general comments. Both Chavilah Witt & Jillian Keller were introduced and brief comments were provided. V. Member Reports & GFAC Required Metric Updates A. Student Life Dr. Shannon Greybar-Milliken provided an update on the Fiscal Officer position search, and announced that Mr. Thomas Ware will begin on the Student Life staff on 2/13/17. B. Faculty Senate No report was given at this time. C. Board of Elections No report was given at this time. D. Campus Activities Board (CAB) Lindsey Shahan reported that approximately 30 events are being organized this semester by CAB, including a Super bowl Party & a Video Tournament. (2 more than anticipated). E. The Cauldron No report was given at this time. F. The Gavel Ben Ballard reported that the first issue of the semester is currently being produced and the writing staff is doing well. G. Greek Council Vinnie Cardamone reported on Hazing Awareness Week, recruitment programs sponsored by the Greek Councils and Chapters, and future Greek Week 2017 activities. H. University Judicial Board No report was given at this time. I. Sports Club Council Matt Hoag reported on 2/3 new clubs seeking support from the Council, and that the CSU Rugby Club is undergoing a reorganization and new student leadership. J. Student Bar Association Lauren Holler reported that the SBA has approximately $11,500 remaining for allocations to SBA related RSO s, and that the Barrister s Ball is currently being planned for the spring 2017 semester. K. Student Government Association Malek Khawam reported that the SGA is working again on library hours for late night study on campus. In addition, the SGA has allocated approximately $190,000 so far this academic year, and approximately $103,000 has been requested so far in L. Viking Expeditions Greg Jakubisin reported to the Committee that VE is supporting three (3) spring break service trips to New Mexico, North Carolina, and Cleveland (an elementary school tutoring program). M. The Vindicator Elisabeth Weems reported that the February 2017 issue will be available on Monday, the staff is currently preparing for the March issue, and the Vindicator Radio Show on WCSB is on Monday s from 11:00am to 12:30pm weekly. N. WCSB Ellen Robinson reports that new staff members are beginning their on-air work with various radio shows, premiums have been mailed to members, and a new on line system has been launched at the station. O. Whiskey Island Bronte Billings reports receiving new submissions for the next issue, and the leadership is hoping to attend the AWP Conference this semester. VI. Old Business A. $110, is the current remaining amount of the 10% budget reduction that is targeted to groups & programs currently or historically have not received GFAC funding/support. B. $28, $3,300 (Approved Cauldron & Vindicator December Allocation) = $25, Remaining GFAC Carry Over Funds C. $12, $4,200 = $8, Remaining Media Reserve Fund 2 P a g e

3 VII. New Business A. Bronte Billings from Whiskey Island was recognized by Chairman Shidemantle at this time with a request from General Service Fee Carry Over & Media Reserve Funds in the amount of $4,300 to support attendance at the Association of Writers & Writing Programs (AWP) Conference & Bookfair in Washington, DC in February Bronte provided a handout with specific information to the committee. Lengthy discussion took place at this time. MOTION B: Student Affairs the allocation of $2,000 from the General Service Fee Carry Over Funds and $2,000 from Media Reserve Funds to Whiskey Island for the purpose of supporting attendance at the Association of Writers & Writing Programs Conference & Bookfair in Washington DC in February Malek Khawam, SGA/Proxy Extensive discussion took place at this time, including amendments to the original motion altering the allocation amounts from both funds. MOTION: APPROVED 10/0/1* Vinnie Cardamone, Greek Council - In Favor Harinder Singh, Treasurer, SGA Malek Khawam/Approved Proxy - In Favor Arbela Capas, The Vindicator Elisabeth Weems/Approved Proxy - In Favor Ellen Robinson, WCSB - In Favor Bronte Billings, Whiskey Island - In Favor Dr. Shannon Greybar-Milliken, Asst. VP for Student Affairs - Abstain TOTAL = 10 In Favor 0 Opposed 1 Abstain 4 Absent/No Vote B. Discussion regarding the 10% budget reduction funds took place at this time. Ben Ballard from the Gavel was recognized and spoke in support of funding the CSU Multi-Faith Council with financial support for various programs and services to Cleveland State University students who are active participants in our faith-based recognized student organizations. MOTION C: Student Affairs the allocation of up to $7,000 from the 10% Budget Reduction Funds to the Cleveland State University Multi-Faith Council. Bronte Billings, Whiskey Island Extensive discussion took place at this time, including amendments to the original motion. MOTION: APPROVED 10/0/1** 3 P a g e

