Friday, July 8, 2016 Denver Airport Marriott at Gateway Park USA SWIMMING EXECUTIVE COMMITTEE MEETING MINUTES

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1 USA SWIMMING EXECUTIVE COMMITTEE MEETING MINUTES Friday, July 8, 2016 Denver Airport Marriott at Gateway Park CALL TO ORDER USA Swimming President, Jim Sheehan, called the July 8, 2016 Executive Committee meeting to order at 8:06 a.m. Mountain Time with the following members in attendance: PRESENT: John Bitter, Robert Broyles, Brandon Drawz, Stu Hixon, Dan McAllen, Lucinda McRoberts, Kelley Otto, Jim Sheehan. NOT PRESENT: Tim Bauer joined the meeting at various points via conference call, Michael Klueh. STAFF: Matt Farrell, Jim Harvey, Pat Hogan, Lindsay Mintenko, Mike Unger, George Ward, Chuck Wielgus. GUESTS: Bob Vincent, Potomac Valley Swimming. AGENDA REVIEW Jim Sheehan set forth the agenda for the meeting (Attachment 1). MOTION: To approve the Agenda. Seconded. APPROVED. OPENING COMMENTS Chuck Wielgus made opening comments about the budget process BUDGET HIGHLIGHTS Stu Hixon summarized the proposed 2017 budget (Attachment 2). REVENUE REVIEW Jim Harvey summarized the Revenue Budget (Attachment 3). The Executive Committee discussed various aspects of Revenue Budget, including USOC support, anticipated membership numbers and new events. EXPENSE REVIEW ACHIEVE: NATIONAL TEAM Lindsay Mintenko summarized the National Team Division expenses and described major changes to its athlete assistance programs (Attachment 4). The Executive Committee asked about various specific line items and discussed potential personnel changes and related expenses. Page 1 of 4 Executive Committee Minutes July 8, 2016

2 BUILD: CLUB DEVELOPMENT Pat Hogan summarized the Club Development Division expenses, highlighted major changes from the prior quad and answered questions from the Executive Committee (Attachment 5). PROMOTE: BUSINESS DEVELOPMENT AND PROMOTIONS Matt Farrell summarized the Business Development & Promotion Division expenses and emphasized three major trends: (i) creating new sponsorship assets; (ii) transitioning from print to online and digital content; and (iii) continuing investment in sport participation (Attachment 6). The Executive Committee discussed a variety of Business Development projects, including Splash Magazine, Swimjitsu and SwimToday. SUPPORT SERVICES BUSINESS OPERATIONS AND EVENTS Mike Unger summarized the Business Operations & Events Division expenses and highlighted changes to various event and member program costs (Attachment 7). EXECUTIVE Chuck Wielgus summarized the Executive Division expenses, including Safe Sport, human resources and legal initiatives, the CSCAA Grant and Splash Makers II publication (Attachment 8). FINANCIAL AFFAIRS / RISK MANAGEMENT Jim Harvey summarized the Financial Affairs Division expenses (Attachment 9) and the Risk Management expenses (Attachment 10). The Executive Committee discussed potential benefits of increasing the frequency of LSC Treasurers Workshops throughout the quad. George Ward provided additional detail regarding anticipated Risk Management expenses. CAPITAL BUDGET Jim Harvey summarized the Capital Budget 2017/2020 (Attachment 11). REQUEST FOR BUDGET APPROVAL Stu Hixon requested the Executive Committee s approval to present the proposed 2017 budget (to be amended, as discussed) to the USA Swimming Board of Directors at its September 20, 2016 meeting. MOTION: To approve the 2017 proposed budget (to be amended, as discussed) and present it to the USA Swimming Board of Directors at its September 20, Seconded. APPROVED. OTHER BUSINESS Bob Kahle, Kahle Research Solutions, presented Strengthening Board Management & Monitoring Tools and Practices: A Planning Proposal to the Executive Committee (confidential). Mr. Kahle left the meeting, and the Executive Committee discussed next steps. Page 2 of 4 Executive Committee Minutes July 8, 2016

3 MOTION: To authorize the Executive Director and General Counsel of USA Swimming to identify and develop the process for and metrics of a USA Swimming Executive Director performance review and evaluation, including an updated job description. Seconded. APPROVED. ADJOURN Jim Sheehan adjourned the meeting at 1:20 p.m. Mountain Time. Respectfully Submitted: Lucinda McRoberts Jim Sheehan, President Page 3 of 4 Executive Committee Minutes July 8, 2016

4 Attachments July 8, 2016 Executive Committtee Meeting Denver Airport Marriott at Gateway Park Attachment 1 Attachment 2 Page 1 Agenda Page 1 Proposed 2017 Budget Highlights Attachment 3 Page 1 USA Swimming Revenue Budget Attachment 4 Attachment 5 Attachment 6 Attachment 7 Attachment 8 Attachment 9 Attachment 10 Page 1 National Team Division Page 2 Club Development Division Page 2 Business Development & Promotions Division Page 2 Business Operations/Events Division Page 2 Executive Division Page 2 Financial Affairs Division Page 2 Risk Management Attachment 11 Page 2 Capital Budget 2017/2020 Page 4 of 4 Executive Committee Minutes July 8, 2016

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