4 Vinnie Cardamone, Greek Council - In Favor Harinder Singh, Treasurer, SGA Malek Khawam/Approved Proxy - In Favor Arbela Capas, The Vindicator Elisabeth Weems/Approved Proxy - In Favor Ellen Robinson, WCSB - In Favor Bronte Billings, Whiskey Island - In Favor Dr. Shannon Greybar-Milliken, Asst. VP for Student Affairs - Abstain TOTAL = 10 In Favor 0 Opposed 1 Abstain 4 Absent/No Vote C. Discussion regarding the 10% budget reduction funds took place at this time. Chairman Shidemantle recognized Jillian Keller from the CSU Women s Center who discussed the need for financial support for Lift-Up-Vikes. It was reported that the following items were in need by this program: $ Lap-Top; $1342 Refrigerator; $1698 Freezer. The total amount the program needs for these items is $4, Questions regarding the program and the financial need were addressed by Jillian Keller at this time. MOTION D: Student Affairs the allocation of up to $5,000 from the 10% Budget Reduction Funds to the Cleveland State University Lift-Up-Vikes Program. Lauren Holler, Treasurer, SBA Vinnie Cardamone, Greek Council Extensive discussion took place at this time, including amendments to the original motion. MOTION: APPROVED 10/0/1*** Vinnie Cardamone, Greek Council - In Favor Harinder Singh, Treasurer, SGA Malek Khawam/Approved Proxy - In Favor Arbela Capas, The Vindicator Elisabeth Weems/Approved Proxy - In Favor Ellen Robinson, WCSB - In Favor Bronte Billings, Whiskey Island - In Favor Dr. Shannon Greybar-Milliken, Asst. VP for Student Affairs - Abstain TOTAL = 10 In Favor 0 Opposed 1 Abstain 4 Absent/No Vote D. Malek Khawam from the Student Government Association was recognized by Chairman Shidemantle at this time with a request from GFAC for General Service Fee Carry Over & 10% Budget Reduction Funds in the amount of $50,000. After a discussion and review of related information, a second revised requested was for $37,000. Malek provided a detailed handout with specific information to the committee. Lengthy discussion took place at this time. 4 P a g e

5 MOTION D: Student Affairs the allocation of $10,000 from General Service Fee Carry Over funds and $20,000 from 10% Budget Reduction Funds to the Cleveland State University Student Government Association. Lauren Holler, Treasurer, SBA Extensive discussion took place at this time, including two (2) amendments to the original motion. MOTION: APPROVED 5/0/4**** Vinnie Cardamone, Greek Council - Abstain Harinder Singh, Treasurer, SGA Malek Khawam/Approved Proxy - Abstain Arbela Capas, The Vindicator Elisabeth Weems/Approved Proxy - Abstain Ellen Robinson, WCSB - 2:30pm Bronte Billings, Whiskey Island - Abstain Dr. Shannon Greybar-Milliken, Asst. VP for Student Affairs - 3:00pm TOTAL = 5 In Favor 0 Opposed 4 Abstain 6 Absent/No Vote VIII. Open Forum No open forum discussion took place at this time. IX. Announcements A. February Meeting Friday, February 24, 1:30 pm SC 324 B. March Meeting Friday, March 31, 1:30 pm SC 324 C. April Meeting Friday, April 28, 1:30 pm SC 324 X. Adjournment MOTION: MOTION: That the Cleveland State University General Fee Advisory Committee adjourn this Committee meeting on January 27, Greg Jakubisin, Viking Expeditions Malek Khawam, SGA/Proxy PASSES Chairman Shidemantle adjourned December GFAC Committee meeting at 3:10 pm. Respectfully Submitted, Ronald Shidemantle Director Center for Student Involvement 5 P a g e

6 Vice President Decisions * Vice President Yarbrough approved the allocation of $2, from the General Service Carry Over Funds but did not approve of the $2, from Media Reserve Funds on February 16, ** Vice President Yarbrough did not approve the allocation of up to $7, from the 10% Budget Reduction Funds at this time. *** Vice President Yarbrough did not approve the allocation of up to $5, from the 10% Budget Reduction Funds at this time. **** Vice President Yarbrough did approve the allocation of $10, from General Service Fee Carry Over funds, but did not approve of the $20,000 from 10% Budget Reduction Funds to the SGA on February 16, P a g e